pima county community college district …october 21, 2015. notice of regular governing board...

PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA

October 21, 2015 NOTICE OF REGULAR GOVERNING BOARD MEETING 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010 AGENDA FOR MEETING* 1. General Matters 1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Public Comment – Call to Audience

The Pima Community College Board of Governors welcomes public comment on issues within the jurisdiction of the College. Comments will be limited to five minutes per individual. At the conclusion of public comment, individual Board members may respond to criticism made by those who addressed the Board, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Members of the Board, however, may not discuss or take legal action on matters raised during public comment unless the matters are properly noticed for discussion and legal action. Finally, be advised that internal College processes are available to students and employees for communication.

1.4 Remarks by Governing Board Members

[The Chairperson, Secretary and/or members of the Governing Board may comment or provide summaries of recent College-related activities]

2. Information Items 2.1 Employment Information 2.2 Adjunct Faculty Appointments 2.3 Financial Report — August 2015 Financial Statements 2.4 All College Council Meeting Minutes

Board of Governors Agenda Date: 10/21/15 Information Items (Continued) 2.5 Board Policy Substantive Changes — First Reading [BP 1.19: Naming Opportunities] 2.6 Administrative Procedure Changes [AP 1.05.01: College Standing Committees, Task Forces and College Governance

Bodies] [AP 1.06.01: All College Council] 3. Action Items 3.1 Consent Agenda (1) Approval of Minutes of the following meetings: A. Special Meeting to conduct Executive Session on August 31, 2105 B. Study Session of August 31, 2015 C. Special Meeting to conduct Executive Session on September 9, 2015 D. Regular Meeting of September 9, 2015 E. Study Session of September 17, 2015 (2) Board Policy Substantive Changes, Deletion and New Board Policy — Final Reading [BP 2.02: Hiring and Assignment of Personnel] — Revision [BP 2.05: Use of Facilities] — Revision (3) New Position – Program Coordinator – TRIO STEM Grant Project BLAST (4) New Position – Support Specialist [Work (Key) Control in Maintenance and Security] (5) New Position – IT Help Desk Student Assistant – Temporary [New Temporary position added to the Unclassified Pay Rates for

Temporary Employment Schedule] (6) Intergovernmental Agreement: Northwest Fire District [Exchange of services and/or goods that will benefit Northwest Fire District and

Pima Community College] (7) Intergovernmental Agreement: Rio Rico Fire District [Exchange of services and/or goods that will benefit Rio Rico Fire District and

Pima Community College] (8) Intergovernmental Agreement: Pima County Sheriff’s Department [One-year extension for a cooperative effort for the provision of GED classes

and High School Equivalency (HSE) testing]

Board of Governors Agenda Date: 10/21/15 Action Items (Continued) (9) Intergovernmental Agreement: City of Tucson on behalf of Tucson Fire District and Tucson Police Department [Exchange of services and/or goods that will benefit the City of Tucson on

behalf of Tucson Fire District and Tucson Police Department and Pima Community College]

(10) Contract: Hewlett Packard (HP) Managed Print Services and Support [Purchase of a Managed Print Services and Support program with

Hewlett Packard (HP) at a projected annual cost of $170,000 from July 1, 2015 through June 30, 2020]

(11) Contract: Marketing and Advertising Services, FY 2015-2016 [Contract with the Gordley Group not to exceed $400,000 for FY15-16] (12) Purchase Agreement: Involta, LLC [Lease of secure data center space with Involta, LLC for the projected

annual cost of $124,800 from October 22, 2015 through June 30, 2016] (13) Purchase Agreement: Microsoft Annual Software [Annual Software purchase agreement with En Pointe Technologies for

the projected annual cost of $127,175 from October 2015 through June 30, 2016]

(14) Revised 2015-16 Academic Calendar 3.2 Other Action Items

(1) Mission Fulfillment Framework: Options for Next Steps (2) Board of Governors' Finance and Audit Committee Charter Amendments [Amendments to the Board of Governors’ Finance and Audit Committee

Charter] (3) Appointment to the Board of Governors’ Finance and Audit Committee [Appointment of one new community representative to serve on the

Board of Governors’ Finance and Audit Committee] (4) Board of Governors 2015-2016 Priorities and Action Item (5) Selection of Board Member to Serve on HR Advisory Team

Board of Governors Agenda Date: 10/21/15 Action Items (Continued) 4. Reports 4.1 Reports by Representatives to the Board

[The representatives to the Board will provide highlights of their group’s activities during the preceding month(s) and issues and suggestions for consideration] • Student – Liz Pennington • Temporary Staff – Imelda Cortez • Staff – Don Harp • Adjunct Faculty – Carlo Buscemi • Faculty – Mays Imad • Administrator – Brian Stewart

4.2 Administration Reports

• Accreditation Update – Bruce Moses • Student Success Showcase – Stella Perez • Student Services Qualification Update – Campus President • Faculty Qualification Review Process – Dolores Duran-Cerda

4.3 Chancellor’s Report

[Chancellor Lambert may report on current events at or involving the College; Legislative and Budget Updates and recent activities such as: community meetings, presentations and conferences]

Adjournment Regular Meeting November 18, 2015, 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Blvd. Tucson, AZ 85709-1010 * Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)

the Governing Board may vote to go into executive session for the purpose of obtaining legal advice from its legal counsel with respect to any item listed on this agenda or any addendum thereto.

* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be

found in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/meeting-notices/packets.

http://www.pima.edu/meeting-notices/packets

Board of Governors Agenda Date: 10/21/15 * To request a reasonable accommodation for individuals with disabilities, a minimum of 5

business days before the event is requested. Contact Phone: (520) 206-4539; Fax: (520) 206-4567.

Members of the Governing Board may participate by telephone, video or internet conferencing. Meeting presentations will be posted within a reasonable time following the meeting.

PimaCountyCommunityCollegeDistrict Board of Governors

4905C East Broadway/Tucson, Arizona 85709-1010

GENERAL MATTERS

Meeting Date: 10/21/15 Item Number: 1

Item Title Contact Person

General Matters Chancellor’s Office (206-4747)

1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Public Comment 1.4 Remarks by Governing Board Members

Approval Chancellor_____________________________________

Lee D. Lambert, J.D.



INFORMATION ITEM

Meeting Date: 10/21/15 Item Number: 2.1


Employment Information Dan Berryman Vice Chancellor for Human

Resources (206-4740) Information: For your information and in accordance with BP 2.02 and SPG-4201/BA, the Chancellor submits the following employment information: Faculty: Dyson, Kara Title: Educational Support Faculty, Counselor, 1-year Provisional

Appointment Rate of Pay: $43,580 Start Date: 09/21/2015 Highest Degree Earned: Master of Science, Counseling Psychology Awarding Institution: Angelo State University Most Recent Previous Job: Lead Counselor Staff: Carranza, Alexander Title: Police Officer Recruit in Training Rate of Pay: $20.67 Start Date: 09/17/2015 Highest Degree Earned: Bachelor of Arts, Political Science Awarding Institution: University of Arizona Most Recent Previous Job: Corrections Officer Del Giorgio, Dolores Title: Instructor, Adult Education Rate of Pay: $44,463 Start Date: 10/12/2015 Highest Degree Earned: Master of Arts, English, Literature and Writing Awarding Institution: University of Colorado Most Recent Previous Job: Adjunct Lecturer and Evening Program Coordinator

(Continued)

Employment Information Date: 10/21/15 Page 2 Dickson, Reed Title: Curriculum Coordinator Rate of Pay: $50,383 Start Date: 10/05/2015 Highest Degree Earned: Master of Fine Arts, Writing Awarding Institution: Antioch University Most Recent Previous Job: Coordinator Dolaghan, Mary Title: Professional Learning Program Coordinator Rate of Pay: $44,463 Start Date: 09/24/2015 Highest Degree Earned: Bachelor of Science, Public and Personal Communication Awarding Institution: Northern Arizona University Most Recent Previous Job: Writing/Reading Tutor Durazo, Gloria Title: Student Services Technician Rate of Pay: $15.65 Start Date: 08/31/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Student Services Technician Du, Ester Title: Instructor, Nursing Rate of Pay: $69,184 Start Date: 09/21/2015 Highest Degree Earned: Bachelor of Science, Nursing Awarding Institution: University of Arizona Most Recent Previous Job: Clinical Research Nurse Coordinator French, Anthony Title: Police Officer Rate of Pay: $21.18 Start Date: 09/23/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Reserve Police Officer Gauna, Andrea Title: Support Coordinator, Board of Governors/Office of the Chancellor Rate of Pay: $20.16 Start Date: 09/21/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Administrative Assistant

(Continued)

Employment Information Date: 10/21/15 Page 3 Hough, Lorrie Title: Student Services Advanced Specialist, Veteran Services Rate of Pay: $21.71 Start Date: 09/21/2015 Highest Degree Earned: Master of Education, Counseling and Human Relations Awarding Institution: Northern Arizona University Most Recent Previous Job: Program Coordinator, Senior Lim, Kelly Title: Human Resources Support Assistant Rate of Pay: $13.54 Start Date: 09/08/2015 Highest Degree Earned: Bachelor of Arts, East Asian Language and Culture Awarding Institution: University of Arizona Most Recent Previous Job: Support Assistant Morris, Misty Title: Support Specialist, SOAR Rate of Pay: $17.77 Start Date: 09/08/2015 Highest Degree Earned: Associate of Applied Science, Accounting Awarding Institution: Pima Community College Most Recent Previous Job: General Manager Nunez, Briana Title: Laboratory Specialist, Microbiology Rate of Pay: $18.83 Start Date: 10/12/2015 Highest Degree Earned: Bachelor of Arts, Biology Awarding Institution: Purchase College at State University of New York Most Recent Previous Job: Laboratory Manager/Director of Microbiology Peraza Lizarraga, Ismael Title: Program Coordinator, Upward Bound Rate of Pay: $44,463 Start Date: 09/21/2015 Highest Degree Earned: Bachelor of Science, Physiology Awarding Institution: University of Arizona Most Recent Previous Job: Health Educator Phillips, Robert Title: Laboratory Specialist, Academic Computer Commons Rate of Pay: $18.83 Start Date: 08/31/2015 Highest Degree Earned: Bachelor of Science, Public Administration/Management Awarding Institution: Northern Arizona University Most Recent Previous Job: Controls Technician

(Continued)

Employment Information Date: 10/21/15 Page 4 Ramos, Jorge Title: Laboratory Specialist, Microbiology Rate of Pay: $18.83 Start Date: 10/12/2015 Highest Degree Earned: Bachelor of Science, Microbiology Awarding Institution: University of Arizona Most Recent Previous Job: Undergraduate Research Assistant Reza, Apolonia Title: Student Services Advanced Specialist, Veteran Services Rate of Pay: $21.71 Start Date: 09/21/2015 Highest Degree Earned: Bachelor of Science, Dietetics Awarding Institution: Florida State University Most Recent Previous Job: Academic Program Specialist Schramski, Christy Title: Instructor, Adult Education Rate of Pay: $44,463 Start Date: 09/21/2015 Highest Degree Earned: Bachelor of Science, Business Management Awarding Institution: University of Phoenix Most Recent Previous Job: Instructor Temporary: Allen, Meridith Title: Laboratory Assistant Rate of Pay: $13.54 Start Date: 08/17/2015 Highest Degree Earned: Bachelor of Arts, Interdisciplinary Studies in Business Awarding Institution: University of Arizona Most Recent Previous Job: Medical Assistant Alva, Jazmin Title: Event Assistant Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Greeter

(Continued)

Employment Information Date: 10/21/15 Page 5 Angle, Rhea Title: Tutor II Rate of Pay: $9.50 Start Date: 10/01/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Administrative Support Specialist, Senior Allin, Meredith Title: Laboratory Assistant Rate of Pay: $13.54 Start Date: 08/17/2015 Highest Degree Earned: Bachelor of Arts, Interdisciplinary Studies in Business, Education

and Nutrition Awarding Institution: University of Arizona Most Recent Previous Job: Medical Assistant/Lab Technician Becerra, Saul Title: Instructional Aide Rate of Pay: $8.05 Start Date: 08/24/2015 Highest Degree Earned: Bachelor of Arts, Spanish Awarding Institution: University of Arizona Most Recent Previous Job: Maintenance Technician Bergeman, Melissa Title: Tutor I Rate of Pay: $8.05 Start Date: 09/17/2015 Highest Degree Earned: Master of Education Awarding Institution: University of Arizona Most Recent Previous Job: English Teacher Borowski, Michele Title: Instructor Rate of Pay: $21.38 Start Date: 09/15/2015 Highest Degree Earned: Bachelor of Science, Architecture Awarding Institution: University of Illinois Most Recent Previous Job: Teacher Borquez Antillon, Pedro Title: Tutor I Rate of Pay: $8.05 Start Date: 09/28/2015 Highest Degree Earned: Bachelor of Science, Mechanical Engineering Administration Awarding Institution: Instituto Tecnologico y de Estudios Superiored de Monterrey

(Continued)

Employment Information Date: 10/21/15 Page 6 Most Recent Previous Job: Stockholder Carbajal, John Title: Assistant Coach Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Master of Education Awarding Institution: Northern Arizona University Most Recent Previous Job: Program Coordinator Carroll, Jake Title: Tutor II Rate of Pay: $8.25 Start Date: 09/25/2015 Highest Degree Earned: Associate of Science, Electronics Systems Technology Awarding Institution: Community College of the Air Force Most Recent Previous Job: Radio Frequency Transmission Technician Chavez, Alejandro Title: Office Aide Rate of Pay: $8.05 Start Date: 08/26/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Customer Service Specialist Christensen, Michelle Title: Instructor Rate of Pay: $21.38 Start Date: 09/04/2015 Highest Degree Earned: Bachelor of Science, Chemical Engineering Awarding Institution: Brigham Young University Most Recent Previous Job: Teaching Assistant Davenport, Nathan Title: Tutor I Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Crew member

(Continued)

Employment Information Date: 10/21/15 Page 7 Davison, Laura Title: Tutor I Rate of Pay: $8.05 Start Date: 09/11/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Lead Bartender Elisha, Chrestin Title: Auxiliary Aide Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, Physiology Awarding Institution: University of Arizona Most Recent Previous Job: Language Partner Fajardo, Peter Title: Assistant Coach Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Arts, Elementary Education Awarding Institution: Prescott College Most Recent Previous Job: Physical Education Specialist Gainey, Grace Title: Tutor I Rate of Pay: $8.05 Start Date: 9/03/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Assistant Manager Hakeemi, Baktash Title: Tutor I Rate of Pay: $8.05 Start Date: 08/17/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Customer Service Halsey, Nicholas Title: Tutor II Rate of Pay: $9.05 Start Date: 09/14/2015 Highest Degree Earned: Master of Arts, English Awarding Institution: Western Washington University Most Recent Previous Job: Adjunct Instructor

(Continued)

Employment Information Date: 10/21/15 Page 8 Hernandez, Christian Title: Tutor II Rate of Pay: $9.05 Start Date: 09/14/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: American Red Cross Volunteer Hickle, Joseph Title: Assistant Coach Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, History Awarding Institution: Northern Arizona University Most Recent Previous Job: Broker Hines, Scott Title: Instructor Rate of Pay: $21.38 Start Date: 10/15/2015 Highest Degree Earned: Doctor of Philosophy, Educational Leadership Awarding Institution: Northern Arizona University Most Recent Previous Job: Physical Education Teacher Israel, Allyson Title: Tutor II Rate of Pay: $9.05 Start Date: 08/18/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Team Member Joyce, Kristopher Title: Workforce Trainer Rate of Pay: $23.70 Start Date: 10/03/2015 Highest Degree Earned: Associate of Applied Science, Law Enforcement Awarding Institution: Pima Community College Most Recent Previous Job: Deputy Sheriff Kane, Yahya Title: Tutor I Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: Associate of Science, Business Administration Awarding Institution: Pima Community College Most Recent Previous Job: Pharmacy Technician

(Continued)

Employment Information Date: 10/21/15 Page 9 LeGrand, Stephen Title: Tutor II Rate of Pay: $9.05 Start Date: 09/11/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: 15H20 Aircraft Pneudraulics Repairer Lomeli, Kirsten Title: Instructor Rate of Pay: $21.38 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Arts, Elementary Education Awarding Institution: University of Arizona Most Recent Previous Job: 3rd Grade Teacher Lopez, Francisco Title: Instructor Rate of Pay: $21.38 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Arts, Human Services Awarding Institution: University of Phoenix Most Recent Previous Job: Classroom Teacher Madden, Jamie Title: Laboratory Assistant Rate of Pay: $13.54 Start Date: 08/17/2015 Highest Degree Earned: Bachelor of Arts, Archaeology Awarding Institution: University of Arizona Most Recent Previous Job: Aquatics Coordinator Martinez, Madel Title: Tutor II Rate of Pay: $9.00 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Hostess Mayfield, Cole Title: Workforce Trainer Rate of Pay: $16.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, Business Administration Awarding Institution: Western Washington University Most Recent Previous Job: Firefighter

(Continued)

Employment Information Date: 10/21/15 Page 10 Moctezuma, Corinne Title: Tutor I Rate of Pay: $8.05 Start Date: 09/01/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Legal Assistant Molteni, Laurent Title: Laboratory Technician Rate of Pay: $15.65 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Arts, Graphic Industry Awarding Institution: Ecole Estienne Most Recent Previous Job: Head Cake Decorator Moreland, Shaun Title: Tutor II Rate of Pay: $9.50 Start Date: 09/10/2015 Highest Degree Earned: Associate of Applied Science Awarding Institution: Pima Community College Most Recent Previous Job: Sales Consultant Munoz, Jorge Title: Tutor II Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, Physics Awarding Institution: University of Arizona Most Recent Previous Job: Graduate Teaching Assistant Nguyen, Kevin Title: Tutor II Rate of Pay: $9.50 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Fryer/Prep Cook Pulmi, Jayasinghe Title: Tutor II Rate of Pay: $8.25 Start Date: 09/01/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cashier

(Continued)

Employment Information Date: 10/21/15 Page 11 Ramirez, Saul Title: Tutor I Rate of Pay: $8.05 Start Date: 09/11/2015 Highest Degree Earned: Bachelor of Science, Information Technology Awarding Institution: University of Phoenix Most Recent Previous Job: MHC Ambassador Reutzel, Darci Title: Tutor II Rate of Pay: $8.25 Start Date: 09/01/2015 Highest Degree Earned: Master of Arts, Physical Education Awarding Institution: University of Northern Iowa Most Recent Previous Job: Mathematics Teacher Reyes, Mireya Title: Tutor I Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Tennis Coach Rosborough, James Title: Assistant Coach Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Arts, Political Science Awarding Institution: University of Iowa Most Recent Previous Job: Volunteer Assistant Coach Ross, Lance Title: Assistant Coach Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Server Rudd, Caitlin Title: Event Assistant Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Arts, Musical Theatre Awarding Institution: University of Tulsa Most Recent Previous Job: Sales Associate

(Continued)

Employment Information Date: 10/21/15 Page 12 Salapski, Elizabeth Title: Nursing Instructor Rate of Pay: $33.26 Start Date: 09/14/2015 Highest Degree Earned: Bachelor of Science, Nursing Awarding Institution: Purdue University Most Recent Previous Job: RN Case Management Santa Maria, Juliana Title: Program Coordinator Rate of Pay: $21.38 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, Spanish Awarding Institution: University of Arizona Most Recent Previous Job: Provider and Team Leader SantAmour, Scott Title: Instructor Rate of Pay: $21.38 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Artist Schlegel, John Title: Auxiliary Aide Rate of Pay: $8.05 Start Date: 08/27/2015 Highest Degree Earned: Bachelor of Science, Business Administration; Bachelor of

Science, Information Technology Awarding Institution: Clayton State University Most Recent Previous Job: Detailer/Shop Assistant Sorce, Dustin Title: Tutor I Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Weather Forecaster

(Continued)

Employment Information Date: 10/21/15 Page 13 Stoffel, Denice Title: Tutor II Rate of Pay: $9.50 Start Date: 09/09/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Customer Service Representative Taylor, Bonnaleigh Title: Workforce Trainer Rate of Pay: $23.70 Start Date: 08/22/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Branch Chief, EMS Teran Lopez, Leslie Title: Tutor I Rate of Pay: $8.05 Start Date: 10/15/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Student Worker Wickland, Daniel Title: Assistant Coach Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, Physics Awarding Institution: Southern Nazarene University Most Recent Previous Job: Meat Deli Stock Clerk Wilhelm-Doyle, Elizabeth Title: Classroom Model Rate of Pay: $10.00 Start Date: 10/15/2015 Highest Degree Earned: Bachelor of Science, Economics Awarding Institution: Fitchburg State College Most Recent Previous Job: Market Research Yang, Heehun Title: Tutor II Rate of Pay: $9.00 Start Date: 09/08/2015 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Accounting Specialist

(Continued)

Employment Information Date: 10/21/15 Page 14 Administrators: Nelson, Brian Acting Dean of Workforce and Continuing Education Salary: $100,663 Community Campus Effective: 10/01/2015 Education: Bachelor of Arts, History; Arizona State University; Master of Arts, Latin

American Studies, University of Arizona Experience:

Mr. Nelson has 20 years of experience in multiple capacities with Pima Community College to include advanced program manager for multiple programs, acting division dean of online education and adjunct faculty. He also has six years of experience as an instructor in the Dominican Republic, Mexico and Tucson.

