pm - program management version 3

PM - Program Management Version 3.4N

PS

CLOSE (DLP)GEMS Phase: PLAN DEVELOP DELIVER TRANSITION (end of delivery)

PM.02

Scope &

Feasibility

(Refer to PM.02

Process)

PM.01

Project Initiation

(Refer to PM.01

Process)

PM.03.01

Procure Design

Consultant

PM.03.02

Design

(Refer to PM.03

Process)

PM.04.01

PM.04.02

Delivery

(Refer to PM.04

Process)

Refer to PD: Program

Development Process

PM.05

Hand Over / Take

Over

Finalisation

(Refer to PM.05

Process)

PM.06

Project Close

(Refer to PM.06

Process)

PM.01 - Project Initiation Process Version 3.4N

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Refer to PP.01: Plan Project

Process

Refer to PM.02: Scope &

Feasibility Process

PM.01.08Provide additional

information as required

PM.01.07Review

Initiation Fee Proposal

Reject / RFI

PM.01.05Complete Initiation

Fee Proposal

PM.01.01Release Project Brief to Delivery

Agent

PM.01.06Submit Initiation

Fee Proposal

M01

PM.01.12Change project

status to SCOPE & FEASIBILITY

PM.01.13Commence Schedule & Financial Reporting

M02PO.01Create

Purchase Order

Process

Accept

PM.01.03Provide additional

information as required

Yes

PM.01.02Accept project

brief?

PM.01.08Endorse

Initiation Fee Proposal

Reject / RFI

Reject / RFI

Yes

PM.01.09Work with

Stakeholders to resolve Issues as

required

PM.02.04Download ERC

Reports & Estate Data to prepare for PEIP.

Yes

PM.01.10Start Workflow to Create Purchase Order & Update

GEMS

PM.01.11Endorse

Create PO request

Refer to PM.04: EMOS go to M16

in DELIVERY

PM.02 - Scope & Feasibility Process Version 3.4N

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GEMS Phase:Program Phase:

DEVELOP Phase 1 Start Phase 1 Finish

Refer to PM.01: Project Initiation

Process

PM.02.07Consultation with

Stakeholders

M03

PM.02.09Endorse Phase 1

Deliverables?

PM.02.14Change project

status to DESIGN / CONTRACTING / PROJECT CLOSE

PM.02.08Submit Phase 1

Report

Refer to PM.04: Delivery Process

Refer to PM.06: Project Close

Process

M04

PM.02.15Is Design Required?

Yes

PM.02.16Is Delivery Required?

No

Yes

No

PO.02Change

Purchase Order Process

Endorse

PM.02.10Endorse Phase

1 Report?

Approve

PM.02.12NPS apply

approved project amendments

PM.02.011Approve Phase

1 Report?

Endorse

PM.01.13Provide Additional

Information as Required

Reject / RFI

Reject / RFI

Reject / RFI

PM.02.9Work with

Stakeholders to Resolve Issues as

required

PM.03.03Is an

External Consultant required?

PM.03.01Procure

Consultant

Yes

No

PM.03.02Complete

Design

PM.03.01Prepare Scope & Deliverables for

DesignPM.02.01

Submit PFAS-PTP/ETP for

Approval

PM.02.04Approve

PFAS/PTP/ETP?

PM.02.05Provide Additional


Reject / RFI

PM.02.02Endorse

PFAS/PTP/ETP?

PM.02.03Endorse PFAS/

PTP/ETP?

Endorse

Endorse

Reject / RFI

Reject / RFI

PM.02.06Is IPP

applicable?

The approval path shown here

for PFAS-PTP/ETP is incorrect.

Please continue to use your

current PFAS-PTP/ETP submission

process.

PM.03.01 - Procure Design Consultant Process Version 3.4D

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GEMS Phase: DESIGN


Feasibility Process

PM.03.01.01Prepare Tender

Documentation for Design Consultant in

accordance with approved PFAS-PTP

PM.03.01.08Submit Design

TEBR & recommendation

PM.03.01.09Review Design

TEBR

PM.03.01.11Accept Design

Tender?

Endorse

PM.03.01.14Prepare

Consultancy Contract for Execution

PM.03.01.15Execute

Consultancy Contract

Refer to PM.03: Design Process

PM.03.01.17Consultant

Contract Awarded

PM.03.01.13Provide Additional


Reject / RFI

M05

M07

M06

PO.01Create Purchase Order Process

PM.03.01.06Administer Tender apply process for different: open/

DIP/DEHP? processes

PM.03.01.16Forward Signed

Contract to DEWPO for Execution

PM.03.01.18Upload Executed

Contract to Objective

PM.03.01.12NPS Apply Approved

Adjustments

Reject / RFI

PM.03.01.10Review Design

TEBR

Endorse

Reject / RFI

Accept

PM.03.01.02Is IPP

applicable?

