Planning for a University of Guelph Institutional

Repository:

DSpace Implementation

Helen Salmon &Ron MacKinnon

Presentation to Information Services CommitteeMay 5, 2004

Digital Stewardship @ UG

Agenda Institutional Repository Introduction to DSpace Easy to add/find content in DSpace Building Online Communities Q&A

ISC: May 5, 2004

Digital Stewardship @ UG

Institutional Repository… what is it? An initiative sponsored and supported by the

research library community: An institutional repository (IR) is a digital

collection of a university’s intellectual output. Institutional repositories centralize, preserve, and make accessible the knowledge generated by academic institutions. IRs also form part of a larger global system of repositories, which are indexed in a standardized way, and searchable using one interface, providing the foundation for a new model of scholarly publishing.

Canadian Association of Research Libraries

ISC: May 5, 2004

Digital Stewardship @ UG

Institutional Repository An ecology Institution-based Scholarly & Teaching material in

digital formats Institutional memory and stewardship Cumulative and perpetual Open source and interoperable

ISC: May 5, 2004

Digital Stewardship @ UG

Synergy of sharing and making visible the intellectual effort of an institution

Potentially new publishing models

Provides faculty & University with long-term storage of research data, publications, teaching and learning repositories

… and More…

ISC: May 5, 2004

Digital Stewardship @ UGInstitutional Repository

Philosophy Lots of digital material is already lost Most digital material is at risk Better to have it, do bit preservation

than to lose it completely Need to capture as much information as

possible to support functional preservation

Cost/benefit tradeoffs

ISC: May 5, 2004

Digital Stewardship @ UGDigital Preservation

Communities Departments, Labs, Research Centers, Programs,

Schools, etc. Localized policy decisions

Who can contribute, access material Submission workflow

Submitters, approvers, reviewers, editors Collections definition, management

Communities supply metadata & discipline expertise Library supplies knowledge management expertise,

guidance on Intellectual Property, metadata schema CCS supplies campus network and mass storage

backup, support for some delivery applications (e-learning, portal, video streaming)

ISC: May 5, 2004

Digital Stewardship @ UG

Possible Institutional Repository Content

Articles Preprints, e-

prints Technical Reports Working Papers Conference Papers E-theses Audio/Video

Datasets Statistical,

geospatial Images

Visual, scientific Teaching material

Lecture notes, visualizations, simulations

Digitized library collections

ISC: May 5, 2004

Digital Stewardship @ UG

Why Libraries?

Expertise Large-scale collection management

Assessment/collection policies preservation

Metadata Solid business practices

Commitment Long time frames Fits with Libraries’ mission and historical

role in society and within universities ISC: May 5, 2004

Digital Stewardship @ UG

Why the U of Guelph Library? Support from Hewlett-Packard Research intensivity at U of Guelph Role of Strategic Plan of the

University and the Library in emphasizing the use of technology to support learning and research

Community demand It’s the “right time”

Digital Stewardship @ UG

ISC: May 5, 2004

What is DSpace? A specialized type of digital asset

management or content management system: it manages and distributes digital items, made up of digital files (or “bitstreams”) and allows for the creation, indexing, and searching of associated metadata to locate and retrieve the items.

@ UG

ISC: May 5, 2004

DSpace: Infrastructure:

Open source software developed by MIT & H-P: it’s free!

Potential “LARGE” storage requirements Java application, Unix environment Built on top of open-source tools, such as:

the Apache Web server Tomcat Servlet engine postgreSQL relational database system.

@ UG

ISC: May 5, 2004

DSpace: Open access philosophy

Inter operable with other software for specific applications (e.g. journal mgmt software, image database mgmt software)

Uses persistent identifiers, bitstream preservation

@ UG

ISC: May 5, 2004

DSpace: Captures

Digital research material in any formats Directly from creators (faculty, libraries, others) Large-scale, stable, managed long-term storage

Describes Descriptive, technical, rights metadata Persistent identifiers

Distributes Via WWW, with necessary access control

Preserves Bitstream guaranteed

@ UG

ISC: May 5, 2004

Who’s Working with DSpace? MIT (developed with HP) Cambridge University Columbia University Cornell University University of Toronto University of British Columbia Université de Laval University of Washington… and many other universities

@ UG

ISC: May 5, 2004

Easy to Use Easy to add content

Easy to browse and search content

Permanent identifier for your content

@ UG

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Submitting Content

@ MIT

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@ MIT

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@ UT

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@ MIT

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Guelph pilot projects

Pathology image collection (learning objects repository)

Critical Studies in Improvisation (ejournal)

Other UG published scholarly reports, journals, books, etc.

Digitized unique Library resources: photographs, audio recordings, manuscripts, diaries, etc.

ISC: May 5, 2004

Digital Stewardship @ UG

Principles Open access, community-built rather than

centrally controlled Facilitates communities rather than

controls information Complements existing scholarly publishing

models, doesn’t replace Requires serious sustainable institutional

commitment because it will create expectations, dependencies

ISC: May 5, 2004

Digital Stewardship @ UG

Issues: IR infrastructure planning and

implementation: IT hardware, software, system Human expertise: technical (sys admin);

service coordination & management Development / Governance Marketing

ISC: May 5, 2004

Digital Stewardship @ UG

Issues: Choosing metadata (keywords,

descriptions) that facilitates search and retrieval but isn’t overly labour-intensive

Choosing metadata appropriate to the community

Updating community’s content with new research or learning objects

ISC: May 5, 2004

Digital Stewardship @ UG

For more information…Go to:www.DSpace.org (MIT)www.carl-abrc.ca/frames_index.htm

(CARL) FAQs articles on DSpace case studies, business plans policies and standards for scholarly

communication, digital preservation … ISC: May 5, 2004

Digital Stewardship @ UG