philippine international trading corporation bid reference ... · armaments one (1) .50 cal hmg two...

Philippine International Trading Corporation Bid Reference No. MPG-BI-2019-119 Rebid

Section VI. Bidding Forms Page 86 of 136 Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) One (1) Lot

Annex V-A1

Page 9 of 24

Conforme:

______________________________ Bidder’s Company Name

________________________________ Signature of Authorized Representative ________________________________

Designation ________________________________

Date



Annex V-A1

Page 10 of 24

Conforme: ______________________________

Bidder’s Company Name ________________________________ Signature of Authorized Representative ________________________________

Designation ________________________________

Date



Annex V-A1

Page 11 of 24

Conforme:



Designation ________________________________

Date



Annex V-A1

Page 12 of 24

Conforme: ______________________________


Designation ________________________________

Date



Annex V-A1

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Conforme:



Designation ________________________________

Date



Annex V-A1

Page 14 of 24

Conforme: ______________________________


Designation ________________________________

Date



Annex V-A1

Page 15 of 24

Conforme:



Designation ________________________________

Date



Annex V-A1

Page 16 of 24

Conforme:



Designation ________________________________

Date


Section VI. Bidding Forms 4 of 136 Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) One (1) Lot

Annex V-A1

Page 17 of 24

Conforme:



Designation ________________________________

Date



Annex V-A1

Page 18 of 24

Conforme:



Designation ________________________________

Date



Annex V-A1

Page 19 of 24

Conforme: ______________________________


Designation ________________________________

Date



Annex V-A1

Page 20 of 24

Conforme:



Designation ________________________________

Date



Annex V-A1

Page 21 of 24

Conforme: ______________________________


Designation ________________________________

Date



Annex V-A1

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Conforme:



Designation ________________________________

Date



Annex V-A1

Page 23 of 24

Conforme:



Designation ________________________________

Date



Annex V-A1

Page 24 of 24

Conforme: ______________________________


Designation ________________________________

Date



Annex V-A1 (Page 1 of 2)

BA483 VESSEL CHARACTERISTICS

BA482/BA483 /BA484

MULTIPURPOSE PATROL ATTACK CRAFT (MPAC)

LENGTH OVERALL 15 METERS WATERLINE 13.5 METERS + 10% BREADTH 4.76M DEPTH 2.10M BEAM FUNCTION OF DESIGN DRAFT 0.92M CRUISING SPEED 30 KNOTS MAXIMUM SPEED 40 KNOTS SPECIFIC GRAVITY OF SW 1.025 MAXIMUM RANGE 300NM FO TANK CAPACITY 4,700 LTRS FW TANK CAPACITY 150 LTRS ARMAMENTS ONE (1) .50 CAL HMG TWO (2) 7.62 MM LMG MPDE CATERPILLARC18 MAXIMUM POWER 1015 HP @ 2300 RPM CONSUMPTION RATE 195.7 LTRS PER HR SSDG CATERPILLAR C 1.5 RATE POWER 1800 RPM CONSUMPTION RATE 4.5 PER HR RED GEAR ZF500 WATER JET HAMILTON JET HM461 GROSS TONNAGE 22 TONS NET TONNAGE 16 TONS CARGO TONNAGE 2 TONS HULL CONSTRUCTION WELDED ALUMINUM (Marine) COMPLEMENTS AT LEAST 20 FULLY EQUIPPED

TROOPS PLUS 1-OFFICER AND 4 CREW OR AT LEAST TWO (2) TONS PAYLOAD

SIMILAR CRAFT BA-482/483 /484 PRESENT UNITASSIGNMENT LCF / PHIL FLEET

Conforme: ______________________________


Designation ________________________________

Date



Annex V-A1

(Page 2 of 2)

BA486 AND BA487 VESSEL CHARACTERISTICS

BA485/BA486 /BA487

MULTIPURPOSE PATROL ATTACK CRAFT (MPAC)

LENGTH OVERALL 17 METERS WATERLINE 15.5 METERS + 10% BREADTH 4.76M DEPTH 2.10M BEAM FUNCTION OF DESIGN DRAFT 0.92M CRUISING SPEED 40 KNOTS MAXIMUM SPEED 45 KNOTS SPECIFIC GRAVITY OF SW 1.025 MAXIMUM RANGE 300NM FO TANK CAPACITY 5,000 LTRS FW TANK CAPACITY 300 LTRS ARMAMENTS ONE (1) .50 CAL HMG TWO (2) 7.62 MM LMG MPDE CATERPILLAR C32 ACERT C RATING MAXIMUM POWER 1460 HP @ 2300 RPM CONSUMPTION RATE 293 LTRS PER HR SSDG CATERPILLAR C 1.5 RATE POWER 1800 RPM CONSUMPTION RATE 4.5 PER HR RED GEAR ZF500 WATER JET HAMILTON JET HM461 GROSS TONNAGE 32 TONS NET TONNAGE 26 TONS CARGO TONNAGE 2 TONS HULL CONSTRUCTION WELDED ALUMINUM (Marine) COMPLEMENTS AT LEAST 20 FULLY EQUIPPED

TROOPS PLUS 1-OFFICER AND 4 CREW OR AT LEAST TWO (2) TONS PAYLOAD

SIMILAR CRAFT BA-485/486 /487 PRESENT UNITASSIGNMENT LCF / PHIL FLEET

Conforme: ______________________________


Designation ________________________________

Date



Annex V-B (Page 1 of 2)

BIO DATA

PERSONAL DATA

Name :

Date of Birth :

Nationality :

Marital Status :

Permanent Address

:

EDUCATIONAL QUALIFICATIONS

EDUCATION SCHOOL / INSTITUTION INCLUSIVE DATES

Primary

Secondary

Tertiary

Post Grad.

