PRESENTATION NAME

Project Management FoundationsCourse 101 Introduction, Lifecycle & OrganizationPresented By: Think For A Change Think For A Change, LLC. Think For A Change, LLC.Target Student AudienceLittle to no experience with:Formal Project Management ConceptsProject Management Body of KnowledgeProject Management InstituteProgram or Portfolio Management ConceptsRole of a Project Manager

Frustrated with:Failed ProjectsPoorly Organized Work EffortsLack of Leadership in Project Efforts Think For A Change, LLC.Course PM 101 Introduction, Lifecycle & Organization Course Syllabus:Introduction to Project Management

Project Management Lifecycle

Project Organization & Key Roles

Review What Youve Learned!Segment OneSegment TwoSegment ThreeQuiz Think For A Change, LLC.Introduction to Project Management

Segment One Think For A Change, LLC.What is a Project?Definition:A project is a temporary endeavor undertaken to create a unique product, service or result.

The temporary nature of a project means that it has a definite beginning and endingEfforts that have no defined end date or definition of done are not projects, they are on-going operations! Think For A Change, LLC.More About ProjectsEvery project creates a unique product, service or resultProjects end in only one of two ways:The projects objectives have been reachedThe project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists. Think For A Change, LLC.How Are Projects Organized?Individual Project:A temporary endeavor undertaken to create a unique product, service or resultProgram:A collection of projects, sub-programs or other work that are managed in a coordinated fashion in support of a portfolioPortfolio:A collection of projects, programs, sub-portfolios and operations managed as a group to achieve strategic benefits Think For A Change, LLC.What is Project Management?Definition:The application of knowledge, skills, tools and techniques to project activities in order to meet the defined project requirements.

Think For A Change, LLC.What is Project Management?The Project Management Process:

- OR - Think For A Change, LLC.How is a Project Managed?Documenting the definition of doneIdentifying requirements needed to get to doneAddressing the various needs, concerns and expectations of the stakeholders in planning and executingSetting up, maintaining and carrying out communications among stakeholdersManaging stakeholders towards meeting project requirements and creating project deliverables Think For A Change, LLC.10Balancing Competing Project ConstraintsScope QualityScheduleBudgetResourcesRisks/Issues

Changing any one factor will also change at least one other factor

For example, shortening the Schedule will likely increase cost or reduce scope/quality Think For A Change, LLC.Project Management and StrategyStrategic plans are often drafted by organizations to respond to threats and/or opportunities that may occur today, tomorrow or farther into the futureBased on these plans, individual projects are typically formed to address one or more of the following considerations:Market demandStrategic opportunity or business needSocietal needEnvironmental considerationsCustomer demandTechnological advancesLegal or regulatory requirementsProjects and project management discipline are typically the tools of choice leveraged by organizational leaders to deliver on strategic direction

Think For A Change, LLC.Project Management and ExecutionProject Management provides:The ability to apply knowledge, processes, skills, tools and techniques that enhance the likelihood of success over a wide range of projectsA focus on the successful delivery of products, services or resultsA means of achieving organizational strategy and objectives

Think For A Change, LLC.Project Management Lifecycle

Segment Two Think For A Change, LLC.Project Management Lifecycle

Starting the Project Organizing and Preparing Carrying Out The Work Closing the Project Think For A Change, LLC.Project Management LifecycleProjects are normally broken down into phasesA project phase is a collection of logically-related project activities that culminate in the completion of one or more deliverables.These phases are also commonly called work streamsProject phases are typically completed sequentially (waterfall) but will overlap in may project situationsProject phasing allows the project to be segmented into logical sub-sets for ease of management, planning and control.

Think For A Change, LLC.Project Management LifecycleCommon Trends Along The PM LifecycleThe cost of changing the project scope or final project outcome increase significantly over timeCosts and staffing levels start low during initiation, increase rapidly during planning and execution and tail off as the project draws to a closeThe amount of risk and uncertainty will decrease over timeThe acceptable range of budgetary uncertainty should decrease over time

Think For A Change, LLC.Project Management LifecyclePredictive Lifecycles (Plan Driven Project Mgmt)The project scope, time and cost are determined early in the projectIterative and Incremental Lifecycles (Iterative Project Mgmt)Project phases intentionally repeat one or more project activitiesIterations develop the final deliverable through a series of repeated cyclesIncrements successively add to the functionality of the final deliverableAdaptive Lifecycles (Agile Project Mgmt)Intended to identify, and rapidly respond to, high levels of change and ongoing stakeholder involvement

Think For A Change, LLC.Project Organization & Key Roles

Segment Three Think For A Change, LLC.Project OrganizationOrganizational Influences on Project Management:Vision, mission, values, belief and expectationsRegulations, policies, methods and proceduresMotivation, performance and reward systemsRisk toleranceFailure toleranceOperating environmentLeadership styleWorkplace culture Think For A Change, LLC.Project OrganizationCommon Project Organizational StructuresFunctional Most of the organizations resources are focused on individual business functionsEach employee has one clear superiorEmployees are grouped by specialty or functionProjectizedMost of the organizations resources are involved in project-based workEach employee reports to a Project ManagerEmployees are grouped by project or portfolio (co-located)MatrixOrganizational resources are split between normal business operations and project-based workEmployees typically report to a business manager but also receive work direction from the Project ManagerMatrix structures are commonly classified as either Strong, Balanced or Weak, depending on how resources are aligned

