1Introduction32Executive Summary33Project Objectives and Success Criteria34Project Scope Statement45Project Deliverables56Limitation and Constrains57Work Breakdown Structure58Cost Work Breakdown Structure59Project Controls510Risk Management Strategy611Summary Schedule611.1Project Milestone611.2Gantt Chart612Summary Budget713Project Approval Requirements714Project Manager715References8

IntroductionThis academic guidance event aims to help children discover their interests, develop their strength and guide them to make the best academic and career decisions which will positively influence their future. Due to budget limitation, project team members have to conduct as much work as possible to control the overall cost. However, a comprehensive Work Breakdown Structure is still required to ensure that project milestones are perfectly met and thus improve project efficiency and event quality.Executive SummaryIt is never too early to introduce academic guidance to children and this must be done as early as possible. Parents always want the best for their children, but there are various tuition centers and tutors who are targeting different group of children. With so many choices, to choose the correct one for their children has become the most difficult question for their parents. Not only is academic guidance needed by secondary or primary school students, parents of kindergartens in the neighborhood students wanted academic guidance and support for their children as well. The goal of this project is to engage, inspire and challenge young children to develop aspirations and proactively plan for their future. It aims to help them discovering their interest and strength, hope that positive thinking would motivate them to make the best academic choices and work for a better life. Project Objectives and Success CriteriaThe project goal is to complete all project work by 15th Feb 2015 with the project budget capped at $10,000. The key objectives of this project are to provide the management team a clear and comprehensive Work Breakdown Structure for accurate project time management and cost monitoring; to collaborate closely with schools to monitor the childrens academic development; to guide and support young students in better-informed decision making, which leads to more effective academic planning and to provide young children the opportunity to eventually return to their family when their home circumstances have improved.The measures of success are indicated as: Ensure all students from different levels to achieve academic guidance and develop their own interest individually. Work closely with the parents and observe their childrens talents in each field. Develop personal interest individually and conduct personality tests Ensure enough cash flow for all events by activities such as raising fund for Childrens Aid Society. Not exceed the budget limit of $10,000. Finish all project work with completion date of 15th Feb 2015.

Project Scope Statement In scope:Academic Guidance & Support Collaborate with schools to monitor the childrens academic development Observe to discover and understand young childrens strengths and hobbits through various activities so that they are able to identify their preferences in working with others. Show great concern and support to the young children Let children know how much we care about their future and we are eager and willing to guide and support them. Discuss with children of their future dreams, so that they could keep an open mind to dream and explore their educational targets. Work with childrens teacher closely to give prospective on their passion and strength. Advertise to public to let more children participate in this event and receive guidance from us.Family & Community Partnership Collaborate with childrens parents to let them understand the importance of academic guidance. Interactive parents together with children as parents would be a more proper position to guide their childrens academic planning.Fund raising Conduct charity to raise fund for Childrens Aid Society Project Deliverables

At the beginning stage of the project, a comprehensive Work Breakdown Structure (WBS) with cost structure will be produced for management to review and approve. This report will contain the key risks that this project may face, and recommended solutions to each of the risk.Through implementation stage of the project, team members will establish several plans to ensure the fluency of the process such as Human Resource Plan, Communication Plan, Quality Assurance Plan, Weekly Status Plan, Risk Mitigation Plan and by going through these plans, management team will obtain a clear picture of all the processes therefore control the overall process.In the end of this project, team members are required to present a final presentation to the management team for evaluation and feedback of this project. This presentation is expected to include all the learning process, risk analysis and elimination plan as well as the final achievement through this project.

Limitation and ConstrainsWork Breakdown StructurePending

Cost Work Breakdown StructurePendingProject ControlsPendingRisk Management

Financial Risk

With a limited budget, team members are expected to cover as much duty as possible; however, the costs of hiring experienced tutors are still very high and this may exceed the budget limit. Furthermore, to attract younger children, toys and other materials such as colour paper, drawing pencils, musical instruments are required to develop their interest. To minimize the cost of all the instruments and materials, team members are suggested to bring their own stuffs to reduce the cost. In addition, a well planning of allocation of resources and prepared back up plans will help to minimize the cash required. Another solution for financial risk will be conducting bazaar and charity of raising funds; thus to ensure enough cash flow for all the activities.