PROFESSIONAL QUALIFICATIONS

Membership in Professional Institutions:

NAME OF INSTITUTION ADDRESS

Work Experiences (Listed in descending chronological order)

Present / Most Recent Assignment:

INCLUSIVE DATES COMPANY POSITION /

DESIGNATION

BRIEF DESCRIPTION OF DUTIES AND

RESPONSIBILITIES



Annex V-B (Page 2 of 2)

INCLUSIVE DATES COMPANY POSITION /

DESIGNATION

BRIEF DESCRIPTION OF DUTIES AND

RESPONSIBILITIES

Note: For Licensed Architects/Engineers, please attach certified true copy of valid and current copy of PRC license.

CERTIFIED TRUE AND CORRECT:

(NAME AND SIGNATURE)


Section VI. Bidding Forms Page 106 of 136 Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) – One (1) Lot

ANNEX V-C

(Bidder’s Client’s Letterhead)

CERTIFICATE OF PERFORMANCE EVALUATION Issued by Bidder’s Completed Single Largest Contract Client as indicated in the submitted Annex I-A

“Must show rating of at least Very Satisfactory”

This is to certify that (NAME OF BIDDER), has contracted and performed with our company/agency the (Name of CONTRACT/WORKS). Based on our evaluation, we give (NAME OF BIDDER), a rating of;

EXCELLENT

VERY SATISFACTORY

SATISFACTORY

POOR

level of performance throughout the term of the contract based on the following performance criteria

1) Quality of service delivered; 2) Time management; 3) Management and suitability of personnel; 4) Contract administration and management; and 5) Provision of regular progress reports.

This Certification shall form part of the Technical Documentary Requirements in line with _____(Name of Bidder)_____ participation in the Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN). Issued this _______ day of __________ 20___, in ___________, Philippines

Name of Company (Bidder’s Client) Full Name of Authorized Representative

Address Signature of Authorized Representative

Tel. No./Fax E-mail Address



Annex VI (Page 1 of 4)

DRYDOCKING AND OTHER RELATED REPAIRS BA483, BA486 AND BA487 FOR THE PHILIPPINE NAVY (PN)

Bid Reference No. MPG-BI-2019-119 Rebid

(Previous Bid Ref. No. MPG-BI-2018-363)

Approved Budget for the Contract: P 28,097,550.00

OMNIBUS SWORN STATEMENT REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S.

A F F I D A V I T I/We, ___________________________, of legal age, with residence at _____________________, after having been duly sworn to in accordance with law and in compliance with the bidding requirements as contained in the Instruction to Bidders /Bid Data Sheet for the bidding do hereby certify under oath as follows:

(a)

AUTHORITY OF THE DESIGNATED REPRESENTATIVE (Please check appropriate box and fill up blanks)

Sole Proprietorship

That I am the sole proprietor of <company name/name of supplier> with business address at ___________________________________; Telephone No. ____________________, with Fax No. ________________ and e-mail address ____________________ and as owner and sole proprietor, I have the full power and authority to do, execute and perform any and all acts necessary to represent it in the bidding.

Name :

Title :

Specimen Signature :

– OR –

That I am the duly authorized representative of the owner/sole proprietor of <company

name/name of supplier> with business address at _________________________________; Telephone No. _________________________, with Fax No. _________________ and e-mail address __________________________ as shown in the attached Special Power of Attorney, and granted full power and authority to do, execute and perform any and all acts necessary to represent it in the bidding:

Name :

Title :

Specimen Signature :

Note: Please attach a Special Power of Attorney, if not the Sole Proprietor/Owner.




Corporation, Partnership, Cooperative

That I/we am/are the duly authorized representative/s of <company name>, located at ________________________________________, with Telephone No. ____________________; Fax No. _____________________ and e-mail address, ___________________________, as shown in the attached Secretary’s Certificate issued by the corporation or the members of the joint venture, and granted full power and authority to execute and perform any and all acts necessary and/or to represent our company in the bidding, including signing all Bidding Documents and other related documents such as the contracts: 1) Name: 2) Name:

Title: Title:

Specimen Signature: Specimen Signature:

Note: Please attach duly executed Secretary’s Certificate.

(b)

NON-INCLUSION IN THE BLACKLIST NOR UNDER SUSPENSION STATUS BY ANY AGENCY OR GOVERNMENT INSTRUMENTALITY

That the firm I/We represent is not blacklisted or barred/suspended from bidding by the

Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financial institution whose blacklisting rules have been recognized by the Government Procurement Policy Board.