Recruitment Overview: An internal recruitment was conducted. Four candidates were invited to

interview. Two candidates were invited to final interview. The finalist was recommended by Dr. Ian Roark, Vice President of Workforce Development, Community Campus.

Acting Assignments: Grenier, Lisa Effective: 09/08/2015 From: Instructor, Adult Education To: IBEST Program Coordinator Direct Appointments: Nutt, Lisa Title: Associate Director (Advanced Program Manager) Rate of Pay: $76,293 Start Date: 08/20/2015 Highest Degree Earned: Master of Business Administration, Global Management Awarding Institution: University of Phoenix Most Recent Previous Job: Interim/Associate Director, Center for Global Engagement Retirements: Bearden, Larry F. Advanced Program Manager EC – Davis Monthan Air Force Base Start Date: 09/08/1993 End Date: 10/02/2015

(Continued)

Employment Information Date: 10/21/15 Page 15 Gorley, Theresa L. Library Services Specialist NW – Instruction/Academic Services Start Date: 06/11/1997 End Date: 09/04/2015 Hooker, Robert E. Trades/Maintenance Specialist DO – Plant Operations Start Date: 04/14/1986 End Date: 08/31/2015 Lipson, Jim B. Advanced Program Coordinator CC – Adult Education Start Date: 07/01/2000 End Date: 01/08/2016 Moorefield, Eric K. Program Coordinator CC – Workforce and Business Development Start Date: 10/17/2003 End Date: 09/11/2015 Sepulveda, Tammy V. Student Services Specialist NW – Enrollment Services Start Date: 07/27/1987 End Date: 10/02/2015 Separations: Arvizu, Geovanna Fiscal Support Specialist CC – Administrative Services End Date: 10/02/2015 Bowen, Kristie J. Student Services Advanced Specialist WC – Enrollment Services End Date: 09/10/2015 Coleman, Donald E. Instructor DV – Center for Training and Development End Date: 09/29/2015

(Continued)

Employment Information Date: 10/21/15 Page 16 Esparza, Ely J. Program Coordinator DV – Instruction/Academic Services End Date: 08/31/2015 Foster, Maria A. Student Services Specialist DC – Military and Veterans Services End Date: 09/04/2015 Gearin, Johnathon J. Laboratory Specialist DV – Science, Engineering and Fitness End Date: 09/04/2015 Holmes, Erica C. Provost and Chief Academic Officer DO – Provost’s Office End Date: 10/01/2015 Kashian, Susan M. Support Technician CC – Workforce and Business Development End Date: 08/21/2015 Koleski, Elizabeth L. Instructor DV – Center for Training and Development End Date: 09/29/2015 Muckley, Darla Laboratory Specialist EC – Faculty Resources End Date: 09/09/2015 Petti, Anne M. Advanced Program Manager CC – Adult Education End Date: 09/30/2015 Rose, Ava Maria Program Coordinator DV – Student Development End Date: 08/28/2015

(Continued)

Employment Information Date: 10/21/15 Page 17 Sainz, John D. Community Service Officer DO – Public Safety Operations End Date: 09/17/2015 Tilson, Heather L. Executive Director DO – Marketing Operations End Date: 09/30/2015 Wilson, Nicholas Fiscal Analyst DO – Financial Aid Operations End Date: 09/10/2015 2014-17 Strategic Plan: Employment Information not applicable

Approval Contact Person ______________________________________

D.C. Berryman Chancellor_____________________________________


(Continued)



ACTION ITEM



Adjunct Faculty Appointments Office of the Provost (206-4999)

Recommendation: The Chancellor recommends these individuals as certified adjunct faculty applicants. The Chancellor also recommends these individuals be approved for use as a pool of employees for current and future adjunct faculty assignments and as temporary non-credit instructors in areas for which they are qualified. Justification: The positions identified below are necessary for the College to deliver its programs and services. The individuals recommended for hire were selected following a competitive process unless noted otherwise. The current rate of pay for adjunct faculty is $800.00 per load hour. Name: Alimena, Regina S. Discipline(s): Welding (Occupational/Workforce) Start Date: 8/26/15 Education: Associate of Applied Science, Welding Fabrication, Pima Community College,

Tucson, Arizona; Bachelor of Occupational Technological Education, Welding Technology, Eastern New Mexico University, Portales, New Mexico

Experience: Six years of experience as a welding technician. Three years of experience teaching welding classes at the high school level.

Name: Araiza, Alfredo Discipline(s): Journalism (Academic) Start Date: 8/26/15 Education: Bachelor of Arts in Education, History, University of Arizona, Tucson, Arizona;

Master of Arts, Journalism, University of Arizona, Tucson, Arizona Experience: Over thirty years of experience as a professional staff photographer and reporter

and a substitute teacher in Social Studies for T.U.S.D.

(Continued)

Adjunct Faculty Appointment Date: 10/21/15 Page 2 Name: Benach, Psy.D., Joseph R. Discipline(s): Administration of Justice (Academic) Start Date: 8/26/15 Education: Bachelor of Arts, International Studies; Language and Area Studies:

French/Europe, American University, Washington, D.C.; Doctor of Psychology, Clinical Psychology, George Washington University, Washington, D.C.

Experience: Seven years of experience as a psychologist. Name: Benefiel, Rodger Discipline(s): Administration of Justice (Academic) Start Date: 8/26/15 Education: Bachelor of Science, Corrections, Bellevue University, Bellevue, Nebraska;

Master of Science, Criminal Justice, Saint Leo University, Saint Leo, Florida; Doctor of Philosophy, Criminology & Criminal Justice, Arizona State University, Tempe, Arizona

Experience: Over thirty years of experience in the criminal justice field and over fifteen years’ experience in teaching correctional classes to staff personnel.

Name: Christian, Sharon A. Discipline(s): Literature (Academic); Writing (Academic) Start Date: 10/31/15 Education: Associate of Applied Science, Instructor of Technology and Transportation, Air

University-Community College of the Air Force, Maxwell AFB-Gunter, Alabama; Bachelor of Arts, English, University of Maryland, University College, Adelphi, Maryland; Master of Arts, English, Northern Arizona University, Flagstaff, Arizona

Experience: Over twelve years of experience as an instructor and director of military schools. Name: Encinias, Shahrazad M. Discipline(s): Journalism (Academic Limited Exemption) Start Date: 8/26/15 Education: Bachelor of Arts, Central American Studies, California State University,

Northridge, California; Graduate Coursework, Journalism, University of Arizona, Tucson, Arizona

Experience: Over two years of experience working as an editorial writer. Name: Foster, Douglas Discipline(s): Administration of Justice, Public Administration (Academic); Law Enforcement

(Occupational) Start Date: 8/26/15 Education: Bachelor of Arts, Public Administration; Master of Public Administration, both

degrees awarded by the University of Arizona, Tucson, Arizona Experience: Over fifteen years of experience as an Arizona Peach Officer in various positions

and assignments.

(Continued)

Adjunct Faculty Appointment Date: 10/21/15 Page 3 Name: Hassman, Sharon “Rene” Discipline(s): Nursing (Academic); Nursing Assistant; Phlebotomy; Medical Assistant; Health

Care; Health Continuing Education; Health Education (Occupational/Workforce) Start Date: 8/26/15 Education: Bachelor of Science, Nursing; Master of Science, Nursing, both degrees awarded

by Grand Canyon University, Phoenix, Arizona Experience: Eleven years of experience working as a nurse in various duties including as a

Patient Care manager. Name: Hinckley, Anthony T. Discipline(s): Literature; Writing (Academic) Start Date: 8/26/15 Education: Bachelor of Arts, Creative Writing, University of Arizona, Tucson, Arizona;

Master of Fine Arts, Creative Writing, Cleveland State University, Cleveland, Ohio

Experience: One year of experience conducting writing workshops and teaching undergraduate students.

Name: Jerue, Erik Discipline(s): Computer Information Systems (Occupational/Workforce); Computer Software

Applications (Occupational/Workforce) Start Date: 8/26/15 Education: Systems Administrator/Networking Linux, Certificate, Pima Community College,

Tucson, Arizona Experience: Over fourteen years of experience in information technology and currently

working as an IT Analyst. Name: Landers, Kenneth R. Discipline(s): Writing (Academic); Literature (Academic) Start Date: 8/26/15 Education: Bachelor of Arts, English, Abilene Christian University, Abilene, Texas; Master

of Arts, English, Abilene Christian University, Abilene, Texas Experience: Over ten years of experience teaching community college English courses. Name: Madsen, Ph.D., Randall Discipline(s): Biology, Chemistry (Academic) Start Date: 8/26/15 Education: Bachelor of Science, Physics; Master of Science, Microbiology; Doctor of

Philosophy, Microbiology, all three degrees awarded by Brigham Young University, Provo, Utah

Experience: Over thirty years of experience as a research scientist for various companies and trained end-users in validation methods.

(Continued)

Adjunct Faculty Appointment Date: 10/21/15 Page 4 Name: McLaughlin, Gay Discipline(s): Nursing (Academic) Start Date: 8/26/15 Education: Bachelor of Science, Nursing, West Chester University, West Chester,

Pennsylvania; Master of Science, Nursing, Arizona State University, Tempe, Arizona

Experience: Over thirty years of experience working as a registered nurse. Name: Norton, Charles, Discipline(s): Anthropology, Archeology, & French (Academic) Start Date: 8/26/15 Education: Bachelor of Arts, Individualized Major, Indiana University, Bloomington,

Indiana; Master of Arts, French, University of Arizona, Tucson, Arizona Experience: Over five years of experience as a research assistant and Anthropologist

consultant. Over ten years of experience as an instructor for college level students.

Name: Morris, Christina B. Discipline(s): Nursing non-didactic (Academic) Start Date: 9/1/15 Education: Associate of Applied Science, Nursing, Pima Community College, Tucson,

Arizona; Bachelor of Science in Nursing, Grand Canyon University, Phoenix, AZ Experience: Over five years of experience as a registered nurse in women’s surgery unit. One

year of experience as a clinical instructor in the pediatrics and medical/surgical units.

Name: Rodriguez, Emmanuel J. Discipline(s): Engineering (Academic); Mathematics (Developmental) Start Date: 8/26/15 Education: Bachelor of Science, Mechanical Engineering, University of Texas at El Paso,

Texas; Master of Science, Mechanical Engineering, University of Texas at El Paso, Texas

Experience: Over two years of experience as a mechanical project engineer. Name: Saffle, Thomas Discipline(s): Art (Academic), Arts for Personal Development (Developmental) Start Date: 8/26/15 Education: Bachelor of Fine Arts, Fine Arts, University of Pennsylvania, Philadelphia,

Pennsylvania; Master of Fine Arts, Art, University of Arizona, Tucson, AZ Experience: Over three years of experience as an art handler and as a graduate assistant

instructor for college level students. Name: Wagner-Jonsson, Christine A. Discipline(s): Engineering (Academic); Mathematics (Developmental) Start Date: 9/02/15 Education: Bachelor of Arts, French, University of Arizona, Tucson, Arizona; Master of Arts,

Linguistics, Indiana University, Bloomington, IN Experience: Over thirty years of experience as an English as a Second Language teacher.

(Continued)

Adjunct Faculty Appointment Date: 10/21/15 Page 5 Name: Waguespack, Christian B. Discipline(s): Art (Academic Limited Exemption); Art for Personal Development

(Developmental) Start Date: 8/26/15 Education: Bachelor of Arts, Art History; Studio Art, University of New Mexico,

Albuquerque, New Mexico; Graduate Coursework in Art; Art History, University of New Mexico, Albuquerque, New Mexico

Experience: Three years of experience as a graduate assistant in Art and Art History undergraduate courses. Three years of experience as a guest curator, exhibition and educational coordinator at a Southwest Art Museum.

Name: Williams, J. Scott Discipline(s): Aviation (Occupational/Workforce) Start Date: 8/26/15 Education: Undergraduate coursework, Pima Community College, Tucson, Arizona Experience: Over sixteen years of experience as an aircraft maintenance quality inspector.



(Continued)



REPORTS Meeting Date: 10/21/15 Item Number: 2.3


Financial Report – August 2015 Financial Statements Dr. David Bea Executive Vice Chancellor for

Finance and Administration (206-4519)

Recommendation: Attached are the financial statements showing preliminary 2015/16 results through August 2015. Time will be provided to discuss College fiscal matters. Justification: Summary of Revenues & Expenditures – General & Designated Funds – Actuals vs. Budget: The preliminary results indicate that Pima Community College concluded August with total revenues in General and Designated funds slightly lower than the previous fiscal year by about $202 thousand. Tuition and fees revenue has increased by $1.1 million and property tax revenue has increased by $702 thousand. State appropriations have decreased by $1.8 million due to the elimination of state aid. Overall, year to date actual revenues are lower than the adjusted budget revenue level as shown in the accompanying chart. Compared with the same time period in fiscal year 2015, actual expenditures have decreased by about $1.1 million. When compared to the same time period of the previous fiscal year, personal services decreased by $1.1 million due to the alignment of faculty pay schedules with the academic calendar. Services and supplies expenditures and other expenditures excluding transfers have increased slightly. Overall, as shown in the accompanying chart, year to date actual expenditures are lower than the adjusted budget expenditure level. The August preliminary results indicate that total year-to-date revenue has exceeded total year-to-date expenditures by about $6.1 million. Statement of Revenues, Expenses and Changes in Net Position: The preliminary results indicate that the College concluded August with a year-to-date increase in net position of about $4.2 million. This is an increase when compared with the previous year’s increase of $1.3 million, primarily due to financial aid disbursements scheduled for later this year and the alignment of faculty pay schedules with the academic calendar.

(Continued)

Financial Report – August 2015 Financial Statements Date: 10/21/15 Page 2 Summary of Expenditures – General and Designated Funds: In terms of budget to actual performance, General and Designated Fund revenues and expenditures are in line with budget. Personal Services expenditures are 11.4 percent of budget, which is lower than the previous year due to faculty being paid one pay period later. In absolute terms, year to date Personal Services expenditures were $14.2 million, which is $1.1 million lower than the same period of fiscal year 2015. Services and Supplies expenditures are approximately 15.1 percent of the budget, which is lower than the previous year. In absolute terms, Services and Supplies expenditures were $5.0 million, which is slightly higher than the amount from the same period of fiscal year 2015. Transfers are lower than the previous year due to a $3.8 million decrease in transfers out for capital expenditures and a $1.7 million increase in transfers in from Debt Service. Statement of Net Position: As shown in The Statement of Net Position, the total net position at the end of August was $201.5 million, which is a decrease of about $5.5 million compared to the same time last year. This is mainly due to a decrease in capital assets of $5 million for depreciation.

Approvals Contact Person________________________________

David Bea, Ph.D. Chancellor____________________________________


Summary of Revenues & Expenditures ‐ General & Designated Funds ‐ Actuals vs. BudgetYear to Date For the Two Months Ending August 31, 2015

(Preliminary)

Adjusted Year to Date Year to DateAnnual Budget Actuals % Actuals %

RevenuesTuition and Fees 53,699,000$ 23,303,900$ 43.4 % 22,178,915$ 41.9 %State Appropriations 1,773,375 27.3 %Property Taxes 104,315,000 1,407,238 1.3 % 705,137 0.7 %Other Revenue 3,448,000 778,393 22.6 % 1,034,411 28.1 %

Total Revenues 161,462,000$ 25,489,531$ 15.8 % 25,691,838$ 15.7 %

ExpendituresPersonal Services 125,024,037 14,221,702 11.4 % 15,363,268 12.7 %Services and Supplies 33,368,505 5,041,066 15.1 % 5,033,211 15.8 %Other Expenditures (excl. Transfers) 2,019,108 93,513 4.6 % 88,563 5.0 %

Total Expenditures 160,411,650$ 19,356,281$ 12.1 % 20,485,042$ 13.2 %

Note: Year End Projections are only provided October through June for both revenue and expenditures due to data limitations.

FY 2015/16 FY 2014/15

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul FY16

Aug FY16

Sep FY16

Oct FY16

Nov FY16

Dec FY16

Jan FY16

Feb FY16

Mar FY16

Apr FY16

May FY16

Jun FY16

General & Designated Funds YTD Revenues vs. Budget

Tuition and Fees State Appropriations Property Taxes

Other Revenues Adjusted Budget Revenue* Year End Revenue Projection

*Adjusted Budget Revenue Excludes Fund Balance

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul FY16

Aug FY16

Sep FY16

Oct FY16

Nov FY16

Dec FY16

Jan FY16

Feb FY16

Mar FY16

Apr FY16

May FY16

Jun FY16

General & Designated Funds YTD Expenditures vs. Budget

Personal Services Services and Supplies Other Expenditures (excl. Transfers)

Adjusted Budget Expenditures* Year End Expenditure Projection

* Adjusted Budget Expenditures Excludes Contingency & Reserves

Statement of Revenues, Expenses and Changes in Net PositionYear To Date For Two Months Ending August 31, 2015

(Preliminary) FY 2014/15

General & Auxiliary & Prior Year

Designated Restricted Plant & Total Totals as of

Funds Funds Other Funds All Funds August 31, 2014

Operating RevenuesTuition and Fees 23,303,900$ 715$ 595,856$ 23,900,471$ 22,798,703$

Contracts 709,323 709,323 748,406

Auxiliary Enterprises 55,939 55,939 45,043

Commission and Rents 7,500 103,500 111,000 20,756

Other Operating Revenues 30,538 74,119 104,657 77,306

Total Operating Revenues 24,051,261 234,273 595,856 24,881,390 23,690,214

Nonoperating RevenuesState Appropriations 1,773,375

Property Taxes 1,407,238 (2,272) 1,404,966 715,519

Federal Grants 872,188 872,188 10,489,654

State and Local Grants 53,709 53,709 175,935

State Shared Sales Taxes 318,455 318,455 304,324

Gifts

Investment Income 31,032 1,417 32,449 237,239 Net Nonoperating Revenues 1,438,270 1,245,769 (2,272) 2,681,767 13,696,046

Total Revenues 25,489,531$ 1,480,042$ 593,584$ 27,563,157$ 37,386,260$

Operating ExpensesEducational and General

Instruction 3,922,464 481,292 67,411 4,471,167 5,579,625

Academic Support 3,641,477 494,677 33,287 4,169,441 4,004,972

Student Services 3,618,410 333,258 960 3,952,628 3,842,729

Institutional Support 6,289,644 (59,323) 220,576 6,450,897 6,459,855

Operation and Maintenance of Plant 1,870,360 258,721 85,790 2,214,871 2,266,807

Depreciation 1,319,101 1,319,101 1,261,174

Student Financial Aid 13,926 670,317 684,243 12,473,536

Auxiliary Enterprises 75,285 75,285 157,373

Contingency

Total Operating Expenses 19,356,281$ 2,254,227$ 1,727,125$ 23,337,633$ 36,046,071$

Income Before Other Expenses 6,133,250$ (774,185)$ (1,133,541)$ 4,225,524$ 1,340,189$

Transfers 2,334,800 (3,125,800) 791,000

Capital Appropriations

Capital Gifts and Grants

Increase (Decrease) in Net Position 8,468,050$ (3,899,985)$ (342,541)$ 4,225,524$ 1,340,189$

Net PositionTotal Net Position ‐ Beginning of Year 53,886,565 12,389,931 131,021,446 197,297,942 205,638,185

Total Net Position ‐ End of Period 62,354,615$ 8,489,946$ 130,678,905$ 201,523,466$ 206,978,374$

Total Net Position ‐ End of Period: Current Year vs. Prior Year (5,454,908)$

FY 2015/16

Summary of Expenditures ‐ General & Designated Funds ‐ Actuals vs. BudgetYear To Date For Two Months Ending August 31, 2015

(Preliminary)

Adjusted Year to Date Available Year to Date

Annual Budget Actuals % Budget Actuals %Expenditures by FunctionEducational and General

Instruction 58,259,654$ 3,922,464$ 6.7 % 54,337,190$ 4,968,748$ 8.8 %

Academic Support 25,417,721 3,641,477 14.3 % 21,776,244 3,549,668 13.8 %

Student Services 29,062,185 3,618,410 12.5 % 25,443,775 3,416,322 13.6 %

Institutional Support 38,079,331 6,289,644 16.5 % 31,789,687 6,471,699 18.3 %

Operation and Maintenance of Plant 14,363,263 1,870,360 13.0 % 12,492,903 1,749,101 12.6 %

Student Financial Aid 1,224,646 13,926 1.1 % 1,210,720 329,504 29.3 %

Other Expenses

Transfers (2,335,000) (2,334,800) 100.0 % (200) 3,186,000 99.7 %

Fund balance reserved for contingency 2,971,200 2,971,200

Total Expenditures by Function 167,043,000$ 17,021,481$ 10.2 % 150,021,519$ 23,671,042$ 13.6 %

Expenditures by AccountPersonal Services

Administrative Personnel 6,624,000$ 1,019,640$ 15.4 % 5,604,360$ 1,045,790$ 15.4 %

