Piloting Integrated Processes and Approaches to

Facilitate National Reporting to Rio Conventions

3rd Project Steering CommitteeTehran, 13 March 2012

MINISTRY OF ENVIRONMENT& SUSTAINABLE DEVELOPMENT

Prepared by Mr. Raj KALLEE, NPC

Presented by Mr. M.A. YADALLEE

Project Goal & ObjectiveProject Goal & Objective

To pilot nationally-driven integrated processes and approaches to reporting to the Rio Conventions ( CBD, UNCCD and UNFCCC).

(a)develop integrated approaches to data collection/analysis and information management of relevance to the Rio Conventions;

(b) increase synergies in the process of reporting to the Conventions without compromising COP decisions in this regard; and

(c) contribute to improved overall planning and decision-making processes at the country level related to the implementation of these Conventions.

To pilot nationally-driven integrated processes and approaches to reporting to the Rio Conventions ( CBD, UNCCD and UNFCCC).

(a)develop integrated approaches to data collection/analysis and information management of relevance to the Rio Conventions;

(b) increase synergies in the process of reporting to the Conventions without compromising COP decisions in this regard; and

(c) contribute to improved overall planning and decision-making processes at the country level related to the implementation of these Conventions.

FUNDS ALLOCATION

GEF: US$ 924,000In Kind: US$ 775,880( Mauritius Contribution in kind: US$ 200 880 )

Project Components / Expected Results

1) Situational analysis and reporting process design: - find out common reporting elements in terms of process, content

and format among the three Conventions- exploring benefits to other closely related Conventions building on

the “clustering” approach

2) Implementation of integrated reporting processes and experimenting options for report design

- design a nationally-driven integrated and coordinated process for integrated reporting

- enhance existing national convention-related data and information management systems

3) Sharing of experience and upscaling

- sharing of lessons learned and good practices.

ORGANIGRAM

National Project

Coordinator

Directorof

Environment

UNCCDCBD

UNFCCC

National Project Assistant Team

Administrative

Back up

Technical inputs

Reports Submitted

Output Report Submitted on

Output 1.2 :

Analysis report of existing data and information management systems in Mauritius with recommendations for designing more integrated systems

Final draft

December 2010

Output 1.3 :

National Manual on the Implementation of Integrated Reporting to the Rio Conventions

Pre-Final February 2012

Output 2.1 :

Recommendations for Strengthened Institutional Framework for Reporting

Final draft

December 2010

Output 2.2 :

Recommendations for Strengthened National Systems for monitoring , Reporting

Final draft

December 2010

Output 2.3 :

Recommendations for Enhanced capacity for data collection and analysis

Final draft

Reviewed

December 2010February 2012

USD

56,566Fund for 2010 & 2011

Component GEF Fund 2010

GEF Fund 2011

Expenditure 2010

Expenditure Jan-March

2011

Committed Fund

support to NPC 7,166 2,750 2,129 4,159 3,796

Support to NPA 6,567 1,750 6,483 245 1,750

Allowance for NC 5,833 4,000 4,400 1,633 5,433

Support to the national implementation activities (details to be decided by the NSC)

0 10,000 0 0 10,000

Technology 5,000 0 0 4,963 276

Training/Workshop/ TWG/NSC

10,000 3,500 1,888 3,112 11,442

Bank Charge 40 20

Total 34,566 22,000 14,940 14,132 27,49427,494

Achievements 2011

Milestones 2011

Tasks Completed

Remarks

Organization of 2nd Project Implementation Review Workshop and 2nd Project Steering Committee

January 2011

St Georges, Port Louis, Mauritius

Small Scale Funding Agreement

25 March 2011

USD 22,000

Renewal of Contract of National Consultant

14 May 2011

To 13 May 2011

Series of National Technical Working Groups organized

March to December 2011

a) Discuss on identification and implementation of priority recommendations w.r.t outputs 2.1, 2.2, and 2.3

b) Compile and summarize recommendations to facilitate prioritization exercised for their implementations

c) Discuss on list of training needs

Milestones 2011(cont)Tasks Completed Remarks

3 National Steering Committees January, April and December 2011

Progress Reports and Financial Reports

April, July, October, December 2011

Workshop December 2011 •Finalise the prioritisation of recommendations•Training needs analysis•Sett up the modalities for joint reporting

PROGRESS

Situational AnalysisKEY COUNTRY FACTORS

• POLITICAL WILL• INSTITUTIONAL SET UP• LEGAL FRAMEWORK• PUBLIC/ PRIVATE PARTICIPATION

• SMALL ISLAND DEVELOPING STATE• AVAILABILITY & ACCESSIBILITY OF STAKEHOLDERS• ENVIRONMENTAL LITERACY ( 80 %)• ENVIRONMENT STEWARSHIP

Key recommendations for an integrated system of national reporting

• A centralized web-based electronic database is proposed, which will deal with all environmental issues.

• This will operate as a metadata ‘warehouse’ or common entry point for entering as well as accessing environment-related data.

• It is proposed that the MUELEX database be expanded to include all data and information related to environmental matters, and serve as this proposed central database.

• This will avoid duplication and additional resources, since it is already under the responsibility of the MoESD, which is the NFP for Rio Conventions.