(c)

AUTHENTICITY OF SUBMITTED DOCUMENTS

That each of the documents submitted by our company in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct.

(d)

AUTHORITY TO VALIDATE SUBMITTED DOCUMENTS The undersigned duly authorized representative of the Applicant, for and in behalf of the Applicant, hereby submits this Letter of Authorization in relation with Application to apply for Eligibility and to Bid for the subject contract to be bid. In connection thereat, all public official, engineer, architect, surety company, bank institution or other person, company or corporation named in the eligibility documents and statements are hereby requested and authorized to furnish the Chairman, PITC Bids & Awards Committee I or her duly authorized representative/s any information necessary to verify the correctness and authenticity of any item stated in the said documents and statements or regarding our competence and general reputation. I/We hereby give consent and give authority to the Chairman of PITC Bids and Awards Committee I or her duly authorized representative, to verify the authenticity and correctness, of any or all of the documents and statements submitted herein; and that I/we hereby hold myself liable, criminally or civilly, for any misrepresentation or false statements made therein which shall be ground for outright disqualification and/or ineligibility, and inclusion of my/our company among the contractors blacklisted from participating in future biddings of Philippine International Trading Corporation.




(e)

DISCLOSURE OF RELATIONS

That for and in behalf of the Bidder, I/We hereby declare that the sole proprietor or proprietress/ all officers and members of the partnership or cooperative/ all officers, directors, and controlling stockholders of the corporation/ all partners and members of the Joint Venture are not related by consanguinity or affinity up to the third civil degree with the Head of the Procuring Entity, members of the Board of Directors, the President, Officers or Employees having direct access to information that may substantially affect the result of the bidding such as, but not limited to, the members of the PITC BAC, the members of the TWG of PITC, the PITC BAC Secretariat, the head of the end-user unit, and the project consultants. It is fully understood that the existence of the aforesaid relation by consanguinity or affinity of the Bidder with the aforementioned Officers of the Corporation shall automatically disqualify the Bid.

(f)

COMPLIANCE WITH EXISTING LABOR LAWS AND STANDARDS

That our company diligently abides and complies with existing labor laws and standards.

(g)

BIDDER’S RESPONSIBILITIES

1. That I/we have taken steps to carefully examine all of the Bidding Documents;

2. That I/we acknowledge all conditions, local or otherwise affecting the implementation of the contract;

3. That I/we made an estimate of the facilities available and needed for the contract to be bid, if any;

4. That I/we will inquire or secure Supplemental /Bid Bulletins issued for this project;

5. That the submission of all bidding requirements shall be regarded as acceptance of all conditions of bidding and all requirements of authorities responsible for certifying compliance of the contract;

6. That I have complied with our responsibility as provided for in the Bidding Documents and all Supplemental /Bid Bulletins;

7. That failure to observe any of the above responsibilities shall be at my own risk and

8. That I agree to be bound by the terms and conditions stated in the Conditions of the Contract for

this project.

(h)

DID NOT PAY ANY FORM OF CONSIDERATION

That I/we did not give or pay directly or indirectly, any commission, amount, fee or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government project or activity.


Section VII. Post Qualification Documents Page 110 of 136 Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) – One (1) Lot


IN WITNESS WHEREOF, I have hereunto set my hand this ___ day of _______________,

20__ at ______________________, Philippines.

___________________________________Bidder’s Authorized Representative Signature over Printed Name

SUBSCRIBED AND SWORN TO BEFORE ME this _________day of

____________________at _____________________, Philippines. Affiant exhibited to me his/her competent Evidence of Identity (as defined by the 2004 Rules on Notarial Practice) _____________ issued ___________________________at ________________________, Philippines. Doc. No.

Page No.

Book No.

Series of

*mgcg/rev/07-11-2016



PLEASE USE THIS BID FORM

DO NOT RETYPE OR ALTER

Annex VII (Page 1 of 1)

PHILIPPINE INTERNATIONAL TRADING CORPORATION

FINANCIAL BID FORM

DRYDOCKING AND OTHER RELATED REPAIRS OF BA483, BA486 AND BA487 FOR THE PHILIPPINE NAVY (PN) Bid Reference No. MPG-BI-2019-119 Rebid (Previous Bid Ref. No. MPG-BI-2018-363)


PRICE MUST BE INCLUSIVE OF VAT

(BID PRICE MUST NOT EXCEED ABC PER LINE ITEM) PHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATION

Description ABC (Php) Financial Bid (Php)

Total Lot Price Total Bid Price

One (1) Lot Drydocking and Other Related Repairs of the following vessels:

1. Drydocking and Other Related Repairs of BA483 11,284,194.00

2. Drydocking and Other Related Repairs of BA486

6,657,197.00


10,156,159.00

TOTAL 28,097,550.00

Total Bid Price (Amount in Words):

Notes:

The Financial Bid includes taxes, all cost relative to repair and refurbishment

The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the goods have been delivered at the site and accepted by PN/PITC.