Faculty 24,432,000 1,576,118 6.5 % 22,855,882 2,483,442 10.9 %

Additional Compensation ‐ Faculty 1,393,631 99,173 7.1 % 1,294,458 122,143 9.6 %

Adjunct Faculty 11,773,000 1,034,367 8.8 % 10,738,633 974,638 7.2 %

Classified Staff 47,850,567 6,589,213 13.8 % 41,261,354 6,567,360 15.1 %

Other Compensation 4,131,276 412,137 10.0 % 3,719,139 524,798 11.8 %

Student Employment / Workstudy

Fringe Benefits 28,819,563 3,491,054 12.1 % 25,328,509 3,645,097 12.8 %

Total Personal Services 125,024,037 14,221,702 11.4 % 110,802,335 15,363,268 12.7 %

Services and Supplies

Communications and Utilities 6,259,327 671,064 10.7 % 5,588,263 787,257 12.8 %

Travel 2,690,354 176,275 6.6 % 2,514,079 222,660 8.3 %

Contractual Services 13,725,393 2,716,652 19.8 % 11,008,741 2,275,616 18.4 %

Supplies and Materials 6,909,470 474,148 6.9 % 6,435,322 540,079 7.7 %

Student Financial Aid 1,225,000 13,926 1.1 % 1,211,074 329,504 25.6 %

Current Fixed Charges 2,558,961 989,001 38.6 % 1,569,960 878,095 37.1 %

Total Services and Supplies 33,368,505 5,041,066 15.1 % 28,327,439 5,033,211 15.8 %

Capital Equipment 512,108 46,155 9.0 % 465,953 48,569 10.3 %

Transfers (2,335,000) (2,334,800) 100.0 % (200) 3,186,000 99.7 %

Other Expenditures 1,507,000 47,358 3.1 % 1,459,642 39,994 3.1 %

Contingency and Reserves 8,966,350 8,966,350

Total Expenditures by Account 167,043,000$ 17,021,481$ 10.2 % 150,021,519$ 23,671,042$ 13.6 %

FY 2014/15FY 2015/16

Statement of Net Position (formerly Statement of Net Assets)August 31, 2015

(Preliminary) FY 2014/15

General & Auxiliary & Total All Funds

Designated Restricted Plant & Total Prior Year as of

Funds Funds Other Funds All Funds August 31, 2014AssetsCurrent Assets

Cash and Cash Equivalents 15,882,723$ 7,625,814$ 985,665$ 24,494,202$ 20,800,890$

Short‐term Investments 25,115,025 25,115,025 25,050,473

Receivables:

Property Taxes 4,337,510 105,951 4,443,461 4,443,461

Accounts (net of allowances) 17,110,681 17,110,681 9,954,429

Government Grants and Contracts 961,875 961,875 10,380,615

Student Loans 2,684 2,684 13,070

Other 584,988 33,627 53,132 671,747 1,386,809

Inventories 132,386 132,386 123,137

Prepaid Expenses 925,857 39,887 965,744 1,385,825

Total Current Assets 64,089,170 8,621,316 1,187,319 73,897,805 73,538,709

Noncurrent Assets

Restricted Cash and Cash Equivalents 406,628 406,628 1,096,100

Notes Receivable (net of allowances) (258,292) (258,292) 397,237

Other Long‐term Investments 10,619,328 20,000,000 30,619,328 30,843,890

Investments in Capital:

Land 15,291,311 15,291,311 15,291,311

Buildings & Leasehold improvements

(net of depreciation) 87,054,704 87,054,704 81,408,202

Construction in Progress 10,978,882

Equipment (net of depreciation) 5,639,188 5,639,188 5,235,179

Library Books (net of depreciation) 1,814,123 1,814,123 1,832,591

Total Noncurrent Assets 10,619,328 129,947,662 140,566,990 147,083,392

Total Assets 74,708,498$ 8,621,316$ 131,134,981$ 214,464,795$ 220,622,101$

LiabilitiesCurrent Liabilities

Accrued Payroll and Benefits 3,359,812 3,359,812 4,031,962

Accounts Payable and Accrued Liabilities 1,140,458 131,236 28,853 1,300,547 1,703,523

Deposits Held in Custody 427,223 427,223 407,346

Current Portion of Long‐term Liabilities 4,296,437 4,296,437 4,219,839

Total Current Liabilities 8,796,707 131,236 456,076 9,384,019 10,362,670

Noncurrent Liabilities

Unearned Revenue 5,250 134 5,384 5,305

Long‐term Liabilities 3,551,926 3,551,926 3,275,752

Total Noncurrent Liabilities 3,557,176 134 3,557,310 3,281,057

Total Liabilities 12,353,883$ 131,370$ 456,076$ 12,941,329$ 13,643,727$

Net PositionNet Investment in Capital Assets 109,799,326 109,799,326 114,746,164

Restricted for:

Loans 786,193 786,193 1,406,002

Debt Service 138,437 138,437 1,768,092

Other (Capital Projects)

Grants and Contracts 14,390 14,390 (2,187,669)

Unrestricted 62,354,615 8,475,556 19,954,949 90,785,120 91,245,785

Total Net Position 62,354,615$ 8,489,946$ 130,678,905$ 201,523,466$ 206,978,374$

Total Net Position: Current Year vs. Prior Year (5,454,908)$

FY 2015/16

General & Designated Fund Revenue Year to Date

Comparison with Prior Year

Tuition and Fees$23,303,900

91%

Property Taxes$1,407,238

6%

Other Revenues$778,393

3%

General & Designated Funds YTD Revenues ‐ FY16 ‐ Current YearFor the Two Months Ending August 31, 2015

Total of $25,489,531

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul FY15

Jul FY16

Aug FY15

Aug FY16

Sep FY15

Sep FY16

Oct FY15

Oct FY16

Nov FY15

Nov FY16

Dec FY15

Dec FY16

Jan FY15

Jan FY16

Feb FY15

Feb FY16

Mar FY15

Mar FY16

Apr FY15

Apr FY16

May FY15

May FY16

Jun FY15

Jun FY16

General & Designated Funds YTD Revenues

Tuition and Fees State Appropriations Property Taxes Other Revenues

Tuition and Fees$22,178,915

86%

State Appropriations$1,773,375

7%

Property Taxes$705,137

3%

Other Revenues$1,034,411

4%

General & Designated Funds YTD Revenues ‐ FY15 ‐ Prior YearFor the Two Months Ending August 31, 2014

$25,691,838Total of

General & Designated Fund Expenditures Year to Date (excluding Transfers)


Instruction$4,968,748

24%

Academic Support

$3,549,66817%

Student Services

$3,416,32217%

Institutional Support

$6,471,69932%

Operation & Maintenance

of Plant$1,749,101

8%

Other$329,504

2%

General & Designated Funds YTD Expenditures by Program ‐ FY15 ‐ Prior YearFor the Two Months Ending August 31, 2014

Total of $20,485,042

Instruction$3,922,464

20%

Academic Support

$3,641,47719%

Student Services

$3,618,41019%


$6,289,64432%

Operation & Maintenance

of Plant$1,870,360

10%

Other$13,926

0%

General & Designated Funds YTD Expenditures by Program ‐ FY16 ‐ Current Year

For the Two Months Ending August 31, 2015

Total of $19,356,281

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul FY15

Jul FY16

Aug FY15

Aug FY16

Sep FY15

Sep FY16

Oct FY15

Oct FY16

Nov FY15

Nov FY16

Dec FY15

Dec FY16

Jan FY15

Jan FY16

Feb FY15

Feb FY16

Mar FY15

Mar FY16

Apr FY15

Apr FY16

May FY15

May FY16

Jun FY15

Jun FY16

General & Designated Funds YTD Expenditures by Program

Instruction Academic Support

Student Services Institutional Support

Operation & Maintenance of Plant Other (excl. Transfers)

General & Designated Fund Expenditures Year to Date (excluding Transfers)


Administrative Personnel$1,045,790

5%Faculty

$2,483,44212%

Additional Compensation ‐Faculty$122,143

0%

Adjunct Faculty$974,638

5%

Classified Staff$6,567,360

32%Other Compensation

$524,7982%

Fringe Benefits$3,645,097

18%

Communication & Utilities$787,257

4%

Travel$222,660

1%

Contractual Services$2,275,616

11%

Supplies & Materials$540,079

3%

Student Financial Aid$329,504

2%

Other Expenditures$966,658

5%

General & Designated Funds YTD Operating and Personnel Expenditures by Account ‐ FY15 ‐ Prior Year

For the Two Months Ending August 31, 2014Total of $20,485,042

Administrative Personnel$1,019,640

5%Faculty

$1,576,1188%

Additional Compensation ‐Faculty$99,173

1%Adjunct Faculty$1,034,367

5%

Classified Staff$6,589,213

34%

Other Compensation$412,137

2%

Fringe Benefits$3,491,054

18%

Communication & Utilities$671,064

4%

Travel$176,275

1%

Contractual Services$2,716,652

14%

Supplies & Materials$474,148

2%

Student Financial Aid$13,926

0%

Other Expenditures$1,082,514

6%

General & Designated Funds YTD Operating and Personnel Expenditures by Account ‐ FY 16 ‐ Current Year

For the Two Months Ending August 31, 2015

Total of $19,356,281

All Funds Revenue & Expenses Year to Date

Current Year

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

Jul R

evenue

Jul Expenses

Aug Revenue

Aug Expenses

Sep Revenue

Sep Expenses

Oct Revenue

Oct Expenses

Nov Revenue

Nov Expenses

Dec Revenue

Dec Expenses

Jan Revenue

Jan Expenses

Feb Revenue

Feb Expenses

Mar Revenue

Mar Expenses

Apr Revenue

Apr Expenses

May Revenue

May Expenses

Jun Revenue

Jun Expenses

All Funds YTD Revenues & Expenses ‐ FY16

Nonoperating Revenues

Operating Revenues

Instruction

Academic Support


Student Services

Operation & Maintenance of Plant

Other

Glossary for Financial Reports

Statement of Net Position

Assets Current Assets Assets that will be converted into cash or consumed in a relatively short period of time, usually within a year.

Cash & Cash Equivalents Short-term, highly liquid investments that are readily convertible to known amounts of cash and have

insignificant risk of changes in value because of changes in interest rates. Generally, only investments of original maturities of three months or less meet this definition. Cash held by external investment managers may be considered to be investments.

Short-term Investments Readily marketable securities that can easily be sold and converted back into cash. For example, coupon bonds that will mature this year. RBC Global Asset Management manages the College’s additional short-term investments. The duration of the investments is less than one year.

Receivables A financial instrument that gives the institution the right and another party the obligation, to make a payment at a future date, generally of cash.

Property taxes The amount of property taxes that the College expects to collect in the next month. General Fund property taxes are used to support operations. The Plant Fund property taxes are used to pay down General Obligation bonds.

Accounts Student account receivables. Student receivables arise from transactions related to tuition and fees. It’s normal for students to register for classes in advance of the start of the term without first paying in full. When a student registers for classes a receivable is created. In the majority of instances, a portion of the receivable will be satisfied by financial aid—either in the form of scholarships, grants, tuition waivers, or loans. Any remaining balance is expected to be paid by the student, the student’s parents, or a third party (e.g., the student’s employer).

(net of allowances) The collectability of receivables is reviewed at fiscal year-end and the value of the allowance for doubtful accounts is adjusted as necessary to ensure its adequacy. The allowance is increased or decreased when necessary to adjust the carrying value of receivables to the expected net realizable value.

Government Grants & Contracts

Higher education institutions routinely receive grants and contracts from the federal government or other entities to support research or training. Federal Pell Grants account for the majority of the College’s government grants. The grants are applied to students’ accounts and the remaining funds are reimbursed to the student. At the same time, a receivable is created to record the funds due the College from the Department of Education.

Student Loans Student loans receivable consists of book loans made to students where the College is responsible for collecting the balance due.

Other Other receivables include refund repayments, third party payments, International Student Insurance Fees, non-sufficient funds (NSF) checks and check fees, and late fees. Also included are Federal Family Educational Loans and Federal Direct Loans which are passed through the College to the student but are not managed by the College. These loans are applied to the student’s account and the College is reimbursed after the fact.

Inventories Facilities maintains parts and tools in inventory that are regularly needed. Facilities personnel manage and track these assets. Once a year for the annual financial report, finance adjusts the inventory value based on the available assets at June 30.

Prepaid Expenses Prepaid Expenses are assets created by the early payment of cash. For example, an annual insurance payment is made in January that covers 6 months in the current fiscal year and 6 months in the next fiscal year. Half of this type of payment is classified as a prepaid expense.

Glossary for Financial Reports Noncurrent Assets Assets that will not be converted into cash or consumed in a relatively short period of time, usually within a

year.

Restricted Cash & Cash Equivalents

If cash and cash equivalents are restricted for use, for other than current operations, they should be classified as noncurrent assets. The College’s restricted cash includes cash collected for debt payments, cash in the National Direct Student Loan fund and agency cash held for loans, third-party scholarships, and student clubs.

Notes Receivable Various federal loan programs are available to students who meet eligibility requirements. Notes Receivable is for National Direct Student Loans (NDSL) and Perkins loans where the College is responsible for collecting the balance.

Other Long-term Investments

Investments have maturities greater than one year. For example, coupon bonds with maturities greater than one year. RBC Global Asset Management manages the College’s other long-term investments. The maturities are generally from one to three years.

Investments in Capital Assets of a durable nature that are used to provide economic benefits for more than one year including the following categories: land, buildings, and leasehold improvements, construction in progress, equipment, and library materials.

Land This category includes all land that is purchased or acquired by gift or bequest. The institution must have title to the land. Land is not depreciated.

Buildings & Leasehold improvements

This category consists of all structures used for operating purposes. Included are all permanently attached fixtures, machinery, and other components that cannot be removed without damaging the buildings. Building improvements are capitalized if they extend the asset’s useful life.

Construction in Progress This category includes the cost of construction work, which is not yet completed. The item is not depreciated until the asset is placed in service. Normally, upon completion, a construction in progress (CIP) item is reclassified, capitalized, and depreciated. Costs associated with the construction of a new building would be included in this category.

Equipment Equipment represents personal property that is movable. Examples of movable equipment include furniture, teaching equipment, laboratory equipment, and motor vehicles. The College’s capitalization threshold is $5,000.

Library Books The College considers library books to be a group asset and capitalizes each year’s additions and adjusts for deletions to the holdings.

(net of depreciation) Buildings and building improvements, equipment and library books are depreciated over their useful lives. This adjustment is netted with the value of the asset reported in the categories above.

Liabilities Current Liabilities Current liabilities are the portion of obligations (amounts owed) due to be paid within the current operating

cycle (normally a year) and that normally require the use of existing current assets to satisfy the debt.

Accrued Payroll & Benefits

Institutions collect funds from the employer and the employee each payroll to pay for taxes and benefits. The amount collected and due to the government and vendors creates a liability until the payment is made. The College’s payroll liabilities include Federal and State income taxes, FICA, Medicare, health and dental insurance, retirement contributions, medical and dependent care flexible spending plans, etc. A portion of the payable is also deferred pay for faculty.

Accounts Payable & Accrued Liabilities

When goods or services are received, a liability is created, unless cash is paid immediately. The College also records a liability when a payment or financial aid is approved, but not yet applied to a student account.

http://en.wikipedia.org/wiki/Depreciation

Glossary for Financial Reports Deposits Held in Custody These are funds held by the institution for others. The institution handles these accounts as agency funds.

The College’s deposits held in custody include the Federal Direct Loans and Federal Family Educational Loans, third party scholarships and student club funds. The College is a pass-through agency holding the funds temporarily.

Current Portion of Long-term Liabilities

This category includes the portion of long-term liabilities that are expected to be paid within the current operating cycle. The College’s current portion of long-term liabilities includes a portion of the compensated absences. A liability is accrued for compensated absences that have been earned based on services already rendered and that are not contingent on a specific event outside the control of the employer or employee. This includes the dollar value of employee vacation and sick leave.

Noncurrent Liabilities Noncurrent liabilities are the portion of obligations (amounts owed) not due to be paid within the current operating cycle.

Unearned Revenue Unearned revenue results when payments have been received for services or goods not yet delivered. The College’s main source of unearned revenue is generated by prepayments of tuition and fees by students, third parties, or financial aid.

Long-term Liabilities Public institutions often issue long-term debt to finance construction or acquisition of academic, student service, or auxiliary enterprise facilities. Long term liability accounts are the portions of debts with due dates greater than twelve months.

Net Position Net position is the calculation of assets, plus deferred outflows of resources, minus liabilities, minus deferred inflows of resources. The College does not currently have deferred outflows or inflows of resources. This title and definition of Net Position was changed with Governmental Accounting Standards Board (GASB) Statement No. 63, previously it was titled Net Assets.

Net Investment in Capital Assets

The net invested in capital assets includes the institution’s carrying value of capital assets (cost minus accumulated depreciation) net of any debt outstanding that was used to finance the construction or purchase of such assets.

Restricted Assets Restricted net assets is the portion of net position subject to externally-imposed constraints placed on their use by creditors (such as through debt covenants), grantors, contributors, or laws and regulations of other governments. The College has restricted net assets for loans, debt service, grants, and contracts.

Unrestricted Assets Unrestricted net assets consist of net assets that do not meet the definition of restricted or invested in capital assets, net of related debt.

Statement of Revenues, Expenses and Changes in Net Position

Operating Revenues Revenues resulting from the normal operations of a business.

Tuition & Fees All tuition and fees assessed for educational purposes.

Contracts All amounts earned on contracts or agreements from other governmental or nongovernmental organizations. The College has instructional contracts with numerous outside entities.

Auxiliary Enterprises An auxiliary enterprise is an entity that exists to furnish a service to students, faculty, or staff and charges a fee for the use of goods and services. Examples of auxiliary enterprises include bookstores and food services. Revenue associated with these auxiliary enterprises includes commissions.

Commission & Rents Includes additional income earned from rent of College space including rent revenue from the College renting space for cellular phone towers, leasing building space, and other facility rentals.

Glossary for Financial Reports Other Operating Revenues

Includes non-sufficient funds (NSF) check fees, payment installment plan fees, international student insurance fees, miscellaneous copy and printing charges and miscellaneous ticket revenue.

Nonoperating Revenues Generally nonexchange revenues in which the institution receives values without directly giving equal value in return.

State Appropriations Funds appropriated to the College through the State budget process.

Property Taxes Funds levied and received by the College through Pima County property taxes as authorized by the Arizona Revised Statutes.

Federal Grants Includes all amounts earned on grants from federal agencies. The grant funds are restricted in their use by grant agreements. The College must fulfill the terms of the grant to be eligible for the funding.

State & Local Grants Includes all amounts earned on grants from state, local government and nongovernmental organizations.

State Shared Sales Taxes Shared state sales taxes are provided by the Arizona Revised Statutes for workforce development. These funds are also known as Proposition 301 funds.

Gifts Contributions are voluntary non-exchange revenues, which are recognized when all applicable eligibility requirements are met. Scholarships that the Foundation provides to students are an example of this type of nonoperating revenue.

Investment Income Includes dividends, interest, or royalties and gains or losses on investments.

Operating Expenses Expenses related to normal daily business operations such as wages, rent, advertising, insurance, etc.

Instruction Includes expenses for all activities that are part of an institution’s instruction program. For example, faculty salaries are included in the Instructional expenses.

Academic Support Includes expenses incurred to provide support services for the institution’s primary programs of instruction, research, and public service. It includes the following activities: • The retention, preservation, and display of educational materials, such as libraries, museums, and

galleries • Media, such as audio-visual services, and technology, such as computing support • Academic administration (including academic deans but not department chairpersons) and personnel

providing administrative support and management direction to the three primary missions • Separately budgeted support for course and curriculum development

Student Services Includes expenses incurred for the offices of admissions and the registrar and activities that, as their primary

purpose, contribute to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program. This classification includes expenses for student activities, cultural events, student newspapers, intramural athletics, student organizations, intercollegiate athletics (if the program is not operated as an auxiliary enterprise), counseling and career guidance (excluding informal academic counseling by the faculty), student aid administration, and student health service (if not operated as an auxiliary enterprise).

Institutional Support Includes expenses for central, executive-level activities concerned with management and long-range planning for the entire institution, such as the governing board, planning and programming operations, and legal services; fiscal operations; administrative information technology (when not accounted for in other categories); employee personnel and records; logistical activities that provide procurement, storerooms, printing, and transportation services to the institution; support services to faculty and staff that are not operated as auxiliary enterprises; and activities concerned with community and alumni relations, including development and fundraising.

Glossary for Financial Reports Operation & Maintenance of Plant

Includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. These expenses include items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; emergency preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.

Depreciation Includes both depreciation of the institution’s plant, property, and equipment, and amortization of assets acquired by capital lease.

Student Financial Aid Includes expenses for scholarships - from restricted or unrestricted funds - in the form of grants that neither require the student to perform service to the institution as consideration for the grant, nor require the student to repay the amount of the grant to the funding source.

Contingency Commitments and contingencies that could materially affect the financial condition of the entity as reflected in its financial statements.

