planning building protective agenda march 18 2008 · phil borrowman, cbo janie laidlaw, ... 10....

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Planning/Building/Protective Services Agenda March 18th, 2008

TOWNSHIP OF LANARK HIGHLANDS Planning / Building / Protective Services CoW AGENDA Tuesday March 18 th, 2008 following Corporate Service CoW Members Present

Present Absent Bob Fletcher � � Bob Sutcliffe � � Bruce Horlin � � Leonard Echlin � � Peter McLaren � � Tom Lalonde � � Brian Stewart � �

Staff/Others Present

Mary Kirkham, Clerk / Planning Administrator Gord Kemp, Fire Chief Phil Borrowman, CBO Janie Laidlaw, Administrative Assistant

Chair Councillor McLaren

1. CALL TO ORDER - Immediately following completion of the Corporate Services

Agenda

2. DISCLOSURE OF PECUNIARY INTEREST 3. ADDITIONS AND APPROVAL OF AGENDA

SUGGESTED MOTION THAT the agenda be approved as presented or as amended.

4. APPROVAL OF PREVIOUS REPORTS

SUGGESTED MOTION THAT the Planning/Building/Protective Service CoW Report of February 19th, 2008 be approved and forwarded to Council.

5. DELEGATIONS & PRESENTATIONS

None Scheduled 6. REPORTS / COMMUNICATIONS

6.1. Consent B07/065 – Majore/Gibson – M Kirkham

SUGGESTED MOTION THAT having regard for the policies of the Official Plan, the Zoning By-law and the Provincial Policy Statements, Council recommendation approval of B07/064 and B07/065 subject to the conditions outlined in the report.

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6.2. Consent B07/164 – Munro – M Kirkham SUGGESTED MOTION THAT having regard for the policies of the Official Plan, the Zoning By-law and the Provincial Policy Statements, Council recommends that consent B07/164 be denied.

6.3. Fire Department – Gord Kemp SUGGESTED MOTION THAT the surplus equipment van of Lanark Village be sold to Geo. W. Drummond Ltd. for a price of $3,000 plus GST. THAT Council waives the requirement of the Procurement Policy to dispose of surplus equipment by sealed bid. 6.4. Building Department – Phil Borrowman

Report provided for information purposes.

6.5. Planning Application Process – M Kirkham Review current process and options for future

7. REPORTS FROM COUNCIL REPRESENTATIVES ON BOARDS & COMMITTEES

• District Fire Chiefs – Councillor Sutcliffe

• Police Services Board – Mayor Fletcher

Minutes of March 6th 2008 attached (pages Request that Council revisit the Sign situation at Municipal Parks and Beaches as soon as possible.

• Mississippi-Rideau Source Protection Committee – Councillor McLaren Mississippi-Rideau Source Protection Committee 2008 meeting schedule

• Environmental Advisory Committee – Councillor Sutcliffe a. Minutes -

• Mississippi Valley Conservation – Mayor Fletcher

8. NEW / OTHER BUSINESS In-Camera Session – Possible Litigation 9. NEXT MEETING

Tuesday, April 15th, 2008 - Immediately following completion of the Corporate Services Agenda

10. ADJOURNMENT

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PLANNING DEPARTMENT

STAFF REPORT TO COUNCIL

DATE: March 4 2008 REPORT #: SUBJECT: Consent B07/064 and B07/065 – Majore/Gibson ORIGINATOR: M Kirkham – Clerk/Planning Administrator RECOMMENDATION (S): If Council recommends consent be granted, the following conditions should apply: 1. That lands be dedicated for road widening purposes. The applicant shall consult

directly with the Public Works Superintendent. 2. That Cash-In-Lieu of Parklands be paid to the Township per Bylaw 2005-575. 3. That development charges shall be paid in full prior to the issuance of a building

permit. 4. That the applicant enter into a Development Agreement, the terms of which shall be

acceptable to the Township and the Conservation Authority. 5. That Civic Address Signs be required for the severed lands prior to a building permit

being issued. 6. That property taxes be paid in full. 7. NOTE: Official Plan Section 10.11.13 B.4 provides that up to two consents may be

granted for a lot or land holding. Council will not entertain any further consents on the retained lands or the severed lands.

