p.m. - laredo, texas · approximate 10 acre tract of land including an approximate 165,000 square...

CITY OF LAREDO CITY COUNCIL MEETING

CITY COUNCIL CHAMBERS 1110 HOUSTON STREET LAREDO, TEXAS 78040

5:30 P.M.

M98-R-52 M I N U T E S DECEMBER 7, 1998

I. CALL TO ORDER

With a quorum present Mayor Elizabeth G. Flores called the meeting to order.

II. PLEDGE OF ALLEGIANCE

Mayor Elizabeth G. Flores led in the Pledge of Allegiance.

III. ROLL CALL IN ATTENDANCE Elizabeth G. Flores, Alfredo Agredano, Louis H. Bruni, John C. Galo, Cecilia May Moreno, Eliseo Valdez, Joe A. Guerra, Mario Alvarado, Consuelo Montalvo, Gustavo Guevara, Jr., Florencio Pena, III, Jaime L. Flores,

Notes: Cm. Galo arrived at 5:44 P.M.

Mayor Councilmember, District I Councilmember, District II Councilmember, District III Councilmember, District IV Councilmember, District V Councilmember, District VI Councilmember, District VII Councilmember, District VIII City Secretary City Manager City Attorney

Cm. Bruni left at 5:45 P.M. to attend meeting with Lt. Governor Rick Perry. Returned from Lt. Governor's meeting at 7:35 P.M. Cw. Moreno left at 6:20 P.M.

Mayor Flores requested to move up items under (X) Communications. Cm. Guerra requested to move up items #53 and #57.

IV. MINUTES

None

V. INTRODUCTORY ORDINANCE

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M98-R-52 M I N U T E S December 7, 1998

1. Consenting to a sublease agreement between R.G. Barry Corporation and R.G. Barry (Texas) L.P., a wholly owned subsidiary of R.G. Barry Corporation to that lease agreement approved by Ordinance No. 89-0-221 dated November 2, 1989 for an approximate 10 acre tract of land including an approximate 165,000 square foot building located at the Laredo International Airport between the City of Laredo, as Lessor and R.G. Barry Corporation, as Lessee, and authorizing the City Manager to execute and sublease agreement.

Ordinance Introduction: City Council

2. Authorizing the City Manager to enter into and execute a nonexclusive lease agreement between the City of Laredo and International Schools for the non-exclusive use of the City of Laredo Civic Center parking lot located upon Tract "D" 39.8757 acres, City Park, Western Division, City of Laredo, Webb County, Texas, for use in their truck driver training program for a term of one (1) year, at the monthly rental rate of $1,000 per month.

Larry Dovalina, Assistant City Manager, requested this item to be tabled indefinitely due to the need of a zoning process.

Jaime Flores, City Attorney, suggested that it will be easier to just have this item withdrawn.

Motion to withdraw this item.

Moved: Second: For: 6

Cm. Galo Cm. Valdez

Against: 0

(Cm. Bruni and Cw. Moreno were not present).

Abstain: 0

3. Granting a license to Caprock Communications Corporation, to erect, construct, maintain and operate a wire telecommunications system for a term of 10 years with one five year renewal option pursuant to the City of Laredo's wire telecommunications system registration and licensing ordinance of 1998; providing for effective date.


4. Closing as a public easement that section of Salinas Avenue between Washington and Victoria Streets, also known as the 1000 Block of Salinas Avenue said street section situated in the

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Western Division, City of Laredo, Webb County, Texas; provided however, that the City of Laredo will retain the entire street property as a Utility Easement and providing for an effective date.

Ordinance Introduction: Cw. Montalvo

VI. FINAL READING

Motion to waive the final reading of ordinances #98-0-307, #98-0-308, #98-0-309, #98-0-310, #98-0-311, #98-0-312, #98-0-313, #98-0-314, #98-0-315, #98-0-316, #98-0-317, #98-0-318, #98-0-319, #98-0-322, #98-0-323, #98-0-325, #98-0-326, #98-0-327, #98-0-328, #98-0-330, #98-0-332, #98-0-333, #98-0-334, #98-0-335, #98-0-336, #98-0-337, #98-0-338, #98-0-339, #98-0-340, #98-0-341, #98-0-342, #98-0-343, #98-0-344, #98-0-345, #98-0-346, and #98-0-348.

Moved : Cm. Alvarado Second: Cm. Agredano For: 6 Against: O

and Cw. Moreno were not present). (Cm. Bruni Abstain: O

Note: Cm. Galo stated that corrections need to be made on the introduction of ordinances 98-0-313 and 98-0-315, since they do not pertain to his district.

5. 98-0-307 Ordinance amending the City of Laredo FY 1998-99 Annual Budget by creating an additional position of Bridge Toll Equipment Technician, Grade 36, for the Traffic Department Bridge System at a cost of $25,595 including fringe benefits which will be funded from anticipated savings in operational line items, and authorizing the City Manager to implement said budget. {CITY COUNCIL)

Motion to approve Ordinance #98-0-307.

Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: 0 Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-308 Ordinance authorizing the City Manager to execute a lease assignment between the City of Laredo and TriGroup International, Inc., as Assignor, and Granitos Naturales of North America, Inc., as Assignee, for approximately 16,000 square feet constituting

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Building No. 60 located at 4810 Maher Avenue at the Laredo International Airport. (CITY COUNCIL)


Moved : cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-309 Ordinance authorizing the City Manager to execute a Lease Agreement between the City of Laredo, as LESSOR, and Smith Helicopters, Inc., as LESSEE, for a tract of land containing approximately 74,053 square feet located on Block No. 1, as recorded in Volume 5, Page 1, Plat Records of Webb County, Texas, said property is located at the Laredo International Airport and is further described by metes and bounds description. Lease term is for twenty (20) years commencing on January 1, 1999 until December 31, 2 019 plus two consecutive ten (10) year renewal option periods until December 31, 2039. The initial monthly rent is $1,172.50 and the rent shall be adjusted annually based on changes in the Consumer price index and at each ten-year anniversary based on fair market rent appraisal on the lease premises. (CITY COUNCIL)


Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-310 Ordinance authorizing the City Manager to terminate a lease agreement dated January 19, 1987, approved by Ordinance No. 87-0-11 and authorizing the City Manager to execute a lease agreement with Dr. E.H. Borchers, Jr., for approximately 4,272 square feet constituting Building No. 910 located at 4403 North Daughtery Avenue at the Laredo International Airport. Lease term is for two years commencing on November 1, 1998 and ending on October 31, 2000 and may be extended for ten one-year options until October 31, 2010. Monthly rental shall be $1,482.50 and will be adjusted annually during the primary and extension terms according to changes in the Consumer Price Index. (CITY COUNCIL)

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Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: (Cm. Bruni and Cw. Moreno were not present).

0

98-0-311 Ordinance to waive parking fees at the Laredo Transit Center for patrons at the garage between 6:00 p.m. and 11:00 p.m. on Friday, December 11, 1998, subject to a $100.00 contribution by the Centro Iturbide Street Association. The parking fees will be waived in order to support the association's "December Fest" Mall Opening Festival, a community event in Downtown Laredo. (CITY COUNCIL)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: (Cm. Bruni and Cw. Moreno were

O Abstain: not present) .

0

98-0-312 Ordinance approving an amendment to the contract with the Texas Department of Health and budget in the amount of $142,492 for the Neural Tube Defects Project of the City of Laredo Health Department for the period beginning October 1, 1998, through September 30, 1999. (CITY COUNCIL)


Moved : Cw. Second: Cm. For: 6

Montalvo Alvarado

Against: (Cm. Bruni and Cw. Moreno were

0 Abstain: not present) .

0

98-0-313 Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Block 5, Del Mar Village, located at 6900 Springfield Rd., from B-1 (Limited Business District) to R-0 (Residential/Office District). (COUNCIL MEMBER JOE A. GUERRA)


Moved : Second:

Cw. Montalvo Cm. Alvarado

5


For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-314 Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 5, 6, 7, and 8, Block 1877 and Lots 1, 2, 3, 4, 5, 6 , 7 and 8, Block 1878, Eastern Division, located at 3000 Loop 20, from R-2 (Multi-Family Residential District) to B-1 (Limited Business District). (COUNCIL MEMBER ALFREDO AGREDANO}


Moved: Cw. Second: Cm. For: 6

Montalvo Alvarado


O Abstain: not present).

0

98-0-315 Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 6, 7 and 8, Block 2025, Eastern Division, located at 3201 Loop 20, from R-2 (Multi-Family Residential District) to B-3 (Corrununity Business District). (COUNCIL MEMBER ALFREDO AGREDANO)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: 0 Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-316 Ordinance authorizing the issuance of a Special Use Permit for a 200 ft. communications tower on Lots 1 and 2, Border Subdivision, also known as the U.S. Border Patrol South Station, located at 3800 U.S. 83. (COUNCIL MEMBER ALFREDO AGREDANO)



Montalvo Alvarado



0

98-0-317 Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning the east 1/3 of Lot 3 and the west 1/3 of Lot 4, Block 1739, Eastern Division, located at 2817 Chacota St., from B-1 (Limited

6


Business District) to R-3 (Mixed Residential District). (COUNCIL MEMBER ALFREDO AGREDANO)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-318 Ordinance authorizing the issuance of a Special Use Permit for above ground storage of flammable liquids, on Block 1, Laredo Airport Plat, located on the east side of Daugherty Ave., north of Hillside Road. {COUNCIL MEMBER LOUIS H. BRUNI)



Montalvo Alvarado



0

98-0-319 Ordinance amending the Zoning Ordinance (Map) of the City of Laredo by rezoning Lots 1, 2 and 3, Block 1280, Eastern Division, located at 2201 Chihuahua St., from R-0 (Residential/Office District) to B-3 (Community Business District). (COUNCIL MEMBER JOHN C. GALO)


Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: 0 (Cm. Bruni and Cw. Moreno were not present).

98-0-322 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 5.0574 acres, located in Porcion 12, Abstract 278 as further described by metes and bounds in Attachment "A", specifically the Unitec I Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-2 (Heavy Manufacturing District). {COUNCIL MEMBER JOE A. GUERRA)

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Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: o (Cm. Bruni and Cw. Moreno were not present).

98-0-323 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 6.1834 acres, located in Porciones 12 and 13 as further described by metes and bounds in Attachment "A", specifically the Unitec II Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-2 (Heavy Manufacturing District). (COUNCIL MEMBER JOE A. GUERRA)



Montalvo Alvarado


O Abstain: O not present) .

98-0-324 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 10.2681 acres, located in Porcion 13, Abstract 51 as further described by metes and bounds in Attachment "A", specifically the Unitec III Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-2 (Heavy Manufacturing District). (COUNCIL MEMBER JOE A. GUERRA)



Montalvo Alvarado



0

98-0-325 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 1,126.20 acres, located in Porciones 12, 13, and 14 as further described by metes and bounds in Attachment "A", specifically the Hachar/I.H. 35

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Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-1 (Light Manufacturing District). (COUNCIL MEMBER MARIO G. ALVARADO)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: 0 Abstain: 0 (Cm. Bruni and Cw. Moreno were not present).

98-0-326 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 1,317.92 acres, located in Porciones 12, 13, and 14 as further described by metes and bounds in Attachment "A", specifically the Hachar/Mines Road Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER MARIO G. ALVARADO)



Montalvo Alvarado


0 Abstain: not present).

0

98-0-327 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 559.22 acres, located in Porciones 13 and 14 as further described by metes and bounds in Attachment "A", specifically the Pico Ranch Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-1 (Light Manufacturing District). (COUNCIL MEMBER MARIO G. ALVARADO)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: (Cm. Bruni and Cw. Moreno were

9


0


98-0-328 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 9.6342 acres, located in Porcion 18 as further described by metes and bounds in Attachment "A", specifically the Mines Road I Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). {COUNCIL MEMBER MARIO G. ALVARADO)



Montalvo Alvarado



0

98-0-329 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 229.5287 acres, located in Porcion 18 as further described by metes and bounds in Attachment "A", specifically the Killam Industrial Tract, providing f or the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-1 (Light Manufacturing District). {COUNCIL MEMBER LOUIS H. BRUNI)



Montalvo Alvarado



0

98-0-330 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 139.65 acres, located in Porcion 19 as further described by metes and bounds in Attachment "A", specifically the Mines Road II Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). {COUNCIL MEMBER LOUIS H. BRUNI)


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M98-R-52 M I N U T E S

Moved : Cw. Montalvo Second: Cm. Alvarado

December 7, 1998

For: 6 Against: 0 Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-332 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 913.8778 acres, located in Porciones 20, 21 and 22 as further described by metes and bounds in Attachment "A'', specifically the I.H. 35/Mines Road Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-1 (Light Manufacturing District). (COUNCIL MEMBER ALFREDO AGREDANO)



Montalvo Alvarado



0

98-0-333 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 43.1753 acres, located in Porciones 20 and 21 as further described by metes and bounds in Attachment "A", specifically the Bob Bullock Loop I Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory. (COUNCIL MEMBER JOE A. GUERRA)



Montalvo Alvarado


o Abstain: not present).

