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Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
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Project Charter for Customized Resource Planning Portfolio Model v6.docx
Project Name Customized Resource Planning Portfolio Modeling
Project Sponsor Jason Frisbie, COO Request Date 4/15/2016
Requestor Platte River Requested Completion TBD
Project Manager Brad Decker, Strategic Planning Manager Budgeted* No
Primary Stakeholders *Attach Project Worksheet to Charter
Kevin Gertig Tom Roiniotis Dave Smalley
Steve Adams Andy Butcher Mike Jones
Reuben Bergsten Pete Hoelscher Deborah Schaneman
Business Need / Justification – What is the business need or benefit this project will meet? What justifies the project? If applicable include the savings in time/money per time period.
During the March Board meeting, Platte River staff was directed to develop a draft charter to address the collaborative resource modeling project for the Municipalities. A modeling plan and schedule will be developed. Once this is complete, Platte River will work with Estes Park, Fort Collins, Longmont, and Loveland stakeholders to create customized models for each City based on inputs driven by the Cities.
Scope Statement – Identify the major deliverables (functionality, service, products) that are within the scope of this project. Can also include out of scope items.
The modeling plan will create a consolidated system base case from the upcoming 2017 budget. The next step in modeling will be to distribute a base case among each individual City according to their share of Platte River owner’s equity. Once this is complete, Platte River will work with Fort Collins, Longmont, and Loveland and Estes Park stakeholders to create customized models for each City based on inputs driven by the Cities.
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 2
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Key Assumptions – Is there anything vital to the success of the project that you’re assuming is available?
All four Cities will provide key assumptions and City future goals as to Climate change compliance. Shown below is a list of key contributors to this project from each of Platte River’s owner municipalities.
Municipal Owner Utility Director Other Municipal Key Contributor(s)
Estes Park Reuben Bergsten
Fort Collins Kevin Gertig 1. Tim McCollough
2. Lance Smith
3. John Phelan
Longmont Tom Roiniotis 1. Susan Wisecup
2. Kate Medina
3. Anne Lutz
Loveland Steve Adams 1. Bob Miller
2. Gretchen Stanford
3. Jim Lees
Platte River at system level will need to meet EPA CPP compliance standards. This modeling structure will help to determine how each City can contribute reductions to meet the EPA requirements at a system level.
Platte River will conduct all modeling efforts but will utilize third party support on key assumptions such as fuel and market pricing. It is our intent to be as transparent as possible with “proprietary” information provided by third-party vendors so each municipality can make portfolio decisions going forward.
Platte River will work with the municipalities to develop an overall project schedule that incorporates sufficient time to allow for the municipalities to take the leadership role in their public processes. Platte River will be available to provide technical support.
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 3
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Key Constraints:
- Primary Constraint(s) Select no more than two.
Cost
Schedule
Scope/Quality
Key Success Criteria – What are the quantifiable and measurable criteria that define success? Be more specific than “meeting all the requirements” or “delivering all the features”.
Several critical paths exist to the successful completion of both the City’s and Platte River’s objectives:
1. Prioritization of objectives
a. The expectations for modeling outcomes (metrics, reports, etc.) need to be defined to conduct the modeling effort as well as reduce bias.
2. Commitment to a modeling plan a. Agreeing on a thorough modeling plan prior to the project’s commencement will help to
avoid in-process requests that slow or divert the analytical effort. 3. Modeling assumption
a. Municipal staff must provide the needed inputs and assumptions regarding their individual goals and objectives.
Significant Risks Associated with this Project – What are the significant risks associated with the project?
Rationale: The overall scope of the modeling will drive the cost of the study. The scope will be determined at a later date.
