*please pick up a handbook and handouts. office of student activities maggie brandt, student...
TRANSCRIPT
*Please pick up a handbook and handouts
office of student activities
Maggie Brandt, Student Organizations GALindsay Farris, Student Organizations
Student Specialist
Other important people to know…Jeremy Schenk, Director of Student ActivitiesCyndi Giacin, Administrative Assistant
annual registrationAnnually complete the Online Registration
and Renewal to remain an active organization (see p. 9)
Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor
Update your constitution and bylaws as needed
Attend an orientation meeting yearly
online registrationMust be completed annually to remain active
Keep your information current- We do not update your information
Updates and changes are the responsibility of each individual organization’s president or advisor
Update officers, purpose, key words, website etc.
automated emails
Types of automated emails:RenewalPersonal information changes (verification)
Please pay attention to automated emails! These help keep the renewal process going, making it easier for your organization
mailboxesMailboxes are located in PSU 111
Receive mailbox assignment and sign agreement in Office of Student Activities
Check your mailbox at least once a week
office space and lockers
Available in PSU 111 complex for your convenience
Annual registration for office space and lockers occurs in March
Locker space is still available
banking and financesAll student organizations may open a checking
account at Commerce Bank, located in the PSU
(see p. 13)
Tax-exempt status (p. 14 in Handbook)If you operate with a social, charitable, or
educational purpose, your organization may be eligible for tax-exempt status
Visit http://www.irs.ustreas.gov/charities/index.html
about SOFACSOFAC assists in the funding of many
student organizations’ events, conference trips, etc. (see p. 15)
All submissions ONLINE!http://studentorganizations.missouristate.edu/sofac/
Contact Jeremy with questionsCall 836.7646Hours are available on website
public affairs grantPublic Affairs Grant Program (p. 15)
Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern
Apply one semester in advance Call 836.6900 for more information, or see
Handbook, page 15
other fundingReceive RHA co-sponsorship for programs
related to on-campus students (p. 15)Call 836.6880 or
http://studentorganizations.missouristate.edu/rha
Receive SAC co-sponsorship- up to $2000 (p. 15)Stop by the Office of Student Activities for co-sponsorship form
e-mail and websites EmailFill out form available in the Office of Student
Activities.
WebsitesFollow the instructions at
www.missouristate.edu/web/organizational.htm or contact [email protected]
Link it to the Office of Student Activities web page
market your groupStudent E-Bulletin sent weekly
Submissions need to be sent by 2:00pm on Tuesdays at http://calendar.missouristate.edu
The Club is on online monthly newsletter for student organizationsSend submissions to Lindsay Farris at
[email protected] of News Services can send press
releases for publicity in Springfield communityCall 836.6397
on-campus advertisingFlyers
May post on any public bulletin board in academic buildings
May receive permission for other boardsAny flyers for res halls must be submitted in
Hammons
ChalkingMay chalk at any timeChalk sidewalks only- no walls, benches, under
overhangs, etc.
conference services FAQsSet up an account with Conference Services
online at http://events.missouristate.edu/FAQ about making reservations:
Request on forms in our office or via email Include all basic info and call with questionsProcessing takes about 1 day in PSU and
about 2 days outside PSUStudent Organizations rarely pay for PSU
conference services policiesStanding meetings: max per organization is
two per week; no shows will be droppedAvoid charges by using rooms in standard set
upGood general rule is to reserve at least two
weeks prior to any event; 1-2 months for important or large events
Late Night/Large events require two weeks advance finalization of details
Catering requires orders two weeks prior to event and 48 hour confirmation of numbers
new student festivalSunday afternoon, August 23, 2009 in the
PSUAttended by new freshmen
Register for a table:http://www.missouristate.edu/activities/
52495.htm
homecomingAll organizations can get involved in
homecoming activities! Look for more info in the fall.
TailgatingStudent organizations can register to have a
tent for tailgating during home football gamesSee Cyndi in Office of Student Activities PSU
101 for a tailgating form
risk managementPolicies regarding alcohol at organization events
Organizations may NEVER purchase alcohol with organization funds
No open partiesAll events where alcohol is present must be done
through a third-party vendor (ex. restaurant, bar, club)
All laws apply (ex. minors may not consume alcohol)There are risks in ALL types of events
Has your group considered how they will handle potential risks?
travelTravel events require the following:
Trip Activity Release form to be completed by each participant and given to advisor
Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation
fundraisingOn-campus fundraisers:
Fill on fundraiser reservation request with Conference Services
Events that charge admission may be charged 10%
Concession stands at Missouri State athletic events
See handout for additional fundraising ideas
closing thoughtsUse your Handbook!
Leadership tips, budgeting tips, registration and renewal, and more!
If it isn’t in the Handbook, contact us!PSU 101 (across from Kaldi’s)[email protected]
questions and evaluationQuestions?
Please take a minute to complete an evaluation so we can better serve you.
Thank you for your involvement!!