Phase I CAPP: Student

Handbook

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Table of Contents 1 The Phase I Committee on Academic and Professional Progress (CAPP) ............................. 3

1.1 What is CAPP? ............................................................................................................................... 3

1.1.1 What Types of Things Can CAPP Decide? ............................................................................. 3

1.1.2 Review ................................................................................................................................... 3

1.2 General Guidelines and Definitions of Terms ............................................................................... 4

1.3 Requirements for Retention (Continuation in Phase 1) ............................................................... 6

1.4 Requirement for Promotion to Phase 2 ........................................................................................ 7

1.5 Student Procedures for Petition for Continuation in Phase I or Promotion to Phase II ............... 9

1.6 Phase 1 Enrollment Extension ...................................................................................................... 9

2 PHASE I CAPP MEETINGS ................................................................................................ 11

2.1 When Does CAPP Meet? ............................................................................................................. 11

2.2 What If I Meet All Expectations? ................................................................................................ 11

2.3 Why Might a Student Be Referred for Individual Review? ......................................................... 11

2.3.1 What Happens If I’m Referred For Individual Review? ....................................................... 12

2.4 What happens at a Phase I CAPP meeting? ................................................................................ 12

2.4.1 If You Choose to Attend: During the Meeting .................................................................... 12

2.4.2 If You Choose Not to Attend ............................................................................................... 13

2.5 What to expect after the meeting .............................................................................................. 13

3 STUDENT RESPONSIBILITIES ......................................................................................... 14

3.1 Petition for Review (See Appendix A for example) ..................................................................... 14

3.2 AMCAS......................................................................................................................................... 15

3.2.1 Completing your AMCAS Application ................................................................................. 15

3.3 NEOMED Accounts ...................................................................................................................... 16

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NORTHEAST OHIO MEDICAL UNIVERSITY PHASE 1 CAPP REQUIREMENTS

Effective March 1, 2018

Applies to: Bacc/M.D. & Post-Bacc/M.D. program students admitted to undergraduate partner schools in Academic Year 2015 or greater with expected NEOMED promotion in Academic Year 2017 or greater

1 The Phase I Committee on Academic and Professional Progress (CAPP)

1.1 What is CAPP? • CAPP is a Committee made up of NEOMED basic science and clinical faculty, medical students,

plus undergraduate program coordinators and NEOMED administrative officers as non-voting members.

o A similar committee exists to monitor students already enrolled at NEOMED. • CAPP reviews students in all partnership programs to determine eligibility for continuation in

the program, including promotion to the medical school phase. o CAPP monitors: academic performance and intellectual & behavioral readiness

(“Professionalism”)

1.1.1 What Types of Things Can CAPP Decide? • Promotion/provisional promotion-moving to Phase 2 of the program (NEOMED) • CAPP can grant requests for continuation in Phase 1/retention in the program. This means

advancing in the undergrad portion of the program in the following year. • To retain a student for an additional year in Phase I (even if not requested by student). This can

be based on student request or mandated/required by CAPP for academic or professionalism concerns.

• Grant a request for an enrichment year. • Dismissal from the program/rescind provisional offer of admission. • Other actions as needed (e.g. professional development).

1.1.2 Review The status of each student enrolled in the Baccalaureate or Post-Baccalaureate phase of the combined Bacc/M.D. or Post-Bacc/M.D. degree program (Phase 1) will be reviewed at least annually by the Phase 1 CAPP to determine whether or not each student will be permitted to continue to progress in the Bacc/M.D. or Post-Bacc/M.D. degree program, and under what conditions. This review consists of the following:

1. Evaluation of academic performance as measured by the grades received in all courses and scores from the Medical College Admission Test (when appropriate);

2. Assessment of each student's individual readiness for medical studies as assessed by ratings

and interpretive comments of faculty and other appropriate university and College of Medicine personnel; and

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3. Consideration of information contained on the student's Petition for Review of Progress and any other relevant information, such as, but not limited to: Individualized Course Plans (ICPs), student disciplinary action, criminal background checks, medical reports, academic integrity violations, or unprofessional behavior.

This information is also available on the NEOMED Enrollment Services website at: https://www.neomed.edu/es/capp/

1.2 General Guidelines and Definitions of Terms Possession of minimally acceptable academic credentials in no way guarantees promotion or retention in Phase 1.