EXTERNAL / INTERNAL REVIEW: n/a CAO’S COMMENTS: I’ve reviewed the application and concur with the above recommendations. FINANCE COMMENT: n/a BACKGROUND: The original applications were reviewed by Council in August 2007, however they did not contain any information regarding an agricultural operation in proximity of the lots to be severed. As a result the application was re-circulated, however when Council reviewed the applications in October 2007, they did not recommend approval of the consents due to the proximity to the farm operation, and requested that the applicant consider revising the applications to relocate the lots outside the MDS (Minimum Separation Distance). A revised application has now been circulated, which located the lands to be severed outside the MDS area. However the revised applications required that the applicant

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obtain new comments from the Health Unit and well as provide an Addendum to the EIS (Environmental Impact Statement. ALTERNATIVES CONSIDERED: 1. Do nothing 2. Recommend approval of the revised applications. DISCUSSION: The MDS calculation places the new lots 680m distant from the agricultural operation which is in excess of the distance required (173 m minimum). The Health Unit has advised that the revised applications are acceptable for the installation of leaching beds to serve single family dwellings. The Addendum to the EIS advises that provided restrictive conditions are applied that the lots are acceptable for develop: - That no construction occur within a 50m setback from the creek bank on Parcel 1; - That following construction of the residences bare soils are re-seeded to re- establish ground cover; - That the timber fringe at Parcel 1 be retained, and - That shrubs and free standing trees on Parcel 2 be retained, if possible.

RECOMMENDATION Lanark Highlands Committee of the Whole – March 18 2007

Moved by Seconded by THAT having regard for the policies of the Official Plan, the Zoning By-law and the Provincial Policy Statements, Council recommendation approval of B07/064 and B07/065.

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PLANNING DEPARTMENT

STAFF REPORT TO COUNCIL

DATE: March 4 2008 Report No.#: SUBJECT: Consent B07/174 - Munro ORIGINATOR: M Kirkham – Clerk/Planning Administrator RECOMMENDATION (S): That Council recommends that the application for consent B071745 be denied. EXTERNAL / INTERNAL REVIEW: 1. LGL Health Unit - lands are gently rolling treed covered land with no soil drainage

problems. Sandy loan soil approx. 10 inches deep. The existing residential dwelling is serviced by a septic system and private well, sufficient area available to replace the existing system.

2. Road Department – the roads department were not requested to provide a report, as the applicant failed to proceed through the ‘Pre-consultation Process’.

3. Conservation Authority – the MVC were requested to review the proposal (by the Land Division Office) in terms of Provincial Planning Policy for Natural Heritage and Natural Hazard issues. (a copy of their report is attached). They do not support the application.

4. Adjacent Landowners – Dona and Lynda Reynolds and Bruce Horlin have expressed concerns to the Land Division Committee.

CAO’S COMMENTS: n/a FINANCE COMMENT: n/a BACKGROUND: To sever a 1.54 acre building lot and retain a 1.44 acre lot on which an existing seasonal residence is situated. There is also a separate landholding being retained (that is separate by Peter’s Point Road comprised of 0.86 acres. ALTERNATIVES CONSIDERED: 3. Not recommend approval of the consent. 4. Recommend approval of the consent with no conditions. 5. Recommend approval of the consent with conditions. DISCUSSION: The following is the assessment undertaken of the application: 1. Description of Lands: Part Lot 24 Conc. 8 Township of Darling.

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2. Purpose of Consent: to create a new residential building lot. 3. Official Plan: Lake Development District Section 3.6.

The lot to be created and retained do not meet the minimum requirement of Sec. 3.6.3.4 Lot Size, Frontage and Physiography. An Environmental Impact Statement has not been completed Sec. 3.6.3.3 and Sec. 3.6.5.

4. Zoning Bylaw: Lakefront Development Section 11.0. The lot to be created and the retained lot do not meet the minimum requirement of Section 11.2

5. The applicant failed to proceed through the approved Council Policy regarding “Pre-consultation”.

6. Staff concur with the Mississippi Valley Conservation Report and recommendations. 7. Access: the lands front on a Class 6 Township road – Peter’s Point Road. The

Roads Department has not undertaken an inspection to determine if an access could be permitted.

8. Section 3.2 of the OP – Housing Demand and Supply – one vacant lot is within the immediate vicinity.

9. Consent Activity - Lot 24 Conc. 8 Darling – lots created approx. 40-50 years ago.

RECOMMENDATION Lanark Highlands Committee of the Whole – March 18 2008

Moved by Seconded by THAT having regard for the policies of the Official Plan, the Zoning By-law and the Provincial Policy Statements, Council recommends that consent B07/164 be denied.