The amount in the signed submitted Financial Bid Form (Annex VII) must be equal to the sum of the bid for each Lot in the lot indicated in the Detailed Financial Bid per Annex VII-A, Annex VII-B and Annex VII-C and must not exceed the total ABC

BIDDER’S UNDERTAKING

I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby bid to (supply/deliver/perform) the above-described items.

I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding Documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.

Until a formal contract is prepared and signed, this Bid is binding on us.

____________________________________________ Name of Company (in print)

____________________________________________ Signature of Company Authorized Representative

____________________________________________ Name & Designation (in print)

____________________________________________ Date





Annex VII-A (Page 1 of 3)


DETAILED FINANCIAL BID FORM

DRYDOCKING AND OTHER REPAIRS OF BA483, BA486 AND BA487 FOR THE PHILIPPINE NAVY (PN)



1. DRYDOCKING AND OTHER RELATED REPAIRS OF BA483



(BID PRICE MUST NOT EXCEED ABC) PHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATIONPHILIPPINEINTERNATIONALTRADINGCORPORATION

Description Financial Bid (Php)

Per Item

1. Drydocking and Undocking

2. Hammer and Ultrasonic Test of Bottom Hull and Freeboard

3. Sandblasting and Painting of Bottom Hull

4. Sandblasting and Painting of Freeboard

5. Replating of Bottom Hull

6. Replating of Port and Starboard Freeboard

7. Repair of Main Seachest Valves and Strainers

Notes:

The Financial Bid includes taxes, all cost relative to repair and refurbishment The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until the goods

have been delivered at the site and accepted by PN/PITC. The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-A must be equal to the

amount of the signed submitted Financial Bid Form (Annex VII) and must not exceed the total ABC Do not leave blank the line items, indicate zero “0” if item is given for free.








____________________________________________ Date
















Per Item

8. Repair and Painting of Port and Starboard Seachest Boxes and Strainers

9. Replacement of Cathodic Protection

10. Servicing of Two (2) Propulsion Jet Pump HAMILTON Model HM461

11. Class “B” Overhauling of Main Propulsion Diesel Engine Model CAT C-18

12. Maintenance Schedule on Two (2) Unit ZF Marine Gears Based on Running Hours

13. Class “B” Overhauling of One (1) Unit CAT Marine GENSET Model C1.5

Notes:



The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-A must be equal to the amount of the signed submitted Financial Bid Form (Annex VII) and must not exceed the total ABC

Do not leave blank the line items, indicate zero “0” if item is given for free.

BIDDER’S UNDERTAKING I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby bid to (supply/deliver/perform) the above-described items. I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding Documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award. Until a formal contract is prepared and signed, this Bid is binding on us.

____________________________________________

Name of Company (in print)

____________________________________________

Signature of Company Authorized Representative

____________________________________________

Name & Designation (in print)

____________________________________________

Date
















Per Item

14. Provisions for Additional Works

15. Replacement of Salt Water Suction and Discharge Pipe of General Service Pump (GSP)

16. Replacement of Suction Valves of Head Bowl

17. Replacement of Motor Fresh Water Pump Assembly

18. Replacement of Panel Gauges at Pilothouse

19. Repair of Bow Ramp

Sub Total - - - - -

Notes: The Financial Bid includes taxes, all cost relative to repair and refurbishment The bidder shall shoulder all transportation costs, delivery charges and shall assume all risks until

the goods have been delivered at the site and accepted by PN/PITC. The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-A must be

equal to the amount of the signed submitted Financial Bid Form (Annex VII) and must not exceed the total ABC

Do not leave blank the line items, indicate zero “0” if item is given for free. BIDDER’S UNDERTAKING

I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby bid to (supply/deliver/perform) the above-described items. I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding Documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award. Until a formal contract is prepared and signed, this Bid is binding on us.

____________________________________________


____________________________________________


____________________________________________


____________________________________________

Date





Annex VII-B (Page 1 of 3)











Per Item

1. Drydocking and Other Related Repairs









the goods have been delivered at the site and accepted by PN/PITC. The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-B must be



I/WE, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as applicable, hereby bid to (supply/deliver/perform) the above-described items. I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions contained in the Bidding Documents, including the posting of the required performance security within ten (10) calendar days from receipt of the Notice of Award.


____________________________________________


____________________________________________


____________________________________________


____________________________________________

Date
















Per Item



11. Class “B” Overhauling of Prime Movers of Ship Service Diesel Generator Model CAT C1.5

12. Maintenance Schedule Due for 2 X CAT C32 Main Propulsion Diesel Engines for 5,000 Running Hours

13. Maintenance Schedule on Two (2) Units ZF Marine Gears Based on Running Hours

14. Provisions for Additional Works

15. Fabrication and Installation of Suction and Discharge Pipe of Newly Installed Fresh Water Pump


the goods have been delivered at the site and accepted by PN/PITC. The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-B must be




____________________________________________


____________________________________________


____________________________________________


____________________________________________

Date
















Per Item

16. Replacement of Motor Fresh Water Pump Assembly

17. Replacement of Motor Fire Bilge Pump Assembly


Sub Total - - - - -

Notes:



The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-B must be equal to the amount of the signed submitted Financial Bid Form (Annex VII) and must not exceed the total ABC









____________________________________________ Date





Annex VII-C (Page 1 of 5)











Per Item

1. Drydocking and Other Related Repairs








the goods have been delivered at the site and accepted by PN/PITC. The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-C must be










____________________________________________ Date
















Per Item




11. Top Overhauling of Main Propulsion Diesel Engine Nr 1 and 2 Model CAT C-32 Accert

12. Servicing and Repair of Heat Exchanger of Main Propulsion Servicing and Repair of Heat Exchanger of Main Propuslion

13. Replacement of Power Steering Oil Reservoir

14. Replacement of One (1) Head Bowl






____________________________________________


____________________________________________


____________________________________________


____________________________________________

Date
















Per Item

15. Replacement of Salt Water Cooling Pipe of ACU Nr 1 and 2

16. Fabrication and Installation of Suction and Discharge Pipe of Newly Installed Fresh Water Pump

17. Cleaning and Repair of Cooler of Hydraulic Oil System

18. Provision and Installation of Shore Power Plug and Receptacle

19. Replacement of Fire Detection Sensors at Different Locations

20. Replacement of Fresh Water Pump

21. Replacement of Battery Charging Alternators of Main Propulsion Diesel Engine Nr 1 and 2












____________________________________________ Date
















Per Item


23. Fabrication and Installation of Armament Racks/Storage

24. Replacement of Rubber Gasket of Forward Hatch

25. Replacement of Port and Starboard Rubber Fender Holder

26. Replacement of Door Lock of Main Hatch

27. Provision of One (1) Extra Anchor

28. Sandblasting and Painting of Non Skid Paint at Main Deck and Weather Deck









____________________________________________ Date
















Per Item

29. Replacement and Installation of Port and Starboard Rubber Fenders

30. Reupholstery of Eighteen (18) Seats and Eight (8) Beds at Troop’s Compartment and Three (3) Seats at Pilothouse.

Sub Total - - - - -

GRAND TOTAL (Item 1, 2 and 3) - - - - -

Notes:



The sum of the bid for each item indicated in the Detailed Financial Bid per Annex VII-A, Annex VII-B and Annex VII-C must be equal to the amount of the signed submitted Financial Bid Form (Annex VII) and must not exceed the total ABC









____________________________________________ Date



Section VII. Post Qualification Documents


Section VIII. Sample Bank Forms Page 124 of 136 Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) – One (1) Lot

Annex VIII

(Bidder’s Company Letterhead)

DRYDOCKING AND OTHER RELATED REPAIRS OF BA483, BA486 AND BA487 FOR THE PHILIPPINE NAVY (PN)



Approved Budget for the Contract: =P 28,097,550.00

COMPANY PROFILE

COMPANY NAME :

ADDRESS

HEAD OFFICE :

BRANCH :

TELEPHONE NUMBER/S

HEAD OFFICE :

BRANCH :

FAX NUMBER/S

HEAD OFFICE :

BRANCH :

EMAIL ADDRESS/ES :

NUMBER OF YEARS IN BUSINESS :

NUMBER OF EMPLOYEES :

LIST OF MAJOR STOCKHOLDERS :

LIST OF BOARD OF DIRECTORS :

LIST OF KEY PERSONNELS (NAME,DESIGNATION AND SIGNATURE) AS AUTHORIZED CONTACT PERSONNEL FOR THIS PROJECT (at least three)

:

LIST OF PROSPECTIVE BIDDER’S EQUIPMENT UNITS WHICH ARE OWNED, LEASED, AND/OR UNDER PURCHASE AGREEEMENT, SUPPORTED BY CERTIFICATION OF AVAILABILITY OF EQUIPMENT FROM THE EQUIPMENT LESSOR/VENDOR FOR THE DURATION OF THE PROEJCT

________________________________________ Name & Signature of Authorized Representative _________________________________________

Designation _________________________________________

Date



Section VIII. Sample Bank Forms



Annex IX

Special Bank Guarantee or Irrevocable Standby Letter of Credit (For Retention Money, As Applicable)

To : ______________________ ______________________ Date : ______________________ WHEREAS, ___________________________________ with principal offices located at ___________________________________ (hereinafter called “the Contractor/Supplier”) has undertaken, in pursuance of _________________________________ _____________________________ ______________________________dated __________________ to execute supply of _____ ________________ at ________________________________________. AND WHEREAS, it has been stipulated by you in the said Contract that the Contractor/Supplier shall furnish you with a Special Bank Guarantee / Irrevocable Standby Letter of Credit (as applicable) by an authorized bank for the sum specified therein as security for compliance with their obligations in accordance to with the contract, including a warranty that the GOODS supplied are free from patent and latent defects and performance of corrective work for any manufacturing defects will be undertaken as required and that all the conditions imposed under the contract shall been fully met; AND WHEREAS, we have agreed to give the Contractor/Supplier such a Special Bank Guarantee/ Irrevocable Letter of Credit (as applicable); NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Contractor, up to a total of PhP _____________ proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon you first written demand and without cavil or argument, any sum or sums within the limits of PhP ___________ as aforesaid without you needing to prove or to show grounds or reasons for your demand for the sum specified therein. We hereby further affirm that this bank guarantee/standby letter of credit (as applicable) is irrevocable and intended to answer for the performance of corrective work for any manufacturing defects, to warrant that the goods supplied are free from patent and latent defects and to warrant that all conditions imposed under the contract have been fully met by the Contractor/Supplier. We hereby waive the necessity of your demanding the said debt from the Contractor/Supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the Contract to be performed thereunder or of any of the Contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid until _________________________________ or a minimum of one (1) year, whichever comes later.