Expectation of Appropriate Personal and Professional Development In addition to the acquisition of the required levels of skill and knowledge, as demonstrated through academic markers of GPA/BCPM/MCAT, the College of Medicine requires candidates for promotion to demonstrate the following:

1. accomplishment in integrity, self-awareness and interpersonal skills; 2. commitment to excellence; and 3. responsibility for one's self and others in a manner that is developmentally commensurate

with a newly matriculating medical student. This approach reflects the concern of the College to admit medical students who demonstrate the appropriate development of human qualities and commitment to professional standards as well as technical competence. Evaluation of each student's progress includes all of the above aspects. Failure to meet any of the standards of the program may result in remedial or other actions, including revoking your provisional admission to the program.

Academic year Defined as fall and spring semesters; in the event a student engages in summer coursework, this coursework will be calculated as part of the overall GPA/BCPM. Class Status Definitions – Bacc/M.D. B3 is defined as a student’s first academic year in the Bacc/M.D. Partnership program B4 is defined as a student’s second academic year in the Bacc/M.D. Partnership program. B5 is defined as an added (third) academic year in the Bacc/M.D. Partnership program Class Status Definitions – Post-Bacc/M.D. PB1 is defined as a student’s first academic year in the Post-Bacc/M.D. Partnership program. PB2 is defined as a student’s second academic year in the Post-Bacc/M.D. Partnership program. PB3 is defined as an added (third) academic year in the Post-Bacc/M.D. Partnership program.

Phase I Definition The period between when a candidate is granted provisional admission into NEOMED and the time of approval for matriculation into NEOMED as an M1. During Phase I the student is enrolled at the partner institution.

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Phase II Definition The period of time after promotion to NEOMED as an M1 student, inclusive of the student’s enrollment at NEOMED.

Expectation of Enrollment Status and Degree – Bacc/M.D. Students are required to be enrolled at the Baccalaureate University for fall and spring semesters. Students receiving transfer credit are required to complete a minimum of 30 credit hours at the Baccalaureate University. Students must complete all Bacc/M.D. required courses by the spring semester of B4, including – but not limited to – pre-medical sciences (BCPM, (Biology, Chemistry, Physics, Math)). Students must complete a bachelor’s degree within two (2) academic years of beginning Phase 1, that is, by the end of the spring semester of B4, unless granted an extension by the CAPP committee (see section 1.6 Phase I Enrollment Extension). Expectation of Enrollment Status – Post-Bacc/M.D. Students are required to be enrolled at the Post-Baccalaureate University for fall and spring semesters; students must take at least one 3-credit hour science course and one Urban Health course per semester. Additional seminars and workshops may be required in any given semester. Students must complete as many Post-Bacc/M.D. courses as possible by spring semester of PB1 or as pre-approved by Phase I CAPP. Students must complete all Post-Bacc/M.D. required courses by the spring semester of PB2, including – but not limited to – pre-medical sciences (BCPM, (Biology, Chemistry, Physics, Math)). Students must complete at least 30 credit hours at the Post-Baccalaureate University by the end of the spring semester of PB2. Grade Minimums • All required courses must be passed with a “C-” or better to receive credit toward promotion. • All courses that are taken “Credit/No Credit” or “Pass/Fail” must receive a grade of “Credit” or

“Pass” to receive credit toward promotion. • A "D" or "F" in any BCPM (Biology, Chemistry, Physics, Math) course at any time may be grounds

for dismissal from the program and shall be sufficient grounds for denial of promotion. • A “D” or “F” in any course required by your undergraduate program must be remediated.

Remediated courses will be included in the Overall and BCPM GPA calculations. • All required courses, including transferred courses, must be completed no more than seven

years prior to Spring of B4/PB2. • A “D” or “F” in any concentration course at any time may be grounds for a dismissal from the

program and shall be sufficient grounds for denial of promotion. • Required BCPM and concentration courses transferred from another institution will be subject

to the same minimum grade requirements. Failure to meet grade and course requirements will place the student's participation in the M.D. Partnership Program in jeopardy.

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GPA Calculation Methods • B3/PB1 Overall GPA and BCPM GPA (Biology, Chemistry, Physics, Math) includes transferred

courses, and fall and spring semesters. Overall GPA includes all required and electivecoursework for which the partner university gives credit from admission to the programthrough Spring Semester of B4/PB2. It excludes courses that were (a) not completed duringand (b) are not required as part of the M.D. Partnership program or the student’s bachelor’sdegree.