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FIRE DEPARTMENT STAFF REPORT TO COUNCIL DATE: March 13, 2008 REPORT #: SUBJECT: Disposition of Surplus Fire Rescue Van ORIGINATOR: Gord Kemp, RECOMMENDATION (S): That the surplus equipment van of Lanark Village be sold to Geo. W. Drummond Ltd. for a price of $3,000 plus GST. That Council waives the requirement of the Procurement Policy to dispose of surplus equipment by sealed bid. EXTERNAL REVIEW: N/A CAO’S COMMENTS: N/A FINANCE COMMENT: The revenue from the sale of the vehicle will be returned to the Fire Capital Reserve. BACKGROUND: The 1988 Ford Equipment Van has been replaced by a 1992 Ford Rescue Van which has been designed and built as an emergency response vehicle and retrofitted to the requirements of the Lanark Village District. The vehicle was declared surplus by Council in a previous report to Council. The outside compartments and specifically designed shelving provides a more suitable response vehicle for the District. The offer of $3,000 would in all likely exceed any offer that would be received by a sealed bid process. ALTERNATIVES CONSIDERED: Other departments within the Township were queried as to whether they had a use for the vehicles and there was no interest in the vehicle.

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BUILDING INSPECTION SERVICE

to February, 2008 Feb 2007 Feb 2008 2007 to Feb 29 2008 to Feb 29 Permit Revenue $135 $883 $386 $3,014 Number of Permits 1 5 4 10 Building Value $30,000 $18,800 $39,100 $134,300 New Housing Starts 0 0 0 0

Building Permit Summary Garage repair Deck 2 Shed woodstove 1 Addition SFD Renovation 2 Demolition porch Tower Cottage ramp Hunt Camp 2007-160 Clair Johnston 1400 Galbraith Road deck 2007-192 Reginald Cooper 1234 8th Con Dalhousie deck 2008-007 Brian Raycroft 2236 Galbraith Road renovation 2008-008 Tom Mes 806 Meadowcrest Drive renovation 2008-009 Rob Bellefeuille 2003 11th Con D Lanark woodstove

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LANARK HIGHLANDS POLICE SERVICES BOARD

MINUTES of March 6 2008 Minutes of the Lanark Highlands Police Services Board meeting held Thursday March 6

2008 at 9:00 a.m. in the Lanark Highlands Council Chambers, Lanark, Ontario.

Attendees Bob Fletcher, Derek Love and George Braithwaite (members) Brent Boyce (OPP) Mary Kirkham (Secretary) Adoption of Minutes Moved by G Braithwaite Seconded by D Love THAT the minutes of December 17 2007 be adopted as printed and circulated.CARRIED BUSINESS

a) OPP Quarterly Report – 4th Quarter Report 2007 was reviewed in detail. – B Boyce to obtain further information on the following: lack of reporting of

auxiliary hours and use of Speed Sign. – B Boyce to invite Crime Stoppers to make a presentation at an upcoming

PSB Meeting.

b) Business brought forward – – 2007 Annual Report to Council was reviewed.

Moved by G Braithwaite Seconded by D Love THAT the 2007 Annual Report to Council to adopted. CARRIED Board members to present the Annual Report to Council on March 11 2008.

– 2008 Budget was presented by the Secretary and reviewed. Moved by G Braithwaite Seconded by D Love THAT the 2008 PSB Budget be adopted as presented. CARRIED

– Extended Service Office An agreement has been reached with the Township Council to re-open the ESO within the Municipal office. A computer has been ordered and should be delivered any day now.

c) Correspondence – OAPSB Bulletin – OPP Field Operations – notice that Feb 18 2008 (Family Day) will be added to the OPP Contracts as per their MOU. – OPP (Julian Fantino) – update information on Costing Formula.

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d) POLICE ADEQUACY and EFFECTIVENESS Ontario Regulation 3/99, the Police Adequacy and Effectiveness Regulation require on-going training of Police Services Board Members. Upcoming training and OSPAB Meeting dates will be provided as soon as available. Attendance at these sessions is important in obtaining new information and interaction with other boards in Eastern Ontario. - LCAPSB – report on last meeting – next meeting May 28 - OAPSB Zone 2 – minutes of January 25 2008 – G Braithwaite reported on

session. - OAPSB Zone 2 – next meeting – Friday April 25 2008 at 4:00 p.m. Statford - Report by G Braithwaite – Training session - OAPSB Annual Meeting and Training Session – review schedule (April 24 to

26 2008 in Statford Ontario). Hotel Accommodations have been confirmed and registration is required by March 12 2008.