0

98-0-334 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 293.3257 acres, located in Porciones 20, 21 and 22 as further described by metes and bounds in Attachment "A", specifically the Bob Bullock Loop II Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District).

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(COUNCIL MEMBER JOE A. GUERRA)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-335 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 323.02 acres, located in Porciones 22 and 23 as further described by metes and bounds in Attachment "A", specifically the North Laredo I Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER JOE A. GUERRA)



Montalvo Alvarado



0

98-0-336 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 8.5465 acres, located in Porcion 22 as further described by metes and bounds in Attachment "A", specifically the North Laredo II Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER JOE A. GUERRA)



Montalvo Alvarado


o Abstain: not present) .

0

98-0-337 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 128.3253 acres, located in Porciones 22 and 23 as further described by metes and bounds in Attachment "A", specifically the North Laredo III Tract,

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providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER CECILIA MAY MORENO)


Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: o (Cm. Bruni and Cw. Moreno were not present).

98-0-338 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 22.9479 acres, located in Porcion 25 as further described by metes and bounds in Attachment "A", specifically the Alexander Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of B-1 (Limited Business District). (COUNCIL MEMBER LOUIS H. BRUNI)



Montalvo Alvarado


O Abstain: O not present) .

98-0-339 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 197.2148 acres, located in Porciones 25 and 26 as further described by metes and bounds in Attachment "A", specifically the Casa Verde Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER LOUIS H. BRUNI)


Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: (Cm. Bruni and Cw. Moreno were

13


0


98-0-340 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 263.9845 acres, located in Porcion 28 as further described by metes and bounds in Attachment "A", specifically the Casa Blanca Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of B-3 (Community Business District). (COUNCIL MEMBER LOUIS H. BRUNI)


Moved : Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O Abstain: 0 (Cm. Bruni and Cw. Moreno were not present).

98-0-341 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 806.24 acres, located in Porciones 28, 29, 30 and 31 as further described by metes and bounds in Attachment "A", specifically the East Laredo Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBERS ALFREDO AGREDANO AND LOUIS H. BRUNI)



Montalvo Alvarado


O Abstain: O not present).

98-0-342 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 178.6853 acres, located in Porcion 31 as further described by metes and bounds in Attachment "A", specifically the Highway 359 Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER ALFREDO AGREDANO)


Moved: Cw. Montalvo

14


Second: Cm. Alvarado For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

98-0-343 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 107.0861 acres, located in Porciones 37 and 38 as further described by metes and bounds in Attachment "A", specifically the South Laredo I Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District). (COUNCIL MEMBER ALFREDO AGREDANO)



Montalvo Alvarado



0

98-0-344 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 3.0456 acres, located in Porcion 38 as further described by metes and bounds in Attachment "A", specifically the South Laredo II Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of B-1 (Limited Business District). (COUNCIL MEMBER ALFREDO AGREDANO)



Montalvo Alvarado



0

98-0-345 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 4.3521 acres, located in Porciones 38 and 39 as further described by metes and bounds in Attachment "A", specifically the South Laredo III Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-1 (Single Family Residential District).

15


(COUNCIL MEMBER ALFREDO AGREDANO)



Montalvo Alvarado



0

98-0-346 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 584.524 acres, located in Porcion 39 as further described by metes and bounds in Attachment "A", specifically the Palacios/Link Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of R-lA (Reduced Area Single Family District). (COUNCIL MEMBER ALFREDO AGREDANO)



Montalvo Alvarado



0

98-0-348 Ordinance altering and extending the boundary limits of the City of Laredo, annexing additional territory of 42.8699 acres, located in Porcion 19 as further described by metes and bounds in Attachment "A", specifically the Hurd Tract, providing for the effective date of the ordinance, adopting a Service Plan for the annexed territory, and establishing the initial zoning of M-1 (Light Manufacturing District). (COUNCIL MEMBER ALFREDO AGREDANO)

VII. RESOLUTIONS


Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: (Cm. Bruni and Cw. Moreno were


6. 98-R-191 Authorizing the City Manager to enter into an agreement with the Department of Treasury/U.S.

16

0


Customs Service for the reimbursement of $325,000 with the City of Laredo designating $91,650 for a total of $416,650 for funding the joint Operation-Cooperation to search for stolen vehicles and contraband crossing into Mexico at the City's International Bridges. These monies will be used to pay overtime and benefit wages for police officers involved in this operation. This will be the 10th year the City has entered into this agreement. {NEED TO TAKE ACTION ON ITEM #55 BEFORE APPROVAL OF THIS RESOLUTION)

Motion to approve Resolution #98-R-191.

Moved : Cm. Alvarado Second: Cm. Agredano For: 6 Against: (Cm. Bruni and Cw. Moreno were


0

7. 98-R-192 Authorizing the City Manager to enter into an agreement with the Department of Treasury U.S. Customs Service for the reimbursement of $91,000 with the City of Laredo designating $25,662 for a total of $116,662 for funding the Laredo Border Violence Task Force to assist in conducting official Treasury investigations. These monies will be used to pay overtime and benefit wages to Laredo Poli~~ Narcotics Officers involved in this operation. This will be the second year the City has entered into this agreement. {NEED TO TAKE ACTION ON ITEM #54 BEFORE APPROVAL OF THIS RESOLUTION)




0

8. 98-R-193 Authorizing the City Manager to accept a grant in the amount of $306,511 from the U.S. Department of Justice for the Local Law Enforcement Block Grant. The U.S. Department of Justice will be designating $275,860 and the City of Laredo designate $30,651 to fund this grant from October 1, 1998 through September 30, 2000. (NEED TO TAKE ACTION ON ITEM #56 BEFORE APPROVAL OF THIS RESOLUTION)


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Moved: Cm. Alvarado Second: Cm. Agredano

December 7, 1998

For: 6 Against: O Abstain: o (Cm. Bruni and Cw. Moreno were not present).

9. 98-R-196 Authorizing the City Manager of the City of Laredo to accept an authorization in transportation planning funds. The appropriation of $69,277 is for the 1998-1999 fiscal year, as authorized under the Transportation Equity Act for the 21st century.


Moved: Cm. Alvarado Second: Cm. Agredano For: 6 Against: (Cm. Bruni and Cw. Moreno were


0

10. 98-R-197 Accepting a grant from the Texas Department of Health in the amount of $125,730 and $41,546 in direct assistance for the Immunization Action Plan Project of the City of Laredo Health Department for the period beginning January 1, 1999, through December 31, 1999.


Moved: Cm. Alvarado Second: Cm. Agredano For: 6 Against: (Cm. Bruni and Cw. Moreno were


0

11. 98-R-198 Declaring the public necessity to acquire a parcel of land legally described as being lots 1, 2, 3, and 4 of Block No. 1988, Eastern Division of City of Laredo, Webb County, Texas to be used as part of the Airport Runway Protection Zone to Runway 35L and authorizing Staff to initiate negotiations and acquire the property at its fair market value to be established by State certified independent real estate fee appraisers. The Federal Aviation Administration is recommending the acquisition of the subject property and has approved a grant that will provide ninety (90%) percent of the acquisition cost.


Moved: Cm. Alvarado

18


Second: Cm. Agredano For: 6 Against: 0 Abstain: O (Cm. Bruni and Cw. Moreno were not present).

12. 98-R-199 Authorizing the City Manager of the City of Laredo to submit a grant (reimbursement program) to the Texas Historical Commission for certified local government funding in the amount of $6,000 for the preparation of an application for a national register district nomination for El Azteca, and authorizing the City Manager to execute the necessary documents.




0

13. 98-R-200 Accepting the fee simple dedication of a 0.3365 acre tract of land, more or less, as a Drainage Easement, from Mr. Adolfo Gutierrez. Said tract of land being situated in the Chaparral Village Subdivision, City of Laredo, Webb County, Texas; being generally described below, and more particularly described by metes and bounds.




0

14. 98-R-201 Authorizing the City Manager to enter into a contract with the United States of America General Services Administration for the sale, at its market value, of the "Surface Only" of that section of Salinas Avenue between Washington and Victoria Streets, also known as the 1000 Block of Salinas Avenue; containing 15,433 square feet, more or less. Said street section being situated in the Western Division, City of Laredo, Webb County, Texas; and said proposed contract and its execution being contingent upon the City Council authorizing the closure and sale of said street section.


19


Moved : Cm. Alvarado Second: Cm. Agredano For: 6 (Cm. Bruni

Against: and Cw. Moreno were

December 7, 1998

o Abstain: 0 not present) .

15. 98-R-202 Expressing official intent of approval and authorizing the City Manager to enter into a joint petition/ agreement for inclusion in the San Antonio extended area calling service offering.

VIII. MOTIONS




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16. Approval of bid specifications and authorization to advertise for bids to purchase Traffic Signal Poles and Mast Arms for ongoing traffic signal projects. This equipment will be utilized for the traffic signal lights at the intersections of Calle Del Norte/West Drive, U.S. 59/Buena Vista, Santa Maria/Industrial, and McPherson/Fenwick and South Gate/U.S. 83.

Motion to approve.

Moved : Cm. Alvarado Second: Cm. Agredano For: 6 Against: O

and Cw. Moreno were not present). (Cm. Bruni Abstain: o

17. Acceptance of the proposal and to award an engineering contract to Brown and Root, Inc., Houston, Texas, for an amount not to exceed $22,593.00 for drainage alternative analysis and preliminary plans for Phase I associated with the drainage improvements at the Laredo International Airport property adjacent to the A-1 Auto Stop North side of Highway 59. Funding is available in the Capital Improvements Airport Terminal Drainage.

Motion to approve.

Moved : Second:

Cm. Agredano Cm. Alvarado

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For: 6 Against: o Abstain: 0 (Cm. Bruni and Cw. Moreno were not present).

18. Authorize the rejection of the sole response to the request for proposal (RFP) number 99-019, for clinical laboratory services for the Health Department, and authorize that new proposals be solicited. The proposal received from SmithKline Beecham Laboratories exceeded the budget allocation. A proposal was received from our current provider, LabCorp., San Antonio, Texas, after the proposal deadline and cannot be considered for an award of contract. It is anticipated that the new proposals will contain contract pricing within the budget allocation.

Motion to approve.

Moved : Cm. Galo Second: Cm. Alvarado For: 6 Against: 0 Abstain: (Cm. Bruni and Cw. Moreno were not present).

19. Authorize the purchase of the following Fire Department equipment to the SOLE BIDDERS:

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a) bid number 99-023, to Physio-Control Corporation, Redmond, WA in the amount of $16,191.00, for the purchase of two cardiac monitors;

b) bid number 99-022, to Four Alarm Fire Equipment, Houston, Texas, in the amount of $20,025.00, for the purchase of one Hurst rescue tool, and one Hurst air bag rescue system. This equipment will be used by the Fire Department's - EMS Division. All items will be delivered within sixty days.

Motion to approve.

Moved : Cm. Galo Second: Cm. Agredano For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

Abstain: o

20. Award to the LOWEST BIDDER, Jimmy Closner and Sons Co. Inc., Mercedes, Texas in the amount of $447,228.10 for the Orilla Avenue Street Improvements between Mann Road and Carrillo Road and Texas Avenue between Guadalupe Street and Chihuahua Street (1 Block). Funding is available in the 1998 CO Issue; Water Works 1997 Bond; and Sewer System 1998 Bond. (NEED TO TAKE ACTION ON ITEM #53 BEFORE APPROVAL OF THIS MOTION)

Motion to approve.

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Moved : Cm. Alvarado Second: Cm. Valdez For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

December 7, 1998

Abstain: 0

21. Award of annual supply contract 99-004 to the LOW BIDDERS, Municipal Pipe and Supply, McAllen, Texas ($109,745.00), US Filter Distribution Group, Laredo, Texas ($19,103.52), and Hughes Supply Inc., San Antonio, Texas ($15,887.96), for the purchase of water works materials for construction and repair projects by the Utilities Department. The City received five bids for an annual supply contract for providing water materials such as service saddles, couplings, and valves for the Utilities Department - Water operations.

Motion to approve.


Abstain:

22. Award of annual supply contract number 99-006, to the LOW BIDDERS, Thomas Petroleum, Laredo, Texas, in the estimated amount of $600,000.00, for the purchase of transport loads of unleaded fuel and low sulfur diesel fuel, and Coastal Mart, Inc., Corpus Christi, Texas, in the amount of $136,000.00 for the purchase of tank wagon loads of low sulfur diesel and unleaded fuel, for the City of Laredo's fleet.

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Francisco Meza, Purchasing Agent, informed that he received a call from the bidder Thomas Petroleum stating they could not comply with one of our bid requirements, which is providing a temporary tank while relocating our fueling facility. Since such provider was unable to meet our requirements, we changed the award. Mr. Meza read the new recommendation award.

Award of annual supply contract number 99-006, to the lowest bidders meeting specifications, Arguindegui Oil Company, Laredo, Texas on the estimated amount of $300,000 for the purchase of transport loads of unleaded fuel; and Coastal Mart, Inc., Corpus Christi, Texas, in the estimated amount of $436,000 for the purchase of transport loads of low sulfur diesel fuel and tank wagon loads of low sulfur diesel fuel and unleaded fuel.