Transfers Funds moved from one fund type to another, for example general fund support for capital projects.

Capital Appropriations The capital appropriations category includes all appropriations from legislative acts of the federal, state, or local governments or by a local taxing authority specifically for capital expenditures. The state has suspended capital appropriations to community colleges for the last several years.

Capital Gifts & Grants Restricted gifts or grants for capital purposes, for example a donation to construct an arts center. Definitions adapted from the Financial Accounting & Reporting Manual for Higher Education, a NACUBO online subscription service.



INFORMATION ITEM



All College Council Minutes Chancellor’s Office (206-4747)

Information: For your information, the Chancellor presents to the Board of Governors minutes of All College Council meetings from the following date: August 24, 2015

Approvals Chancellor_____________________________________


(Continued)

Information Item

All College Council August 24, 2015

Minutes

In Attendance: Carlo Buscemi, Don Harp, Mays Imad, Joe Labuda, Lee Lambert, Nicholas Meyers, Lorraine Morales, Bruce Moses, Elizabeth Pennington, Paul Schwalbach, Jeff Silvyn, Brian Stewart, Deborah Yoklic, Mykle Zoback Not In Attendance: Weston Stegall

1. Agenda Modifications. Add: Visits to College sites about ACC. Delete: review of AP 3.46.01.

2. Approval of Minutes of 5/11/15. Don moved to approve the minutes; Lorraine seconded. The minutes were approved.

3. Roles and Responsibilities of All College Council Members The discussion was informed by questions such as How should Council members communicate with their representative groups? What is the Council’s role in relationship to other groups? What is the role of a Council member? Lorraine suggested that questions such as the above are good to keep in mind during the on-site ACC information sessions. Joe read the introduction to SPG 1401/AA concerning the purpose of the Council. Debbie mentioned that items considered by the ACC are to be of College-wide significance. Jeff stated that the ACC is the only place where all constituents come together. Don discussed communication. Items discussed in Staff Council can go to the Board or can be brought to the ACC to get everyone’s perspective. Before the ACC existed, decisions were made in silos. Brian suggested that when a member speaks, s/he should say what position they are taking, for example, “as a representative of…”, or “as for myself.” Lorraine does share information on the ACC with the other Presidents. Bruce submitted that there should be a formalized way for issues to come to the ACC. There are currently multiple entry points, making it difficult to track. Lorraine reminded the ACC that many of these same items were asked on the survey administered last year. Most respondents did not know about the ACC and that visits to the campuses came out of the survey. Members could go in groups of one, two or three. Paul will assist. Lee asked whether the issue of staff qualifications should have come to ACC. Don felt it might have been helpful; anything that affects people’s pay and livelihood needs a lot of input. Mykle wanted to know if there are things that must come to ACC. Jeff asked whether we know when ideas should come to the ACC.

Information Item

Lee stated that ACC’s role is to make recommendations to the Chancellor, lay out options with pros and cons and relative risks. We need a structure that supports that. Not everything can be brought to the ACC for discussion, but many things can be brought as information items only. We need to report to the HLC how the ACC working. The Task Force that is looking at qualifications, as well as other facets of advising, should bring recommendations to the ACC. Joe recommended that staff qualifications be a continuing agenda item for ACC.

4. Visits to College Sites About ACC, Lorraine Morales

Lorraine is targeting September/October for visits to College sites about ACC. A second survey will be administered after that, possibly in December. Don submitted that it would be more powerful to have other people besides himself go to Staff Council to talk about ACC. Lorraine and Debbie will develop a schedule and bring it to the next ACC meeting. Paul stated that every At Pima News issue could have information about ACC. The campus meetings will be announced in At Pima News.

5. All College Day Debriefing, Lee Lambert Lee asked ACC members to comment on All College Day, starting with the morning program. Mykle enjoyed it and suggested that the video presentation be at the beginning, with a link to it on the Web. Don liked the speaker; it was unfortunate that many people missed the after lunch speaker. Mays was not impressed with Aaron Thomas: he had too many slides; he didn’t have one message and didn’t go into anything in depth. She wanted something new. His most important point was the distinction between climate and culture. She suggested the College interview the speaker beforehand or at least have them send the powerpoint in advance. Don said that Karen Solomon really hit the mark, even though some staff may not have “gotten it”. Lorraine suggested that we need monthly updates on where the College is on all the items we are working on for the HLC. Bruce plans to go to various staff groups about HLC. Brian said that Karen’s message was not just about compliance but about continuous improvement. Lee said our culture has been one of excellence, and it is the climate that has gotten off track. Lee asked for feedback about his comments. Mykle liked that he said it’s ok to make mistakes. Mays appreciate that the Chancellor was seen throughout the day. Bruce said we need to talk about what it takes to become a premier institution; we have to be advocates for the Chancellor’s message and need to communicate it to others. We will always have people at different places and we need to tolerate that, Lee said. Some folks have been dominating the conversation and preventing us from showing the good aspects. Joe suggested that climate is a lagging indicator; we need to showcase what we do well, as people take excellence for granted. Lee added that our broken systems make people in the system look bad; we have to be ok with changing systems. Part of the problem is the funding model, which plays faculty against faculty and

Information Item

administrators against administrators. The College is making progress, thanks in part to the ACC. We need to keep working with another.

6. Exempt and Non-Exempt Representation on ACC, Mykle Zoback

Staff Council is going to try to have one exempt and one non-exempt representative on All College Council.

7. Staff Response to Department Transitions, Mykle Zoback

As people leave the College, especially if it’s sudden, the existing staff have to pick up the work, often without training, causing stress in the department and leading to a lack of consistency. Don said part of the problem is that in general we do not replace someone until that person has already left the College. Lorraine stated that the hiring freeze means that every executive administrator has to rationalize filling any position and that position must be mission-critical. Brian said we need to find a way to share process shifting with staff and that it is worse to hire someone and then have to let them go. The communication piece is critical, especially if you have been at the College for a while, added Don. Brian reminded the ACC that every decision affects students.

8. Substitutes at ACC meetings Lorraine said that it never occurred to her to ask someone to substitute if she has to miss a meeting; every group has more than one representative. Joe suggested the group take a straw poll to determine if status quo should prevail, that is that no substitutes are needed. Six voted to leave the situation as is. Therefore, the status quo prevails and there will be no mention of substitutes in SPG 1401-AA, which will now be AP 1.06.01.

9. BPs 2.20, BP 3.21, BP 2.05, Debbie Yoklic

There were no comments or questions on any of these Board Policies.

10. Open Forum There were no Open Forum items.

Future Meetings: Monday, September 28, 2015, 3-5 pm, DO B-218 Monday, October 26, 2015, 3-5 pm, DO B-218 Monday, November 23, 2015, 3-5 pm, DO B-218 Monday, December 14, 2015, 3-5 pm, DO B-218 Monday, January 25, 2016, 3-5 pm, DO B-218



INFORMATION ITEM



Board Policy Substantive Changes – First Reading Chancellor’s Office (206-4747)

Recommendation: For your information, the Chancellor submits the first reading of the following revised Board Policy: BP 1.19 Naming Opportunities Justification: Recommended changes result from ongoing review of Board Policies. Financial Considerations: None.



(Continued)

Draft 8-26-15 BP 1.19

PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Naming Opportunities Board Policy Number: BP 1.19 Adoption Date: 12/8/99 Schedule for Review & Update: Every three years Review Date(s): 5/12/14, 8/26/15 Revision Date(s): 5/12/14 Sponsoring Unit/Department: Board of Governors Motion Number: 5955 Legal Reference: Cross Reference: Receipt of Gifts, BP 1.18 The Board of Governors shall approve the naming of existing or new buildings, facilities, or programs awards, or academic entity (for example, a program or endowed chair), when such designations are in the best interests of the College. Nominations shall be submitted to the Board for consideration and approval. Nominations may honor an individual, family, or organization who hasve demonstrated a unique and extraordinary commitment, or who make significant financial gifts, to Pima Community College. The Board delegates to the Chancellor or his/her designee, in collaboration with the PCC Foundation, the responsibility for developing nominating processes and criteria for individuals, groups, business or corporations. The Board retains its discretion to make exceptions or alter criteria or conditions as needed and appropriate. In the event that a naming opportunity results from a financial gift, the receipt of the gift must comply with BP-5502 1.18.

1



INFORMATION ITEM



Administrative Procedure Changes Chancellor’s Office (206-4650)

Information: For your information, the Chancellor informs the Board of Governors of the following changes to Administrative Procedures. Changes are being made as part of the comprehensive review and reorganization of all policies. AP 1.05.01 College Standing Committees, Task Forces and College Governance Bodies AP 1.06.01 All College Council

Approvals Chancellor______________________________________


AP 1.05.01

PimaCountyCommunityCollegeDistrict Administrative Procedure AP Title: College Standing Committees,

Task Forces, and College Governance Bodies

AP Number: AP 1.05.01 Adoption Date: 7/1/98 Schedule for Review & Update: Every three years Review Date(s): 4/29/09, 7/22/15 Revision Date(s): 4/29/09, 7/22/15 Sponsoring Unit/Department: Chancellor Board Policy Title & No.: Delegation of Authority to the

Chancellor, BP 1.05 Legal Reference: Cross Reference: Prime Policy, BP 1.01 PURPOSE The purpose of this AP is to communicate the College's expectations regarding written documentation, scope of activities, and the conduct of meetings of College standing committees, task forces, and College governance bodies, all of which are a vital component of many of the College's decision-making processes. SECTION 1: DEFINITIONS 1.1 College Standing Committees. College standing committees deliberate those issues of college-wide significance which need ongoing monitoring. They are composed of individuals who are broadly representative of the College community at large. All College standing committees are advisory to the administration, should have a clear charge which serves to guide discussion and deliberations in committee meetings, and may issue recommendations relative to their charge.

1

AP 1.05.01

1.2 Task Forces. Task Forces undertake the study of functional issues of college-wide significance on a special project basis and for a limited period of time. All College task forces are advisory to the administration, should have a clear charge which serves to guide discussion and deliberations in task force meetings, and shall issue recommendations relative to their charge within their specified time frame. 1.3 College Governance Bodies. Faculty and Staff Governance review bodies serve as the formal reviewing bodies for faculty (through Faculty Senate) and staff (through Staff Council) and provide input in the development of new Board policy through the governance review process as specified in the College's Prime Policy (BP 1.01). Selection of members to Faculty Senate and Staff Council is governed by the charters of these organizations. All College Council is established by the Board of Governors and represents all College constituencies as a recommending body to the Chancellor; selection of members to All College Council is governed by BP 1.06. SECTION 2: MEMBERSHIP 2.1 All standing committee openings are due to the Chancellor’s Office by February 15. A list of all standing committee vacancies will be compiled and all employees will be notified by March 1 of committees with vacancies. The list of eligible candidates will be given by April 1 to the Faculty Senate and Staff Council, who shall send their selections to the Chancellor’s Office by April 15. All appointments to committees will be made by May 15, with the goal of diversity reflective of the college community. 2.2 Individual faculty or staff may serve on more than one college standing committee per academic year if approved by the supervising administrator. 2.3 All standing committees and task forces may be chaired by an administrator or a chair or co-chair elected at large by the membership of the standing committee or task force some committees may have a faculty member as co-chair. 2.4 Because the work of College standing committees is typically expected to last longer than one year, it is important to ensure continuity. To that end, standing committee members shall serve staggered two-year terms so that approximately 50% of a standing committee's membership changes in any given academic year. In the case of newly formed standing committees, one half of the initial members shall serve two year terms, and the other half three year terms (to be determined by

2

AP 1.05.01

lot) so as to assure continuity through the first three years of a standing committee's work. 2.5 The Chancellor shall delegate to his/her designee the responsibility of maintaining an accurate listing of all the College’s standing committees, their charges and membership. 2.6 Chancellor’s Cabinet has the responsibility of approving the creation of new standing committees and task forces. SECTION 3: WRITTEN DOCUMENTATION OF MEETINGS 3.1 The chairperson(s)-or equivalent-of each College standing committee, or College governance body shall ensure that a written record of the results of each meeting is made. Governance bodies shall post their approved meeting minutes on the College internet. The written documentation of the work of all College standing committees, task forces, and College governance bodies is considered to be a public document, and so copies may be requested by individual College employees, employee groups, the public, external investigative agencies or subpoenaed by the courts. As a public document, written documentation for a College standing committee, task force, or governance body may serve as evidence in grievances or other College complaint procedures. 3.2 Recommendations for changes to a standing committee or its charge and the annual committee report shall be submitted by May 15 to the Chancellor’s Office for review, approval and for posting on the college internet. 3.3 Faculty Senate and Staff Council, which are also standing committees, shall ensure that their webpages are accurate. SECTION 4: CONDUCT OF MEETINGS All College committees will comply with all Board policies and state laws in the conduct of its business. The College expects verbal and written communications from any member of any College standing committee, task force, or College governance body:

• will respect the principle of intellectual freedom and the diversity of opinions which can arise in the course of exploring, discussing and debating issues in an institution of higher education;

• will exercise good judgment and discretion in expressing their opinions; and

3

AP 1.05.01

• will ensure that all committee members and guests behave and communicate professionally in the conduct of College business.

SECTION 5: OUTCOME College committee activity will be consistent and in compliance will appropriate College processes and practices.

4

AP 1.06.01

PimaCountyCommunityCollegeDistrict Administrative Procedure AP Title: All College Council AP Number: AP 1.06.01 Adoption Date: 8/28/14 Schedule for Review & Update: Every three years Review Date(s): 8/28/14, 8/24/15 Revision Date(s): 8/28/14 Sponsoring Unit/Department: Chancellor Policy Title(s) & No(s).: Governance, BP 1.06 Legal Reference: Cross Reference: PURPOSE The All College Council is established by the Board of Governors as an open communication model involving all College groups which (1) provides input into decision making based on critical analyses, ongoing inquiry, continuous improvement, and (2) is focused on the welfare and mission of the College and on student success. The model emphasizes contribution, cooperation, collaboration, civility, transparency and respect. The All College Council serves as a recommending body to the Chancellor. SECTION 1: All College Council Membership and Meetings 1.1 Members will serve one year terms, with selection determined by their

representative group. 1.2 Members who are PCC employees are required to attend at least 75% of the

regularly scheduled meetings.

1

AP 1.06.01

1.3 If a member can no longer participate in the All College Council, the group that selected that member will choose a replacement.

1.4 Student representatives will coordinate their attendance to ensure that at

least one student will attend each meeting of the All College Council. 1.5 The All College Council shall consist of 12 representatives, in addition to

the Chancellor, as follows: • 3 PCC Students (the Governing Board representative and two other

representatives selected by campus Student Governments) • 3 PCC Faculty members (the two Governing Board representatives - one

regular faculty and one adjunct faculty - and one additional representative selected by Faculty Senate)

• 3 PCC Staff members (the two Governing Board representatives - one regular staff member and one temporary staff member - and one additional representative selected by Staff Council)

• 3 PCC Administrators (the Governing Board representative, 1 Campus President selected by the Presidents, and 1 other administrator selected by the administrators)

1.6 The Chancellor will be an ex-officio member of the All College Council. 1.7 The All College Council will select a Chair and a Vice-Chair. 1.8 The All College Council will meet at least once a month during the

academic year (September through May), and more often as necessary. Virtual meetings (phone or video conference) are acceptable.

1.9 A quorum will consist of 50% of the membership plus one, with at least one

member from each group (student, faculty, staff and administrator). If no quorum is present, All College Council may meet but cannot make recommendations.

1.10 Guests are encouraged to attend All College Council meetings as observers.

Guests will not participate in discussion nor offer opinions unless specifically asked by the Council chair.

SECTION 2: Decision Making and Conduct 2.1 Consensus is the preferred method of decision making.

2

AP 1.06.01

2.2 If consensus cannot be reached, two or more alternatives will be presented to the Chancellor. The minutes will reflect the pros and cons of the various alternate choices agreed upon.

2.3 In order to assure cooperation, collaboration and healthy debate, Council

members will a. Come on time and be prepared; b. Be engaged and focused on the item being considered; c. Be respectful of other members and their opinions; d. Listen to understand rather than to contradict; e. Debate issues, problems and solutions, not people; f. Hold the floor for no more than 3 minutes.

2.4 The Chancellor’s office will provide administrative clerical support. 2.5 The All College Council will develop supplemental or additional procedures

as necessary. SECTION 3: Information Sharing 3.1 The All College Council shall have a webpage on the PCC website. 3.2 Meeting times and locations will be posted on the webpage with as much

notice as possible. 3.3 Minutes will be taken at each meeting. 3.4 Minutes will be sent to members within two weeks if at all possible and

brought for approval at the following meeting. 3.5 Minutes of All College Council meetings shall be posted on the webpage

following approval by the Council. 3.6 Approved minutes of All College Council meetings shall be included in

BOG packets as an information item. 3.7 The Chancellor’s Office or designee has the responsibility for ensuring the

All College Council webpage is kept current. SECTION 4: Role of All College Council

3

AP 1.06.01

The All College Council makes recommendations to the Chancellor through contribution, cooperation, collaboration, civility, transparency and respect. 4.1 Items which come to the All College Council include the following:

a. Items which are of broad significance to the PCC District, students and/or employees.

b. Information items of interest or importance to the entire College. c. Complex issues involving a choice between multiple options.

4.2 Board Policies and Administrative Procedures may be pulled at any point

from the normal development and approval process established by BP-1.01 and APs 1.01.01 and 1.01.02 and brought to the Council for discussion by any All College Council member.

4.3 Issues concerning wages, hours and working conditions are the purview of

Meet-and-Confer and should not be brought to the All College Council. 4.4 The All College Council should at no time be used as a venue for discussion

of personal or individual personnel issues. 4.5 The Chancellor or designee will ensure that recommendations of the All

College Council are shared appropriately. 4.6 In exceptional circumstances and with urgent legal, fiscal or organizational

reasons, the Chancellor and the BOG maintain the right to act on policy or other non-policy issues without utilizing the usual governance process.

SECTION 5: Agenda Development 5.1 The Agenda is set by the Chancellor or designee.

a. Any council member may put forth an agenda item on behalf of those the member represents.

b. The Agenda will be posted to the All College Council MyPima Groups page at least 5 days in advance of the meeting.

c. Additional items may be added to the Agenda at any time at the discretion of the Chancellor, the Chair or Vice-Chair.

d. The Agenda will include the following standing items: (1) Agenda Modifications and (2) Open Forum for Council Members.

e. Agenda items are to be brought forward and addressed in a timely manner.

4

AP 1.06.01

5.2 Proposed agenda items shall be sent to the Chancellor through the Chancellor’s Office or designee.

5.3 If a proposed agenda item is not brought forward to the Council, the person

proposing the item shall be informed as to the reason(s) behind that decision. Items that are not brought forward will be listed at the bottom of the posted agenda with reasons for exclusion.

5.4 In striving to have decisions be data-informed and evidence-based, the

Council member bringing forth the agenda item should provide data whenever appropriate and possible. Data might include the following: financial considerations, how other Arizona Community Colleges or our IPEDS peer institutions handle the issue, what constituencies prefer, and anticipated pros and cons of the proposed action. The proposer may request the assistance of Planning and Institutional Research through the Chancellor’s Office or designee.

SECTION 6: Evaluation of the Model The All College Council will evaluate the governance model no later than the first November meeting of each year.

5



ACTION ITEM



Consent Agenda Chancellor’s Office (206-4747)

Recommendation: The Chancellor recommends to the Board that the following items be considered as Consent Agenda Items.

3.1 (1) Approval of Minutes of the following meetings: A. Special Meeting to conduct Executive Session on August 31, 2105 B. Study Session of August 31, 2015 C. Special Meeting to conduct Executive Session on September 9, 2015 D. Regular Meeting of September 9, 2015 E. Study Session of September 17, 2015 3.1 (2) Board Policy Substantive Changes, Deletion and New Board Policy — Final

Reading 3.1 (3) New Position – Program Coordinator – TRIO STEM Grant Project BLAST 3.1 (4) New Position – Support Specialist 3.1 (5) New Position – IT Help Desk Student Assistant – Temporary 3.1 (6) Intergovernmental Agreement: Northwest Fire District 3.1 (7) Intergovernmental Agreement: Rio Rico Fire District 3.1 (8) Intergovernmental Agreement: Pima County Sheriff’s Department 3.1 (9) Intergovernmental Agreement: City of Tucson on behalf of Tucson Fire District

and Tucson Police Department 3.1 (10) Contract: Hewlett Packard (HP) Managed Print Services and Support 3.1 (11) Contract: Marketing and Advertising Services, FY 2015-2016 3.1 (12) Purchase Agreement: Involta, LLC 3.1 (13) Purchase Agreement: Microsoft Annual Software 3.1 (14) Revised 2015-16 Academic Calendar





ACTION ITEM

Meeting Date: 10/21/15 Item Number: 3.1(1) A


Unapproved Minutes of the Special Meeting to go into Executive Session on August 31, 2015

Chancellor’s Office (206-4747)

Recommendation: The unapproved Minutes of the Special Meeting to go into Executive Session on August 31, 2015 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING MINUTES

August 31, 2015

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Monday, August 31, 2015 at 3:00 p.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010. Persons present at executive session: Board Members Sylvia Lee, Chair Mark Hanna David Longoria Scott Stewart Legal Counsel Jeffrey Silvyn Recording Secretary Denise M. Dudoit Administration/Staff Lee Lambert Stella Perez Call to Order Sylvia Lee called the meeting to order at 3:03 p.m. Motion for Executive Session Motion No. 201508-07

Scott Stewart – M; Mark Hanna – S; to conduct Executive Sessions pursuant to A.R.S. § 38-431.03(A)(1) discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion carried.