SIGNATURE AND SEAL OF THE GUARANTOR

NAME OF BANK

ADDDRESS



Annex X Form of Performance Security (Bank Guarantee)

To : PHILIPPINE INTERNATIONAL TRADING CORPORATION

National Development Company (NDC) Building 116 Tordesillas Street, Salcedo Village, 1227 Makati City

WHEREAS, [insert name and address of Supplier] (hereinafter called the “Supplier”)

has undertaken, in pursuance of Contract No. [insert number] dated [insert date] to execute [insert name of contract and brief description] (hereinafter called the “Contract”);

AND WHEREAS, it has been stipulated by you in the said Contract that the Supplier

shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his obligations in accordance with the Contract;

AND WHEREAS, we have agreed to give the Supplier such a Bank Guarantee; NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to

you, on behalf of the Supplier, up to a total of [insert amount of guarantee]1 proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon your first written demand and without cavil or argument, any sum or sums within the limits of [insert amount of guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Supplier

before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of

the Contract to be performed thereunder or of any of the Contract documents which may be made between you and the Supplier shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until the date of your issuance of the Notice of Final

Acceptance.

SIGNATURE AND SEAL OF THE GUARANTOR

NAME OF BANK

ADDRESS

DATE

1 An amount is to be inserted by the Guarantor, representing the percentage of the Contract Price specified in

the Contract.


Section IX. Checklist of Requirements Page 128 of 136 Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) – One (1) Lot

Section IX. Checklist of Requirements



PITC BIDS AND AWARDS COMMITTEE I

CHECKLIST OF REQUIREMENTS

Name of Company :

Project : Drydocking and Other Related Repairs of BA483, BA486 and BA487 for the Philippine Navy (PN) – One (1) Lot

Ref No. : MPG-BI-2019-119 REBID

Approved Budget (ABC) : P 28,097,550.00 Per Bid Docs Item No.

Particulars

CERTIFICATION ON ELIGIBILITY

ENVELOPE 1: ELIGIBILITY AND TECHNICAL DOCUMENTS

A.1 ELIGIBILITY DOCUMENTS

Class “A” Documents:

i. Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, or from Department of Trade and Industry (DTI) for sole proprietorship, or from Cooperative Development Authority (CDA) for cooperatives;

ii. Valid and Current Business/Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located OR the equivalent document for Exclusive Economic Zones or Areas.

In case of recently expired Mayor’s/Business Permits, it shall be accepted together with the official receipt as proof that the bidder has applied for renewal within the period prescribed by the concerned local government unit, provided that the renewed permit shall be submitted as a post-qualification requirement.

iii. Valid and Current Tax Clearance per Executive Order 398, Series of 2005 and Revenue Memorandum Order No. 46-2018;

iv. Copy of Audited Financial Statements for 2017 and 2016 (in comparative form or separate reports):

(a) Independent Auditor’s Report;

(b) Balance Sheet (Statement of Financial Position); and

(c) Income Statement (Statement of Comprehensive Income).

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions.

OR

Submission of valid and current Certificate of PHILGEPS Registration (Platinum Membership) together with Annex A in lieu of items (i), (ii), (iii) and (iv) above.



*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid and current at the time of submission of Certificate of PHILGEPS Registration (Platinum Membership). In case any of the submitted Eligibility Documents are not valid and current at the time of submission of Platinum Registration, bidders are required to submit the valid and current documents including the Audited Financial Statements for 2017 and 2016 (stamped received by the BIR or its duly accredited and authorized institution) together with the Platinum Registration.

In case the bidder opts to submit their Class “A” Documents, the Certificate of PHILGEPS Registration (Platinum Membership) shall remain as a post-qualification requirement to be submitted in accordance with Section 34.2 of the 2016 Revised IRR of RA 9184. “GPPB Circular 07-2017 dated 31 July 2017”

v. Statement of all ongoing government and private contracts (including contracts awarded but not yet started), if any whether similar or not in nature and complexity to the contract to be bid (Annex I);

vi. Statement of Single Largest Completed Contract similar to the contract to be bid within the last five (5) years from date of submission and receipt of bids equivalent to at least twenty five percent (25%) of the total ABC of the lot being bid (Annex I-A)

“Similar Contract” shall mean Drydocking of Vessels.