Cm. Guerra asked staff to look into the quality of the low sulfur diesel being sold to us.

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Mr. Meza replied there are 12 specifications that vendors must comply with. He also suggested for periodic testings of the fuel to make sure that vendors are complying with our requirements. An independent lab can be used and a copy of the results can be provided to Council.

Motion to award contract to Arguidengui Oil Company (as amended) subject to getting a letter in writing from Thomas Petroleum.

Moved : Cm. Galo Second: Cm. Alvarado For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

Abstain: O

23. Award of annual supply contract FY99-001, to the LOW BIDDERS, Hughes Supply (Industrial International, Inc.), San Antonio, Texas, ($83,759.30), Municipal Pipe and Fabricating Co., McAllen, Texas ($77,702.69) and ACT Pipe and Supply, Inc., San Antonio, Texas ($5,500.84), for the purchase of water works materials for construction and repair projects by the Utilities Department. All items are purchased on an as need basis and include mechanical joint retainer gland, compression brass fittings, brass fittings, galvanized fittings, plastic and cast iron valve and meter boxes, mj cast iron fittings, and copper pipe.

Motion to approve.

Moved : Cm. Alvarado Second: Cm. Agredano For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

Abstain: O

24. Award of annual supply contract FY99-005, to the LOW BIDDERS, ACT Pipe and Supply Inc., San Antonio, Texas ($62,280.84), Hughes Supply (Industrial International Inc.), San Antonio, Texas, ($10,851.86), and U.S. Filter Distribution Group, Laredo, Texas ($1,564.00), for the purchase of water works materials for construction and repair projects by the Utilities Department. All items are purchased on an as need basis and include redi-clamps, bell joint leak clamps, meter couplings, tapping sleeves for cast iron pipes, and couplings.

Motion to approve.

Moved: Cm. Galo Second: Cm. Agredano For: 6

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Against: 0 Abstain: O



25. Award of an annual contract number 99-009 to the LOW BIDDER, STR Tire Co. Inc., Laredo, Texas, in the estimated amount of $37,576.50, for providing tire recapping services for the Fleet Maintenance Division. The Fleet Maintenance Division has been recapping tires used on the refuse and dump trucks with good results. New tires can be recapped two to three times therefore extending the usefulness of the core tire. Each tire sent for recapping is inspected and repaired as needed prior to the recapping process.

Motion to approve.

Moved : Cm. Agredano Second: Cm. Alvarado For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

Abstain: o

26. Award of contract 99-012, to the following LOW BIDDERS, for the purchase of vehicles authorized in the FY99 capital equipment budgets.

Philpott Motors, Port Neches, Texas: 30 - Police Sedans

2 - Full size Sedans 3 - 1/2 Ext. Cab Truck, Long Bed 3 - 1/2 Ext. Cab Truck, Short Bed

Padre Ford, Corpus Christi, Texas: 6 - 1/2 ton Trucks 2 - Cargo Vans

Classic Chevrolet, Grapevine, Texas 2 - 4 wheel drive suburban

$600,600 $ 38,996 $ 52,281 $ 52,080 $743,957

$ 90,750 $ 35,898 $126,648

$ 52,530 $923,135

Delivery is expected within ninety to one hundred and twenty days.

Motion to approve.

Moved: Cm. Galo Second: Cm. Agredano For: 6 (Cm. Bruni and Cw. Moreno

Against: 0 were not present).

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Abstain: 0


Cm. Guerra asked for the status on the CNG (compressed natural gas) vehicles.

Francisco Meza, Purchasing Agent, reported that on this year all the vehicles are unleaded engines. Last year 26 vehicles with CNG were purchased. He added that on August 1998, Council awarded a contract to convert 12 existing vehicles to CNG but only one vehicle has been converted because there is a shortage of CNG tanks. A big demand for CNG vehicles has caused the shortage of tanks.

Cm. Guerra instructed staff to convert, diligently, our fleet vehicles to CNG.

Florencio Pena, City Manager, mentioned that the last direction from Council was to convert up to 50 units and to test them; then, for the 1999-2000 budget, prepare a presentation to Council showing the efficiency, costs, the pros and cons of the CNG powered vehicles.

Joe Guerra, Public Works Director, informed that on new fueling station to be built at the Airport, the CNG equipment including compressor and pumps will cost between $250,000 to $300,000. He feels it is expensive and the City needs to consider this cost. He added that the only CNG fueling equipment available is at EL Metro; even Entex doesn't have one of this fueling stations.

Cm. Guerra suggested it may be a good idea to bring companies like Entex into the picture and see if they would be willing to participate in providing CNG services.

Mayor Flores stated that perhaps it is too much money, but how much money are we willing to spend to safeguard our environment and make it safer so that citizens can breathe good air.

27. Award of twelve month janitorial supply contract number 99-010 to the LOW BIDDER, National Sanitary Supply, Laredo, Texas in the base amount of $26,043.03, for providing general janitorial supplies to all city departments. All items will be purchased on an as needed basis. This contract establishes the fixed base price for janitorial supplies most commonly utilized by city departments. The base bid cost is approximately 5% less than the previous contract period.

Motion to approve.

Moved: Cm. Agredano

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Second: Cm. Alvarado For: 6 Against: O Abstain: O (Cm. Bruni and Cw. Moreno were not present).

28. Award of annual service contract number 99-015 to the LOW BIDDER, Star Operations Inc., Corpus Christi, Texas, in an amount not to exceed $300,000.00 for the furnishing of all necessary materials, machinery, equipment, labor, and all other services necessary for the maintenance of street lights (not maintained by CP&L) and traffic signal lights throughout the city. The contract includes $100,000.00 for electrical services for traffic signals and street lights, and $200,000.00 for installation, construction, and underground work, for new and/or upgraded traffic signals and for the installation and maintenance of street lights.

Motion to approve.

Moved: Cm. Agredano Second: Cm. Alvarado For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

Abstain: O

29. Award of two year service contract number 99-016, to the LOW BIDDER, Border Maintenance Service, Inc., Laredo, Texas, in the estimated amount of $63,041.00, for providing janitorial services for the Health Department - WIC Program. The scope of work requires that the company provide all personnel, equipment, and supplies needed to properly clean the different locations.

Motion to approve.

Moved: Cm. Agredano Second: Cm. Alvarado For: 6 (Cm. Bruni and Cw. Moreno

Against: O were not present).

Abstain: 0

30. Award of contract number 99-030 to the LOWEST AND MOST RESPONSIBLE BIDDER, for the collection, transportation, storage, and disposal services of approximately 24,000 tires from the City of Laredo Landfill. In addition the contract vendor will be responsible for the disposal of tires that are collected on a monthly basis. The term of the contract is for the remainder of the fiscal year.

Motion to approve $77,700 to World Tire Company.

Moved: Cm. Agredano

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Second: Cm. Alvarado For: 6 Against: O Abstain: 0 (Cm. Bruni and Cw. Moreno were not present).

Francisco Meza, Purchasing Agent, explained the reason this motion reads like this is because the agenda was done before the bid opening. He informed that the lowest and most responsible bidder was World Tire Recycling, Inc. Brownsville, Texas; the estimated amount of this contract is $77,700.

Cm. Guerra asked if there was any consideration in the bid for the usable tires that maybe in the landfill.

Mr. Meza replied that the Purchasing Department was requested to solicit bids for disposal of all current tires at the landfill and monthly disposal of the tires coming in. The contract to World Tire, based on per unit basis, is for 77 cents for passenger vehicle tires and $3.00 for tractor truck tires. It also includes a 30-day cancellation clause.

Cm. Guerra wanted to know if it was possible to allow another company to go in and salvage the usable tire.

Larry Dovalina, Assistant City Manager, replied that indeed they talked to another vendor to do that. They had a conference call with that vendor and three staffers from TNRCC. At the conclusion of the call, the gentleman in charge of TNRCC said that he will forward us a letter giving TNRCC's written approval for that vendor to salvage the usable tires, but so far, the letter has not been received.

There was discussion regarding the 24,000 tires currently at our landfill. One of the issues addressed was if it was possible to salvage still usable tires, and whether to shred the tires here in Laredo and use the shreds as filling for the landfill.

Cm. Galo read the following letter into the minutes:

-"For the past four years a brand new shredder which cost approximately $100,000 has been on lease to World Tire Company in Brownsville, Texas for $500.00/month. During that period the City has received approximately $24,000.00. Because the company did not maintained the shredder it is now down, useless and it's been done so at the taxpayers' expense.

No one at the City knew that the shredder was held at World Tire Company. Awarding the bid to World Tire Company appears to be in conflict of interest because other bidders would be competing

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with an enterprise that has been subsidized for the last four years by the City of Laredo. Not only they have been irresponsible because if the shredder had been in Laredo, TNRCC fines could have been avoided. Into the cost of the City on a lease of the shredder to World Tire there is a tremendous negative impact due to the revenues lost on the bad lease agreement. TNRCC fines and the present problem with stocked pile tires which need immediate resolution. The Council needs to instruct staff on a form of a motion, on how the City needs to obtain RFP's on alternate means of landfill and tires disposals as long term solution in order to increase the life span of the present landfill".

Cm. Galo stated that we have been negligent while we have a shredder on lease to someone for $500.00/month when we could have been taking care of this problem. Now we are looking at buying a new shredder for disposing of the branches.

Florencio Pena, City Manager, explained that before the State of Texas got involved in paying for tires at landfills, the City was using a shredder to bury the tires. When the state got involved, the City's tire shredder was no longer of any use since we were not required to shred tires, because other companies were going to do it for us. So, in 1994, instead of putting the shredder in storage, we did proposals to have it leased and World Tire was awarded the bid. On December 31, 1997 the State changed the law, and was no longer subsidizing the disposal of tires, so the tires started accumulating since then. So now we have a serious problem at the landfill, we got over 24,000 tires that we need to get rid of. We decided to go out for bids to have these tires removed from the landfill. The reason for the 30-day clause on this contract is for us come up with a decision for long term basis and to obtain the recycle value from some the tires. We hope to put another request for proposals, by the first quarter of 1999, to get the three elements that we need: 1) take out the recyclable tires, 2) get rid of the unusable tires and have them shredded, and 3) sell the usable tires before they reach the landfill. But, in the meantime we have the urgency to get rid of those 24,000 tires.

Cm. Galo asked if there was any type of maintenance clause in the leasing contract of the shredder, and if it was true that it is now useless.

Joe Guerra, Public Works Director, replied the machine is in good condition and is still being used by World Tire. It has $75,000 insurance policy under the name of the City of Laredo.

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It was discussed if we should get the shredder back, but it may probably take about a year to shred those 24,000 tires and another thing to consider is that we have less than three years left in our landfill. Also it was determined that in order to use the tires shreds as landfill filling, we will need another type of shredder, besides the shredder that we own cannot shred tractor truck tires.

Cm. Galo thinks there is a shredder that handles any size of tires and trash. He suggested that staff should investigate if World Tire would like to buy our shredder, so that we may purchase another one that will satisfy our purposes.

Motion to award the bid as presented.

Moved : Cm. Guerra Second: Cm. Valdez For: 6 (Cm. Bruni and Cw. Moreno were not present).

Motion to instruct staff to obtain RFP's for alternative methods of landfill tire disposal as a long term solution in order to increase the limited life span of the present landfill.

Moved : Cm. Guerra Second: Cm. Galo For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

Abstain: 0

31. Approval of change order no. 2, an increase of $14,024.85 to the construction contract with Dominguez Development and Construction, Laredo, Texas, for the addition of approximately 385 linear feet of sidewalk improvements along the south side of Hillside Road between Yeary Avenue and San Francisco Avenue, which was deleted due to funding constraints from the project on change order no. 1 when the contract was awarded on November 16, 1998 for the Construction of Sidewalks at the Approaches to Clark Elementary School on Hillside Street from Yeary to Haynes Project. Funding is available in the Capital Improvements Clark Elementary Sidewalks.

Motion to approve.

Moved: Cm. Agredano Second: Cm. Alvarado For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).

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Abstain: O


32. Authorizing the transfer of drilling permits for the operation of four (4) natural gas wells, H.B. Zachry Unit No. 1, H.B. Zachry Unit No. 2, H.B. Zachry No. 1, and H.B. Zachry No. 3 fro~ Zachry Exploration to North Central Oil Corporation. The wells are out of Porcion 35, Abstract 546, as further described by metes and bounds located east of Hwy. 83 and south of Southgate Boulevard.

Motion to approve.


Abstain: 0

33. Authorizing the transfer of a drilling permit for the operation of the natural gas well, Notzon Well No. 1, from Waters Engineering and Operating, Inc. to Dynamic Production, Inc. The well is out of Abstract 239, as further described by metes and bounds, located west of Hwy. 83, north of Tinaja Street, and south of Saltillo Street.

Motion to approve.


