SPMO WORKBOOK

HAVE YOU IMPLEMENTED A PMIS TOOL IN YOUR ORGANIZATION?

There are many advantages for PMO’s that utilize Project

Management Information System (PMIS) tools and establish work

from home programs. Nearly six out of ten employers identify cost

savings as a significant benefit to telecommuting. Project Managers

may work a significant distance from the colleagues who they rely on

most. Whether around the world, in another building, from home, or

down the hallway, some project teams meet in person. Although more

efficient technologies exist, many PMs continue to use the back-and-

forth email exchange and document management methods of the

past. Assess your organization’s PMIS and determine the uses of the

PMIS system to make certain that the PMIS will meet the information

needs of the project manager and stakeholders.

Instructions: PMIS Selection Matrix for 3 different programs

DESCRIPTION PTS

AVAILABLE

PMIS

1

PMIS

2

PMIS

3

Requirements: How well does the system meet the

user needs?

Scalability: Has the system been tested or

implemented at the scale necessary

Sustainability: Can the system be easily maintained

and adapted as organizational needs change?

User fit: Does the system fit well within the existing

culture, language, and user processes?

Costs: Are the costs of implementation and operations

within funding constraints?

Timeline: Can the system be implemented within the

expected time frame?

Licensing and contracting: How well does the system

fit the procurement guidelines for intellectual property

and use of local resources?

SCORE

Web and cloud based PMIS

tools can better facilitate

the project management

process, saving time and

increasing accuracy.

Productivity Enhancers:

PMIS Tools

Welcom Software, Deltek

Cobra, TRAKKER® EPM,

Spider PMIS, Primavera

Versions: Suretrak, P3,

Expedition Contract Control

Slack.com allows whole

teams to share project,

group, and topic channels.

Time Management

Kanbanflow.com has a built-in

Pomodoro timer to keep track

of how long a task takes.

Collaboration

Realtimeboard.com a

“whiteboard in browser”,

allows real time idea sharing.

Conference & Scheduling

Fuze.com a web-based, high-

quality HD video and audio

conferencing tool, is designed

for teams/groups (up to 25

participants)

Knowledge Sharing

Trapit.com, for knowledge

management & sharing

Featured PMIS: Nodewave.com,

created in Switzerland, founder Michal

Bagnol’s Nodewave Project Information

Management System (PMIS) is based

on the Project Management Institute’s

comprehensive guidance for project

managers found in the PMBOK, Crystal Guliford, MLS, is a Project Management graduate student at the Univ. of Houston, and founder of Utova! Academic Research & Consulting. www.utova.org