NEW BUSINESS - M Kirkham advised that the K & P Trails STOP patrol had been out twice, no information available from Calabogie and BEAST, the R.I.D.E. program was out on two occasions and the OPP Snow Patrol has been out on numerous occasions. Also, that if Cottage Associations want to start the “Cottage Watch’ program, they are to contact the local Snowmobile Club directly. - Signage at Parks – the Board to remind the Council to commence working on the signage for Municipal Parks and Beaches as soon as possible.

- G Braithwaite and M Kirkham provided an update on the Provincial Appointee status

LANARK HIGHLANDS PSB MEETING SCHEDULE 2007/08 April 15 2008 @9:00 a.m. – Municipal Building June 17 2008 @9:00 a.m. – Municipal Building August 19 2008 @9:00 a.m. – Municipal Building October 21 2008 @9:00 a.m. – Municipal Building December 16 2008 @ 9:00 a.m. – Municipal Building

The Secretary will update try to arrange for a School Session for April and B Fletcher will advise regarding an outreach meeting at Robertson’s Lake. ADJOURNMENT Moved by D Love Seconded by G Braithwaite THAT the meeting do now adjourn. 11:12 a.m. CARRIED

Mary Kirkham Recording Secretary

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The LH-EAC met on Thursday February 14, 2008 at 4:30 p.m. in the Council Room Municipal Complex at 75 George Street Lanark Village.

MEMBERS PRESENT: Syd Brownstein, Ted Mosquin, Jim Bendell, Bob Sutcliffe and Kim Fisher MEMBERS ABSENT : Bobby Clarke Recording Secretary : Janie Laidlaw Chairman Brownstein called the meeting to order at 4:33p.m. Approval of Agenda with additions. Adoption of Minutes Moved by: T. Mosquin Seconded by: J. Bendell

THAT the minutes of January 10 2008 be adopted. CARRIED DELEGATIONS none BUSINESS ARISING

a) Lanark Highlands Recycling Program – T Simpson provided the committee

with a memorandum outlining the current and proposed recycling system in the Township. S. Brownstein will speak to G Kargus regarding the statistical data that we have and will be collected in the future.

b) ISCP – the committee has decided to work on educating the public on recycling and composting. The details will be discussed at a future meeting.

c) Community Forest – T Mosquin informed the committee that the tender for

logging the Hands Property in N Sher has been deferred due to lack of tenders. It was also reported that the Friends of the Community Forest have held a meeting and will be making a presentation to the Lanark County Development Committee.

d) Roadside brushing/mowing –J Bendell provide a position paper and

photo’s for discussion. Members need to provide more specific locations. S Brownstein to draft a letter for the next meeting.

ENVIRONMENTAL ADVISORY COMMITTEE Township of Lanark Highlands

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e) Clyde Ball Park – W Vallillee, Editor for the Lanark Era submitted a letter to the committee regarding the history of the park and asking for the committee’s assistance or suggestions.

The Committee discussed the flower beds and felt that a committee to tend to the flower beds should be established. B Sutcliffe informed members that the township has address some of the needs at the ball park during the budget process.

f) Yearly Report – J Laidlaw will have the EAC yearly report added to an

afternoon committee meeting and S Brownstein will attend to present to Council.

g) Ban on Cosmetic Use of Pesticides –S Brownstein reported that the

Ontario Government has proposed to ban the cosmetic use of pesticides in Ontario. S Brownstein had a web site that has some more information and space to add comments. (www.ebr.gov.on.ca/ERS-WEB-External/ ; then type in number 010-2248, then click on that number and click on the comment at the side of the page to enter.)

h) Uranium Mining – S Brownstein provide an update on uranium mining.

i) Crain’s McKinnon Pit – B Sutcliffe provided an update on the McKinnon Pit.

CORRESPONDENCE – none MEETING ANNOUNCEMENT next meeting Thursday March 13 2008 ADJOURNMENT Moved by: K Fisher and Seconded by: B Sutcliffe

THAT the meeting be adjourned at 6:17 pm. CARRIED

_________________________ Janie Laidlaw - Secretary

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planning building protective agenda march 18 2008 · phil borrowman, cbo janie laidlaw, ... 10....

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