34. Refund of property tax to the following company: a. Norwest Mortgage in the amount of $548.93.

Motion to approve.

Moved: Cm. Agredano Second: Cm. Alvarado For: 6 Against: 0 (Cm. Bruni and Cw. Moreno were not present).

Abstain: o

Abstain: O

35. Awarding a contract to the Texas A&M International University Dance Performance Troupe for Fiscal Year 1998-1999 in the amount of $1,000 and authorizing the City Manager to sign and implement the contract.

Motion to approve.

Moved: Second:

Cm. Agredano Cm. Valdez

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For: 6 Against: O Abstain: 0 (Cm. Bruni and Cw. Moreno were not present)

Note: At this point Mayor Flores requested to move up item #46 Cm. Bruni arrived at 7:35 P.M.

IX. CITY MANAGER'S REPORT

36. Presentation to City Council demonstrating the spreadsheet on current year Capital Improvement Programs that will be on the City of Laredo's Web Page.

Keith Selman, Planning Department, reported that most of the categories and information that Councilmembers need to check the status of a given project are included in the spreadsheet, which will be updated on a weekly basis. The main information consists of: design start up and completion dates, bids solicited, awarded contracts, construction start up date, expected completion date and actual construction completion date. Under the corrunents field there will be information on why a project in on hold, if properties are pending, details of the project, etc.

Florencio Pena, City Manager, stated the Webpage will allow Councilmembers to check status on projects at any time. It will also help to streamline the agendas, because the ordinances will be on the Webpage and it will not be necessary to include them the agenda's final readings.

37. Presentation on the status report of the Laredo Northwest International Bridge (Fourth Bridge) for the month of December 1998 and discussion with possible action regarding utilization of incentive pay for early completion of the Border Facilities.

Cynthia Collazo, Corrununity Development Director, reported that the clearing of the land started on October 1998 and the drilling of the piers was started on November 10, 1998. Piers #7 is required to be completed by December 30, 1998 as stated in the construction "convenio". As for the border facilities, we are now on the bidding process. The bids will be opened on December 22, 1998; we will attempt to award contracts on January 4, 1999 and start the construction on January 15, 1999. The construction has been scheduled into two stages: Stage I, which will allow us to corrunence operations on March 15, 2000, and Stage II, six months later, that is September 15, 1999, in which entire Phase I-A will be completed. The City has identified in the plans and specs liquidating damages of $4,500 per day for completion after March 15, 2000.

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Regarding Brige IV roadways, TXDOT is out on bids. They plan to award the construction contract in January 1999 and start the construction on February 1999. Phase II is planned for June 1999. An important note is that TXDOT has an incentive pay of $7,500 per day for completion within 45 days prior to the March 15, 2000 deadline.

Construction also continues on the Mexican side, they also must have piers #6 by December 30, 1998. The Construction of the bridge structure, as indicated on the December 1, 1998 meeting, is scheduled to be completed by January 30, 1999. As far as Mexico's roadway interchange and border facilities, they are currently advertising for bids and plan to open them on December 8, 1998, begin construction on January 2, 1999 and complete construction by October 30, 1999.

Florencio Pena, City Manager, informed that the border facilities construction is the largest and most expensive part of this project. He then addressed the meeting held on December 1, 1998 regarding the scheduled date for the opening of the Fourth Bridge. Representatives from State of Tamaulipas, Secretaria de Relaciones Exteriores and Nuevo Laredo Officials, as well as GSA, Customs, INS, U.S.D.A., SEA, TXDOT and City of Laredo Officials were present. The important conclusion of this meeting was that all parties involved agreed to open the bid to complete construction on March 15, 2000. However, our recommendation was to include an incentive package in the contract that will pay the contractor $4,500/day for every day that they finish ahead of time, up to January 15, 2000.

Mr. Pena, then asked Council to authorize staff to put an addendum to our construction contract that would give an incentive pay to the contractors who are successful in finishing prior to March 15, 2000. Approximately $270,000 have been budgeted in the event that contractors finish by January 15, 2000. Based on our availability of funds, it is within our budget and we shouldn't have a problem with that.

Mayor Flores concluded that one of the reasons for this presentation is to make everybody aware that the Mexicans are very anxious for us to move this date back, because their costs of funds goes up enormously if they miss the deadline. Right now they have a fixed rate loan for the money that they are getting, and if we go over February 2000, it would cost them an enormous amount of money. They pleaded with us to do everything we can to encourage that the bridge be finished quicker and sooner.

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Motion authorizing staff to put an amendment for incentive pay to construction companies for early completion.

Moved: Cm. Alvarado Second: Cm. Valdez For: 7 Against: O (Cw. Moreno was not present)

Abtain: O

38. Presentation of the 2nd Year Street Recycling Project to advise the Mayor and the City Council of the proposed list of streets and solicit input as to changes which may be necessary, and to submit said list to utility companies for scheduling of work required.

Florencio Pena, City Manager, reported that this is the 2nd and most critical year of the 3-year Street Recycling Project, because the utilities department is planning their summer work schedule and wants the 1999-2000 budget to be approved to proceed with the recycling. Council needs to review the projects to see if they are in order, and try to maintain an expenditure level of about $500,000/year, even though Cm. Moreno had informed that she would likaio add an additional $50,000/year to this program ..

Rogelio Rivera, City Engineer, presented a map indicating the 172 streets scheduled for this program, and provided Council with a list of such streets. Some streets were added, through Council's action, within the last year. He added that it is important to have Council's input now, so that we coordinate with the utilities companies, other than water and sewer, and give them ample time to revise their schedules.

Fernando Roman, Utilities Director, explained that the earlier they have the selection of the streets, the better. Typically it takes about 6 to 8 months for the Utilities Department to go through a program like this, so if the streets are changed or substituted at the last minute, money and time has been spend on the preparation.

Cm. Galo asked if this project includes the intersection of Corpus Christi and Cedar which has drainage problems.

Mr. Rivera replied they worked in that intersection, but will look into it again because they received recent complaints on it.

Cm. Galo then asked for the Lyon and Meadow intersection which

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is not included in the list.

Mr. Rivera replied he will look into it since it also has drainage problems.

Cm. Guerra asked that the 400 block of Chevy Chase be added to this program.

Cm. Alvarado manifested that there is disproportion as far as blocks from one district to another. -"If we put the three years together, we'll see which district is getting the most recycling". He inquired about the criteria used for selecting the streets and asked by when do they need to review the program, is there a time frame?

Mr. Rivera replied that they are using studies that were done years ago as a guide for the recycling program; and they need Council's reviews as soon as possible.

Mr. Pena thinks that by the second week of January he will be able to present the opinion management system, which is a computer model that analyses the conditions of the streets based on a visual inspection and prioritizes which streets will be done first.

Mayor Flores asked Mr. Pena when will Santa Maria be resurfaced and if TXDOT could help us because of the corrunercial traffic that use it.

Mr. Pena replied that the Santa Maria Project is already funded by us, from a 1998 bond issue and the money is strictly earmarked for that project.

There was discussion on the streets used by heavy trucks for corrunercial traffic and it was determined that such streets are identified in the CIP program.

Cm. Galo requested a crew to take care of a big hump of asphalt on Saunders and Meadow going south.

Cm. Agredano requested Mr. Rivera to re-patch some streets from Century City because bumps can be felt and there is also a hole that was dug up to fix a rupture waterline.

Cw. Montalvo stated that there is also a hole at the 600 block of Garza.

Mr. Pena informed they are currently working on developing

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measurements to monitor utilities and public works departments in order to respond better on re-patching streets. He mentioned that we maybe we need to upgrade the standards required for the materials use to patch the streets.

Cm. Alvarado will like to get a report, within the next week, on the streets identified for the recycling program and on the streets allocated for the CIP, so they can compare what streets have been addressed. He also wants a copy of the methodology, the study done years ago, because he wants to see how we balanced out t~e streets identified for the 3-year recycling program.

Motion to include the 400 block of Chevy Chase on the Streets Recycling Program.

Moved : Cm. Guerra Second: Cm. Valdez For: 6 Against: O (Cw. Moreno was not present).

Abstain: O

39. Presentation on the status report of the City of Laredo International Airport Noise Compatibility Program for the month of December 1998.

Cynthia Collazo, Community Development Director, reported they are currently working with 50 families, 40 from south of the airport and 10 from the Country Club Estates. Fifteen families signed up for the fee simple acquisition, of those, 13 appraisals have been requested, and of those, 12 have been completed and are being reviewed. Four families signed for the acoustical treatment. Six families signed up for avigation easements. Twenty families are undecided, and five families have not been reached.

On November 17, 1998 staff had a meeting with representatives of the consulting firm interested on the acoustical treatment. Proposals from that firm were received on December 4, 1998.

Mr. Hinton, the appraiser working on the avigation easements, should finalize the appraisals by this week. Clarifications from from the FAA on the existing avigation easements was received. FAA provided specifics, so 4 owner/occupants that were affected by those easements are now eligible. Also, the FAA will honor the October 14 cut-off date for the noise mitigation program, therefore four residences, constructed after January, are not eligible.

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40. Presentation and approval of Year 2000 compliance action plan for the City of Laredo Automation Equipment and Embedded Systems.

Mike De La Fuente, MIS Director, informed that this action plan provides the guidelines to prepare the City of Laredo for operations into the Year 2000. It was anticipated that full implementation of the Y2K compliance action plan would be achieved by December of 1998, but due to the complexities of the Y2K issues, it will be done March 1999. The assessment of PC's and critical systems, which include elevators, security systems, environmental control, metering systems and embedded logic has been initiated. The results indicate that few of the installed embedded systems are date sensitive. Contingency planning is in place for those systems that need remedy. Inventory assessment of business applications and vendor supplied software was initiated. The utility billing division lacks a data conversion on the new compliant application. The total cost for the implementation has been estimated to $268,913. The departments that did not respond to MIS inquiry were left out, so they will have to use resources from their own budgets.

The Year 2000 Problem At 12:01 a.m. on January 1, 2000, many computer systems worldwide will malfunction or produce incorrect information simply because of a date change anomaly. The Year 200 problem, as it is called, results from the way computer systems store and manipulate dates. Dates are often used as part of a computerbased system's algorithm or decision process. For efficiency and to economize storage space, most computer manufacturers and computer program designers omitted the first two digits of the year (i.e. the century) when they referred to dates in computer programs. Therefore, when the date rolls over from 1999 (99) to 2000 (00) many computer programs will fail to recognize the change in the century and misread "00" (they year 2000), as 1900.

As the year 2000 approaches, the problems associated with the date rollover found in various computer systems have become more apparent. These problems include the following: o Inability of sort routines to perform properly. o Reversal of logic decisions. o Inability to continue forecasting for shelf life items. o Inability of inventory systems to generate correct stock

level reports for reordering. o Failure of commercial products to function. o Inversion of security access rules. o Inability to properly validate intelligence data.

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The types of systems that will be affected include mainframes, client/servers, networks, work stations, distributed systems, telecommunications systems, radar processors, and communication processors. The software that is potentially impacted includes both application software and systems software. Databases and files, which store two-position year fields, will also be affected.

There are three other related issues that compound the problem: o Many of the systems developed fail to take into account that

the year 2000 is a leap year. o Many of those same systems have associated values with data

fields or they have hard-coded values in the software. o Many systems that use dates typically define and use a date

data-type which, due to its dependence on storage structures of the computer systems, will rollover and fail.

Y2K Office Goals GOAL 1. Ensure that the systems and other equipment will operate reliably through the Year 2000 and beyond.

Through sound management, monitoring, and detailed direction, the Y2K program committee ensures that all systems will operate into the year 2000 and beyond. To manage the wide scope of the problem, the committee provides guidelines for the City's Y2K effort. While the City Manager is responsible for tracking and reporting on the overall effort, the Y2K committee in their specific areas maintains the detailed information regarding system schedules and repair costs. The committee members maintain independence in selecting the tools, methods and particular vendors for conducting assessments and renovations on their systems or automated equipment.

GOAL 2. Ensure that the lines of business across the City follow a consistent approach and adhere to project schedule.

By monitoring all City systems and activities through periodic reports submitted to the City Manager, to make sure that all lines of business are following the required process and timeline, and can re-direct if necessary. Management Information Systems will require system owners (i.e. Police, Health, etc.) documentation for accuracy and compliance. The above applies as well for other automated equipment within the City. Should the information collected reveal inaccuracies or questionable activities, the City Manager will be informed so that their activities can be re-directed.

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GOAL 3. Track the status of all Y2K efforts throughout the entire cycle.

To ensure that all Y2K efforts are carried out within the required time frames, and to avoid inconsistent progress, the Y2K committee will be tracking all Y2K efforts across the City. Throughout the Y2K repair cycle, the City Manager will be advised of the project's cycle.

GOAL 4. Minimize risk associated with the Y2K efforts.

The Y2K corrunittee recognizes there is a significant amount of risk associated with these Y2K efforts, and makes every attempt to reduce this risk through the implementation of specific measures. First, work with the legal department to resolve legal issues related to vendors provisions of assessment an renovation services. Second, assist in the leverage of financial and human resources to fulfill the Y2K projects for related systems that are coordinated, so that changes result in system compatibility. It shall remain the goal and responsibility of the Y2K committee to ensure that every system in operation is Y2K compliant.