Recess into Executive Sessions The Board recessed into the above referenced Executive Sessions at 3:04 p.m. Resumption of Open Session

1

The Board resumed Open Session at 4:01 p.m. Adjournment

The meeting adjourned at 4:02 p.m. ___________________________________________ Secretary ___________________________________________ Date

2



ACTION ITEM

Meeting Date: 10/21/15 Item Number: 3.1(1) B


Unapproved Minutes of the Study Session of August 31, 2015


Recommendation: The unapproved Minutes of the Study Session of August 31, 2015 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Monday, August 31, 2015 at 4:00 p.m. in the Community/Board Room, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005. Persons in Attendance Board Members: Sylvia Lee, Chair Mark Hanna David Longoria Scott Stewart General Counsel Jeffrey Silvyn (via Telephone) Recording Secretary Denise M. Dudoit Administration Lee Lambert, Chancellor Dan Berryman, Vice Chancellor, Human Resources Alison Colter-Mack, Assistant Vice Chancellor, Human Resources Dr. Morgan Phillips, Campus President David Doré, Campus President Dr. Lorraine Morales, Campus President Dr. Erica Holmes, Provost Dr. Dolores Durán-Cerda Dr. David Bea Debbie Yoklic Bruce Moses Jeff Thies Stella Perez Karrie Mitchell 1. Call to Order Board Chair Sylvia Lee called the meeting to order at 4:08 pm. 2. College Re-Organization & Student and Faculty Qualifications Discussion Dave Bea and Morgan Phillips presented Board Members with an update on College

Reorganization, including the elements guiding the reorganization efforts. These elements are: Mission, Vision, Values, Strategic Plan, College Priorities, Budget/Financial Plans, and Education/Facilities Master Plans.

Board of Governors Study Session Minutes – July 31, 2015 Page 2 Discussions also included the values that characterize the way in which the College will

accomplish its mission and the Chancellor’s expectations or role his leadership team will take in these changes.

To date, the new Campus Leadership structure has been implemented which reflects the three

President Model and changes at the District Office which includes Athletics reporting to West Campus leadership and moving Veterans Services to the Downtown Campus. Other changes consist of unit-based budgeting responsibilities and a hiring “freeze” process.

It was also noted successful colleges need to focus on continuous improvement of outcomes

in the service of students and community which requires a shift in focus to organizational structures from traditional command and control.

The Provost and her team addressed the Board regarding Student Success and Program

Pathways. Program Pathways is defined as a highly structured guided program map that outlines the courses needed for degree or certificate completion.

Currently, Pima Community College follows a Cafeteria Model which is less beneficial to

students than a Guided Pathways Model. Such benefits include early warning systems which identify students at risk of failing critical courses, collaboration among faculty to define and assess learning outcomes for entire programs, assessment is used to diagnose areas where students need support, and student progress on academic plans is monitored closely offering frequent feedback.

Discussion regarding federal regulations was also held where Aquila Galgon, a consultant

hired to review Financial Aid, informed the Board of significant issues indicating the College is out of compliance. A study session was requested to discuss the matter further; the information may also be presented during the next Faculty Senate and Staff Council meetings.

Discussions concluded with a brief overview of an audit of Faculty credentials completed by

the Faculty Certification office. Each Campus President has spoken with those impacted by the audit and are working to resolve any issues.

Adjournment The meeting adjourned at 6:36 p.m. ________________________________________ Secretary __________________________________________ Date



ACTION ITEM

Meeting Date: 10/21/15 Item Number: 3.1(1) C


Unapproved Minutes of the Special Meeting to go into Executive Session on September 9, 2015


Recommendation: The unapproved Minutes of the Special Meeting to go into Executive Session on September 9, 2015 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING MINUTES

September 9, 2015

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Wednesday, September 9, 2015 at 3:00 p.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010. Persons in Attendance Board Members Sylvia Lee, Chair Mark Hanna David Longoria Martha Durkin General Counsel Jeffrey Silvyn Recording Secretary Denise M. Dudoit Administration/Staff Lee Lambert Stella Perez Gabriela De Echávarri Call to Order Sylvia Lee called the meeting to order at 3:00 p.m. Motion for Executive Session Motion No. 201509-01

Scott Stewart – M; Mark Hanna – S; to conduct Executive Sessions pursuant to A.R.S. § 38-431.03(A)(1) discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment. A.R.S. § 38-431.03(A)(3) legal advice. A.R.S. § 38-431.01(A)(4) consultation and legal advice and A.R.S. § 38-431.01(A)(5) meet and confer. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion carried.

Recess into Executive Sessions

Board of Governors Minutes Special Meeting – September 9, 2015 Page 2 The Board recessed into the above referenced Executive Sessions at 3:01 p.m. Resumption of Open Session The Board resumed Open Session at 5:16 p.m. Adjournment The meeting adjourned at 5:17 p.m. __________________________________________ Secretary __________________________________________ Date



ACTION ITEM

Meeting Date: 10/21/15 Item Number: 3.1(1) D


Unapproved Minutes of the Regular Meeting of September 9, 2015


Recommendation: The unapproved Minutes of the Regular Meeting of September 9, 2015 are submitted for approval.



.PIMA COUNTY COMMUNITY COLLEGE DISTRICT The Regular Meeting of the Pima County Community College District Board of Governors was held on Wednesday, September 9, 2015 at 5:30 p.m., in the Community/Board Room, District Central Office, 4905C E. Broadway, Tucson, AZ 85709-1010. BOARD MEMBERS Sylvia Lee, Chair Mark Hanna David Longoria Martha Durkin REPRESENTATIVES TO THE BOARD Liz Pennington, Student Imelda Cortez, Temporary Staff Don Harp, Staff Carlo Buscemi, Adjunct Faculty Brian Stewart, Administrator Mays Imad, Faculty RECORDING SECRETARY Denise M. Dudoit GENERAL COUNSEL Jeffrey Silvyn ADMINISTRATION Lee Lambert, Chancellor Michael Amick, Vice President of Distance

Education David Bea, Executive Vice Chancellor,

Finance and Administration Dan Berryman, Vice Chancellor, Human

Resources Yira Brimage, Vice President of Student

Development Alison Colter-Mack, Assistant Vice

Chancellor, Human Resources Nina Corson, Dean of Business Science and

Occupation James Craig, Dean of Health Related

Professions Suzanne Desjardin, Vice President of Student

Development, Acting

Cindy Dooling, Interim Vice Chancellor for Information Technology

David Doré, President, Northwest and Downtown Campus

Dolores Durán-Cerda, Assistant Vice Chancellor for Faculty Affairs

Julian Easter, Assistant Vice Chancellor for Curriculum and Academic Services

Joy Gall, Dean of Instruction and Student Development, Acting

Joseph Gaw, Academic Dean of Nursing Erica Holmes, Provost Patricia Houston, Vice President of

Instruction, Acting Libby Howell, Executive Director for Media,

Community and Government Relations Dee Lammers, Vice President of Instruction Karrie Mitchell, Assistant Vice Chancellor for

Student Development Lorraine Morales, President, Community and

East Campus Bruce Moses, Assistant Vice Chancellor for

Accreditation Ann Parker, Vice President of Student

Development Stella Perez, Interim Vice Chancellor for

Operations Morgan Phillips, President, Desert Vista and

West Campus Nic Richmond, Assistant Vice Chancellor,

Institutional Research & Planning Ian Roark, Vice President of Workforce

Development Irene Robles-Lopez, Vice President of

Student Development Ted Roush, Vice President of Instruction Edgar Soto, Executive Director of Athletics Brian Stewart, Academic Dean Jeff Thies, Executive Director of

Developmental Education William Ward, Vice Chancellor, Facilities Greg Wilson, Academic Deborah Yoklic, Assistant Vice Chancellor

Board of Governors Minutes Regular Meeting – September 9, 2015 Page 2 GENERAL MATTERS

Call to Order Sylvia Lee called the meeting to order at 5:31 p.m. Pledge of Allegiance Sylvia Lee led the Pledge of Allegiance.

Welcome New Board Member Martha Durkin

Chairperson Lee thanked Ms. Durkin for agreeing to serve and invited her to say a few words. Board Member Durkin stated it was an honor and privilege to be selected to serve on the Board.

Faculty Emeritus Awards

Assistant Vice Chancellor Deborah Yoklic welcomed the honorees and recognized their achievements. Awards were presented to ten retired faculty members: Gun Elisabet Bailey, Guadalupe Castillo, Anne Franklin, Richard Fridena, Margaret Fried, Mary Kay Gilliland, Jo Ann Little, Nancy Wall, George Welch and Paul Welsh. Chancellor Lambert thanked everyone for attending. Public Comment – Call to Audience Georgia Brousseau addressed the Board regarding the lack of developmental education classes offered after hours or offering these classes at multiple locations.

Remarks by Governing Board Members Chairperson Lee offered her congratulations to the Outstanding Staff, Faculty, and Administrator honorees at All College Day. Chairperson Lee also welcomed newest Board Member Martha Durkin. Board Member Mark Hanna also welcomed Martha Durkin. Mr. Hanna also shared he was able to visit two campuses on the first day of classes as well as Adult Education at The Center. Board Member David Longoria extended his congratulations to those granted Faculty Emeritus. Mr. Longoria also welcomed Martha Durkin and thanked her for her commitment to serve the community. Lastly, Mr. Longoria spoke about the situation with Sun Tran and the adverse effect to our students. Board Member Martha Durkin thanked Dr. Arzoumanian, the Pima County School Superintendent, for the appointment as well as the staff and Board Members for the warm welcome. Ms. Durkin also said she was happy to be here and hopes to meet the expectations of all.

Board of Governors Minutes Regular Meeting – September 9, 2015 Page 3 INFORMATION ITEMS Employment Information

Chairperson Lee noted the retirement of Deborah Yoklic and thanked her for her service to the College and wished her well on her future endeavors. Adjunct Faculty Appointments This item was noted as an information item.

Financial Report — July 2015 Financial Statements

This item was noted as an information item. Board Policy Changes – First Reading BP 2.02: Hiring and Assignment of Personnel and BP 2.05: Use of Facilities were noted as

an information item. All College Council Meeting Minutes Although this item was noted as an information item, in regards to the recommendation to

reduce hours in the Student Services Centers, Chairperson Lee cautioned that reducing the hours would make it difficult for students to receive services. The same services should be available to evening students as those who attend during the day.

ACTION ITEMS

Consent Agenda Motion No. 201509-02 David Longoria – M, Mark Hanna – S, to approve the Consent Agenda. 3.1 (1) Approval of Minutes of the following meetings: A. Special Meeting of July 30 - 31, 2015 (Recap and Planning Session) B. Special Meeting to conduct Executive Session on July 31, 2015 C. Study Session of July 31, 2015 D. Special Meeting to conduct Executive Session on August 12, 2015 E. Regular Meeting of August 12, 2015 3.1 (2) New Position – Academic Dean of Instruction and Student Development 3.1 (3) Grant Proposal – Sub-recipient Grant Award: University of Arizona, Department

of Physics 3.1 (4) Grant Proposal – Sub-recipient Grant Award: University of Arizona, Department

of Geosciences 3.1 (5) Intergovernmental Agreement: Pascua Yaqui Tribe and Pima Community College

2015-2020 3.1 (6) Intergovernmental Agreement: Tubac Fire District 3.1 (7) Intergovernmental Agreement: Drexel Heights Fire District 3.1 (8) Intergovernmental Agreement: Golder Ranch Fire District 3.1 (9) Intergovernmental Agreement: Pascua Yaqui Tribe

Board of Governors Minutes Regular Meeting – September 9, 2015 Page 4

3.1 (10) Contract: Dual Enrollment – Portable Practical Educational Preparation, Inc. (PPEP TEC)

Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

Other Action Items

Chancellor’s Goals, Objectives and Timelines 2015-2016 With many issues to address, the focus is to target the key priorities identified by the first three goals and objectives. There is time to focus on these issues and the College is making good strides to close the gaps but there is still a lot of work to be done.

Motion No. 201509-03 David Longoria – M, Mark Hanna – S, to approve the Chancellor’s Goals, Objectives, and

timelines for 2015-16.

Vote: All Board members present other than Board Member Martha Durkin voted “aye” by voice vote. Martha Durkin – abstained Motion CARRIED.

Chancellor’s 2014-15 Evaluation Chairperson Lee mentioned the Chancellor was ranked on his past goals using a five-point

scale. The highest overall rating was in maintaining a high standard for ethics, honesty and integrity. The lowest rating was that the Chancellor obtains the necessary institution-wide buy-in to adopt and implement standards of quality and excellence in keeping with HLC guidelines.

Motion No. 201509-04 David Longoria – M, Mark Hanna – S, to approve the Chancellor’s 2014-15 Evaluation.

Vote: Vote: All Board members present other than Board Member Martha Durkin voted “aye” by voice vote. Martha Durkin – abstained. Motion CARRIED. Board of Governors 2014-15 Self-Assessment The Board determined they are making progress and acknowledge there is a lot of work to be done this next year and recognizes meeting the challenges facing the College will require sustained effort over an extended period of time as well as resource constraints will impact choices and progress.

Board of Governors Minutes Regular Meeting – September 9, 2015 Page 5 Motion No. 201509-05 David Longoria – M, Mark Hanna – S, to approve the Board of Governors’ 2014-15 Self-

assessment.

Vote: Vote: All Board members present other than Board Member Martha Durkin voted “aye” by voice vote. Martha Durkin – abstained. Motion CARRIED.

REPORTS Reports by Representatives to the Board

Student – Liz Pennington Although there was no report, Ms. Pennington introduced herself and expressed her excitement for being selected Student Representative. Students did not present a recommendation/concern to the Board. Temporary Staff – Imelda Cortez Although there was no report, Ms. Cortez introduced herself and briefly shared her background. Temporary Staff did not present a recommendation/concern to the Board. Staff – Don Harp Although there was no report, Mr. Harp welcomed the new representatives as well as the new Board Member. Staff Council did not present a recommendation/concern to the Board. Adjunct Faculty – Carlo Buscemi – There was no report. Adjunct Faculty did not present a recommendation/concern to the Board. Faculty – Mays Imad Faculty Representative Mays Imad reported on the September 4 Faculty Senate Meeting. Faculty members submitted the following comments and concerns: (1) Lack of articulate or consistent process

a. faculty credentials, i. What exactly are the guidelines and where are they located and why were they

not presented when the meeting with the faculty occurred? ii. Faculty members are not in any disagreement with the guidelines. Rather, they

want to see them, in writing. iii. Messenger hat off: I’ve looked at the new HLC guidelines myself and they are

not set in stone. In other words, the document includes words such as “should” or “could” as well as an entire section on “experience.” PCC does not have a clear guidelines as of today. The webpage on faculty qualifications states: “coming soon.” My question to you is: how can an employer tell its employee that they lack the qualifications to do their job when the qualifications have not been clearly stated?


b. evaluation, i. Who represented us exactly and how were they picked? How were the decisions

reached? ii. Are the supervisors the best to conduct the evaluation giving that most of them

have not taught? iii. How will this process impact the relationship between a supervisor and a faculty

member? c. class cancellation

i. Who decides? Why is there such a discrepancy between campuses? ii. Messenger hat off: If PCC cares about every single student, how could it ensure

that we haven’t lost the interest of the 10 students whose class was dropped two days before the semester started? Some of our students are single parents and plan a semester in advance for their classes and arrange for babysitters, for example.

(2) Lack of inclusivity of the faculty in academic matters

a. SLO, i. At the moment faculty have little input and receive little directions from the

Provost’s office. Faculty members are frustrated with the uncertainty of the plans b. Education Master Plan,

i. Faculty members were told AFTER the consultants were hired. ii. Why do we have consultants coming in to do the college's master plan? Why

would the board approve this under the current financial climate? iii. Messenger hat off: There was ONE faculty member who was part of the team

who “reviewed” the consultants. I was part of the team but I am only one and I didn’t even have a chance to go back and speak with the faculty. The consultant were hired even when I raised concerns.

c. Syllabus, i. Contradictory information was given,

ii. Faculty were treated as if they couldn’t be trusted. Syllabus template was locked. d. Last minute change in add deadline (due to Sun Tran being on strike)

i. Why were the faculty not included in such an important decision?

(3) Lack of true representation due to the self-selection nature of our faculty leaders a. Education master plan,

i. How was Mays Imad picked? How was she qualified to represent all the faculty? b. Faculty evaluation

i. How was the team picked and how was that equal representation? ii. Why were faculty not included in the decisions?

iii. Why did the team make the decision then tell the faculty? Why were the faculty not contacted for feedback by the team representing them?

(4) Severe lack of communication and perceived disrespect

a. See attached comments

(5) All culminating in low morale


Ms. Imad suggested the information she presented should be verified and urged the Chancellor and Board of Governors to take the time to do things in the right way and not to rush. In response to the information Ms. Imad shared, the Chancellor expressed his concern over the Administrative teams not being open and inclusive and stated he will follow up. Administrator – Brian Stewart

Administrator Representative Brian Stewart presented the Administrators’ update. The Administrators did not present a recommendation/concern to the Board.

Administration Report

Accreditation Update – Bruce Moses Bruce Moses, Assistant Vice Chancellor for Accreditation, thanked all those who worked on accreditation over the summer. The goal is to have the 11 bullet points in the evidence stage by July 2016. Currently, processes have been developed to keep forms, templates and data collection consistent. Next steps involve finding critical evidence for the notice report and positing a position for a temporary writer to assist with the writing of the report.

Student Success Showcase – Stella Perez Stella Perez, Vice Chancellor of Operations introduced Regina Suitt who presented a video created by Israel Gonzalez that tells his story. Mr. Gonzalez began GED classes in January 2014 and was convinced to attend a Digital Story class at El Pueblo Liberty. He has since joined the Student Leadership Council as well as AmeriCorp having just finished his first year which earned him an educational award of $5000.00. Mr. Gonzalez was the 2015 HSE graduation speaker and has presented at local, state and national level conferences. He is taking his first college math course at Desert Vista and hopes to become a teacher. Student Services Qualification Update – David Doré Dr. Doré, President of Northwest and Downtown Campuses reported a productive meeting was held recently with the Chancellor and representative groups. The decision was made to step back and take a holistic approach to this situation. In addition, the work has been moved to the campuses where a year-long work group will be convened. A survey will be sent to employees to determine who is interested in serving on the work group which will be inclusive and representative of all employees. The work group will be asked to: look at how to get the best possible service for students; identify problems with the system; and identify what outstanding looks like and then determine the qualifications.

Chancellor’s Report

Before beginning his report, Chancellor Lambert stressed that his goal is no faculty should lose their job over the qualifications issue and reiterated the need to use empathy, compassion, and civility when working together and administrators must model these principals.


Expenditure Limitation meetings continue; PCC will be presenting information regarding the problem and possible solutions at a meeting at the end of the month. The Chancellor attended a Workforce Investment Board (WIB) meeting and currently sits on the Board. Chancellor Lambert also thanked those who worked to organize the Faculty Learning Academy for which he provided welcoming remarks. Chancellor Lambert presented at the Southern Arizona Homebuilders Association (SAHBA) regular meeting. With All College Day behind us, the College is off to a great start and the Chancellor was impressed with all presentations. Austin Kennedy, the Veterans Coordinator for Senator McCain visited Pima Community College. Along with Dr. Ian Roark, Chancellor Lambert attended the NC3 Summit / Aspen Institute. The first of many pizza nights was recently held at Northwest Campus where Chancellor Lambert met with Faculty and discussed the good things going forward. The relationship with Santa Cruz Community College has not always been optimal; a recent provisional visit was made in an effort to mend fences and discuss Pima Community College playing a greater role to support their efforts. Chancellor Lambert attended the Bécalos Welcome Reception where nearly 60 students were at the West and Downtown campuses. The hope is the program will continue to expand which benefits PCC students and Mexico. Chancellor Lambert attended the recent Staff Council meeting and spoke about key issues including a robust discussion regarding the challenges and opportunities facing Financial Aid. Lastly, Chancellor Lambert thanked Lou Albert for his service to Pima Community College.

ADJOURNMENT Adjournment

The meeting adjourned at 7:50 p.m.