Any of the following documents must be submitted / attached corresponding to listed completed largest contracts per Annex I-A:

(a) Copy of End User’s Acceptance; or

(b) Copy of Official Receipt/s; or

(c) Copy of Sales Invoice with Collection Receipt/s

vii. Duly signed Certificate of NFCC (Annex II-A) or Committed Line of Credit (Annex II-B)

Description ABC NFCC must at least equal to

CLC (10% of the ABC


1. Drydocking and Other Related Repair of BA483

28,097,550.00 28,097,550.00 2,809,755.00





Class “B” Documents (For Joint Venture)

a. For Joint Ventures, Bidder to submit either:

(i) Copy of the JOINT VENTURE AGREEMENT (JVA) in case the joint venture is already in existence, or

(ii) Copy of Protocol/Undertaking of Agreement to Enter into Joint Venture signed by all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. (Annex III)

In case the joint venture is not yet in existence, the submission of a valid JVA shall be within ten (10) calendar days from receipt by the bidder of the notice from the BAC that the bidder is the Lowest Calculated and Responsive Bid [Sec 37.1.4 (a) (i) of the 2016 Revised IRR of RA 9184]

The JVA or the Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) must include/specify the company/partner and the name of the office designated as authorized representative of the Joint Venture.

b. Each JV partner, must also submit the following:

(i) Registration Certificate from the Securities and Exchange Commission (SEC) for corporations or from Department of Trade and Industry (DTI) for sole proprietorship, or from Cooperative Development Authority (CDA) for cooperatives;

(ii) Valid and Current Business/Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located OR the equivalent document for Exclusive Economic Zones or Areas.

In case of recently expired Mayor’s/Business Permits, it shall be accepted together with the official receipt as proof that the bidder has applied for renewal within the period prescribed by the concerned local government unit, provided that the renewed permit shall be submitted as a post-qualification requirement.

(iii) Valid and Current Tax Clearance per Executive Order 398, Series

of 2005 and Revenue Memorandum Order No. 46-2018;

(iv) Copy of Audited Financial Statements for 2017 and 2016 (in comparative form or separate reports):

(a) Independent Auditor’s Report;

(b) Balance Sheet (Statement of Financial Position); and

(c) Income Statement (Statement of Comprehensive Income).

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions.

OR



Submission of valid and current Certificate of PHILGEPS Registration (Platinum Membership)*) together with Annex A.

*Note: Bidder must ensure that all Class “A” Eligibility Documents are valid and current at the time of submission of PhilGEPS Certificate of Registration and Membership (Platinum Registration). In case any of the submitted Eligibility Documents are not valid and current at the time of submission of Platinum Registration, bidders are required to submit the valid and current documents including the Audited Financial Statements for 2017 and 2016 (stamped received by the BIR or its duly accredited authorized institutions) together with the Platinum Registration

In case the JV Partners opt to submit their Class “A” Documents, the Certificate of PHILGEPS Registration (Platinum Membership) shall remain as a post-qualification requirement to be submitted in accordance with Section 34.2 of the 2016 Revised IRR of RA 9184. “GPPB Circular 07-2017 dated 31 July 2017”

For other required Class “A” Eligibility Documents, submission by any of the partner(s) constitutes collective compliance. Provided, that the partner responsible to submit the NFCC shall likewise submit the Statement of All its Ongoing Contracts (Annex I).

B. TECHNICAL DOCUMENTS

i. Bid security in any of the following forms:

1) Bid Securing Declaration per Annex IV;

2) Cash or Cashier’s/ Manager’s Check equivalent to at least 2% of the ABC;

3) Bank Guarantee/ Bank draft or Irrevocable LC equivalent to at least 2% of the ABC; OR

4) Surety bond callable upon demand equivalent to at least 5% of the ABC

Description ABC (PhP)

(VAT Inclusive)

Bid Security P

2% of ABC 5% of ABC



28,097,550.00 561,951.00 1,404,877.50 2. Drydocking and Other

Related Repairs of BA486


* Must be issued by a Local Universal or Local Commercial Bank

Notes:

(a) The Cashier’s/Manager’s Check shall be issued by a Local Universal or Commercial Bank.

(b) The Bank Draft/Guarantee or Irrevocable Letter of Credit shall be issued by a Local Universal or Local Commercial Bank.

(c) Should bidder opt to submit a Surety Bond as Bid Security, the surety bond must conform with the following:

(1) Issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such bond.



Together with the surety bond, a copy of a valid Certification from Insurance Commission must be submitted by the bidder which must state that the surety or insurance company is specifically authorized to issue surety bonds.

(2) Callable upon demand

(3) Must specify the grounds for forfeiture of bid security as stated in Section II, ITB Clause 18.5, to wit:

IF A BIDDER:

(i) withdraws its bid during the period of bid validity specified in ITB Clause 17;

(ii) does not accept the correction of errors pursuant to ITB Clause 28.3(b);

(iii) has a finding against the veracity of any of the documents submitted as stated in ITB Clause 29.2; or

(iv) submission of eligibility requirements containing false information or falsified documents;

(v) submits bids that contain false information or falsified documents, or the concealment of such information in the bids in order to influence the outcome of eligibility screening or any other stage of the public bidding;

(vi) allowing the use of one’s name, or using the name of another for purposes of public bidding;

(vii) withdrawal of a bid, or refusal to accept an award, or enter into contract with the Government without justifiable cause, after the Bidder had been adjudged as having submitted the Lowest Calculated and Responsive Bid;

(viii) refusal or failure to post the required performance security within the prescribed time;

(ix) refusal to clarify or validate in writing its bid during post-qualification within a period of seven (7) calendar days from receipt of the request for clarification;

(x) any documented attempt by a bidder to unduly influence the outcome of the bidding in his favor;

(xi) failure of the potential joint venture partners to enter into the joint venture after the bid is declared successful; or

(xii) all other acts that tend to defeat the purpose of the competitive bidding, such as habitually withdrawing from bidding, submitting late Bids or patently insufficient bid, for at least three (3) times within a year, except for valid reason.