Planning to Tackle the Problem The degree of success of the Y2K committee in achieving their Year 2000 objectives will rest on the creation of detailed and comprehensive plans. The City with various computer systems and large number of personal computers is likely to be at risk and will therefore derive the most benefit for investment in the planning process.

The planning phase will provide a structure for work with the City to achieve its Year 2000 compliance objectives. This will facilitate senior management monitoring of progress.

Each individual area within the City should develop a plan, which shall contain the following elements: o an outline plan for each area. o cost profiles and budget definition. o a date standard to achieve project. o creation of an inventory of all areas where date-dependent

embedded systems in electronic devices may cause problems.

Motion to approve the above plan

Moved : Second: For: 7

Cw. Montalvo Cm. Alvarado

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Against: 0 Abstain: 0


(Cw. Moreno was not present).

41. Status report on the Colonias Facility Plan with possible action. Requesting authorization to contract with TRC Mariah for the completion of the Environmental Information document at a cost of $7,500.00.

Fernando Roman, Utilities Director, reported that the plan is progressing.

The consulting engineering firm has turned in a 50% completion review on the facility report, which includes all the water calculations on Hwy 359. They are currently reviewing Mines Rd. and working on the wastewater calculations. It would take the engineering firm approximately one month to complete the facility report; until then, we will know the true nature of the monies that we are going to request. An estimated amount of $12 million dollars has been calculated but it may increase up to $16 million dollars once the review is finished. There were some omissions on the hydraulic analysis of Hwy 359, which have been caught and are being fixed.

Because the default of a previous consultant, some things were left pending, like the completion of the environmental report. Mr. Roman mentioned that, not realizing he had a draft of the document, he submitted it to the State and was told that it was missing reviews from other state agencies. Once the missing information gets incorporated, he will come up with a final document addressing the concerns of the Wild Game Board. The environmental document is very complex and it required the hiring of an employee just dedicated to it. It may cost about $7,500 to wrap-up this document and have it resubmitted to the agencies.

The financial application cannot be prepared until the facility plan and environmental document have been approved by the State, so it may be until February or March 1999. City staff had a meeting with Webb County staff, there they discussed how to approach the possible funds. There are approximately 5 sources of funds that only the county can apply for. Mr. Roman will advise Council when the facility report and environmental document get completed.

Motion to authorize to contract with TNRCC Mariah for the completion of the Environmental Information document at a cost of $7,500.00.

Moved: Cm. Bruni

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Second: Cm. Agredano For: 7 (Cw. Moreno was not present)

Against: O

December 7, 1998

Abstain:

42. Status report on the Santa Isabel Water Point.

0

Cm. Alvarado requested that item 43(G) (1) be taken together with this item.

Fernando Roman, Utilities Director, reported that Cm. Alvarado, Mr. Jerry Pinzon, and himself appeared before the Commissioners Court and asked them to take a position on funding the Water Point at Santa Isabel. They agreed to fund up to $10,000 of the $20,000 budgeted, so the City is responsible for the other $10,000.

The water tap has been installed and they are currently putting a drainage line, which will be completed in three weeks. They are working with the County to determine who does what; they reached an agreement to put a value on each other's activities so that the load can be balanced out.

Cm. Bruni asked if the water point would be inside the enclosed facility or outside.

Mr. Roman replied that it would be outside because the facility does not have enough space for traffic circulation. The enclosure was built because of the vandalism in the area. The slab will be outside the fence, so the cars will be parking on city's property.

Cm. Alvarado asked Mr. Roman to keep Council advised on how this project is developing.

43. Status report on the Chacon Creek Interceptor.

Fernando Roman, Utilities Director, reported that they are still waiting for the funds from the EPA. Once they have it, they will go for bids. Another issue being worked on is, that although we acquired all the right-of-ways, we need a permit under the railroad tracks, so that the City Attorney can issue a Site Certificate. Tex-Mex has stated that the permit is lacking a signature, but should be ready soon. Mr. Roman thinks that probably we will go out for bids until January. Construction time will take about 18 months.

Cm. Bruni is concerned with the rapid growth of this area and the continuous approval of residential areas from Planning and

40


Zoning. There are still problems on the 3300 block of Corpus Christi, even after installing the underground tank, the area continues to overflow. -"How long can we keep on growing without having this interceptor in place?" He feels this creates health concerns and would like the Health Department to write us a letter informing on the health issues involved.

Mr. Roman, replied he was not aware of the overflowing problem, but will check it out. He informed there are two critical junctions in this project. The first one being next to Century City and they will probably finish working there by the first half of the construction time. That will alleviate some of the growth problem. If the colonias project was underway, the second junction would be next to the Tex-Mex railroad tracks.

44. Discussion regarding the City Council retreat.

Florencio Pena, City Manager, stated that over the past six months he has discussed, with each Councilmember, the idea of a retreat and now needs Council's direction. The retreat has been planned to last one day and a half, outside of the city area. Other municipalities advised that getting away from the city gives more sense of cohesion, and more sense of being away from the daily routine.

Mayor Flores added, they had tried to find places in Laredo but have been unsuccessful because of the type of retreat they want to have; besides, Council agreed that in order to be clearminded in making decisions for Laredo, they needed to get away from here. The retreat will give Council the opportunity to spend time together and discuss particular items of interest and understand more about each others goals. She added that the facilitator for this retreat is very experienced one, he specifically works with governing bodies.

Council discussed about what they may be able to accomplish by attending this retreat as well as the possible locations and schedule. After discussion, they concurred with Cm. Bruni's suggestion to have the retreat at the Hyat Hill Country Resort (San Antonio). The date was set for January 15, 1999 (evening) and January 16 (9 A.M. to 4 P.M.). The City Manager was instructed to do the necessary arrangements.

Mr. Pena indicated that he will bring the facilitator's proposal to next Council Meeting for Council's review and approval.

45. Consideration of a request from FIDENOR, a Corporation from the state of Nuevo Leon to joint venture for the construction of a

41


railroad bridge.

Florencio Pena, City Manager, reported that FIDENOR is the agency that built Columbia Bridge and now they want to joint venture with us for the construction of a new railroad bridge. There is a group from Canada wanting to give us a presentation and afterwards invite us to Monterrey, Nuevo Leon to visit with the governor and discuss issues about the Columbia Bridge.

Mayor Flores suggested that a luncheon meeting may serve this purpose.

Cm. Guerra suggested that representatives from Union Pacific should attend this meeting also.

46. Presentation from the Laredo Police Department on the Citizens on Patrol Police Academy. The purpose of this program is to provide both citizens and the police officers an opportunity to unite in the struggle to create the best environment for all, and to further explore and learn about the role and needs of each other within their shared community.

Luis Tinajero, Police Officer, reported that the Citizens' Police Academy is a new concept for Laredo but has been around for a long time throughout the State. He visited Duncanville, Texas and had a first time view of their program. He feels that we are close to their level as far as getting the community involved. The mission statement of the program is to increase public awareness and support for the Laredo Police Department, to continue in education and volunteer programs that reflect our corrunitment and complete involvement in our community's quality of life. The reason for this program is to bridge the gap between the Police Department and the community and increase public awareness.

Mr. Tinajero gave an overview of the program and stressed out that citizens after completing the prgram will not become officers since this program is only for information. The program consists of a 13-week modified version of the Police Academy, with 29 hours of instruction. The schedule will be every Wednesday from 7:00 to 10:00 starting January 13, 1999. Classes will be held at LCC. Attendance rate of 90% is required. Qualifications: over 21 years old, resident of Laredo, modified background check, no felony or misdemeanors convictions within the last two years, no pending criminal charges, and no excessive driving citations.

The first program will be limited to 40 students, who after

42


passing the modified check will be enrolled on a first come first serve basis. After graduation, these citizens will be able to participate in community volunteer services.

Note: Mayor Flores requested to consider Executive Session items at the end of the meeting.

Motion to do the Executive Sessions, items 47 & 48 and item IX from the supplemental agenda, until the end of the meeting.

Moved: Cm. Galo Second: Cm. Bruni For: 7 Against: O (Cw. Moreno was not present).

Abstain: o

Mayor Flores requested to do the Motion pending from the supplemental agenda before following the order of business.

47. Request for Executive Session pursuant to Texas Government Code Section 551.072 in regards to deliberating the purchase, exchange, lease, or value of real property because deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person, and return to Open Session for possible action.

Motion to go into Executive Session pursuant to Texas Government Code Section 551.072 in regards to deliberating the purchase, exchange, lease, or value of real property because deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

Moved : Cm. Galo Second: Cm. Agredano For: 7 (Cw. Moreno was not present)

Against: 0 Abstain: o

After Executive Session Mayor announced that no formal action was taken in executive session.

48. Request for Executive Session pursuant to Texas Government Code Section 551.071(1) (a) to discuss pending litigation in Hurd Urban Development, L.C. et.al. v. Federal Highway Administration, Kenneth R. Wykle, et.al. Cause No.: L-98-57, in the United States District Court, Western District of Texas, Laredo Division, and return to open session for possible action thereon.

43


Motion to go into Executive Session pursuant to Texas Government Code Section 551.071(1) (a) to discuss pending litigation in Hurd Urban Development, L.C. et.al. v. Federal Highway Administration, Kenneth R. Wykle, et.al. Cause No.: L-98-57, in the United States District Court, Western District of Texas, Laredo Division.

Moved : Cm. Galo Second: Cm. Agredano For: 7 (Cw. Moreno was not present)

Against: O Abstain: O

After executive session Mayor Flores announced that no formal action was taken in executive session.

X. COMMUNICATIONS

a) Viviana Frank and Mr. Roberto Gonzalez invited Mayor and Council to the Streets of Laredo Urban Mall Christmas Street Festival being held on Friday December 11, 1998 from 6 P.M. until midnight. They showed videotape from the last Festival.

b) Cm. Alvarado requested a moment of silence for those military personnel who lost their lives in Pearl Harbor, on this date.

c) Cm. Alvarado presented the Group "Up with People". This group has been around the world and its purpose is to develop friendship and understanding throughout the world. Members from this organization stay with host families, participate in community services and travel together. They are currently trying to find host families for 150 students. They will be presenting a two-hour Broadway style show at the Laredo Civic Center on January 7th at 7:30 P.M. Tickets are on sell. They will appreciate any help they can get from the community with hosting, their phone number is 744-5802.

Note: Mayor Protem Louis Bruni left at 5:45 p.m. to meet Lt. Governor Rick Perry.

d) Mayor Flores thanked the Laredo Jaycees for putting on the 1998 Christmas Parade.

e) Jesus Ponce requested that mobile police units be placed on I-35 first block north from the Bridge II and see that all trucks and cars going into Mexico do not keep the rest of the city traffic from crossing over.

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Note: Cw. Montalvo requested item #54 to be moved up.

XI. CITY COUNCIL PRESENTATION AND DISCUSSION

49. Requests by Mayor and City Council members for presentation and discussion.

A. Request by Mayor Elizabeth G. Flores

1. Confirmation of the Mayor's appointee, Thomas C. Lang, to the Telecommunications Commission.

Motion confirming the Mayor's appointee, Thomas C. Lang, to the Telecommunications Commission.

Moved : Cm. Valdez Second: Cm. Agredano For: 7 Against: O (Cm. Bruni not present).

Abstain: o

Bruce Miller Earle, Chairman of Laredo's Telecommunications Commission, spoke about the impact the unprecedented growth of trade has created in the City. Shortly, with Bridge IV implementation, the rerouting of commercial truck traffic will be the relief that Laredo needs. He added that the Laredo Telecommunications Commission has always fought for the benefit of all the citizens of Laredo, reminding all present and/or future utilities providers who transverse the city's right-of-ways never to forget it is a privilege to serve the people of Laredo. Some of the original and unique Laredo practices have been secured throughout municipalities and utilities contracts across the United States. He brought up the issue of Telmex cutting international fiber on the international bridge, and said that the Commission will protect the right-ofways management and tele-communications crossing points. After addressing this matter before the Federal Communications Commission and the "Secretaria de Comunicaciones y Transporte" of Mexico, a final provisional grant was issued for FCC Global resale permit for Telmex and Sprint to sell their long distance services in the United States. This is a provisional grant because the final order from the Commission strictly puts Telmex on notice that they better not interrupt anyone's international cable routes again. He mentioned that the Bi-National COFETEL Conference held

45


in Laredo on October 1998 was a success and FCC Commissioner, Gloria Tristani, and COFETEL Engineer Gonzalez left with solid words of praise. There is a lot of work to do and they look forward for Council's continuous support.

Thomas C. Lang thanked Council for their vote of Confidence and mentioned that he has been in Laredo for sixteen years in the telecommunications business. He added that communications involve more than two-way radios, pagers, etc., everything gets impacted. He hopes that this Commission, along with Council's help will straighten out the communications matters so the people can live a better life around here.

