Chairman: Brian Roberts, 1 Chantry Road, Thornbury, South Glos. Tel:01454 822626Secretary: Gillian D Dunkley, ‘The Old Malthouse’, Upper Morton, Thornbury. BS35 1LH Tel

01454 281801

Please join us for the Meeting of Thornbury Christmas Lights Association on Monday 15th October 7.30pm 2018 at The Swan Function room, High Street, Thornbury

1. Apologies  2. Attendees 3. Approval of the Minutes of 17th September 20184. Matters arising5. Finance

a. Finance Reportb. Fund-raising/grants etc

6. Correspondence7. Lights Sub-Committee, 2018/19

a. Scheduleb. Fittings/equipmentc. Teamsd. Hoist e. Date of Sub-Committee meeting

8. Switch-on Sub-Committee, 20TH NOVEMBER 2018/19a. Event – Premises Licenceb. Closure,risk assessment, charity stalls and food fayre c. Charityd. Date of sub-committee meeting

9. Membership10. Events

a. Collection Tesco Saturday 24th November 10am-1pmb. FOODFAYRE 8TH DECEMBER 9am-2:30pm

11. Website12. Publicity13. Date of next TCLA meeting

A copy of the minutes of 17th September 2018 are attached. If you have an e-mail address, all minutes and notices can be sent to you this way, to help reduce our postage costs...Please contact Gill Dunkley at oldmalthouse@btconnect.com

WORKING SUNDAYS 2018/19 ALL WELCOME!30th SEPTEMBER Barn Based (Wheatsheaf) – Testing 9:30-12:30

7TH OCTOBER Street Fitting                         8.00 start at yard

14THOCTOBER Street Fitting                         8.00 start at yard21ST OCTOBER Street Fitting                         8.00 start at yard28TH OCTOBER Street Fitting                         8.00 start at yard4TH NOVEMBER Street Fitting   + HOIST            8.00 start at yard11TH NOVEMBER * Street Fitting   + HOIST            8.00 start at yard18TH NOVEMBER Street Fitting   + HOIST /TREES  8.00 start at yard TUESDAY 20th NOVEMBER SWITCH-ON 7PM THE PLAINREMOVAL OF LIGHTS6TH JANUARY SWITCH-OFF/REMOVAL WHERE POSSIBLE 8AM START13th JANUARY REMOVE DISPLAYS/HOIST 8.00AM START20TH JANUARY REMOVE DISPLAYS/HOIST 8.00AM START *NB. THIS WILL BE REMEMBRANCE SUNDAYE-MAIL OLDMALTHOUSE@BTCONNECT.COM FOR MORE INFO.

Chairman: Brian Roberts, 1 Chantry Road, Thornbury, South Glos. Tel:01454 822626Secretary: Gillian D Dunkley, ‘The Old Malthouse’, Upper Morton, Thornbury. BS35 1LH Tel

01454 281801

Meeting of Thornbury Christmas Lights Association on Monday 17th September 7.30pm 2018 at The Swan Function room, High Street, Thornbury

1. Apologies: Adrian and Margaret Savery, Liz Slocombe.

2. Attendees : Gill Dunkley, Fred Macey, Brian Roberts, Bob Griffin, Brian Lowrie, John Francis, Terry Ray, Paul Morrish, David Ridge, Bob Brommage, John Richings, Joan Roberts, Sally and Emma Higgins,John and Clare Mclellon, Lorraine and Chris Saich, Alan Davies, Tony Wilcock

3. Minutes of 16th July were accepted as a true record.

4. Matters arising – Welcome to Clare and Mack(John). We were sorry to learn that Ralph Shalcross had recently pssed away, he and Sandi being long standing supporters of TCLA. Our thoughts are with sandi and all the family. We were also sorry to hear that Shirley Holloway(Mayor) had been unwell and asked Bobto pass on our good wishes.