RESEARCH INSTITUTIONS

STAKEHOLDERS( PRIVATE AND PUBLIC SECTOR/

LOCAL AUTHORITIES

NATIONAL TEAMDATA

COLLECTION

PUBLIC AWARENESS

CENTRAL STATISTICS OFFICE

Information System

(MUELEX)

UNDPUNEPGEF

NGOs, CBO’s

&Civil society

Information Flow Between Stakeholders and the Centralised Electronic Environmental Information System

16

Strengthening institutional and national reporting systems

• NFP must act as a facilitator and encourage more inter-institutional communication and collaboration, particularly with respect to data and information of relevance to the Rio Conventions.

• Institutional changes must be brought about at various levels in order to achieve the integration of environmental data and information with developmental information.

• A permanent committee must be set up within the NFP to coordinate the activities related to NR, as well as those of other environment-related national obligations, and enhance collaboration of the various stakeholders involved in national reporting and implementation.

• There must be harmonisation of all aspects of report writing, e.g. harmonization of technical terms, shared glossaries and abbreviations, etc.

• MoU’s between NFP and data generating organisations (e.g. Universities and research institutions) must be expanded to include collection of relevant data and information generated/ gathered by researchers and academicians. The issue of IPR and copyrights must a priori be settled to mutual satisfaction.

Strengthening institutional and national reporting systems

Communication, education, training and public awareness regarding the Rio Conventions must be an on-going process to keep alive stakeholder and public interest, and ensure participation and contribution to reporting and implementation. Incentives must also be provided to encourage data and information contribution to the national reporting process.

Institutional capacity in the institutions responsible for NR and execution of activities under the Rio Conventions must be strengthened, in the form of increased staffing, resource building, and financial and technical assistance in specialist areas.

Capacity must be built for long-term impact through training of trainers, best use of trained staff, production of training materials, and establishment of institutional links.

Capacity Building for Integrated Rio Reporting

– Develop expertise in specific areas– Formulation and running of short term training courses– Specialist training on specific topics– ‘Training for Trainers’ approach adopted initially– Joint exchange programmes for professionals at national,

regional and international levels– A National Research Action Plan (NRAP) and a National

Resource Management Plan (NRMP) must be developed simultaneously.

– Facilities for targeted research must be provided.– Available resources and expertise must be pooled– Public awareness campaign must be run– Scientific and technological means must be provided, e.g.

high-end computers, softwares, satellite images, etc.

Technical expertise in some fields inadequateDuplication of data generation in different institutionsData sharing is limited and lack of base line dataLimited resources in some institutions involved in Rio ReportingThere is a huge amount of grey literature.( However there is no mechanism to bring it in the forefront )No centralised information Unit – (MUELEX database exists but restricted to environmental Laws and policies )No formal body responsible for analysing data information gathered

Barriers & Challenges

Cross cutting issues

• There is a lot of similar information required by the 3 Rio Conventions (overlapping)

• Similar information is also needed by some of the non-Rio Conventions

• 38 MEAs and more forthcoming.

Addressing the Milestones

Consolidation of existing work

Identification of missing links & gaps

– The Ministry of Environment & Sustainable Development is the National Focal Point for the Rio Conventions.

– There are dedicated divisions within the MOESD working for each of the 3 Rio Conventions

– Director is responsible for all of them.

Institutional Set up

Institutional Set up• Close interaction with key stakeholders involved in Rio

reporting• Key stakeholders include:

– Ministry of Agro-Industry & Food Security• National Park and Conservation Services – CBD• Forestry Services –UNCCD

– Meteorological Services (UNFCCC)– Ministry of Energy & Public Utilities– Central Statistical Office– Research Institutes (e.g. Mauritius Sugar Industry Research

Institute)– Universities (Univ. of Mauritius, Univ. of Technology and

Management)– NGOs e.g. Mauritius Wildlife Foundation

2012

Way Forward

ANNUAL WORK PLAN (AWP) 2012 C1C1/Output

Activities Q1

Q2

Q3

Q4

Output 1.3 National Manual Produced on Integrated Reporting

Review draft manual provided by National Consultant

Share the draft manual with the NPC, IC and GPC for review

Present the draft manual to a meeting of key stakeholders

Incorporate comments received

Finalise and submit the final manual

AWP for 2012 C2

C2/Output

Activities Q1

Q2

Q3

Q4

Output 2.4Reporting Quality Assessed

Nominate a central coordinator for the taskSetting up of informal working group

Agree to a methodology and timeline for preparing the report with the informal working group

Filling of Report through email & MeetingsFinalize and submit the final report

Evaluation of reporting system

Share the draft report with the NPC, IC and GPC for reviewPresent the draft report to a meeting of key stakeholdersIncorporate comments received

Finalize and submit the final report

31

MINDSET

ADAPT AND FLOURISH

ADAPT OR PERISH

Expectations from Project Steering Committee/ Global Project

Coordinator

Capacity Building of relevant stakeholders

Regular Meetings/Consultations/Exchanges

Sustainability / Legacy

TO OVERCOMETO OVERCOME……WE NEED TO PULL…WE NEED TO PULL………WE NEED TO PULL…WE NEED TO PULL…

……TOGETHER…TOGETHER………TOGETHER…TOGETHER…

AND IN THE SAME DIRECTION…AND IN THE SAME DIRECTION…

With confidence we will take the message of hope to lit

the other candles of

With confidence we will take the message of hope to lit

the other candles of

faith, harmony and love

For a better world !

يمانإ

االنسجام

حب

Thank –rkkallee@mail.gov.muMob : 252 8054

THANK – YOU THANK – YOU FOR YOUR KIND FOR YOUR KIND

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