B. Request by Council member Louis H. Bruni

1. Status report with possible action on the East Hachar Recreational Center.

John Vidaurri, Parks and Recreation Director, informed that LISD Board of Trustees had a meeting on November 1998 and approved the proposed project. They also reviewed the proposed joint-use agreement that now is being finalized by our Legal Department. Hopefully this joint-use agreement will be presented to Council by December 21, 1998. There will be a Parks Board Committee meeting on December 17, 1998, here the committee will make recommendations to Council.

Staff is proposing to use the same architectural design, as our other recreational centers, with minor modifications to the H-VAC system and increased insulation in the Gym areas. The current schedule calls for bids to go out on February. This project may take up to nine months for construction, so the expected completion date is December 19, 1999.

Staff is recommending that we negotiate a contract with Gross and Associates, the firm that did the design work for our other recreation centers. Gross and Associates had estimated to do the work for $25,000 or $30,0000. They are asking that the negotiated fee be established until they inspect the site and review our requirements for the contract documents. Their estimated fee is about 4% of the

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$700,000 set aside for this project.

Mr. Vidaurri asked Council to approve that Gross and Associates to do work in order to speed this project. Their fee is included in the $700,000 funded for this project.

Mr. Pena informed there is an Engineering Committee that needs to review the contract but, the critical part is the joint-use agreement with LISD.

Cm. Bruni asked to be kept informed on the status of this project.

2. Status report on the Chacon Creek Interceptor with possible action.

(This item was discussed with item #43).

Note: At this point they moved to request by Cm. Bruni's items from supplemental agenda.

C. Request by Council member John C. Galo

1. Status report on reconstruction by Tex Mex at the intersection at Hendricks and Seymour.

Keith Selman, Planning Director, spoke with a TexMex representative, who informed that they were having trouble getting some materials for that crossing, but the materials just came in and they should begin construction by the end of this week.

2. Status report on CAA audit.

Joe Valdez, from CAA, stated that the CAA was not audited. It was one of the many programs they go through every year and its called a monitoring review. He thanked the City Council for supporting his agency and added that this is one of the few opportunities he has to discuss these issues with a public viewing on what's going on with CAA's programs.

He explained that the monitoring review was something unexpected. He was required to provide responses and unfortunately it is a process that has been drawn out. He got an extension to respond by

47


November 17, 1998 and he personally submitted the paperwork to the Texas Department of Housing and Community Affairs on November 16, 1998. He is now awaiting the review.

After discussing the problems during the last heat wave crisis and explaining how the CAA is set up, it was determined that the City of Laredo only supports two of their programs: Meals on Wheels and Elderly Nutrition and so far there have not been any problems with these two programs.

Cm. Galo requested Mr. Valdez to give us an update as soon as he gets the monitoring review from the state agency.

3. Status report on Municipal Housing Corporation Internal Audit.

Judy Barber, Internal Auditor, stated she put a copy of the status report in Council's packages. She reported that 95% of the field work is complete and they will meet with Mr. Maldonado during this week to clear some pending questions. The draft audit report is 20% complete, hopefully it will be completed by December 14, 1998 for Mr. Pena's review.

They prepared a baseline survey they for other property management organizations, both in the private sector and non-profit, 5 surveys were sent out, 3 returned, and 2 are due tomorrow. Once they receive the information it will be organized into a chart for comparison purposes. The physical inspection is 100% complete, 71 units were inspected and the inspection report is being prepared.

4. Status report on outstanding loan from Metro Affordable Housing Corporation.

Cm. Galo referred to the memo received on this item, wants to know if there is any additional information.

Florencio Pena, City Manager, indicated that the Housing Authority is part of City just like the Municipal Housing and sometime ago they needed funds to complete the Gallagher Housing Project. Basically, they are asking that instead of it being a loan, because they

48


have an agreement with us; they want it to be converted into a grant. Mr. Pena added that this has been reviewed with Community Development Block Grant and it was determined that the project is eligible; the funds were used for the Gallagher Housing Project, so in essence it would be a forgiven loan and we need to brin~ that back to city Council.

Mr. Pena added that the contract may need to be amended, because there is a contract for a loan, even though Cit; Manager's Office has a record that the contract was converted into a grant. If Council wishes to do that.

Cm. Galo then stated that Ms. Collazo told him that Cit·: Manager's Office asked for payment back in February, bu: there has been no response.

Cm. Montalvo replied because the project was not complete.

Mayor Flores stated the tax credit project took longer because there were problems with the street and start-up time was delayed.

Cm. Galo wanted to know why did we demand payment at that time.

Mayor Flores replied because it was probably part of the process.

Mr. Pena stated he doesn't recall exactly, but it probably was part of the agreement that payment will made on a certain period of time.

D. Request by Council member Cecilia M. Moreno

1. Request for a Neighborhood Cops Program station to serve District II and District IV, to be housed in the Nixon High School area (Fire Station Bartlett). (CO-SPONSORED BY LOUIS H. BRUNI)

Agustin Dovalina, III, Police Chief, reported that his department is currently conducting a study on traffic and number of crime patterns on the entire city in order to enhance the policing services. The study shall be completed around the middle of January. It is a matter of adding more personnel and, of course, more money is involved.

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Cm. Moreno stated that the need for a COPS station in this area has been identified.

Fructoso San Miguel, Laredo Police Department, reported that at the time they made the Cops Program presentation to Council, this district was not contemplated to include a COPS station. Currently, there are nine approved stations pending while another nine have been identified as needed.

Cm. Moreno asked Mr. San Miguel to bring a list of the pending stations and to add her request to it.

Florencio Pena, City Manager, advised they need to bring back a presentation on the status of the approved stations that are still pending, so Council can see what the priorities are. We are funded for two more stations, one by the Boys Club and the other, as approved by Council, for Southeast Laredo.

Mayor Flores asked Chief Dovalina to provide information to Council before the next meeting and that this item be placed on the December 21, 1998 agenda.

2. Discussion and possible action on a request for a traffic light at the corner of Lyon Street and San Francisco.

Robert Murillo, Traffic Engineer, advised Council that they have several traffic studies pending, and the earliest time to conduct one on this location would probably be until February 1999.

Motion to approve.

Moved : Cm. Moreno Second: Cm. Alvarado For: 7 Against: O (Cm. Bruni not present)

Abstain: O

3. Status report on the sidewalks on Malinche, North of Nixon High School.

Rogelio Rivera, City Engineer, stated that a report was sent to Council. There are three separate areas addressed in that report: 1) Malinche from Lyon to

50


Clark. 2) Taylor from San Francisco to Maryland and Maryland to Eisetter (which is in Cm. Valdez's district), and 3) Bartlett from Nixon High to Saunders. They are doing in-house design for the Bartlett area and the plans may be ready in one to two weeks. The Malinche area will be assigned to a consultant.

Cm. Moreno stated that her concern is Malinche St. from Nixon High School to Clark, since she requested sidewalks for this particular area before budget time.

There was discussion on this misunderstanding.

Mr. Rivera said that Malinche north of Nixon High School is contemplated from Bartlett to Saunders, which is what staff recommended and what Council approved.

Cm. Moreno stated that at the time she requested this project, Mr. Guerra said there were funds available and that it would be less expensive to do sidewalks instead of curb and gutter.

After discussion, it was determined that Cm. Moreno's request was for Malinche south of Nixon High going towards Clark.

Mr. Rivera replied this project will be assigned to a consultant. It will probably take a month and a half for design work and there is money available to do the work.

4. Discussion and possible action on a request for a study to determine the need for a protected turn on Lyon Street at the corner of Lyon and Meadow and Meadow at the corner of Meadow and Clark.

Robert Murillo, Traffic Engineer, reported that a couple a years ago a study was done on Clark and Meadow, however he will go ahead and do another study at this location as well as on Lyon and Meadow.

Note: Cw. Moreno left at 6:20 p.m.

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E. Request by Council member Eliseo Valdez Jr.

1. Request for a traffic study at the intersection of Jefferson Street and San Francisco Avenue.

Note: This item was discussed with item D(3).

2. Status report on the widening of McPherson Avenue from Calton Road to Saunders Street. (Co-Sponsored by Council member Louis H. Bruni)

Cm. Valdez stated that he wants to combine this item with #4 because Mr. Selman will address both of these items.

Cm. Valdez stated that we focus more in the downtown area, West Laredo area because of the bridge, and on the truck routes but we forget about the inner city because of its old creek pattern. There is a lot of pressure in the inner city and in the heart of the city because everybody criss-crosses everyone trying to get to places and people have slowly become accustomed to these inconveniences. A main problem area is McPherson between Calton Rd. and Saunders, we need to expedite its widening. Another problem area is Springfield south of Calton Rd. to Saunders, in which all of the sudden, all traffic funnels into a little area because of the old creek pattern that we have there. He will like to see the development of Jacaman Rd. and expedite it in order to alleviate the truck traffic that we are having in Calton Road. Taylor Street is another big problem area. He then mentioned the idea that Cm. Guerra had some time ago and was not supported by staff because of the cost, connecting north and south San Francisco street behind HEB.

Cm. Valdez feels that we need to create more relief valves in order to allow the traffic to flow smoother and get it off the main arteries. The traffic circulation master plan needs to be revisited.

Keith Selman, City Planner, reported on the first issue, McPherson Ave. This is a two-phase project that is in the current CIP. The first phase is from Calton to Bustamante, going southbound, and the second phase is from Bustamante to Saunders. The

52


first phase is programed for this FY, but it will not be finished before the new hospital gets completed. Another project tied to this area is the Arkansas extension, which is funded for the next FY.

The transportation plan, currently in place, has dealt more with the periphery than with the inner city. Generally it has been the city's policy to allow the development committee to enter into developmental processes to get those arterial streets in; however, there are some exceptions like Springfield to Mann Rd., International Blvd. extension, McPherson extension north, Calle del North, and few other construction projects in which the City took the initiative because of the transportation implementation plan. Other projects were done by private development like some sections of International Blvd. and Shiloh Blvd.

The current CIP plan includes the implementation of Killam Industrial Blvd., our segment of Jacaman Rd., the widening of McPherson, CP&L Rd. and Calton Rd. All these projects manifest themselves out of the transportation plan that Council adopted.

In addition there is the work done by the MPO: the downtown circulation study and the west Laredo study. Out of the west Laredo study grants were submitted for three different projects: realignment on some roadways on the Mines Rd., re-stripping and work on Santa Maria (this goes back to dealing with downtown area), and the Hwy 83 study. One of the primary recommendations from this study was to get a parallel roadway to Hwy 83. We just made the application, which was submitted last Friday, for funding to build the Cuatro Vientos Roadway.

Mr. Selman continued by stating that these are the tools that are being used right now to look at our inner city and how this whole circulation thing is being resolved. He mentioned some of the problems addressed by Cm. Valdez.

Cm Valdez added that looking into the heart of the city, we had the opportunity to take care of one of the big problems: bottlenecks. Now that TXDOT people are working on Saunders there is a bad bottleneck at the intersection of Saunders and

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Springfield. There is a vacant lot in that area that we could have used as a right turning lane. He wants staff to continue to explore the possible connection of north and south San Francisco, the widening of Calton and McPherson. He wants staff to look at these things and become more aggressive as far as trying to work with the people in these areas and try to buy some corner cliffs.

Mayor Flores stated we need some balancing act in working in the inner city while continue to work in the outer city now that we have annexed over 2,000 acres. This is major planning for the future, without abandoning what's happening inside the neighborhoods including streets and housing. It is easier to build a new house or build a new street than it is to fix an old house, an old street, and an old neighborhood. We need to take care of our own urban areas.

3. Discussion on the need of enforcing Chapter 14, Section 14-6 of the Code of Ordinance, referencing vehicles transporting refuse.

Cm. Valdez stated he has seen vehicles transporting refuse or trash, across town, without a covering therefore littering the highways and sometimes causing accidents or near accidents. The worst part of it is that the drivers don't stop to pick-up the trash. He wants to know what can be done to enforce this ordinance.

Agustin Dovalina, Police Chief, reported that he submitted a report regarding the number of citations issued. He checked with the municipal court and found out there are 360 cases filed on people for transporting uncovered refuse. The Police Department is enforcing as much as they can.

Mayor Flores suggested that maybe raising the fines will help.

Cm. Bruni took this opportunity to congratulate the Police Department. He has noticed officers enforcing the traffic laws and rules of the City of Laredo.

4. Status report on updating our master plan for

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traffic circulation for the entire city.

(see item #2 above).

F. Request by Council member Joe A. Guerra

1. City Council consideration with possible action to add North Avenue between Antonia Street and Amador Salinas; and Amador Salinas Street between North Avenue and Grove Avenue; and Antonia Street to the Speed Hump Pilot Program.

Robert Murillo, Traffic Engineer, informed that the request for North Avenue, as well as a previous request for Grove Avenue, is part of the second group of locations considered for the speed hump pilot program. The studies at both locations have been done and his recommendation for Grove Avenue is that it did not show the speeds required for the humps program although it had more traffic compared to North Avenue. On the other hand North Avenue had lower traffic volumes but higher speeds. He will recommend a speed hump on North Avenue, only if the guard rail in the middle of Amador Salinas is removed.

