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AUGUST 22 , 2013

Welcome to the

Multi-State Locomotive Procurement

Vendors’ Conference

Housekeeping

Location of restrooms and water fountainsNearest emergency exits and evacuation

directionsCPR-trained staff in attendanceIn the event of an emergency, IDOT staff will

contact 911 and provide direction regarding evacuation or other necessary responses

Please turn off or silence your cell phone

Please note that this conference will be audio-recorded.

Multi-State ProcurementIDOT – Illinois Department of Transportation (Lead Agency)

Caltrans – California Department of Transportation

WSDOT – Washington State Department of Transportation

FRA – Federal Railroad Administration (Funding Agency)

NGEC – Next Generation Equipment Committee (Spec Development)

Agenda

Item Description Speaker Begin End

1 Welcome and Sign-In Dante Watson 2:00 2:15

2 Project Overview John Oimoen 2:15 2:25

3 Locomotive Procurement Overview Jim Lindsay 2:25 2:35

4 RFP Overview Dante Watson 2:35 2:45

5 Questions from Vendors All 2:45 3:00

6 Next Steps - Upcoming RFP dates

Dante Watson 3:00 3:05

7 End Meeting – Sign Out All 3:05 3:10

Project Overview

PRIIA

Passenger Rail Investment and Improvement Act of 2008

Focused funding on Intercity Passenger Rail, including: State Sponsored Routes Amtrak Long Distance Routes

Re-Building Domestic Rail Manufacturing Base

Federal Railroad Administration Support

Provides grant funding to: Purchase locomotives and railcars Improve rail infrastructure

Technical AssistanceInspection and ReviewGrant Management

Next Generation Equipment Committee (NGEC)

Cooperative Working Group of Industry and Government (Federal, State, and Local)

Developed Technical Specifications for: Locomotives (Tier 4 / 125 MPH) Bi-Level Railcars Single Level Railcars Trainsets

Bi-Level Railcar Procurement

Multi-State Procurement Caltrans – Lead Agency IDOT Potential Options to include other Agencies/entities

FRA Grant Funding and Technical AssistanceNGEC Technical SpecificationNTP November 2012Currently in Design Review

Locomotive Procurement

Multi-State Procurement IDOT – Lead Agency Caltrans WSDOT Potential Options to include other Agencies/entities

FRA Grant Funding and Technical AssistanceNGEC Technical Specification

Locomotive Procurement Overview

Base Order Quantities

State (Agency) # of Locomotives

Illinois (IDOT) 21

California (Caltrans) 6

Washington (WSDOT) 5*

Total 32

*WSDOT may purchase an additional 3 locomotives via options depending on costs and available funding

Potential Locomotive Options

Locomotive Type # of Locomotives

Similar to Base Order Locomotives

50 – 75*

Long Distance Locomotives 125 – 150*

WSDOT Potential Option Up to 3***The number of “Option Locomotives” shown in the table above are estimates of potential demand only and do not represent guaranteed future orders of option locomotives. The option quantities shown here are within the market quantity estimate developed by the NGEC for these locomotives

**WSDOT may purchase an additional 3 locomotives via options depending on costs and available funding

Option pricing revised by addenda may request quantity related pricing

Locomotive Delivery Schedule

Description Complete Date

Description Complete Date

Performance Bond 10 days after Notice of Intent to Award

First Carbody/Mainframe Completed

24 months after NTP

Insurance Certification 29 days after Notice of Intent to Award

Pilot locomotive testing completed at manufacturer

28 months after NTP

Project Kick Off Meeting 30 days after NTP) Pilot locomotive and FAI Completed

29 months after NTP

Preliminary Design Review 7 months after NTP Independent facility testing (pilot locomotive)

31 months after NTP

Intermediate Design Review 12 months after NTP Conditional acceptance of pilot locomotive

32 months after NTP

Mock-ups 16 months after NTP Pilot locomotive corridor-tested at agency

33 months after NTP

Carbody/Mainframe Structural Analysis

15 months after NTP Final acceptance of pilot locomotive

33 months after NTP

Final Design Review 16 months after NTP Invoice last base order locomotive, all Milestones

6/30/17 (IDOT and CT); 5/31/17 (WSDOT)

First Subsystems First FAI 18 months after NTP ARRA Funding Deadline 9/30/17

Buy America

Support of domestic manufacturing baseRequires final assembly of locomotives in United

States and use of domestic iron and steelEncourages use of domestic component suppliers

FRA requires 100% domestic suppliers Different from FTA requirements (60%) Waivers will be considered but not encouraged

RFP requires Buy America compliance as part of Offer

100% required to score all 8 points, none for <80%

Standardization

NGEC encouraged development of standardization within the next generation fleet for purposes of: Interoperability Interchangeability Management and reduction of life cycle costs Improved safety Re-establishment of the domestic supply chain for passenger

rail rolling stockRFP requires Standardization Plan as part of Offer100% required to score all points, no points for