Think For A Change, LLC.Project OrganizationOrganizational Process-Based AssetsProcesses and ProceduresTemplatesDocument ArtifactsKnowledgebasePractice GuidesGuidelinesWork InstructionsOrganizational KnowledgebaseConfiguration ManagementFinancial DatabasesHistorical Information (Lessons Learned Documentation)Issue and Defect DatabasesProject Files

Think For A Change, LLC.What is the Role of a Project Manager?Definition:The Project Manager is the person assigned by the performing organization to lead the team that is responsible for achieving the project objectives.

Think For A Change, LLC.Project Manager Responsibilities & CompetenciesProject Managers accomplish work through the project team and key stakeholdersSuccessful Project Managers balance knowledge, experience, ethics and a number of interpersonal skills:

LeadershipTeam BuildingMotivationCommunicationInfluencingDecision Making

Political and Culture AwarenessNegotiationTrust BuildingConflict ManagementCoachingLeading Without Direct Authority

Think For A Change, LLC.Project Resources and StakeholdersProject StakeholdersIndividuals, groups or organizations who may affect, be affected by, or perceive itself to be affected by a decision, activity or outcome of a projectStakeholders can take an active or passive role in guiding or influencing the scope and outcome of the project effortExamples of Stakeholders:Project Team Resources (including leadership)Project SponsorCustomers/Users (internal and/or external)Business PartnersOrganizational GroupsFunctional ManagersGovernment RegulatorsConsultants

Think For A Change, LLC.Project TeamsProject TeamsThe Project Team typically includes the project manager and the group of individuals who act together in performing the work of the project to achieve its objectivesTraditional Project Team Roles:Project Management StaffProject Manager, Project Coordinator, PMO Staff, etc.Project StaffTactical resources who identify and execute upon the tasks to be completedSubject Matter Experts (SMEs)Finance, Legal, HR, etc.Business PartnersLine of business managers or individual contributorsProject team members can either be dedicated or shared to the Project

Think For A Change, LLC.Project GovernanceProject GovernanceThe oversight function aligned with the organizations governance model and the project life cycle and/or process methodologyThis framework provides the Project Team:Success and deliverable acceptance criteriaIssue management and escalation protocolsCommunications management protocolsProject decision-making processesAlignment of projects with corresponding programs or portfoliosStage-gate or phased review process managementChange management review and approval protocolsInternal stakeholder alignment

Think For A Change, LLC.What is a Project Management Office (PMO)?Definition:A management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques

Think For A Change, LLC.The Project Management Office (PMO)The primary function of a PMO is to support project managers:Managing shared resources across all projectsIdentifying and developing project management methodology, best practices and standardsCoaching, mentoring, training and oversightDeveloping, managing and monitoring usage of policies, procedures and templatesCoordinating communication across the organization regarding project management discipline

Think For A Change, LLC.Final ThoughtsProjects are temporary initiatives that have a defined beginning and endingProject outcomes are directly affected by the Triple Constraint of Time, Scope and CostProject Management is a formal discipline that applies knowledge, skills, tools and techniques to project activities in order to meet the defined project requirementsSuccessful projects rely on people, processes, tools, techniques, oversight, structure, leadership and organization

Think For A Change, LLC.Review What Youve Learned!

QUIZ Think For A Change, LLC.Question 1:How are projects traditionally organized?Course PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 1:How are projects traditionally organized?

Answer:Individual ProjectsProgramsPortfoliosCourse PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 2:What are the three (3) common project organizational structures? Course PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 2:What are the three (3) common project organizational structures? Answer:FunctionalProjectizedMatrixCourse PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 3:Project team members can either be ______ or __________ to the project?Course PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 3:Project team members can either be ______ or __________ to the project?

Answer:Project team members can either be DEDICATED or SHARED to the project?Course PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 4:True or False? Projects end in only one of two ways:The projects objectives have been reachedThe project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists.Course PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 4:True or False? Projects end in only one of two ways:The projects objectives have been reachedThe project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists.Answer:TRUECourse PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 5:The primary function of a PMO is to support _______________?Course PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.Question 5:The primary function of a PMO is to support _______________?Answer:Project ManagersCourse PM 101 Introduction, Lifecycle & OrganizationQUIZ Think For A Change, LLC.CONGRATULATIONS!

You have successfully completed:Project Management FoundationsCourse 101 Project Management Introduction, Lifecycle and Organization

PRESENTED BY:Think For A Change, LLC. Think For A Change, LLC.For more information on best/next practices, educational training, tools, techniques and process models for:Project ManagementInnovation ManagementProduct ManagementLeadershipPlease visit: http://www.thinkforachange.com

Think For A Change, LLC.