___________________________________________ Secretary ___________________________________________ Date



ACTION ITEM

Meeting Date: 10/21/15 Item Number: 3.1(1) E


Unapproved Minutes of the Study Session of September 17, 2015


Recommendation: The unapproved Minutes of the Study Session of September 17, 2015 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Thursday, September 17, 2015 at 4:00 p.m. in the Community/Board Room, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005. Persons in Attendance Board Members: Sylvia Lee, Chair Mark Hanna David Longoria Scott Stewart Martha Durkin General Counsel Jeffrey Silvyn Recording Secretary Denise M. Dudoit Administration Lee Lambert, Chancellor David Bea, Executive Vice Chancellor, Finance and Administration Dan Berryman, Vice Chancellor, Human Resources Alison Colter-Mack, Assistant Vice Chancellor, Human Resources Cindy Dooling, Interim Vice Chancellor for Information Technology David Doré, Campus President Dolores Durán-Cerda, Assistant Vice Chancellor, Faculty Affairs Erica Holmes, Provost Libby Howell, Executive Director for Media, Community and Government Relations Karrie Mitchell, Assistant Vice Chancellor for Student Development Lorraine Morales, Campus President Bruce Moses, Assistant Vice Chancellor for Accreditation Stella Perez, Interim Vice Chancellor for Operations Morgan Phillips, Campus President Nic Richmond, Assistant Vice Chancellor, Institutional Research & Planning Jeff Thies, Executive Director of Developmental Education Debbie Yoklic, Assistant Vice Chancellor 1. Call to Order Board Chair Sylvia Lee called the meeting to order at 4:06 pm. 2. Mission Development Nic Richmond presented Board Members with an overview of the process used in the

development of the College’s new Mission and Vision statements which began in September 2014. At this time, a team was assembled whose members consisted of the Provost and Executive Vice Chancellor for Academic Services, the West Campus President, the

Board of Governors Study Session Minutes – September 17, 2015 Page 2

Executive Director of the Foundation, and the Assistant Vice Chancellor of Institutional Research, Planning and Effectiveness.

The mission documents did not go through the policy review process that is typical for Board

Policies and Administrative Procedures because these documents do not reflect a College policy document and is not required. As noted in Board Policy 1.06, effective governance is achieved through an “atmosphere of contribution, cooperation, collaboration, civility, transparency and respect involving all College groups”. One example of this structure is the All-College Council that serves to advise the Chancellor on matters of college-wide importance but not directly related to wages, salaries, and working conditions. The Chancellor did not request input from the group as other committees exist for the purpose of advising the Chancellor and provide the means for collaboration across the College; one such committee is the Strategic Planning Committee (SPC).

The SPC was the primary point of review and input during the mission development process.

Membership of this committee consists of Community members, Faculty, Exempt and Non-Exempt staff, Administrators, Students and Board Members. The SPC has broad membership and involving this committee in the process ensured those groups were included throughout the process. A key advantage of including the SPC for the purpose of mission development and review is the SPC was the group that led the development of the 2014-2017 Strategic Plan and it is essential there be a strong link between mission and planning. Utilizing the same committee as a part of the mission development process ensures a strong connection between the two areas.

At this time, a statement was read by Carol Ann Gorsuch the Pima Open Admissions

Coalition (POAC) Chair addressed the Board regarding the process for selecting and approving the College’s mission and vision statements. Committee representatives, Ms. Gorsuch stated, are not a substitute for real governance. Despite the process described, the College lacks evidence the draft was vetted through a process and although their members were able to attend forums and attend meetings and the Futures Conference, their involvement was only to that point. This should be opened up for a comment period of 30-45 days and formal governance review at which time POAC will have the opportunity to review and submit their own recommendations to the Board. Ms. Gorsuch stated there is time to do this in the right way and urged the Board to consider revisiting this topic.

Chairperson Lee asked the other Board Members if they were willing to revisit this subject

during the October Board meeting. Board Members Longoria, Durkin, and Hanna were in favor of adding this to the October agenda while Board Member Stewart did not feel it was necessary but would not object. Chancellor Lambert expressed his concern about the message this would send to his team and reminded them there is still quite a lot to get done for the Notice Report and the potential delays that could result from revisiting the mission and value statements.

Nic suggested a mini review period could be opened for comments that could be used for the

next full review in 2016-17 and the existing statements would stand through this academic year.

Board of Governors Study Session Minutes – September 17, 2015 Page 3 President Morgan Phillips addressed the Board by stating it was his understanding an agenda

is published and the public is welcome to provide comments that theoretically could influence decisions and then the Board votes. If a group doesn’t come to a meeting and asks for a do-over to make it worth their time to come may be ok for this issue, but can this go on with future items?

The decision was made to add the statements to the October agenda. 3. Risk Assessment The goal of the 2015-16 Engagement and Risk Assessment Plan is to have a comprehensive,

data-driven, and objective risk-based annual plan based on critical risks which follows a business focused approach. The key objective of the plan is audit efficiency and effectiveness.

The plan presented by Lori Cox has been reviewed and endorsed with the Finance and Audit

Committee. The risks were identified through PCC employee interviews, employee surveys, review of

meeting minutes, review of PCC employee exit interviews and other identified factors. The primary risks were identified as Governance and Culture; Federal Compliance; and College Communication.

Board Member Scott Stewart commended Lori on her ability to look at a large number of

areas and focus on those areas with the biggest impact thereby making choices on what needs to be done. More choices, Mr. Stewart feels need to be made at the College and this plan is an example of doing so.

There was also discussion regarding the resources available to Ms. Cox to complete her work

and the reporting structure of Internal Audit. 4. Marketing Effectiveness Stella Perez and Jan Gordley addressed the Board providing an update on marketing efforts

to date. The advertising goal has been to “bring qualified interest to your door”, raise awareness and

understanding of offerings, increase interest and desire to enroll, and increase inquiries and contact with potential students. The advertising objective was to engage in comprehensive marketing efforts across all channels in order to increase consistency and quality; focus on target market, message, methods; increase reach and frequency.

The Board was provided with data that reflects an 87% increase to webpage views and other

data measuring inquiries between 2014 and 2015. Next steps have been identified as utilizing existing ads; sharpen cost message; leverage

video in online ads through PCCTV; developing comprehensive social media strategies; and continuing to gather and analyze data.

Board of Governors Study Session Minutes – September 17, 2015 Page 4 5. Enrollment Management Karrie Mitchell and Joi Stirrup addressed the Board regarding Outreach and Recruitment

efforts. After a three year hiatus, Student Outreach and Recruitment was reestablished at PCC. Their

goal has been to re-engage and rebuild positive community relationships and have participated in over 400 events from September through June.

As Program Manager, Joi Stirrup first began by learning the culture of Pima Community

College, building internal relationships, and stressing the importance of “TEAM”. She found many events they were attending did not have a strategic focus and began working on their strategic goals and aligning them with College’s Strategic Plan. In addition, they have developed their own Mission Statement and objectives to help keep them on track.

The Information Center supports the outreach and recruitment efforts through their initial

contact with perspective students and listening to their needs who can then be connected with a recruiter who is able to speak directly with that potential student. Six key performance indicators have been identified and through the assistance of a customer relations management system, the area will be able to measure and track the number of inquiries processed, the number of students who enrolled, and the attendance of outreach events.

A new admissions application, Enrollment Rx is also a part of the customer relations

management system that will provide an easier, more streamlined admissions application. Joi also shared examples of new marketing materials that bring them closer to what other

institutions are using to attract students. 6. Expenditure Limitations Study Committee This topic was not discussed and will be moved to the October Board Meeting. Adjournment The meeting adjourned at 6:24 p.m. ________________________________________ Secretary __________________________________________ Date



ACTION ITEM

Meeting Date: 10/21/15 Item Number: 3.1 (2)


Board Policy Substantive Changes, Deletion and New Board Policy — Final Reading


Recommendation: For your information, the Chancellor submits the final reading and Board approval of the following revised Board Policies: BP 2.02 Hiring and Assignment of Personnel BP 2.05 Use of Facilities Justification: Board Policies 2.01 and 2.05 were reviewed by representatives of relevant stakeholders, Governance Bodies and posted for public comment for 21 days. Financial Considerations: None.



(Continued)

Draft 7-21-15 BP 2.02

PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Hiring and Assignment of

Personnel Board Policy Number: BP 2.02 Adoption Date: 10/21/81 Schedule for Review & Update: Every three years Review Date(s): 6/26/14; 7/21/15 Revision Date(s): 2/27/12; 6/26/14 Sponsoring Unit/Department: Chancellor / Human Resources Motion Number: 2710, 2711 Legal Reference: A.R.S. §15-1444 and 1445 Cross Reference: The Board of Governors directs the Chancellor to establish standards to ensure that Pima Community College employs qualified faculty, staff, and administrators. The Chancellor or designee shall adopt administrative procedures for the selection and assignment of employees. The goals of the selection process shall be to fill positions with qualified individuals in a timely manner, to ensure equal employment opportunities, and to promote diversity in the College workforce. All hires shall conform to these administrative procedures. The Chancellor shall make recommendations to the Board for authorization of positions in any classification to be filled at the College and for the allocation of sufficient budget amounts to fund those positions. The Chancellor’s recommendation shall include at least the following information: title, job description listing of essential job functions, salary range, and justification of need. The Chancellor or designee is authorized to fill positions approved and funded by the Board or approved and funded through the acceptance of a grant.

1

Draft 7-21-15 BP 2.02 The names of individuals hired by the College shall be submitted to the Board as an information item at the first possible regular Board meeting following the date of hire. The report to the Board shall also include, but is not limited to, title, rate of pay, start date, highest degree earned, awarding institution, and most recent previous job. Reports on administrator hires should also include all education, all relevant experience and a recruitment overview. The Board of Governors recognizes that from time to time the College needs to fill vacancies on an acting a temporary basis as a result of an immediate need, sabbatical leaves, leaves of absence or other circumstances. Temporary may be acting or interim. When an incumbent permanently vacates a position, an acting a temporary assignment shall be limited to the shortest period necessary to fill the position on a regular basis. The Chancellor shall report acting temporary assignments to the Board as an information item at the first possible regular Board meeting following the assignment. The Chancellor shall develop administrative procedures for acting temporary appointments.

2

Draft 8-19-15 BP 2.05

PimaCountyCommunityCollegeDistrict Board Policy Board Policy Title: Use of Facilities Board Policy Number: BP 2.05 Adoption Date: 10/22/80, 6/11/14 Schedule for Review & Update: Every three years Review Date(s): 5/1/14; 8/19/15 Revision Date(s): 12/9/09, 5/1/14 Sponsoring Unit/Department: Chancellor Motion Number: 2300, 6920 Legal Reference: A.R.S. § 15-1408(E); Guidelines Use of

Community College District Resources to Influence the Outcome of Elections Arizona Attorney General’s Office 2006

Cross Reference: BP 2.20 The Board of Governors affirms College facilities may be used for educational, cultural, and other community activities. The Board of Governors authorizes the Chancellor or designee to regulate the use of College facilities, provided the activities conducted therein are consistent with applicable policies, guidelines, laws, rules, and regulations. Further, the Board of Governors authorizes the College to permit the limited consumption of alcoholic beverages on College property. The Board directs the Chancellor or designee to develop procedures governing such use in a responsible manner and which ensure full compliance with all laws and regulations. The initial Administrative Procedure shall authorize consumption of alcoholic beverages on College property only at events hosted by the PCC Foundation.

1



INFORMATION ITEM Meeting Date: 10/21/15 Item Number: 3.1 (3)


New Position – Program Coordinator – TRIO STEM Grant Project BLAST

Daniel Berryman Vice Chancellor for Human

Resources, (206-4740) Information: The Chancellor recommends that the Board of Governors approve the new Program Coordinator position for the TRIO Student Support Services (SSS) - Bridge, Launch, Academic Success and Transition (BLAST) grant program. The Federal TRIO Programs (TRIO) are Federal outreach and student services programs designed to identify and provide services for individuals from disadvantaged backgrounds. TRIO includes eight programs targeted to serve and assist low-income individuals, first-generation college students, and individuals with disabilities to progress through the academic pipeline from middle school to post-baccalaureate programs. This position will report to the Advanced Program Manager and will maintain a case load of students in the program and provide student services support to program participants including advising and financial aid assistance. Duties and Responsibilities: • Advises students and assists with financial aid, tutoring, and coordinates student resources. • Responds to inquiries and requests for information. • Recruits, evaluates, and selects program participants. • Assists and informs students with processes and policies such as admissions, advising,

assessment testing, financial aid, graduation registration, and student orientation. • Trains and assists students with online services and processes. • Interprets information and makes determinations and recommendations regarding services,

programs, and procedures to students, staff and the general public. • Provides information regarding program workshops, career guest speakers, and field trips. • Presents workshops on financial aid, careers, study skills, and time management. Financial Considerations: The salary grade for this position is C41 – starting base salary of $44,463. Allocated to the TRIO STEM Grant Project BLAST budget.

(Continued)

New Position – Program Coordinator – TRIO STEM Grant Project BLAST Date: 10/21/15 Page 2

Approvals

Contact Person Daniel Berryman

Chancellor____________________________________






New Position – Support Specialist

Daniel Berryman Vice Chancellor for Human

Resources (206-4740) Information: The Chancellor recommends that the Board of Governors approve the new Support Specialist position for Work (Key) Control in Maintenance and Security. This position will review, process, and audit key transactions; monitor and reconcile access control; and set up and maintain lock and key information in computerized databases. Specifically, this position will be responsible for reviewing requests for access authorizations; generating and compiling information from multiple systems; reconciling records; compiling and reporting on access control issues; maintaining inventory of keys and related parts; and cutting and stamping new or duplicate keys. Duties and Responsibilities: • Coordinates and oversees department resources and access control. • Provides assistance and serves as a resource to support and train College staff and external

clients in interpreting and applying internal policies, procedures, and regulations regarding electronic and manual access control processes.

• Creates and maintains files subject to internal and external audits. • Reviews, processes, codes, and audits key transactions; monitors and reconciles access

control; sets up and maintains lock and key information in computerized databases; maintains related documentation.

• Prepares various administrative reports. Creates, reviews, and maintains records, systems, and logs.

Financial Considerations: The salary grade for this position is B22 – starting base salary of $36,962. Allocated to the Facilities budget.

Approvals


Chancellor____________________________________






New Postion – IT Help Desk Student Assistant – Temporary Daniel Berryman Vice Chancellor for Human

Resources, (206-4740) Information: The Chancellor submits the following information regarding the addition of a new Temporary position added to the Unclassified Pay Rates for Temporary Employment Schedule: The IT Help Desk Student Assistant which will be responsible for providing hardware, software, networking, and assistance to students, faculty and staff. Requires knowledge of Windows and Macintosh operating systems, familiarity with virus and spyware problems, knowledge of computer hardware and networking components, and the ability to troubleshoot and support a wide-range of software applications. Duties and Responsibilities: Provide IT support to all users on campus, over the phone and in person • Provide IT customer service at walk-up IT help desks in campus learning centers and Student

Life centers. • Assist students and answer technical questions about Google Apps, Gmail, MyITLab,

MyPima, and other PCC systems, software, and services. • Help students configure their mobile devices to connect to PCC wireless networks Troubleshoot and provide solutions for a wide range of computing and user support issues, both for campus- and customer-owned systems in relations to College services. • Troubleshoot problems related to viruses and malware • Assist students who are not able to install or use instructional software • Troubleshoot wireless and network connectivity problems Communicate technical information to non-technical customers, verbally and in writing • Explain how to use D2L, MyPima, and other PCC systems. • Provide tips and best practices for using Gmail, Google Docs, and Google Drive • Use service desk ticketing system to document issues and solutions Financial Considerations: Funds are available to hire at a $9.50 pay rate. Allocated to the Information Technology budget.

(Continued)

New Position – IT Help Desk Student Assistant – Temporary Date: 10/21/15 Page 2

Approvals


Chancellor____________________________________




ACTION ITEM



Intergovernmental Agreement: Northwest Fire District Dr. Lorraine Morales President

Community and East Campus (206-6577)

Recommendation: The Chancellor recommends that the Board of Governors approve the acceptance of a one (1) year Intergovernmental Agreement to allow Pima County Community College District Public Safety and Emergency Services Institute to establish a framework within which both parties will exchange services and/or goods that will benefit Northwest Fire District and Pima County Community College District. This includes a Community Partnership for Fire Science and Emergency Medical Technology, Vehicular Rotations and Paramedic Training. Justification: Northwest Fire District requests that Pima County Community College District Public Safety and Emergency Services Institute partner with Northwest Fire District to provide Fire Science, Emergency Medical Technology, and Paramedic training to their employees. As part of this Intergovernmental Agreement, Northwest Fire District will allow Pima County Community College District students to participate in vehicular rotations to gain field experience. 2014-17 Strategic Plan: Strategic Direction 4: Improve responsiveness to the needs of business community and economic development opportunities. Strategy 4.2: Partner with industry to customize educational/training programs (content and format). Financial Considerations: Pima County Community College District will submit quotes to Northwest Fire District as services are requested. These quotes will be based on current tuition rates as well as miscellaneous fees. The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.

(Continued)

Intergovernmental Agreement: Northwest Fire District Date: 10/21/15 Page 2

Approvals Contact Person ________________________________ Dr. Lorraine Morales Chancellor_____________________________________




ACTION ITEM



Intergovernmental Agreement: Rio Rico Fire District Dr. Lorraine Morales President


Recommendation: The Chancellor recommends that the Board of Governors approve the acceptance of a one (1) year Intergovernmental Agreement to allow Pima County Community College District Public Safety and Emergency Services Institute to establish a framework within which both parties will exchange services and/or goods that will benefit Rio Rico Fire District and Pima County Community College District. This includes a Community Partnership for Fire Science and Emergency Medical Technology, Vehicular Rotations and Paramedic Training. Justification: Rio Rico Fire District requests that Pima County Community College District Public Safety and Emergency Services Institute partner with Rio Rico Fire District to provide Fire Science, Emergency Medical Technology, and Paramedic training to their employees. As part of this Intergovernmental Agreement, Rio Rico Fire District will allow Pima County Community College District students to participate in vehicular rotations to gain field experience. 2014-17 Strategic Plan: Strategic Direction 4: Improve responsiveness to the needs of business community and economic development opportunities. Strategy 4.2: Partner with industry to customize educational/training programs (content and format). Financial Considerations: Pima County Community College District will submit quotes to Rio Rico Fire District as services are requested. These quotes will be based on current tuition rates as well as miscellaneous fees. The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.

(Continued)

Intergovernmental Agreement: Rio Rico Fire District Date: 10/21/15 Page 2





ACTION ITEM



Intergovernmental Agreement: Pima County Sheriff’s Department

Dr. Lorraine Morales President


Recommendation: The Chancellor recommends that the Board of Governors approve a one-year extension to the Intergovernmental Agency Agreement for a cooperative effort for the provision of GED classes and High School Equivalency (HSE) testing conducted on-site at the Pima County Detention Center. Justification: Pima County Sherriff’s Department requests that Pima Community College’s Adult Basic Education for College and Career Department provide Adult Basic Education Classes, HSE test preparation classes, and administer HSE tests which will include GED examiner, GED exam and testing materials. 2014-17 Strategic Plan: Strategic Direction 4: Improve responsiveness to the needs of business community and economic development opportunities. Strategy 4.2: Partner with industry to customize educational/training programs (content and format). Financial Considerations: Pima Community College will submit invoices to Pima County Sheriff’s Department on a quarterly basis. These invoices will be based on current tuition rates as well as miscellaneous fees. Under this Intergovernmental Agreement, Pima County Community College District will invoice quarterly for a total annual amount not to exceed $142,594. The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.

(Continued)

Intergovernmental Agreement: Pima County Sheriff’s Department Date: 10/21/15 Page 2





ACTION ITEM



Intergovernmental Agreement: City of Tucson on behalf of Tucson Fire District and Tucson Police Department

Dr. Lorraine Morales President


Recommendation: The Chancellor recommends that the Board of Governors approve the acceptance of a one (1) year Intergovernmental Agreement to allow Pima County Community College District Public Safety and Emergency Services Institute to establish a framework within which both parties will exchange services and/or goods that will benefit City of Tucson on behalf of Tucson Fire District and Tucson Police Department and Pima County Community College District. This includes a Community Partnership for Fire Science, Emergency Medical Technology and Law Enforcement, Vehicular Rotations, Paramedic Training, Airway Lab Services, Advanced Life Support (ALS) Continuing Education, Use of Fire Department Training Facilities, Emergency Vehicle Operations Training and use of City’s Law Enforcement Facilities. Justification: The City of Tucson requests that Pima County Community College District Public Safety and Emergency Services Institute partner with the City of Tucson to provide Fire Science, Emergency Medical Technology, Law Enforcement, Paramedic training, Airway Lab Services, Advanced Life Support (ALS) Continuing Education, and Emergency Vehicle Operations Training to their employees. As part of this Intergovernmental Agreement, the City of Tucson will allow Pima County Community College District students to participate in vehicular rotations to gain field experience. 2014-17 Strategic Plan: Strategic Direction 4: Improve responsiveness to the needs of business community and economic development opportunities. Strategy 4.2: Partner with industry to customize educational/training programs (content and format). Financial Considerations: Pima County Community College District will submit quotes to the City of Tucson as services are requested. These quotes will be based on current tuition rates as well as miscellaneous fees.

(Continued)

Intergovernmental Agreement: City of Tucson on behalf of Date: 10/21/15 Tucson Fire District and Tucson Police Department Page 2 The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.