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
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Project Charter for Customized Resource Planning Portfolio Model v6.docx
Key Project Stakeholders and Contributors
Platte River Project Participants
Brad Decker, Strategic Planning Manager (Project Manager)
Andy Butcher, Director of Operations (Project Manager Supervisor)
Jason Frisbie, Chief Operating Officer (Project Sponsor)
Dave Smalley, Chief Financial & Risk Officer
Mike Jones, Senior Planner
Deb Schaneman, Chief Compliance Officer
Pete Hoelscher, Chief External Affairs & Customer Relations Officer
Municipal Project Participants
Estes Park:
Reuben Bergsten, Utility Director
Fort Collins:
Kevin Gertig, Utility Director
Tim McCollough, Light & Power Manager
Lance Smith, Strategic Financial Planning Manager
John Phelan, Energy Service Manager
Longmont:
Tom Roiniotis, Utility Director
Susan Wisecup, Business Manager
Kate Medina, Utilities Financial Analyst
Anne Lutz, Energy Services Manager
Loveland:
Steve Adams, Utility Director
Bob Miller, Power Operations Manager
Gretchen Stanford, Customer Relations Manager
Jim Lees, Utility Accounting Manager
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
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Project Charter for Customized Resource Planning Portfolio Model v6.docx
Charter Authorization by Project Participants
Platte River Authorization
Signature: ___________________________________________ Date: _________________
Brad Decker, Strategic Planning Manager
Signature: ___________________________________________ Date: _________________
Andy Butcher, Director of Operations
Signature: ___________________________________________ Date: _________________
Jason Frisbie, Chief Operating Officer
Signature: ___________________________________________ Date: _________________
Dave Smalley, Chief Financial & Risk Officer
Signature: ___________________________________________ Date: _________________
Mike Jones, Senior Planner
Signature: ___________________________________________ Date: _________________
Deb Schaneman, Chief Compliance Officer
Signature: ___________________________________________ Date: _________________
Pete Hoelscher, Chief External Affairs & Customer Relations Officer
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
5/25/2016
5/23/2016
5/24/2016
5/23/2016
5/23/2016
5/23/2016
5/25/2016
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
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Project Charter for Customized Resource Planning Portfolio Model v6.docx
Charter Authorization by Project Participants
Estes Park Authorization
Signature: Date:
Printed Name: Reuben Bergsten
Title/Position: Utility Director
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
5/25/2016
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 7
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Charter Authorization by Project Participants
Fort Collins Authorization
Signature: Date:
Printed Name: Kevin Gertig
Title/Position: Utility Director
Signature: Date:
Printed Name: Tim McCollough
Title/Position: Light & Power Manager
Signature: Date:
Printed Name: Lance Smith
Title/Position: Strategic Financial Planning Manager
Signature: Date:
Printed Name: John Phelan
Title/Position: Energy Service Manager
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
5/23/2016
5/24/2016
5/23/2016
5/23/2016
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
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Project Charter for Customized Resource Planning Portfolio Model v6.docx
Charter Authorization by Project Participants
Longmont Authorization
Signature: Date:
Printed Name: Tom Roiniotis
Title/Position: General Manager
Signature: Date:
Printed Name: Susan Wisecup
Title/Position: Business Manager
Signature: Date:
Printed Name: Kate Medina
Title/Position: Utilities Financial Analyst
Signature: Date:
Printed Name: Anne Lutz
Title/Position: Energy Services Manager
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
5/25/2016
5/23/2016
5/25/2016
5/25/2016
Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering
Page 9
Project Charter for Customized Resource Planning Portfolio Model v6.docx
Charter Authorization by Project Participants
Loveland Authorization
Signature: Date:
Printed Name: Steve Adams
Title/Position: Utility Director
Signature: Date:
Printed Name: Bob Miller
Title/Position: Power Operations Manager
Signature: Date:
Printed Name: Gretchen Stanford
Title/Position: Customer Relations Manager
Signature: Date:
Printed Name: Jim Lees
Title/Position: Utility Accounting Manager
DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB
5/25/2016
5/23/2016
5/25/2016
5/25/2016