Picture PerfectBest Practices for documenting

sub samples for testing

In this Tutorial…

• What to photograph

• Recommended equipment for

photographing sub samples, etc.

• Getting the best photos

• Assembling and labeling your photos

• Delivery to your FDA detention

resolution experts

What to photograph

1. Photograph the entire lot.

Photo must include the entire

palette, with the entry number, lot

number, or container number visible

and legible in the shot. (These have

been marked out for confidentiality.)

What to photograph

2. Sample bag (or box) itself

Be sure to include the

front label and back

label. Again, these have

been pixelated for

privacy. Yours must be

clear and legible.

Front Back

What to photograph

3. Picture of the product

What to photograph

4. Picture of all sub samples

What to photograph (Multi-export)

• Bar code

• Lot Number

• Entry Number

• How many Subs

• Date

• Number of Subs

out of total

This must be repeated for each line of product being tested.

Recommended Photo Equipment

• Point-and-shoot style digital camera or

mobile device with flash

(recommended resolution of 4.0

megapixels or higher)

• Basic photo viewer/editor (comes

installed on most computers)

• Microsoft PowerPoint, Word, or

equivalent software

Getting the best pictures

1. Always consult your manual for

proper operation of your camera.

Getting the best pictures

2. Make sure the area you are

taking pictures is well lit. Turn on

additional lights or move the sub

samples if necessary.(Dark locations make it difficult for

the camera to focus, even with

the flash, and can result in blurry,

unusable images.)

Getting the best pictures

3a. Gently “half push” the shutter

release to allow the camera to focus

before fully depressing the shutter

release to capture the image.

Getting the best pictures

3b. If using a mobile

device, tap the screen

directly over the area

you want in focus. The

phone should adjust

focus and brightness

automatically.

Getting the best pictures

4. Take the picture!

Getting the best pictures

5a. Review each photo before moving

on to the next image.

Getting the best pictures

5b. Use the zoom controls and toggle switches to

zoom in on important information like (Lot #, etc.) If

you can’t clearly read it, we can’t read it either.

Please retake the photo.

(Features may be different on your camera. Consult your owner’s manual.)

Getting the best pictures

5c. If there is too much glare on the information in the

picture, we can’t read it. Try turning your camera’s

flash off, or turning on more lights so the subject is

more evenly lit.

(Features may be different on your camera. Consult your owner’s manual.)

Getting the best pictures

5d. If the information on your image is pixelated, we

will not be able to read it. This delays the process and

makes everyone grumpy. Please make sure your

images are set to a high resolution and that text like

the entry # and lot # are clearly legible.

(Consult your owner’s manual.)

Getting the best pictures

6. Import the images into your computer.

Getting the best pictures

7. Review your images using your computer’s photo

viewer program. Many of these viewers allow for

adjustment of brightness and contrast. If necessary,

use these to improve the visibility of text in the image

for optimum legibility.

Emailing the Images

• Images MUST be clearly labeled in a

Word, PDF, PowerPoint or equivalent

file format. Each page must include

– Entry Number

– Line & Lot/Container Number

– Date Sampled

EXAMPLE HEADER

SAMPLE COMPANY INC., ENTRY #123-09877543-2, 001/001, 12/14/2015

Emailing the Images

• Email completed packet to

fda@abcr.com.

• Be sure to notify your favorite ABC

Research Laboratories FDA detention

resolution expert so they can assist you

as soon as possible.

Questions?

If you would like to know more about

documenting FDA detained product, or

have other FDA detention resolution

questions, please let us know!