ACTION ITEM



Contract: Hewlett-Packard Managed Print Services and Support

Cindy Dooling Acting Vice Chancellor for

Information Technology (206-4809)

Recommendation: The Chancellor recommends that the Board of Governors approve the purchase of a Managed Print Services and Support program with Hewlett-Packard (HP), at a projected annual cost of $170,000 from July 1, 2015 through June 30, 2020. Justification: In an effort to assist the College in cost reduction and efficiency measures, Information Technology staff initiated print management services research to find ways to decrease costs associated with document printing and to optimize imaging device deployment across the District. IT worked with five vendors to explore possible print management solutions, and based on those vendor proposals, the recommendation is to enter into an agreement with HP as PCC’s managed print services provider. HP is a supplier to the Educational and Institutional Cooperative Service, Inc. (E&I), and their Managed Printer Services are included in that cooperative contract (EANDI2006). The service covers all hardware fixes, maintenance, and toner purchase and install with a two hour or less response time. Based on the calendar year 2014 toner costs, and a three month page count monitoring exercise in the spring of 2015, HP’s conservative estimates show a potential savings to the College of at least $750,000 over five years. Strategic Plan: Strategic Direction 6: Develop a culture of organizational learning, employee accountability, and employee development

Strategy 6.2: Create structures and mechanisms to build a culture of excellence that fosters accountability, leadership, and continuous improvement at all levels. Financial Considerations: The College’s approval of the HP Managed Printer Services and Support program will be at a projected annual cost of $170,000. The estimated costs for the Managed Print Services and Support program have been incorporated into the fiscal year 2016 College budget.

(Continued)

Contract: Hewlett-Packard Managed Print Services and Support Date: 10/21/15 Page 2

Approvals Contact Person Cindy Dooling

Cindy Dooling Chancellor




ACTION ITEM



Contract: Marketing and Advertising Services, FY 2015-2016

Stella A. Perez Interim Vice Chancellor for

Operations (206-4792) Recommendation: The Chancellor recommends that the Board of Governors approve an amendment to the contract with the Gordley Group for the purchase of Marketing and Advertising Services. The total contract costs are not expected to exceed $400,000 for Fiscal Year 2015-2016. Justification: In July 2015, the Board of Governors authorized up to $200,000 for Marketing and Advertising Services to be provided by the Gordley Group. $400,000 was initially allocated through the annual budget process in spring 2015, but a reduced amount was requested and authorized to allow for the collection and analysis of data to assess the impact of the marketing campaign prior to authorizing additional funds. Through targeted ads across a variety of platforms (including television, streaming audio and video, and websites), there has been an 87% increase in traffic to the new student page on the College’s website from August 2014 to August 2015. Although enrollment is still down, Pima Community College’s enrollment is aligned with national averages, demonstrating a trend across the country. To maintain the momentum of the 2015-2016 marketing campaign, PCC will continue to purchase paid advertising. At least 75%, or more than $300,000 of this total budget, will be used solely for this purpose. The Gordley Group utilizes the following process to ensure that Pima Community College receives the greatest value:

• Requests for Proposals (RFPs) are sent to all applicable local media. • Gordley Group rigorously reviews the RFPs and negotiates the final prices. • PCC reviews and approves the agreement before any advertising is purchased. • Gordley Group buys the advertising and invoices the College.

An increasing collaboration between Enrollment Management, PCC Marketing, and PCCTV has been formed to work with the Gordley Group to better optimize resources. The College will take on a larger share of creative content development, while Gordley will provide market research and the buying power to advertise across multiple platforms. Under this new plan, the Marketing budget for external services will be increased to continue the pursuit of converting advertising views into enrollments, and the Enrollment Management team will increase efforts to retain the students once they have applied to PCC.

(Continued)

Contract: Marketing and Advertising Services, FY 2015-2016 Date: 10/21/15 Page 2 Financial Considerations: A total of $400,000 was approved and allocated through the College’s annual budgeting process in spring 2015. There is no change to this figure.

Approvals Contact Person _________________________________ Stella A. Perez, Ph.D. Chancellor_____________________________________




ACTION ITEM



Purchase Agreement: Involta, LLC Cindy Dooling Acting Vice Chancellor of


Recommendation: The Chancellor recommends that the Board of Governors approve the lease of secure data center space with Involta, LLC for the projected annual cost of $124,800. Justification: Involta is currently under contract to host the College’s disaster recovery (DR) site. This proposal enables the College to move the DR site to another College owned location and the primary data center from the District Office to Involta. This proposal could potentially create vacant space in the District Office A building. Involta is a certified secure Tier 3 data center that provides numerous security improvements over the College's current data center at the District Office. Relocating the data center to Involta will remove the dependency on the District Office and provide a safer more resilient data center for all networks and College applications. Strategic Plan: Strategic Direction 6: Develop a culture of organizational learning, employee accountability, and employee development Strategy 6.2: Create structures and mechanisms to build a culture of excellence that fosters accountability, leadership, and continuous improvement at all levels. Financial Considerations: Involta’s current monthly cost for hosting the College’s DR site is $3,900 per month. The additional five racks of space needed to relocate the College’s primary data center will cost $6,500 per month. This results in a fy2016 increase of about $58,000 to Involta. The purchase agreement period is from October 22, 2015 through June 30, 2016.

(Continued)

Purchase Agreement: Involta, LLC Date: 10/21/15 Page 2


Cindy Dooling Chancellor_____________________________________




ACTION ITEM



Purchase Agreement: Microsoft Annual Software Cindy Dooling Acting Vice Chancellor for


Recommendation: The Chancellor recommends that the Board of Governors approve a purchase agreement with En Pointe Technologies for Microsoft Software for the period of October 22, 2015 – June 30, 2016 in the amount of $127,175. Justification: The Information Technology Department was approved to purchase our Microsoft annual software agreement through Insight during the June, 2015 BOG Meeting. Insight has held the contract pricing constant for the past three years. During our contract renewal process, EnPointe returned better pricing. In order to save the College about $23,000, we would like approval to contract with En Pointe Technologies for the next three years. Strategic Plan: Strategic Direction 6: Develop a culture of organizational learning, employee accountability, and employee development

Strategy 6.2: Create structures and mechanisms to build a culture of excellence that fosters accountability, leadership, and continuous improvement at all levels. Financial Considerations: The College’s approval of the purchase agreement with En Pointe Technologies will be at a projected annual cost of $127,175. The estimated costs for Microsoft annual Software have been incorporated into the fiscal year 2016 College budget.


Cindy Dooling Chancellor_____________________________________




ACTION ITEM



Revised 2015-16 Academic Calendar

(206-4999)

Recommendation: The Chancellor recommends that the Board of Governors approve the revised 2015-16 Academic Calendar. Justification: The revised dates pertain to the following:

• Drop/Refund/Audit deadline • Spring Financial Aid Priority deadline • Student Withdrawal deadline



Acad

emic

Cal

enda

r 201

5-20

16As

of J

anua

ry 3

0, 2

015

Fall

2015

Facu

lty A

ccou

ntab

ility

Day

s Beg

inW

edne

sday

, Aug

ust 1

92n

d 5

Wee

k Se

ssio

nFa

culty

Acc

ount

abili

ty D

ays E

ndFr

iday

, Dec

embe

r 18

2nd

5 W

eek

Sess

ion

Begi

nsTh

ursd

ay, O

ctob

er 1

All C

olle

ge D

ay

Frid

ay, A

ugus

t 21

Regi

stra

tion

Dead

line

Wed

nesd

ay, S

epte

mbe

r 30

Drop

/Ref

und/

Audi

t Dea

dlin

eM

onda

y, O

ctob

er 5

Holid

ays a

nd B

reak

sSt

uden

t With

draw

al D

eadl

ine

Frid

ay, O

ctob

er 2

3La

bor D

ay H

olid

ay (C

olle

ge C

lose

d) M

onda

y, S

epte

mbe

r 72n

d 5

Wee

k Se

ssio

n En

dsW

edne

sday

, Nov

embe

r 4Ve

tera

ns D

ay H

olid

ay (C

olle

ge C

lose

d)W

edne

sday

, Nov

embe

r 11

2nd

5 W

eek

Fina

l Gra

des d

ueTu

esda

y, N

ovem

ber 1

0Th

anks

givi

ng H

olid

ay (C

olle

ge C

lose

d)Th

ursd

ay, N

ov. 2

6 th

ru S

unda

y, N

ov. 2

9W

inte

r Rec

ess

Thur

sday

, Dec

. 24

(noo

n) th

ru F

riday

, Jan

. 13r

d 5

Wee

k Se

ssio

n 3rd

5 W

eek

Sess

ion

Begi

nsTh

ursd

ay, N

ovem

ber 5

16 W

eek

Trad

ition

al S

emes

ter

Regi

stra

tion

Dead

line

Wed

nesd

ay, N

ovem

ber 4

Clas

ses B

egin

Wed

nesd

ay, A

ugus

t 26

Drop

/Ref

und/

Audi

t Dea

dlin

eM

onda

y, N

ovem

ber 9

Regi

stra

tion

Dead

line

Tues

day,

Aug

ust 2

5St

uden

t With

draw

al D

eadl

ine

Tues

day,

Dec

embe

r 1Dr

op/R

efun

d/Au

dit D

eadl

ine

Tues

day,

Sep

tem

ber 8

3rd

5 W

eek

Sess

ion

Ends

Mon

day,

Dec

embe

r 14

Stud

ent W

ithdr

awal

Dea

dlin

eTh

ursd

ay, N

ovem

ber 1

23r

d 5

Wee

k Fi

nal G

rade

s Due

Wed

nesd

ay, D

ecem

ber 2

3Fi

nal E

xam

Wee

kM

onda

y, D

ec. 1

4 th

ru S

unda

y, D

ec. 2

0En

d of

Tra

ditio

nal S

emes

ter

Sund

ay, D

ecem

ber 2

015

Wee

k 'L

ate

Star

t' Te

rmFi

nal G

rade

s Due

Wed

nesd

ay, D

ecem

ber 2

315

Wee

k 'L

ate

Star

t' Se

ssio

n Be

gins

Wed

nesd

ay, S

epte

mbe

r 2Re

gist

ratio

n De

adlin

eTu

esda

y, S

epte

mbe

r 11s

t 8 W

eek

Sess

ion

Drop

/Ref

und/

Audi

t Dea

dlin

eW

edne

sday

, Sep

tem

ber 9

1st 8

Wee

k Se

ssio

n Be

gins

Wed

nesd

ay, A

ugus

t 26

Stud

ent W

ithdr

awal

Dea

dlin

eM

onda

y, N

ovem

ber 1

6Re

gist

ratio

n De

adlin

eTu

esda

y, A

ugus

t 25

15 W

eek

'Lat

e St

art'

Sess

ion

Ends

Sund

ay, D

ecem

ber 2

0Dr

op/R

efun

d/Au

dit D

eadl

ine

Tues

day,

Sep

tem

ber 1

15 W

eek

'Lat

e St

art'

Fina

l Gra

des D

ueW

edne

sday

, Dec

embe

r 23

Stud

ent W

ithdr

awal

Dea

dlin

eFr

iday

, Oct

ober

21s

t 8 W

eek

Sess

ion

Ends

Tues

day,

Oct

ober

20

14 W

eek

'Lat

e St

art'

Term

1st 8

Wee

k Fi

nal G

rade

s Due

Mon

day,

Oct

ober

26

14 W

eek

'Lat

e St

art'

Sess

ion

Begi

nsW

edne

sday

, Sep

tem

ber 9

Regi

stra

tion

Dead

line

Tues

day,

Sep

tem

ber 8

2nd

8 W

eek

Sess

ion

Drop

/Ref

und/

Audi

t Dea

dlin

eTu

esda

y, S

epte

mbe

r 15

2nd

8 W

eek

Sess

ion

Begi

nsW

edne

sday

, Oct

ober

21

Stud

ent W

ithdr

awal

Dea

dlin

eM

onda

y, N

ovem

ber 1

6Re

gist

ratio

n De

adlin

eTu

esda

y, O

ctob

er 2

014

Wee

k 'L

ate

Star

t' Se

ssio

n En

dsSu

nday

, Dec

embe

r 20

Drop

/Ref

und/

Audi

t Dea

dlin

eTu

esda

y, O

ctob

er 2

714

Wee

k 'L

ate

Star

t' Fi

nal G

rade

s Due

Wed

nesd

ay, D

ecem

ber 2

3St

uden

t With

draw

al D

eadl

ine

Mon

day,

Nov

embe

r 30

2nd

8 W

eek

Sess

ion

Ends

Sund

ay, D

ecem

ber 2

0Ea

rly R

egist

ratio

n Pa

ymen

t Dea

dlin

eFr

iday

, Aug

ust 1

42n

d 8

Wee

k Fi

nal G

rade

s Due

Wed

nesd

ay, D

ecem

ber 2

345

th D

ay C

ensu

sFr

iday

, Oct

ober

9Fa

ll Gr

adua

tion

Appl

icat

ion

Dead

line

Frid

ay, O

ctob

er 1

61s

t 5 W

eek

Sess

ion

Sprin

g Re

gist

ratio

n Be

gins

Mon

day,

Nov

embe

r 91s

t 5 W

eek

Sess

ion

Begi

nsW

edne

sday

, Aug

ust 2

6Sp

ring

Fina

ncia

l Aid

Prio

rity

Dead

line

Thur

sday

, Oct

ober

1Re

gist

ratio

n De

adlin

eTu

esda

y, A

ugus

t 25

Drop

/Ref

und/

Audi

t Dea

dlin

eM

onda

y, A

ugus

t 31

Stud

ent W

ithdr

awal

Dea

dlin

eFr

iday

, Sep

tem

ber 1

8O

f not

e: P

leas

e ob

serv

e ca

mpu

s spe

cific

gra

ding

dea

dlin

es.

1st 5

Wee

k Se

ssio

n En

dsW

edne

sday

, Sep

tem

ber 3

0 G

radi

ng d

ue d

ates

show

n ar

e Di

stric

t Offi

ce p

roce

ssin

g de

adlin

es.

1st 5

Wee

k Fi

nal G

rade

s due

Tues

day,

Oct

ober

6

Refe

r stu

dent

s to

"MyP

ima"

MyS

ched

ule

chan

nel f

or c

ours

e sp

ecifi

c dr

op/r

efun

d/w

ithdr

awal

dea

dlin

es

Acad

emic

Cal

enda

r 201

5-20

16As

of J

anua

ry 3

0, 2

015

Sprin

g 20

16Co

llege

Offi

ces R

e-op

enM

onda

y, Ja

nuar

y 4

2nd

5 W

eek

Sess

ion

Facu

lty A

ccou

ntab

ility

Day

s Beg

inTu

esda

y, Ja

nuar

y 12

2nd

5 W

eek

Sess

ion

Begi

nsM

onda

y, F

ebru

ary

29Fa

culty

Acc

ount

abili

ty D

ays E

ndTh

ursd

ay, M

ay 1

9*Re

gist

ratio

n De

adlin

eSu

nday

, Feb

ruar

y 28

All F

acul

ty D

ayFr

iday

, Jan

uary

15

Drop

/Ref

und/

Audi

t Dea

dlin

eTh

ursd

ay, M

arch

3St

uden

t With

draw

al D

eadl

ine

Mon

day,

Mar

ch 2

8Ho

liday

s and

Bre

aks

2nd

5 W

eek

Sess

ion

Ends

Sund

ay, A

pril

10M

artin

Lut

her K

ing,

Jr. H

olid

ay (C

olle

ge C

lose

d)M

onda

y, Ja

nuar

y 18

2nd

5 W

eek

Fina

l Gra

des d

ueTh

ursd

ay, A

pril

14Ro

deo

Holid

ay (C

olle

ge C

lose

d)Th

ursd

ay, F

eb. 2

5 an

d Fr

iday

, Feb

. 26

Sprin

g Br

eak

(No

clas

ses)

Mon

day,

Mar

ch 1

4 th

ru S

unda

y, M

arch

20

3rd

5 W

eek

Sess

ion 3r

d 5

Wee

k Se

ssio

n Be

gins

Mon

day,

Apr

il 11

16 W

eek

Trad

ition

al S

emes

ter

Regi

stra

tion

Dead

line

Sund

ay, A

pril

10Cl

asse

s Beg

inTu

esda

y, Ja

nuar

y 19

Drop

/Ref

und/

Audi

t Dea

dlin

eTh

ursd

ay, A

pril

14Re

gist

ratio

n De

adlin

eM

onda

y, Ja

nuar

y 18

Stud

ent W

ithdr

awal

Dea

dlin

eTu

esda

y, M

ay 3

Drop

/Ref

und/

Audi

t Dea

dlin

eM

onda

y, F

ebru

ary

13r

d 5

Wee

k Se

ssio

n En

dsSu

nday

, May

15

Stud

ent W

ithdr

awal

Dea

dlin

eTh

ursd

ay, A

pril

73r

d 5

Wee

k Fi

nal G

rade

s Due

Thur

sday

, May

19*

Fina

l Exa

m W

eek

Wed

nesd

ay, M

ay 1

1 th

ru T

uesd

ay, M

ay 1

7En

d of

Tra

ditio

nal S

emes

ter

Tues

day,

May

17

Fina

l Gra

des D

ueTh

ursd

ay, M

ay 1

9*14

Wee

k La

te S

tart

Ter

m14

Wee

k La

te S

tart

Ses

sion

Begi

nsTu

esda

y, F

ebru

ary

21s

t 8 W

eek

Sess

ion

Regi

stra

tion

Dead

line

Mon

day,

Feb

ruar

y 1

1st 8

Wee

k Se

ssio

n Be

gins

Tues

day,

Janu

ary

19Ad

d/Dr

op/R

efun

d/Au

dit D

eadl

ine

Mon

day,

Feb

ruar

y 8

Regi

stra

tion

Dead

line

Mon

day,

Janu

ary

18St

uden

t With

draw

al D

eadl

ine

Tues

day,

Apr

il 12

Drop

/Ref

und/

Audi

t Dea

dlin

eM

onda

y, Ja

nuar

y 25

14 W

eek

'Lat

e St

art'

Sess

ion

Ends

Tues

day,

May

17

Stud

ent W

ithdr

awal

Dea

dlin

eW

edne

sday

, Feb

ruar

y 24

14 W

eek

Grad

es D

ueTh

ursd

ay, M

ay 1

9*1s

t 8 W

eek

Sess

ion

Ends

Sund

ay, M

arch

13

1st 8

Wee

k Fi

nal G

rade

s Due

Thu

rsda

y, M

arch

17

15 W

eek

'Lat

e St

art'

Term

15 W

eek

'Lat

e St

art'

Sess

ion

Begi

nsTu

esda

y, Ja

nuar

y 26

2nd

8 W

eek

Sess

ion

Regi

stra

tion

Dead

line

Mon

day,

Janu

ary

252n

d 8

Wee

k Se

ssio

n Be

gins

Mon

day,

Mar

ch 2

1Dr

op/R

efun

d/Au

dit D

eadl

ine

Tues

day,

Feb

ruar

y 2

Regi

stra

tion

Dead

line

Sund

ay, M

arch

20

Stud

ent W

ithdr

awal

Dea

dlin

eM

onda

y, A

pril

11Dr

op/R

efun

d/Au

dit D

eadl

ine

Mon

day,

Mar

ch 2

815

Wee

k 'L

ate

Star

t' Se

ssio

n En

dsTu

esda

y, M

ay 1

7St

uden

t With

draw

al D

eadl

ine

Tues

day,

Apr

il 26

15 W

eek

'Lat

e St

art'

Fina

l Gra

des D

ueTh

ursd

ay, M

ay 1

9*2n

d 8

Wee

k Se

ssio

n En

dsSu

nday

, May

15

2nd

8 W

eek

Fina

l Gra

des D

ueTh

ursd

ay, M

ay 1

9*Ea

rly R

egist

ratio

n Pa

ymen

t Dea

dlin

eFr

iday

, Jan

uary

8Sp

ring

Grad

uatio

n Ap

plic

atio

n De

adlin

eW

edne

sday

, Feb

ruar

y 24

1st 5

Wee

k Se

ssio

n45

th D

ay C

ensu

sTh

ursd

ay, M

arch

31s

t 5 W

eek

Sess

ion

Begi

nsTu

esda

y, Ja

nuar

y 19

Sum

mer

Reg

istra

tion

Begi

nsM

onda

y, M

arch

14

Regi

stra

tion

Dead

line

Mon

day,

Janu

ary

18Fa

ll Re

gist

ratio

n Be

gins

Mon

day,

Apr

il 4

Drop

/Ref

und/

Audi

t Dea

dlin

eFr

iday

, Jan

uary

22

Fall

Fina

ncia

l Aid

Prio

rity

Dead

line

Mon

day,

Apr

il 4

Stud

ent W

ithdr

awal

Dea

dlin

eW

edne

sday

, Feb

ruar

y 10

1st 5

Wee

k Se

ssio

n En

dsM

onda

y, F

ebru

ary

22G

radu

atio

nTh

ursd

ay, M

ay 1

9*1s

t 5 W

eek

Fina

l Gra

des d

ueM

onda

y, F

ebru

ary

29*

Not

e: G

radu

atio

n is

a Fa

culty

Day

of A

ccou

ntab

ility

Refe

r stu

dent

s to

"MyP

ima"

MyS

ched

ule

chan

nel f

or c

ours

e sp

ecifi

c dr

op/r

efun

d/w

ithdr

awal

dea

dlin

es

Acad

emic

Cal

enda

r 201

5-20

16As

of J

anua

ry 3

0, 2

015

Sum

mer

201

6Ho

liday

s and

Bre

aks

Mem

oria

l Day

(Col

lege

Clo

sed)

Mon

day,

May

30

Inde

pend

ence

Day

(Col

lege

Clo

sed)

Mon

day,

July

4

Sess

ion

ACl

asse

s Beg

inTu

esda

y, M

ay 3

1Ap

prov

als

Regi

stra

tion

Dead

line

Mon

day,

May

30

Drop

/Ref

und/

Audi

t Dea

dlin

eFr

iday

, Jun

e 3

Acad

. Cal

enda

r Com

m. C

o-Ch

air:

Stud

ent W

ithdr

awal

Dea

dlin

eTh

ursd

ay, J

une

23Cl

asse

s End

Tues

day,

July

5Ac

ad. C

alen

dar C

omm

. Co-

Chai

r:Se

ssio

n A

Fina

l Gra

des D

ueM

onda

y, Ju

ly 1

1PC

CEA:

Se

ssio

n B

Clas

ses B

egin

Wed

nesd

ay, J

uly

6Fa

culty

Sen

ate:

Re

gist

ratio

n De

adlin

eTu

esda

y, Ju

ly 5

Drop

/Ref

und/

Audi

t Dea

dlin

eM

onda

y, Ju

ly 1

1Ch

ance

llor's

Cab

inet

:

Stud

ent W

ithdr

awal

Dea

dlin

eTh

ursd

ay, J

uly

28Cl

asse

s End

Tues

day,

Aug

ust 8

Boar

d of

Gov

erno

rs:

Se

ssio

n B

Fina

l Gra

des D

ueM

onda

y, A

ugus

t 15

Sess

ion

CEa

rly R

egist

ratio

n Pa

ymen

t Dea

dlin

eFr

iday

, May

20

Clas

ses B

egin

(8 w

eek

Sess

ion)

Tues

day,

May

31

Sum

mer

Gra

duat

ion

App

Dead

line

Frid

ay, J

une

24Re

gist

ratio

n De

adlin

eM

onda

y, M

ay 3

0Dr

op/R

efun

d/Au

dit D

eadl

ine

Mon

day,

June

6St

d. W

ithdr

awal

Dea

dlin

e (8

wee

k se

ssio

n)W

edne

sday

, Jul

y 6

End

of C

lass

es (8

wee

k Se

ssio

n)M

onda

y, Ju

ly 2

58

Wee

k Fi

nal G

rade

s Due

Frid

ay, J

uly

29

Clas

ses B

egin

(10

wee

k Se

ssio

n)Tu

esda

y, M

ay 3

1O

f not

e: P

leas

e ob

serv

e ca

mpu

s spe

cific

gra

ding

dea

dlin

es.