<45%

Technical Specification & Customer Variables

Technical Specification for RFP is PRIIA Specification 305-005, Revision A (July 10, 2012) Chapter 23 includes “Customer Variables”

RFP Attachment EE, Appendix E “Additional Customer Variables” includes: Items common to all states Items specific to each state Items specific to long distance locomotive variant Errata and other items

RFP Overview

Items to Pay Attention to…

Please be sure to properly complete the following often overlooked among all the RPM required items: Attachment AA - State Board of Elections Registration Attachment BB – Authorized to do Business in Illinois Attachment CC – Illinois Department of Human Rights

Public Contracts Number Attachment II - Disclosure of Business Operations in

Iran

Procurement Schedule

Date Activity Date Activity

8/8/13 Request for Proposals issued 11/7/13 Last day to submit questions prior to Revised Offer due date (if requested)

8/22/13 Offeror Conference (Mandatory) 11/13/13 Post final RFP addendum to Illinois Trans Procurement Bulletin

8/29/13 First Addendum Issued 11/27/13 Revised Offers due (if requested)

9/12/13 Last day to submit questions prior to Offer due date December Evaluation Complete – Recommend

for Award to CPO

9/19/13 Last Addendum Issued prior to Offer due date December CPO Determination on

Recommended Award

10/3/13 Offers due January Notice of Intent to Award

10/28/13

Begin Confidential Discussions (as deemed necessary by IDOT/Caltrans) January Buy America Pre-Award Audit (est.

duration 20 business days)

11/1/13 Last day for Confidential Discussions with Offerors (if conducted) February Notice of Award published

Communication During RFP Process

All communications MUST be only with the Solicitation Contact

DO NOT CONTACT ANY OTHER STAFF REGARDING THIS RFP

All questions must be submitted on form CER 1

Any and all verbal communication is unofficial and non-binding

Question and Answer Process

Vendors can ask questions at this Vendors’ ConferenceAll written questions must be submitted on form CER 1After the Vendors’ Conference and prior to the Question

submittal deadlines, all questions/CER 1 forms must be submitted via email to the Solicitation Contact

All answers to questions will be published via addenda on the Illinois Transportation Procurement Bulletin

The vendor that asked a question will not be identified in the answers or addenda.

All vendors who have access to the Bulletin will have access to all addenda and questions and answers

Addenda

RFP Addenda will contain: All questions and answers Changes to the RFP Any other information that will be communicated to

VendorsAll RFP Addenda will be posted on the Illinois

Transportation Procurement Bulletin (Bulletin)

The Bulletin does NOT automatically notify Vendors of Addenda

Vendors are responsible for monitoring the Bulletin for any Addenda or other information

Confidential Discussions and Revised Offers

If the Evaluation Committee deems it necessary, Offerors may be requested to: attend Confidential Discussion to discuss issues with

their initial Offers submit Revised Offers

Offerors must attend Confidential Discussions in order to submit Revised Offers

If Revised Offers are requested, initial Offers will no longer be considered for evaluation or award however Offerors may resubmit their original Offer

SBE Requirements

RFP Attachment NN is the Small Business Enterprises Participation and Utilization Plan

Proposals must include a utilization plan (uplan) demonstrating compliance with the 7% small business enterprises goal

Small businesses are defined in Attachment NN and include federal or state certified small businesses, veteran-owned small businesses, DBEs, etc.

There are no evaluation or technical points allocated for this provision but it is a pass/fail element of the proposal

Buy America Waivers

Locomotive Final Assembly must be in U.S. (no waivers)

Buy America Component manufacturing must be in U.S., although waivers will be considered Buy America Worksheet lists all Buy America Components Identify domestic suppliers of all Buy America Components

or request waiver(s)Complete Waiver Request including form CER 2.8

(see RFP Attachment EE, Appendix A, Section 1.3.2)FRA will review and approve/deny waiver requests

Buy America Pre-Award Audit

Selected Offeror will have Buy America Component Suppliers audited to ensure Buy America compliance

IDOT/Caltrans/FRA inspectors will review supplier manufacturing sites

All must be found Buy America compliant before contract execution

Vendor Questions and Preliminary Answers

Vendor Questions

15 minutes for Vendor QuestionsALL VERBAL RESPONSES ARE UNOFFICIAL

AND NON-BINDINGAny Official responses will be issued in

writing via an Addendum on the Transportation Procurement Bulletin website by August 29, 2013

Next Steps

Upcoming RFP dates: August 29: First Addendum Issued September 12: Last day for submitting questions prior

to Offer due date September 19: Last Addendum prior to Offer due date October 3: Offer due date

Submit any additional questions on form CER 1 to Solicitation Contact Dante Watson

Thank You for Attending

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stayed for the entire Vendor Conference.