IF THE SUCCESSFUL BIDDER:

(xiii) fails to sign the contract in accordance with ITB Clause 32; or

(xiv) fails to furnish performance security in accordance with ITB Clause 33.



ii. Completed and signed Technical Bid Form and other Technical Documents:

Annex V-A Technical Bid Form (3 pages)

Annex V-A1 Technical Specifications (23 pages)

Annex V-A2 BA483, BA486 and BA487 Vessel Characteristics (2 pages)

iii. Valid and Current License as Ship Repairers issued by Marina

iv. Project Requirements:

1. Organizational Chart

2. List of Contractor’s Personnel, to be assigned to the contract to be Bid, with their complete qualification and experience data (Annex V-B)

3. List of Contractor’s Equipment

4. Project Timeline/Schedule in Gantt Chart or any format

5. Manpower Deployment Schedule in Gantt Chart or any format

v. Certificate of Shipboard Inspection to be issued by the Officer in Charge of the vessel stating that the bidder has inspected the vessel or Maintenance and Repair Officer, LCF stating that the bidder has inspected a similar vessel.

vi. Certificate of Performance Evaluation (Annex V-C) showing a rating of at least Very Satisfactory, issued by the Bidder's client of the Single Largest Completed Contract of Similar Nature as indicated in the submitted Annex I-A

vii. For BA483 Vessel:

a. For Servicing of Two (2) Propulsion Jet Pump HAMILTON Model HM461.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to service the Propulsion Jet Pump HAMILTON Model HM461

b. Class “B” Overhauling of Main Propulsion Diesel Engine Model CAT C-18.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to overhaul the Main Propulsion Diesel Engine Model CAT C-18

c. Class “B” Overhauling of One (1) Unit CAT Marine GENSET Model C1.5.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to overhaul the CAT Marine GENSET Model C1.5



viii. For BA486 Vessel:

a. Servicing of Two (2) Propulsion Jet Pump HAMILTON Model HM461


b. Class “B” Overhauling of Prime Movers of Ship Service Diesel Generator Model CAT C1.5.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to overhaul the Prime Movers of Ship Service Diesel Generator Model CAT C1.5

ix. For BA487 Vessel:

a. Servicing of Two (2) Propulsion Jet Pump HAMILTON Model HM461.


b. Top Overhauling of Main Propulsion Diesel Engine Nr 1 and 2 Model CAT C-32 Accert.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to overhaul the Main Propulsion Diesel Engine Nr 1 and 2 Model CAT C-32 Accert

c. Servicing and Repair of Heat Exchanger of Main Propulsion.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to service and repair the Heat Exchanger of Main Propulsion

d. Replacement of Battery Charging Alternators of Main Propulsion Diesel Nr1 and 2.

Certification from Original Equipment Manufacturer (OEM) or its authorized Distributor/Service provider that the local overhaul / repair facility is duly authorized to replace the Battery Charging Alternators of Main Propulsion



x. Proof of Authority of the designated representative/s for purposes of the bidding

a. Duly notarized Special Power of Attorney – For Sole Proprietorship if owner opts to designate a representative/s; OR

b. Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s, issued by the corporation, cooperative or the members of the joint venture.

Provided that in the case of unincorporated joint venture, each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate evidencing the authority of the designated representatives for purposes of this bidding.

xi. Omnibus Sworn Statement (Annex VI)

a. Authority of the Designated representative corresponding with above proof of authority

b. Non-inclusion in blacklist or under suspension status

c. Authenticity of submitted documents

d. Authority to validate submitted documents

e. Disclosure of Relations

f. Compliance with existing labor laws and standards

g. Bidders Responsibilities

h. Did not pay any form of consideration

ENVELOPE 2: ELIGIBILITY AND TECHNICAL DOCUMENTS

13.1 (a)

Completed and signed Financial Bid Form per Annex VII and Detailed Financial Bid Form per Annex VII-A, Annex VII-B and Annex VII-C

Note:

1. In case of inconsistency between the Checklist of Requirements for bidders and the provisions in the Instructions to Bidders and Bid Data Sheet, the Instructions to Bidders and Bid Data Sheet shall prevail.

2. In order to facilitate efficiency in evaluating all the documents submitted by the prospective bidder/supplier, we encourage all prospective bidders to put tabs in all documents to be submitted with the same number as indicated in this Eligibility, Technical and Financial Documents Checklist.