• BCPM GPA is computed by the method employed by the AMCAS system of the Associationof American Medical Colleges (e.g., in the case of repeated course work, both the originaland the repeated grade are included in GPA/BCPM calculations). Post-Bacc students mayselect which portion(s) of their previous coursework they wish to apply toward promotionrequirements, on approval by the program. All courses used will be included in thecalculations.

Phase 1 CAPP Role Specific to the Partner Institutions The role of the Bacc or Post-Bacc partner will be to monitor, support and guide the Bacc/M.D. or Post-Bacc/M.D. Partnership students during their undergraduate/Post-Baccalaureate studies, so they can successfully matriculate to NEOMED College of Medicine. Documentation of Bacc or Post-Bacc student academic and professional progress will be maintained by the Bacc or Post-Bacc partner and provided to the Phase 1 CAPP Committee.

1.3 Requirements for Retention (Continuation in Phase 1) A student’s provisional admission can be revoked if they do not meet the continuation requirements for their program.

Baccalaureate/M.D. Requirements for Continuation (Good Standing in Provisional Admission Program)

GPA BCPM GPA Other End of Year One (B3)

3.25 3.20

End of Year Two (B4)

3.30 3.30

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Post-Baccalaureate/M.D. Requirements for Continuation (Good Standing in Provisional Admission Program)

GPA BCPM GPA Other End of Year One (PB1)

3.25 3.20

End of Year Two (PB2)

3.30 3.30 Individual Course Plan (ICP) that identifies GPA benchmarks that may differ from the 3.25 PB1 requirement. For instance, a student transferring in a low GPA may have to reach a GPA of higher than a 3.25 in order to matriculate to NEOMED at the end of PB2. The ICP must be facilitated by the Partnership Student Coordinator/Advisor and approved by the Phase I CAPP CSU Subcommittee before the student enrolls in the M.D. Partnership.

1.4 Requirement for Promotion to Phase 2

Promotion to studies leading to the Doctor of Medicine degree from the College of Medicine at NEOMED is contingent upon petition by the student and upon a positive recommendation of the NEOMED’s Phase I CAPP. Promotion constitutes a decision of the final offer of admission to NEOMED as an M1.

Decisions of the Phase I CAPP are based upon fulfillment of all the following criteria:

Baccalaureate/M.D. Post-Baccalaureate/M.D. GPA 3.40 or higher cumulative GPA 3.40 or higher selected GPA (See

Appendix C) BCPM GPA 3.40 or higher cumulative BCPM 3.40 or higher selected BCPM

GPA (See Appendix C) MCAT (2015) Minimum Score

500 500

MCAT (2015) Minimum Sub-Test Scores

No sub-test score lower than 125. An exception of one sub-test score of 124, while still receiving an overall score of 500, is in place for those being reviewed for promotion in the 2018-2019 academic year. Sub-scores cannot be super scored (i.e. using the best sub-scores from multiple test dates).

No sub-test score lower than 125. An exception of one sub-test score of 124, while still receiving an overall score of 500, is in place for those being reviewed for promotion in the 2018-2019 academic year. Sub-scores cannot be super scored (i.e. using the best sub-scores from multiple test dates).

Date range of valid MCAT (2015)

No more than two (2) years old at the time that the student is being reviewed for promotion to Phase II. For purposes of this requirement, the review date is

No more than two (2) years old at the time that the student is being reviewed for promotion to Phase II. For purposes of this

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June 30th of the expected matriculation year (e.g. the MCAT test date must be no older than two (2) years as of June 30th). Within this timeframe, the best score and sub-scores will be used from one sitting.

requirement, the review date is June 30th of the expected matriculation year (e.g. the MCAT test date must be no older than two (2) years as of June 30th). Within this timeframe, the best score and sub-scores will be used from one sitting.

Last date to take the MCAT

Last test date in April, unless otherwise directed by an individual’s CAPP decision.

Last test date in April, unless otherwise directed by an individual’s CAPP decision.

Maximum MCAT attempts

Students should pay particular attention to limitations on frequency of exam attempts, as defined by the AAMC. Specifically, a student may not take the exam more than 3 times in a single testing year, a maximum of 4 times in a two consecutive-year period, or up to 7 times lifetime.