PM.03.01.04Does open

tender process apply?

Yes

PM.03.01.03Select limited tender from

IPP

No Yes

PM.03.01.05Identify if DIP/DEHP/ Limited

tender required?

No

PM.03.01.07Undertake design tender evaluation

PM.03.02 - Design Process Version 3.4N

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DESIGN Design Contracting

GEMS Phase:Project Phase:

Endorse

PM.03.02.12Review Phase

2 Report


Refer to PM.6:Project Close

Process

PM.03.02.18Is Delivery Required?

Yes

No

PM.03.02.10Develop/Review

Cost Plan


Information & Facilitate Changes

as Required

PM.03.02.11Submit Phase 2 Report, including

Design Deliverables

M11

Reject /RFI

Refer to PM.02: Scope & Feasibility

Process

M12

PO.02Change Purchase

Order Process

PM.03.02.14Approve

Review Phase 2 Report?

Reject /RFI

Approve

PM.03.02.17Change Project

Status to CONTRACTING

PM.03.15NPS Apply

Approved project amendments

PM.03.02.01Commence

Design

PM.03.02.02Site Selection

Board Approval

PM.03.02.03Concept (30%) Design Review

(Meeting)

PM.03.02.06Detailed (90%) Design Review

(Meeting)

PM.03.02.05Complete Detailed

Design

PM.03.02.09Finalise Design

Deliverables

PM.03.02.08Liaise with Design

Team to make required changes

PM.03.02.04Provide comments on Concept (30%)

Design

PM.03.02.07Provide comments on Detailed (90%)

Design

PM.03.02.13Review Phase

2 Report

Endorse

Reject /RFI

M10M09

M08

PM.03.02.04Provide comments on Concept (30%)

Design

PM.03.02.07Provide comments on Detailed (90%)

Design

PWC.01Submit PWC Notification

PM.03.02.19PWC approval

required?

No

Yes

1.0:Estate Record -

Create and Update

2.0:Estate Record –

Extract (if not in S&F)

PM.04.01 - Procure Works Contractor Process Version 3.4D

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GEMS Phase: DELIVER

PM.04.01.08Works Contractor

Tender Close

PM.04.01.10Submit Works

Contractor TEBR/ Quote (EMOS)

PM.04.01.11Endorse Works

Contractor TEBR/Quote?

PM.04.01.13Approve Works


Endorse

PM.04.01.17Prepare Contract

for execution

PM.04.01.19Sign Works

Contract


PM.04.01.21Works Contract

Executed (Awarded)



Reject / RFI

Reject / RFI

M13M16

M15

M18

M17

PO.01Create Purchase Order Process

PM.04.01.07Tender

commencement

PM.04.01.20Forward Signed

Contract to DEWPO

Approve

PM.04.01.22Upload Executed

Contract to Objective

PM.04.01.15Change project

status to CONSTRUCTION

PM.04.01.14NPS Apply

Approved Project amendment

PM.04.01.12Endorse Works


Endorse

Reject / RFI

PM.04.01.18Execute contract

& provide debriefs

M14


Refer to PM.02: Scope & Feasibility

Process

Refer to PM: Program

Management Process

PM.04.01.01Prepare Tender

Documentation for Works conractor in accordance with

approved PFAS-PTP

PM.04.01.06Submit Tender

and apply process according to:

open/DIP/DEHP processes

PM.04.01.02Is IPP

applicable?

PM.04.01.04Does open

tender process apply?

Yes

PM.04.01.03Select limited tender from

IPP

No Yes

PM.04.01.05Identify if DIP/DEHP/ Limited

tender required?

No

PM.04.01.09Works Contractor

Tender Close

Refer to PM.01: Project Initiation

EMOS START DELIVERY

PM.04.02 - Delivery Process – Page 1 Version 3.4P

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GEMS Phase:Project Phase:

PM.04.01Procure Works

ContractorPM.04.02.04

Facilitate & Attend Start Up Meeting

PM.04.02.05Attend Startup

Meeting

PM.04.02.03Complete HOTO Pre-Mobilisation

Requirements, inc. ECC approval

PM.04.02.07Commence Site

Works

Refer to PM.04.02: Delivery Page 3

PM.04.02.16Obtain Pre-

Commissioning Approvals & Notifications

M19

M21

M20

PM.04.02.02Obtain Securities

PM.04.02.06Administer

Works Contract

1.0:Estate Record -

Create and Update (as required)

Note:Create Functional Location, if required

PM.04.02.05Attend Start Up

Meeting

2.0:Estate Record -

Extract

PM.04.02.01Securities Required ($2m<)?