On the other two requests, Mr. Murillo reported that originally there were only six locations considered for the speed hump pilot project, and then other six locations were added. He wants to proceed with the original plan and just do those six locations because there is a process in place. First he needs to visit with the involved residents and make a presentation to Council, hopefully by January 1999. After Council's approval of the implementation of the study, the humps may be installed by April 1999. After the installation there will be a 90 day trial for an evaluation. After the evaluation, a determination will be made on the effectiveness of the humps and then a recommendation will be made to Council whether to proceed with the program city wide.

Florencio Pena, City Manager, informed that the reason for this process is because of liability. There are some cities that are being sued because they did not follow the process. We have a process, we have these pilots programs and we need to evaluate them to see what the results are and file the results as part of our records.

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Cm. Guerra stated that he will accept Mr. Murillo's recommendations and leave Amador Salinas and Antonia Street out for the time being.

G. Request by Council member Mario G. Alvarado

1. Status report on meeting with Webb County for funding assistance with a water point at the Santa Isabel Water Well Site, with possible action. (This item was discussed with item #42).

2. Update by the Laredo Police Department on the proposed sub station for the COPS Program at the Farias Elementary School area.

Agustin Dovalina, Police Chief, reported that he had met with Mr. Noyola on several occasions. Per Mr. Noyola's request he submitted a letter requesting the use of the Boys and Girls Club facilities to establish a COPS station. After submitting the letter, he received notification that the Board did accept the request. So, officers have been assigned there, the lease agreement is being worked out, and they already started to move in the facility.

Cm. Alvarado wanted to know about the legal aspect on the lease agreement because he will like to have the COPS sub-station opening before Christmas.

Florencio Pena, City Manager, stated that if the lease agreement can be drafted for the introduction on the December 14, 1998 and have the final reading on December 22, 1998, it will be a way to do it.

3. Discussion and recommendations from city staff and TX DOT officials on how to resolve the safety problems caused by trucks stopping on the middle lane of IH35 to cut into the existing truck line, with possible action.

Cm. Alvarado is aware that Mayor Flores is working on this issue but wants to know if there anything that we can do to beef up police patrols during this particular time of the year, because these truckers are causing potential safety hazards.

Agustin Dovalina, Police Chief, stated that they have made several arrests on the individuals blocking that

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particular passage way because it is a class B misdemeanor. He added there are extra police officers patrolling IH-35 and trying to do their best.

4. Follow-up presentation on the City of Laredo Angel Tree Program, with possible action.

Cm. Alvarado stated that months back this Council adopted an Angel Tree Program, a letter including Councilmember names was drafted, and he has contacted the elementary schools from both LISD and UISD. The schools submitted names of needy children through our City Secretary's office. He is asking for help from Council and department heads to make sure as many employees as possible participate in this program.

XII. PUBLIC HEARINGS

50. Public hearing regarding the amendment of the City of Laredo's 20th AY Corruuunity Development Block Grant (CDBG) Final Statement and its 1995 Consolidated Plan as they pertain to the use of 20th and 21st AY CDBG funds for the purpose of reprogramming project balances totaling $400,000 to finance new and/or previously identified activities as noted below:

20th Action Year CDBG (Project Balances) Santo Nino Wastewater Improvements Paving Project #53 Grants ..... . Paving Project #54 Grants ..... . Traffic Street Signs ....... . Demolition of Substandard Buildings. Affordable Housing Infrastructure .. Land Acquisition ......... .

Subtotal.

21st Action Year CDBG (Project Balances)

.$104,924 250

28 346

20,397 227,188

128 .$353,261

Santa Maria Drainage Improvements ........ $ 763 Affordable Housing Infrastructure ........ 15,122 Demolition of Substandard Buildings ..... ~·~--=3~0:....L.-,8~5~4

Subtotal. .$ 46,739

Total of funds to be reprogrammed. .$400,000

Activities to be funded: 1. Chacon Creek Improvements .......... $250,000

This project entails the acquisition and clearance of Chacon Creek (including related engineering and

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environmental costs) from the mouth of the river to Highway 359 to provide for the health and safety of all citizens.

2. Three Points Park Improvements . .$100,000 Includes the construction of a roof structure over the bathhouse and a shade structure adjacent to the swimming pool.

3. Zacate Creek Beautification Budget (23rd AY) .$ 50,000 This project entails the construction of a linear park South of Saunders to Lyon Street to include sidewalks, shade trees, rest areas, and necessary irrigation. Project budget is proposed to be increased $50,000 from $300,000 to $350,000 to enable construction of sidewalks on the West Side of the Creek.

Motion to open the public hearing.

Moved: Cm. Alvarado Second: Cm. Perez For: 6 Against: O


Abstain: O

Cm. Galo noted that the Three Points Park improvements do not include repair for the bathrooms.

Cynthia Collazo, Community Development Director, stated the motion called for the structure for the roof, but will look to see if the bathrooms repairs can be incorporated.

Cm. Galo questioned the amount for this project, he thought the CIP stated $150,000.

Ms. Collazo replied the motion did not contain an amount, there was an estimate for $100,000, they will advise Council in case the amount comes over.

John Vidaurri, Parks & Recreation Director, informed the purpose for renovating the facilities is to secure the bathroom area since bathrooms have been vandalized. The block grant funds cannot be used for maintenance purposes, therefore bathrooms repairs must be done through Parks and Recreation's budget.

There was no public input.

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Motion to close the public hearing and introduce.

Moved: Cm. Casso Second: Cm. Perez For: 6 Against: O



Abstain: O

51. Rescinding Ordinance No. 96-0-185 and Public Hearing Providing for the registration of Teleconununications providers in the public rights-of-way and the granting and administration of licenses to construct and operate wire telecommunications systems therein, and setting forth the terms and conditions thereof, providing for publication and effective date.

INTRODUCTION OF AN ORDINANCE Ordinance Rescinding Ordinance No. 96-0-185 and Providing for the registration of Telecommunications providers in the public rights-of-way and the granting and administration of licenses to construct and operate wire telecommunications systems therein, and setting forth the terms and conditions thereof, providing for publication and effective date.



Cm. Perez Cw. Montalvo

Against: 0





Cw. Montalvo Cm. Agredano

Against: 0



Abstain: O

Abstain: 0

52. Public hearing amending the contract with the Texas Department of Health and budget in the amount of $125,730 and $41,546 in direct assistance for the Immunization Action Plan Project of

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the City of Laredo Health Department for the period beginning January l, 1999, through December 31, 1999.

INTRODUCTION OF AN ORDINANCE Ordinance amending the contract with the Texas Department of Health and budget in the amount of $125,730 and $41,546 in direct assistance for the Immunization Action Plan Project of the City of Laredo Health Department for the period beginning January 1, 1999, through December 31, 1999.



Cm. Agredano Cw. Montalvo

Against: 0




Moved: Cm. Alvarado Second: Cm. Agredano For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present).


Abstain: 0

53. Public hearing closing the hearing on the Hilltop Subdivision Phase II Street Improvements Project; and fixing a lien and charge.

INTRODUCTION OF AN ORDINANCE Ordinance closing the hearing on the Hilltop Subdivision Phase II Street Improvements Project; and fixing a lien and charge.



Cm. Valdez Cm. Alvarado

(Cm. Bruni not present).


Mr. Dick Allen, resident of the Hilltop Subdivision, stated they have received several letters regarding paving and connections for the utilities. One of the letters advised them to contact the sewer company to get the hookups, but did not

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indicate where sewer pipes would run through. There is also concern for a reference made to a letter of credit for the hook-ups, since some area residents had paid, years ago, several thousand dollars to the city for these services. Another letter stated that the connections would be taken out on future utilities bills. Mr. Allen wants to know if they would get a refund on the money they already paid.

Fernando Roman, Utilities Director, replied that the lines have not been installed but the design is complete and construction will start shortly. There will be a service tap for each home. Any billed sewer assessment charges, would be taken into consideration on future bills.

Keith Selman, Planning Director, reported that a couple of platted properties put up securities in place for certain improvements (roadways, water, sewer, etc,) in conjunction with the platting process. Whatever was contributed into the system would be taken into account.

Elizabeth Allen Bonugli, is concerned because she is the only one that put cash. She wants to know how this is going to be deducted and if her money accrued any interest since it has been here for many years.

Mr. Roman, replied he is not familiar with the amount details, but knows for sure that there is no provision for interest on that. Typically when a person posts a letter of credit there is a cost to maintain that letter of credit, in case of cash there isn't that cost. All the money that was placed during the platting process, whether cash or letter of credit, was posted for the anticipation of necessary improvements at the time of platting. So the money that is in there is yet to be utilized.

Ms. Bonugli indicated that when she brought in the cash, she was told that the money would earn interest. She paid almost $4,000.

Florencio Pena, City Manager, replied that Ms. Bonugli's situation pertains to a project done in the 80's, in which in order to plat a property, an amount was put to pay for the pavement and utilities. Mr. Pena offered her to explore if the pavement assessment (front footage) and sewer assessment costs exceed the amount she contributed back then, there may be a way to refund her the difference. Regarding accrued interest, he will review her contract and will report back before the next meeting. Mr. Pena explain to Council that

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back in the 80's this area was not platted and property owners were required to put up an equivalent of the cost of water and sewer in order to get building permits.

Mayor Flores informed that she received a call from Ms. June Leyendecker. Ms. Leyendecker was unable to come to the meeting but asked the Mayor to let everybody know that she is against this particular street alignment.

Rogelio Rivera, City Engineer, described the overview of the project, for the record, as follows: 13 blocks for Hilltop Subdivision Phase II Street Improvements. Two blocks on Orilla Avenue between Mann Road and what used to be Carrillo Road. And one block of Texas Avenue between Guadalupe and Chihuahua streets. The plans for Hilltop Subdivision Phase II Street Improvements Project were prepared by G. G. Salinas Engineering Company. The plans for Orilla Avenue were prepared by Porras Engineering and the plans for the one block of Texas Avenue were prepared in-house by the City Engineering Department. These projects total consist of paving 16 blocks with Type A curb and gutter hot mix asphalt, pavement over asphalt stabilized base and prepared sub-grade, including storm drainage improvements, water and sanitary sewer improvements and related services. The paving cost plus 10% is $653,723.83, the total cost for assessments is $110,783.70 with the City's share being $542,940.13 and funding available from the 1998 Certificates of Obligation Bond Issue. The Hilltop Project includes owner/developer participations. Tonight we have Orilla and Texas for award and Hilltop Subdivision will be coming in on the next regular meeting of December 21, 1998. The assessment roll has been prepared accordingly to the policy adopted by the City Council, which establishes a normal maximum assessment rate of $15/linear ft. and a special rate of $10/linear ft. for properties abutting the streets being improved. The normal assessment rate for curb and gutter only shall be $7.50/linear ft., however on properties that qualify for the special rate the cost shall not exceed $5/linear ft. (when fronting) or $2.50/linear ft. (when siding the street to be paved). There are several options for property owners to pay for the assessments: Monthly installments, not to exceed five years or in hardship cases it may be up to ten years, with an interest rate of 8%. Payment in full without interest within 30 days of the completion and acceptance of the improvements by the City of Laredo. Also, allocated in the service area, the homeowner occupancy homestead may be eligible for a grant that will pay for the assessment if the owner/occupant qualifies on the low income guidelines as provided by HUD.

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Francis Villarreal, State Certified Appraiser, stated that she studied the street paving assessment roll for the Hilltop Subdivision including Orilla Strett and Texas Avenue. For this purpose she inspected all 62 parcels of the street improvement project, a picture has been taken of each parcel. Each property was studied and all factors were analyzed to determine the effect the streets improvements will have on the market value. The market indicated that properties will have sold from 10% to 20% higher if they had have frontage on the street improved with paving and curb. After studying all properties there were no adjustments necessary since there are no creeks.


Moved: Cm. Guerra Second: Cm. Galo For: 7 (Cm. Bruni not present)

Against: O

Ordinance Introduction: Cm. Guerra

Abstain: o

54. Public hearing amending the City of Laredo's 1998-1999 U.S. Customs Service Fund budget in the amount of $116,662 and authorizing the City Manager to enter into an agreement with the Department of Treasury/U.S. Customs Service for the reimbursement of $91,000 for overtime wages, with the City of Laredo designating $25,662 for benefit wages for a total of $116,662 for funding the Laredo Border Violence Task Force to assist U.S. Customs Agents in conducting official Treasury investigations. These monies will be used to pay overtime and benefit wages for Laredo Police Narcotics officers involved in the Task Force. This will be the second year the City has entered into this agreement. Funding will be available from the Federal Emergency Management Agency (FEMA) reimbursement.