Chairmans Statement:

5. Financea. Finance Report, as attached. Thank you to Sandra at The Swan and all the Quiz teams etc,

£350 had been received by being ‘charity of the month’. Around £7000 available to finance replacements/repairs etc.Collecting boxes full. ACTION:MW

b. Fund-raising/grantsTesco scheme, hope for £2000, but nothing heard as yet.MAF funding, did not apply this time as sufficient funds for current projects. Could look to apply in the Spring.

24th November 10-1pm we have a slot for making a collection for TCLA, at TESCO. Volunteers needed to cover the 3 hours (2 per slot?, put a board up showing what we do!(Arts Festival?)-fresh working photos?Wear TCLA T-shirts(SH)) ACTION:PM/BR/GD/SH

Submit Application to Magnox Socio-economic fund for set of Ladders /steps(2 funding streams available( Magnox company scheme and Oldbury Private Charity fund)

ACTION:BR/GD

6. CorrespondenceFrom Clare and Mack, wishing to get involved. Further contact from Volunteer link, however, had already found another voluntary position.

7. Lights Sub-Committee 2017/18a. Schedule

As detailed above. 12th August was rained off!! 2nd Sept 3 peple were available and did some Barn based work, may do some repairs on 23rd Sept.

b. Fittings/equipmentFitting Tanners Court, discussion with owners required, on-going ACTION:AS Order will be placed next week, reference Plan produced. ACTION:RDSack Truck needs repairing. ACTION:Barn teamNeed to address the internal connection issue at Barclays Bank at Consent approval.

ACTION:BR/RDc. Teams: Need list of number plates to have cleared with South Glos. ACTION:Street drivers

Confirmation that ‘workers(including Rotarians) are covered under TCLA insurance. Need to ensurethat ‘sign in’ on Sunday Mornings. ACTION:ALL

d. Hoist: dates as per schedule, unless otherwise advised.e. Next sub-committee meeting – TBA- Sunday morning!

8. Switch-on Sub-Committee - Switch-on Tuesday 20th November 2018a. Event

Premises Licence, advised South Glos we will be invoking it.Need to pass Alcohol training to Rotarians etc Mid/late October ACTION:GDDetails of Generator/PA systems, need 2nd gazebo ACTION:PM/BRConfirmed Funfair availability. Letter of confirmation to be sent. ACTION: GDConsult re layout etc after Nov 5th ACTION: BR/TW

b. Closure, Risk assessment, Charity Stalls, and food fayreNote that will not have use as previously of the 2nd Bonds office as the Thornbury Radio is in there. They might of course be willing to play some part? Offer that Adrian may have a room availableApplied for Road Closure , £168 needs to be reimbursed to GD. ACTION:FMStalls: the usual ones . Messagae on facebook etc, Thornbury Welcomes will have a stall.Entertainment:Balper, approaching choirs. Check whether additional sound amplification is required from Tom.

c. CharityA number were considered. Thornbury Welcomes was proposed by BG, seconded by PM and were duly selected. This new local group is trying to promote all aspects of Thornbury to new and existing residents. They will provide a personality to do Switch-on./Photo will be required asap for posters.Apply for Collection licence. ACTION: TR

d. Date of Sub-Committee OCT 2nd 7:30pm Gills

9. Membership6 annual members. Privide Active members list for Sunday morning’registration. ACTION:TRUpdate list to comply with GDPR requirements ACTION:GD/TR

10. Eventsa. Food Fayre 8th December 2018

Will need rota for help. AA will do face painting. Have notified South Glos we are invoking our premises licence ,

11. Publicity‘Video’ on Facebook, Need boards done for 24th November/food fayre. Armstrong Hall will have display of photos. ACTION:PM/GD

12. Dates of next TCLA meetings will be

15th October12th NovemberSwitch-on 20th NovStrike down 6th Jan 2019 (where possible!?)13th Jan 2019 strike down, 20th Jan 2019 reserve

13. AOB – Thank you to all!