Yes

No


Meeting


Meeting

PM.04.02.10Submit Estate

Information (GDL, Draft Manual & Drawings), &

consultancy deliverables

PM.04.02.08Submit Maintenance/Support CCP to CAS

by 90% Construction

PM.04.02.11Review & Validate

M22

PM.04.02.09Accept CCP?

PM.04.02.15Create Work Orders

As Required

2.0:Estate Record -

Create and Update

BG.01Submit Bank Guarantees

Reject / RFI

PM.04.02.12Review & Validate

PM.04.02.14Upload reports to DEIS if required.Review draft as-

constructed drawings

PM.04.02.13Complete Estate

Data and resubmit

Reject / RFI

PM.04.02 – Delivery Process – Page 2 Version 3.4E

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GEMS Phase: DELIVERProject Phase: Commissioning Handover / Takeover Finalisation

DLP

Refer to PM.04: Delivery Page 1

PM.04.02.18Attend

Inspection and Testing

PM.04.02.18Attend


PM.04.17Conduct


PM.04.02.19Provide Training for Stakeholders

PM.04.02.20 Attend Training

PM.04.02.20Attend Training

PM.04.02.18Attend


PM.04.02.21Facilitate Hand Over

Meeting. Confirm Conditions Precedent

to Practical Completion Met

M23

PM.04.02.24Acknowledgement

of Benefits Realisation

PM.04.02.23HOTO

Finalisation

PM.04.02.25Approve Workflow to Change Project Status to HOTO.

PM.04.02.22Attend Hand Over Meeting



PM.04.02.26Change Project Status to HOTO.

PM.04.02.20Attend Training

PM.05.04Submit HOTO Checklist for Acceptance

PM.05.08Approve HOTO

Checklist?

PM.05.05Endorse HOTO

Checklist?

PM.05.03Accept Defects

Rectified?

PM.05.09Provide

Additional Information as

Required

PM.05.12Approve Workflow.

Close EA WO

PM.05.10Submit M24

Project Completion

PM.05.02Rectify Defects

Yes

Reject / RFI

Reject / RFI

PM.05.14Change Project

Status to CLOSE phase (DLP)

Approve

PM.05.15Close EA

Work Orders.

Refer to PM.6: Project Close

Process

PM.05.01Defects

Rectification Required?

PM.05.11Endorse M24

Project Completion?

Endorse

Reject / RFI

PM.05.13Provide

Additional Information

M24

PM.05.06Review and recommend

HOTO Checklist?

PM.05.07Upload final as-

constructed drawings to NSIMS

2.0:Estate Record -

Create and Update

PM.06 – Project Close Process Version 3.4P

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PGEMS Phase: PROJECT CLOSEProject Phase: DLP

PM.06.16Provide


PM.06.07Manage DLP Maintenance.

Advise

M25


Feasibility

Project Completed

PM.06.23Change Project

Status to CLOSED

PM.06.18Submit Workflow Request NPS to Close the Project

PM.06.17Return Final Securities?

($2m<)

BG.02 Return First Securities

Yes

No

PM.06.14Verify all DLP

items & Submit DLP Checklist


PM.06.09Repair all defects &

HOTO caveats

PM.06.08Defects

RectifIcation Required?

Yes

No

PM.06.15Approve DLP

Checklist?

Reject / RFI

EarlyClose

PM.06.19Endorse

Workflow? DLP Checklist check

PM.06.20Endorse

Workflow?PO write back

PM.06.21Approve

Workflow?

PM.06.22Provide


Reject / RFI

Reject / RFI

Approve

Endorse

Endorse

2.0:Estate Record -

Create and Update

PM.06.12Advise EMOS maintenance

handover(28 days prior

end DLP)

PM.06.10Estate Data

Updates required?

PM.06.11Assets

maintained during DLP?

Yes

PM.06.13As applicable: confirm

defects complete, Estate Data updates complete and

readiness to commence agreed maintenance.


Page 2

PM.06.08Defects

RectifIcation Required?

Yes

PM.06.06Complete all

HOTO caveats (if required)

No


Page 2

No

Yes

PM.06.02Submit Workflow M25 Reduce PO

values

PM.06.03Endorse

Workflow? Reduce PO to

final value

PM.06.04Approve

Workflow?

PM.06.04Reduce budget

to final PO value

Endosed

Reject / RFI

PM.06.05Provide


PM.06.01Approve final

invoices


Page 2

pm - program management version 3

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