INTRODUCTION OF AN ORDINANCE Ordinance amending the City of Laredo's 1998-1999 U.S. Customs Service Fund budget in the amount of $116,662 and authorizing the City Manager to enter into an agreement with the Department of Treasury/U.S. Customs Service for the reimbursement of $91,000 for overtime wages, with the City of Laredo designating $25,662 for benefit wages for a total of $116,662 for funding the Laredo Border Violence Task Force to assist U.S. Customs Agents in conducting official Treasury investigations. These monies will be used to pay overtime and

63


benefit wages for Laredo Police Narcotics officers involved in the Task Force. This will be the second year the City has entered into this agreement. Funding will be available from the Federal Emergency Management Agency (FEMA) reimbursement.


Moved: Cw. Montalvo Second: Cm. Alvarado For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present)



Moved: Cw. Montalvo Second: Cm. Agredano For: 6 (Cm. Bruni and Cw. Moreno

Against: O were not present).


Abstain: o

Abstain:

55. Public hearing amending the City of Laredo's 1998-1999 U.S.

0

Customs Service Fund budget in the amount of $416,650 and authorizing the City Manager to enter into an agreement with the Department of Treasury/U.S. Customs Service for the reimbursement of $325,000 for overtime wages and the City of Laredo will contribute $91,650 to pay benefit wages for funding the joint Operation-Cooperation to search for stolen vehicles and contraband crossing into Mexico at the City's International Bridges. These monies will be used to pay overtime and benefit wages for police officers involved in this operation. This will be the 10th year the City has entered into this agreement. Funding will be available from the Federal Emergency Management Agency (FEMA) reimbursement and the Reserve Appropriation Funds.

INTRODUCTION OF AN ORDINANCE Ordinance amending the City of Laredo's 1998-1999 U.S. Customs Service Fund budget in the amount of $416,650 and authorizing the City Manager to enter into an agreement with the Department of Treasury/U.S. Customs Service for the reimbursement of $325,000 for overtime wages and the City of Laredo will contribute $91,650 to pay benefit wages for funding the joint Operation-Cooperation to search for stolen vehicles and contraband crossing into Mexico at the City's International Bridges. These monies will be used to pay

64


overtime and benefit wages for police officers involved in this operation. This will be the 10th year the City has entered into this agreement. Funding will be available from the Federal Emergency Management Agency (FEMA) reimbursement and the Reserve Appropriation Funds.



Abstain: O

There was discussion on whether it was a good idea to have our police officers doing this task. Police Chief Dovalina stated our officers have made significant seizures and we are able to get a major share of the seized funds. Also, if we don't do this job, another enforcement agency can come in and get these benefits.



Moved : Cm. Alvarado Second: Cm. Galo For: 6 Against: 0 Abstain: (Cm. Bruni and Cw. Moreno were not present).


0

56. Public hearing authorizing the City Manager to amend the City of Laredo's FY 1998-1999 annual budget in the amount of $306,511 for the Local Law Enforcement Block Grant from the U.S. Department of Justice. The U.S. Department of Justice will designate $275,860 and the City of Laredo will designate $30,651 to fund this grant from October 1, 1998 through September 30, 2000.

INTRODUCTION OF AN ORDINANCE Ordinance authorizing the City Manager to amend the City of Laredo's FY 1998-1999 annual budget in the amount of $306,511 for the Local Law Enforcement Block Grant from the U.S. Department of Justice. The U.S. Department of Justice will designate $275,860 and the City of Laredo will designate $30,651 to fund this grant from October 1, 1998 through September 30, 2000.

65



Moved : Cm. Galo Second: Cm. Alvarado For: 6 (Cm. Bruni and Cw. Moreno


Against: o were not present)


Moved : Cm. Alvarado Second: Cm. Agredano For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present)


Abstain: 0

Abstain: O

57. Public hearing designating a certain area as tax abatement reinvestment zone for commercial/industrial tax abatement, establishing the boundaries thereof and other matters relating thereto, declaring findings of fact; providing for severability, and providing for an effective date.

INTRODUCTION OF AN ORDINANCE Ordinance designating a certain area as tax abatement reinvestment zone for commercial/industrial tax abatement, establishing the boundaries thereof and other matters relating thereto, declaring findings of fact; providing for severability, and providing for an effective date.


Moved : Cm. Valdez Second: Cm. Galo For: 6 Against: O (Cm. Bruni and Cw. Moreno were not present)

Abstain: O

Florencio Pena, City Manager, stated this is a project they have been working on for about six months. Council has basically approved a program that will provide a tax abatement based on the number of employees and investments being made. Frank Leach from LDF has been working to bring his project up to this point. This is the action that would actually get this project done, so that we can start offering tax abatements to industries wanting to come to Laredo.

Frank Leach, LDF Director, informed that LDF and other parties

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concluded that Laredo needs a tax abatement incentive program in order to become competitive with other cities. The City Council basically passed a resolution, which is a declaration of intent to grant tax abatements and to establish the guidelines and criteria for these tax abatements. They have been trying to get an impairment zone established, which will be a part of this package as well, and a state enterprise zone if that fails. They are working in establishing the boundaries of the tax abatement zone or reinvestment zone. Because it has become a trend in other cities, they decided to include all the properties within the city limits therefore, avoiding to do metes and bounds descriptions for each deal. Since Webb County is joining efforts with the City and will abate county taxes whenever the City starts with the program, they decided to include the city limits plus the entire extraterritorial jurisdictions, so that the county will be able to grant its tax abatement outside the city limits.

He added that the burden of this program falls on the Webb County's Tax Appraiser, because he is the one that sets the current value of the property being taxed, he sets the additional value which is abated, and prepares the annual reports to the City Council. He us also a member of the team that negotiates it, and one of the people that makes sure that these companies do exactly what they say they are going to do since they are reviewed at least once a year.

Cm. Galo wanted to know if the tax will be retroactive if a company does not comply with the contractual tax abatement agreement.

Mr. Leach replied there will be provisions in which the city gets the taxes back.

Phyllis Colon, City's Tax Assessor Collector, informed that her office will be working with the Appraisal District. From the city's standpoint the reporting and collecting will be done from her office. They will also oversee that there is compliance on these matters. Ms. Colon addedd that she has attended conferences, on this type of development, which indicated that tax abatements can be very beneficial to a city if they are strictly enforced.


Moved: Cm. Alvarado Second: Cm. Guerra For: 6

67

Against: O Abstain: O




XIII. MOTION TO RECESS AND CONVENE AS THE LAREDO MASS TRANSIT BOARD

Motion to recess as City Council and convene as The Laredo Mass Transit Board.

Moved: Cm. Galo Second: Cm. Agredano For: 7 (Cw. Moreno was not present).

Against: O Abstain: 0

58. Award of an annual supply contract number 99-006, to the LOW BIDDERS, Thomas Petroleum, Laredo, Texas, in the estimated amount of $280,000.00, for the purchase of transport loads of low sulfur diesel fuel and Coastal Mart, Inc., Corpus Christi, Texas, in the estimated amount of $60,000.00, for the purchase of tank wagon loads of unleaded fuel for the El Metro fleet.

Motion to approve.

Moved : Cw. Montalvo Second: Cm. Galo For: 7 Against: O (Cw. Moreno was not present).

Abstain: O

Motion to adjourn as The Laredo Mass Transit Board and reconvene as the Laredo City Council.

Moved: Cm. Galo Second: Cm. Agredano For: 7 (Cw. Moreno was not present).


Note: At this time the Executive Sessions were taken, (items #47 & #48, and item IX from supplemental agenda).

SUPPLEMENTAL AGENDA

VIII. MOTIONS

Approval of the construction plans and authorization to advertise for bids for the Zacate Creek Beautification

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Project Phase I with tentative award on January 4, 1999. Funding is available in the Community Development Block Grant.

Motion to approve.

Moved : Cm. Valdez Second: Cm. Alvarado For: 7 Against: o (Cw. Moreno was not present).

IX. CITY MANAGER'S REPORT

Abstain: 0

Request for Executive Session pursuant to Texas Government Code Section 551. 071 (1) (A) (B) to discuss pending litigation and settlement offer regarding Southwestern Bell Telephone Company v. City of Laredo, Cause No. CA-L-98-47 in the U.S. District Court for the Southern District of Texas Laredo Division and return to open session for possible action thereon.

Motion to go into Executive Session pursuant to Texas Government Code Section 551. 071 (1) (A) (B) to discuss pending litigation and settlement offer regarding Southwestern Bell Telephone Company v. City of Laredo, Cause No. CA-L-98-47 in the U.S. District Court for the Southern District of Texas Laredo Division.

Moved: Cm. Galo Second: Cm. Agredano For: 7 Against: 0 (Cw. Moreno was not present).

Abstain: O

After Executive Session Mayor announced that no formal action was taken in executive session.

XI. CITY COUNCIL PRESENTATION AND DISCUSSION

B. Request by Council member Louis H. Bruni

3. Discussion and possible action on a request from citizens of District II to extend El Metro Transit services of Route #13, Heritage Park after the hour of 5:30 P.M. on weekdays and also provide service on Saturdays and Sundays. (Co-sponsored by Council members Consuelo 11 Chelo 11 Montalvo and Alfredo Agredano)

Cm. Bruni received a petition with over 250 signatures from residents impacted by the limited service that El Metro is

69


providing this area. He got councilmernbers approval to address this issue tonight rather than going through the committee. At Cm. Bruni's request, Mr. Segovia prepared a proposal.

Gilbert Segovia, Transit Department Director, put together a response to the request for additional hours of service during weekdays and weekend service.

The current service provided is during weekdays from 7 A.M. to 11:30 A.M. and 3 P.M. to 6:30 P.M., with no weekend service. The cost to provide services for the mid-day gap and two extra trips in the evenings during the Monday through Friday schedule and 9 hours on Saturdays is approximately $89,500/year.

Mr. Segovia informed that due to the productivity measures, this route was ranked as the lowest boarding per hour. But they have seen a significant increase during the past month, this may be because of the added services to other subdivisions (Casa del Sol, San Jose, and The Woodlands), also they started using a larger vehicle, the mini-bus.

The cost for the Sunday service will be an additional $14,717. A 12 to 6 P.M. schedule is recommended to test the service and see how it responds. In addition to the measures in trying to promote the route, they are working in a marketing campaign that will target all the underperforming routes.

Cm. Alvarado voiced out his concerns with the process. As chairman of El Metro Ad-hoc Committee he disagrees with the process. This is precisely the type of situation they are trying to address; they have been trying to come up with a methodology and process to follow whenever citizens come before Council asking for additional bus service. He feels this is a great opportunity to take advantage of, there are 250 people that can provide information to the committee and the committee should meet with these people and find exactly what are their needs and concerns are, when exactly do they need the service (work, church, leisure, buy groceries, etc.). In this way this route will be tailored to the hours that riders need the most.

Cm. Bruni added that the petition calls for extended service after 5:30 P.M. and also to fill in the mid-day gap. He asked Council to approve a six-month pilot program with the additional hours and weekend service proposed by

70


Mr. Segovia, and see if ridership increases.

Mr. Segovia advised that a budget amendment to provide the funding for this program is needed. He also said that he will work with the ad-hoc committee and see if the ridership increases with the added service.

Motion to approve the recommendation of extended hours for a six-month pilot project.

Moved : Cm. Bruni Second: Cm. Galo For: 7 Against: O (Cw. Moreno was not present).

Abstain: O

Mr. Segovia stated he would like to defer this motion until January because other routes will change and he rather wait until the public hearings are done.

Motion to approve the recommendation of extended hours for a six-month pilot period starting on January, and in the meantime have El Metro Ad-hoc Committee meet with the area residents.

Moved: Cm. Bruni Second: Cm. Galo For: 7 (Cw. Moreno was not

Against: present).

0 Abstain: 0

4. Discussion and possible action to allow the Thursday before Christmas and the Thursday before New Year's Day as a holiday for city employees.

Dan Migura, Administrative Services Director, provided information on how much it cost last year to allow an additional holiday. The premium spending was $9,000, opportunity loss due to the reduction of the available standard work week hours was $148,000, and accrued annual leave for holiday not taken, which is part of the collective bargaining with the police department cost $45,313. He then statated that these numbers will probably be the same this year.

Cm. Bruni noted that it costs over $200,000 to allow employees to have an extra holiday, this is expensive.

Mayor Flores made it known that she personally considers Christmas to be special.

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There was discussion on other possibilities, maybe granting half-a-day holiday, having a skeleton crew, etc. It was also it was mentioned that holidays are established by ordinance and that it requires two readings in order to grant additional holidays.

Motion to approve the Thursday before Christmas.

Moved Cm. Bruni Second: Cm. Galo For: 7 Against: O (Cw. Moreno was not present).

XIV. ADJOURNMENT

Motion to adjourn.

Moved: Cm . Bruni Second: Cm. Agredano For: 7 Against: 0 (Cw. Moreno was not present).

Adjournment time: 10:50 P.M.

Abstain: O

Abstain: O

I hereby certify that the above minutes contained in pages 01 to 72 are true, complete, and correct proceedings of the City Council Meeting held on the 7th day of December, 1998. A certified copy is on file at the City Secretary's Office.

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