Regi

stra

tion

Dead

line

Mon

day,

May

30

Gra

ding

due

dat

es sh

own

are

Dist

rict O

ffice

pro

cess

ing

dead

lines

.Dr

op/R

efun

d/Au

dit D

eadl

ine

Mon

day,

June

6St

d. W

ithdr

awal

Dea

dlin

e (1

0 w

eek

sess

ion)

Mon

day,

July

18

End

of C

lass

es (1

0 w

eek

Sess

ion)

Wed

nesd

ay, A

ugus

t 10

10 W

eek

Fina

l Gra

des D

ueTu

esda

y, A

ugus

t 16

Refe

r stu

dent

s to

"MyP

ima"

MyS

ched

ule

chan

nel f

or sp

ecifi

c co

urse

dro

p/re

fund

/with

draw

al d

eadl

ines



ACTION ITEM



Mission Fulfillment Framework: Options for Next Steps Nicola Richmond AVC, Institutional Research,

Planning and Effectiveness (206-4934)

Recommendation: Three options will be shared regarding the mission fulfillment framework, including the advantages and disadvantages of the options and the potential impacts on the work addressing the July 2016 Notice Report due to the Higher Learning Commission. The options are:

1. Opening the statements for immediate input by the employee groups and community 2. Incorporating a review of the statements, including employee group and community

input, within the 2016-2017 strategic planning process 3. No action – leave the newly approved vision, mission and values as is and carry out a

comprehensive review of the mission fulfillment framework in the 2018-2019 academic year to inform the 2019-2020 strategic planning process

Board of Governors action is requested to identify the option that the College should select.

Approvals Chancellor_______________________________________




ACTION ITEM



Board of Governors' Finance and Audit Committee Charter Amendments

Dr. David Bea Executive Vice Chancellor for


Recommendation: The Chancellor recommends that the Board approve the amendments to the Board of Governor’s Finance and Audit Committee Charter Justification:

As part of the College’s continued improvements in financial accountability and transparency, the College formed in fiscal year 2014 a Board of Governors Finance and Audit Committee (Committee) and approved a Committee Charter. The Committee is structured to provide additional monitoring for the College’s financial, audit, and investment related performance, policies, and procedures. The Committee also enables better sharing of financial information with the Board of Governors, and provides feedback and insight from other constituencies in order to strengthen the College’s financial and audit functions.

Following the first full year of operations, the committee has reviewed the Committee Charter and is submitting the attached amendments to clarify the purpose and scope of the committee along with better defining some procedural components.

Financial Considerations: There are no costs associated with this item.




1 of 4 Board Amended: May 14, 2014 Board Approved: November 13, 2013

Board of Governor’s Finance and Audit Committee Charter

Purpose The purpose of the Finance and Audit Committee (the Committee) is to assist the Pima County Community College District (PCCCD) Governing Board’s oversight and monitoring responsibilities of financial, audit, and investment related performance, policies, and procedures, including:

The College’s financial condition, annual budget performance; and capital investment;

The reliability, integrity, and transparency of financial information reporting and disclosure;

The ongoing monitoring of processes to ensure the adequacy of the system of internal controls and their functioning;

The independence and performance of internal and external auditors;

The cCompliance program and internal audit program with applicable laws, regulations, and College policies; including the results of investigations into alleged ethics violations and violations of laws, regulations, and College policies;


The investment function and its policies and performance;

Identification and control of key risks and related policies, processes, and ongoing monitoring efforts.

Composition The Committee will consist of no fewer than seven but no greater than ten members, independent of the staff of the College and free of any relationships that would interfere with their abilities to exercise independent judgment as Committee members. The chief financial officer of the College will serve on the committee ex officio and will be responsible for providing staff support to the Committee. The composition of Committee members shall be as follows:

PCCCD Governing Board Members (2)

Community Representatives (5‐8)

Chief financial officer (ex officio, )non‐voting)

The two PCCCD Governing Board Members shall be appointed by a vote by the Board of Governors. The community representatives shall be professionally knowledgeable about finance, accounting, auditing, and/or investments and will be recommended by the chairs of the Committee and appointed by the PCCCD Board of Governors. All members of the Committee shall be familiar with the basics of PCCCD finance and accounting practices, understand PCCCD’s business, and generally understand internal control and risk management frameworks. To obtain this familiarity and understanding, Committee members will be provided training conducted by PCCCD. The Committee shall elect a chair and chair‐elect, which will be community representatives. One of the College’s Governing Board members will serve on the Committee as the co‐chair. be chaired by one of the community representatives and a College Governing Board member who serves on the Committee will be the co‐chair. To the extent possible, the co‐chair will be a member of the Board who has previously served on the Committee. Length of


service will be expected to be at least one year and will be a maximum of two three years terms. Due to the nature of some of the information that Committee members will work with, Committee members will be required to sign a confidentiality statement.

Meetings The Committee will meet no fewer than four times per year and more often as needed. All Committee members are expected to attend each meeting, in person or via tele‐ or video‐conference. Meeting agendas will be prepared and provided in advance to members, along with appropriate briefing materials. Minutes will be prepared and approved at a subsequent Committee meeting. The Committee may hold executive sessions when deemed necessary (e.g. to discuss matters with external auditors, internal auditors, and/or general counsel). Executive sessions allow for the discussion of any matters believed better discussed without members of management present. Such matters might include complaints, ethics violations, fraud, or legal and regulatory inquires. State of Arizona open meeting statutes A.R.S. §§ 38‐431 to 431.09 will be applicable.

Responsibilities The Committee is intended to supplement support the responsibilities of tThe College’s chief financial officer, the director for internal audit, the Cchancellor, and other College employees who are responsible for, among other things: determining that the College’s financial statements are complete, accurate and prepared in accordance with generally accepted accounting principles; planning or conducting audits; developing budgets; and managing the financial operations of the College. These employees are also responsible for the preparation, presentation, and integrity of the College’s financial statements and for the appropriateness of the accounting principles and reporting policies used by the College. Independent external auditors are responsible for auditing the College’s financial statements and other aspects of the College’s business. In performing its oversight supporting responsibilitiesrole, tThe responsibilities of the Finance and Audit Committee are to assist the Governing Board and College administration by monitoring:


I. Financial Reporting 1. Review with College staff, the external auditors, and the director of internal audit, financial statements,

reports, and other financial information related to College business. 2. Review with College staff, the external auditor, and the director of internal audit, recent or proposed

professional and regulatory pronouncements, including, when applicable, those having a material impact on the financial statements.

3. Annually, review with College staff, the external auditors, and the director of internal audit, the external auditor’s proposed audit scope, and approach for the upcoming annual audits, including coordination of efforts with internal audit.

4. Annually, review with College staff, the external auditor, and the director of internal audit, the annual audited financial statements, and related footnotesdocuments.

4. including: 5. Review any management letter or schedule of unadjusted differences. 6. Review any restrictions on the scope of the external auditor’s activities, on the external auditor’s access

to requested information, and any significant disagreements with College staff. 7. Review major issues regarding accounting principles and financial statement presentations, including

any significant changes in the selection or application of accounting principles. 8. Review the degree of aggressiveness or conservatism in applying the selected accounting principles. 9. Review the quality, clarity, and transparency of financial information and disclosures. 10. Review all major financial risk exposures as identified within the annual financial statements. 11.5. Annually, review with finance personnel, College staff, the external auditor, and the director of

internal audit, the external auditors report on Internal Control over Financial Reporting and Compliance, and the results of tests of compliance with certain provisions of laws, regulations, contracts, and grants.

II. Investments 1. Review investment policies including investment goals, asset allocation, distribution policies, and

performance benchmarks, adjusting as market changes dictate. 2. Review investment costs, including cost of internal management, fees to outside managers, custodial,

reporting, and brokerage fees. 3. Review performance of investments compared to relevant benchmarks or indices. 4. Provide recommendations for improvements as determined.

III. Risk, Internal Control, and Governance

1. At least annually, review with College staff, the director of internal audit, and other involved parties, any complaints, and the related procedures for submission of complaints, regarding questionable accounting, internal controls, auditing matters, code of ethics violations, fraud, and violation of laws, regulations, and College policies and procedures that have been received. Assess the current status and the resolution if one has been reached. Trends should be noted and discussed.

2. At least annually, review any related party transactions and conflict of interest disclosures. 3.1. At least annually, review with College staff, the external auditor, the director of internal audit, and other

involved parties, all major risks and exposures, including physical and information technology security, and the steps taken to monitor and control such risk and exposures.

IV. Internal Audit Function

1. Review with College staff and the director of internal audit completed internal audits and audits in progress.

2. Review with College staff and director of internal audit the status of any outstanding internal audit recommendations and action plans, including any follow‐up activity that was performed.

3.2. Review and concur in the appointment, replacement, reassignment, evaluation, or dismissal of the director of internal audit.


4.3. Annually, with College staff and the director of internal audit, review internal audit’s risk‐based annual audit plan and provide recommendations to the Board of Governors.

5.4. Annually, review with College staff and the director of internal audit the adequacy of the internal audit charter, objectives, budget, and staffing, including the adequacy of its organizational reporting structure to ensure it supports an independent internal audit function.

6.5. Annually, review with College staff and the director of internal audit the compliance of internal audit with the Institute of Internal Auditors’ International Standards for the Professional Practice of Internal Auditing.

V. Audit Committee Management, Reporting, and Other Responsibilities 1. Provide an open avenue of communication between the Finance and Audit Committee, and external

auditors, the director of internal audit, finance personnel, College staff, and the Governing Board. 2. Review with College staff and the Governing Board any substantive issues that arise with respect to the

quality or integrity of the financial statements and information, risk management processes, systems of internal control, governance processes, compliance with legal or regulatory requirements, and the performance and independence of external auditors, or internal auditors.

3. Review related findings and recommendations of the external and internal auditors together with management responses.

4. The Committee request the Governing Board investigate matters brought to its attention. Conduct or instruct College staff to conduct an investigation of any matter brought to its attention within the scope of its responsibilities. The Committee is empowered to retain independent counsel, accountants, or others to assist in an investigation.

5. Periodically, review and update this Charter. 6. Annually, provide a report to the Governing Board describing the Committee’s composition, meeting

minutes, responsibilities and how they were discharged.


Board of Governor’s Finance and Audit Committee Charter

Purpose The purpose of the Finance and Audit Committee (the Committee) is to assist the Pima County Community College District (PCCCD) Governing Board’s oversight and monitoring responsibilities of financial, audit, and investment related performance, policies, and procedures, including:


The reliability, integrity, and transparency of financial information reporting and disclosure;

The ongoing monitoring of processes to ensure the adequacy of the system of internal controls and their functioning;

The independence and performance of internal and external auditors;

The compliance program and internal audit program

The investment function and its policies and performance;

Identification and control of key risks and related policies, processes, and ongoing monitoring efforts.

Composition The Committee will consist of no fewer than seven but no greater than ten members, independent of the staff of the College and free of any relationships that would interfere with their abilities to exercise independent judgment as Committee members. The chief financial officer of the College will serve on the committee ex officio and will be responsible for providing staff support to the Committee. The composition of Committee members shall be as follows:

PCCCD Governing Board Members (2)

Community Representatives (5‐8)

Chief financial officer (ex officio, non‐voting)

The two PCCCD Governing Board Members shall be appointed by a vote by the Board of Governors. The community representatives shall be professionally knowledgeable about finance, accounting, auditing, and/or investments and will be recommended by the Committee and appointed by the PCCCD Board of Governors. All members of the Committee shall be familiar with the basics of PCCCD finance and accounting practices, understand PCCCD’s business, and generally understand internal control and risk management frameworks. To obtain this familiarity and understanding, Committee members will be provided training conducted by PCCCD. The Committee shall elect a chair and chair‐elect, which will be community representatives. One of the College’s Governing Board members will serve on the Committee as the co‐chair. To the extent possible, the co‐chair will be a member of the Board who has previously served on the Committee. Length of service will be expected to be at least one year and will be a maximum of two three year terms. Due to the nature of some of the information that Committee members will work with, Committee members will be required to sign a confidentiality statement.


Meetings The Committee will meet no fewer than four times per year and more often as needed. All Committee members are expected to attend each meeting, in person or via tele‐ or video‐conference. Meeting agendas will be prepared and provided in advance to members, along with appropriate briefing materials. Minutes will be prepared and approved at a subsequent Committee meeting. The Committee may hold executive sessions when deemed necessary (e.g. to discuss matters with external auditors, internal auditors, and/or general counsel). Executive sessions allow for the discussion of any matters believed better discussed without members of management present. Such matters might include complaints, ethics violations, fraud, or legal and regulatory inquires. State of Arizona open meeting statutes A.R.S. §§ 38‐431 to 431.09 will be applicable.

Responsibilities The College’s chief financial officer, the director for internal audit, the Chancellor, and other College employees are responsible for, among other things: determining that the College’s financial statements are complete, accurate and prepared in accordance with generally accepted accounting principles; planning or conducting audits; developing budgets; and managing the financial operations of the College. These employees are also responsible for the preparation, presentation, and integrity of the College’s financial statements and for the appropriateness of the accounting principles and reporting policies used by the College. Independent external auditors are responsible for auditing the College’s financial statements and other aspects of the College’s business. The responsibilities of the Finance and Audit Committee are to assist the Governing Board and College administration by monitoring:

I. Financial Reporting 1. Review with College staff, the external auditors, and the director of internal audit, financial statements,

reports, and other financial information related to College business. 2. Review with College staff, the external auditor, and the director of internal audit, recent or proposed

professional and regulatory pronouncements, including, when applicable, those having a material impact on the financial statements.

3. Annually, review with College staff, the external auditors, and the director of internal audit, the external auditor’s proposed audit scope, and approach for the upcoming annual audits, including coordination of efforts with internal audit.

4. Annually, review with College staff, the external auditor, and the director of internal audit, the annual audited financial statements, and related documents.

5. Annually, review with finance personnel, College staff, the external auditor, and the director of internal audit, the external auditors report on Internal Control over Financial Reporting and Compliance, and the results of tests of compliance with certain provisions of laws, regulations, contracts, and grants.

II. Investments 1. Review investment policies including investment goals, asset allocation, distribution policies, and

performance benchmarks, adjusting as market changes dictate. 2. Review investment costs, including cost of internal management, fees to outside managers, custodial,

reporting, and brokerage fees. 3. Review performance of investments compared to relevant benchmarks or indices. 4. Provide recommendations for improvements as determined.


III. Risk, Internal Control, and Governance 1. At least annually, review with College staff, the external auditor, the director of internal audit, and other

involved parties, major risks and exposures, including physical and information technology security, and the steps taken to monitor and control such risk and exposures.

IV. Internal Audit Function

1. Review with College staff and the director of internal audit completed internal audits and audits in progress.

2. Review with College staff and director of internal audit the status of any outstanding internal audit recommendations and action plans, including any follow‐up activity that was performed.

3. Annually, with College staff and the director of internal audit, review internal audit’s risk‐based annual audit plan and provide recommendations to the Board of Governors.

4. Annually, review with College staff and the director of internal audit the adequacy of the internal audit charter, objectives, budget, and staffing, including the adequacy of its organizational reporting structure to ensure it supports an independent internal audit function.

5. Annually, review with College staff and the director of internal audit the compliance of internal audit with the Institute of Internal Auditors’ International Standards for the Professional Practice of Internal Auditing.

V. Audit Committee Management, Reporting, and Other Responsibilities 1. Provide an open avenue of communication between the Finance and Audit Committee, and external

auditors, the director of internal audit, finance personnel, College staff, and the Governing Board. 2. Review any substantive issues that arise with respect to the quality or integrity of the financial

statements and information, risk management processes, systems of internal control, governance processes, compliance with legal or regulatory requirements, and the performance and independence of external auditors, or internal auditors.

3. Review related findings and recommendations of the external and internal auditors together with management responses.

4. The Committee request the Governing Board investigate matters brought to its attention. 5. Periodically, review and update this Charter. 6. Annually, provide a report to the Governing Board describing the Committee’s composition, meeting

minutes, responsibilities and how they were discharged.



ACTION ITEM



Appointment to the Board of Governors' Finance and Audit Committee

Dr. David Bea Executive Vice Chancellor for


Recommendation: The Chancellor recommends that the Board approve the appointment of one new community representative to serve on the Board of Governors’ Finance and Audit Committee. Justification: As part of the College’s continued improvements in financial accountability and transparency, in fiscal year 2014, the Board approved the creation of a Board of Governors’ Finance and Audit Committee (Committee) along with the respective Committee Charter. The Committee Charter states that the Committee will consist of no fewer than seven but no greater than ten members, including two members of the PCCCD Board of Governors. The Committee Charter also states that Committee members must be appointed by the Board of Governors. In February 2015, William Schirmer resigned his seat on the Committee, and subsequently the Committee voted to fill the open seat. In April, the College disseminated a recruitment request encouraging interested individuals with a professional knowledge of finance, auditing, account, and/or investments to email a letter of interest and résumé to the College. After reviewing three submitted letters of interest and résumés, the community representative listed below has been recommended for appointment to the Committee by the PCCCD Board of Governors: Community Representative:

Scott Odom Education: Masters of Business and Administration, , Bachelors of Science in

Business Administration, Triple Major in Accounting, Finance, and Entrepreneurship, University of Arizona.

Experience: Mr. Odom has 15 years’ experience with financial auditing, accounting, student loans, Asset/Liability Management, financial reporting, and financial analyses. Mr. Odom has worked for Vantage West Credit Union for the past 12 years holding positions as Senior Accountant, Vice President, Finance/Controller, and his current position as the Chief Financial Officer. Some of Mr. Odom’s awards and recognitions include: Summa Cum Laude with Honors graduate, and Recipient of the Eller College of Management Highest Academic Distinction Award.

(Continued)

Appointments to the Board of Governors' Finance and Audit Committee Date: 10/21/15 Page 2 Financial Considerations: There are no costs associated with this item.






ACTION ITEM



Board of Governors Priorities and Action Items Board of Governors (206-4971)

Recommendation: This is a placeholder in the event the Board Priorities and Action Items are finalized and ready for approval.



pima county community college district …october 21, 2015. notice of regular governing board...

Documents