Human Risk

Since majority participants are the team members and they take the responsibilities in teaching, coaching, helping and arranging all activities, the risk will be very high if several team members fall sick unexpectedly or any situation that they are not able to join the event, there will be a shortage of manpower and there will be no teacher for the assigned group of children. To minimize this risk, management team may prepare a backup plan in case of any emergencies happen and there will be other people to cover the absentees duty. In addition, back up tutors and teachers may be called if any emergency happens.

Participation Risk

Due to the overwhelming market of various kinds of tuition centres, project team members are facing the problem of parents curiosity and doubt of this project. Comparing to other tutors in the market, parents may not trust the untrained team members and choose other more reliable tuition centres. Thus there may be fewer people attend the project. To avoid and eliminate this risk, team members may communicate with schools and provide certificates of teaching and coaching to earn trust from both school and parents thus they will have more faith in this project and may bring their children for developing their interests and talents.

Summary ScheduleTime ChartCodeActivity

AObtain required licences and permits

BEngage professionals to redesign gym

CBegin renovation works

DHire certified trainers

EEquipment Installation

FIn House protein shake bar

GNew line of health supplements

HOfficial reopening of gym

Project MilestoneMilestone/DeliverableTarget Finish Date

Project PlanningJan 1, 2015

AdvertisementJan 7, 2015

Academic Guidance & SupportFeb 7, 2015

Family & Community partnershipFeb 15, 2015

Fund raising charityFeb 15, 2015

Gantt ChartWBSTasksStartEndDuration (Days)% CompleteWorking DaysDays CompleteDays Remaining17-Dec-141-Jan-157-Jan-1514-Jan-1521-Jan-1528-Jan-154-Feb-1511-Feb-1515-Feb-15

1Project Planning17-Dec-1431-Dec-141550%1178

1.1Work Breakdown Structure17-Dec-1431-Dec-1415100%11150

1.2Cost plan17-Dec-1431-Dec-1415100%11150

1.3Human resource plan17-Dec-1431-Dec-14150%11015

1.4Other documentation17-Dec-1431-Dec-14150%11015

2Academic Guidance1-Jan-1507-Feb-15380%27038

2.1Advertisement1-Jan-1507-Jan-1570%507

2.2School communication4-Jan-1513-Jan-15100%7010

2.3Children Guidance14-Jan-1502-Feb-15200%14020

2.4Dream exploration14-Jan-1507-Feb-15250%18025

3Family Partnership14-Jan-1515-Feb-15330%23033

3.1Parents discussion14-Jan-1507-Feb-15250%18025

3.2Family Interaction14-Jan-1515-Feb-15330%23033

4Fund raising charity7-Feb-1515-Feb-1590%509

4.1Fund raising7-Feb-1515-Feb-1590%509

Summary BudgetDescription of ItemsFiscal Funding(One-time costs)Base Funding(Recurring costs)

Secure gym location$2,000$8,000/ month

Location Renovations$17,000

Protein Shake Bar Equipment$15,000

Health Permit$15,000

Supplement Line Inventory Costs$10,000

TOTALS:$77,000$8,000/month

References1. Charter, H. (2014). How to Make Your Project Charter. wikiHow. Available at: http://www.wikihow.com/Make-Your-Project-Charter 2. Kerzner, H. (2001). Project management. New York: John Wiley.3. Mulcahy, R. (2014). Project Management Crash Course: What is a Project Charter? > What Is Included in the Project Charter?. Ciscopress.com. Available at: http://www.ciscopress.com/articles/article.asp?p=1400865 4. Projectsmart.co.uk, (2014). Available at: http://www.projectsmart.co.uk/work-breakdown-structure.php 5. Structure, H. (2014). How to Create a Work Breakdown Structure - For Dummies. Dummies.com. Available at: http://www.dummies.com/how-to/content/how-to-create-a-work-breakdown-structure.html 6.