Students should pay particular attention to limitations on frequency of exam attempts, as defined by the AAMC. Specifically, a student may not take the exam more than 3 times in a single testing year, a maximum of 4 times in a two consecutive-year period, or up to 7 times lifetime.

Partner Concentration Requirements

GPA 3.40 or higher

Completion of required coursework associated with the undergraduate catalogue in force at the undergraduate partner institution as applicable to the students’ pathway.

Successful completion of a baccalaureate degree at the partner college/university.

See Appendix B.

GPA 3.40 or higher

Completion of required coursework associated with the undergraduate catalogue in force at the undergraduate partner institution as applicable to the students’ pathway. See Appendix C.

Additional Demonstrate appropriate personal and professional behaviors and development.

Compliance with any additional requirements outlined by undergraduate institution or Phase I CAPP.

Demonstrate appropriate personal and professional behaviors and development.

Compliance with any additional requirements outlined by undergraduate institution or Phase I CAPP.

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1.5 Student Procedures for Petition for Continuation in Phase I or Promotion to Phase II

Baccalaureate/M.D. Petition for Review

Baccalaureate/M.D. Petition for Review

Post-Baccalaureate/M.D. Petition for Review

Post-Baccalaureate/M.D. Petition for Review

Request NEOMED Phase I Continuation

Promotion to Phase II (NEOMED)

NEOMED Phase I Continuation

Promotion to Phase II (NEOMED)

Additional Application

none AMCAS Application none AMCAS Application

Required Credentials

Academic information and MCAT scores (if applicable)-supplied to NEOMED by Coordinator

Petition for Review

Academic information and MCAT scores-supplied to NEOMED by Coordinator

Official Transcripts-to AMCAS

Petition for Review

Academic information and MCAT scores (if applicable)-supplied to NEOMED by Coordinator

Petition for Review

Academic information and MCAT scores)-supplied to NEOMED by Coordinator

Official Transcripts-to AMCAS

Petition for Review

Deadlines April 15 April 15 April 15 April 15

1.6 Phase 1 Enrollment Extension The M.D. Partnership experience is designed so that students complete all course requirements for promotion within the prescribed Phase I timeline. Students may petition to extend Phase I of the program by one additional year or be referred by the Phase I CAPP to complete an additional year to remediate an unmet requirement for promotion (see Section 1.4 for promotion requirements). All student-initiated extensions need prior approval of the Phase I CAPP.

Baccalaureate/M.D. Post-Baccalaureate/M.D. Voluntary Program Extension

A student in good academic standing (i.e. possessing academic credentials consistent with consideration for continuation or promotion) may request extension of his/her undergraduate experience by an additional year for reasons beyond his/her control; such as, but not limited to medical leave, family leave, military service.

A student in good academic standing (i.e. possessing academic credentials consistent with consideration for retention or promotion) may request extension of his/her post-baccalaureate experience by an additional year for reasons beyond his/her control; such as, but not limited to medical leave, family leave, military service.

Remedial Program Extension

At the discretion of the Phase I CAPP, students failing to meet the standards outlined in Sections 1.3 and 1.4 may have their circumstances reviewed and may be permitted curricular deceleration, remediation, or course

At the discretion of the Phase I CAPP, students failing to meet the standards outlined in Sections 1.3 and 1.4 may have their circumstances reviewed and may be permitted curricular deceleration, remediation, or course repetition in an

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repetition in an extra year in the pre-medical Phase I of M.D. Partnership studies.

Phase I CAPP decisions to prescribe remedial program extensions are rendered proactively by the committee based upon a holistic review of materials. Remedial program extension decisions are made independent of student invitations to appear at a meeting of Phase I CAPP, therefore students facing remedial extension are not required to attend the CAPP meeting in most cases.

Students permitted such a remedial year must complete the pre-medical partner and the Phase I CAPP requirements in order to be considered for promotion. Failure to do so may result in rescission of provisional admission to the program. Decisions regarding Remedial Program Extension are not subject to appeal.

extra year in the pre-medical Phase I of M.D. Partnership studies.

Phase I CAPP decisions to prescribe remedial program extensions are rendered proactively by the committee based upon a holistic review of materials. Remedial program extension decisions are made independent of student invitations to appear at a meeting of Phase I CAPP, therefore students facing remedial extension are required to attend the CAPP meeting in most cases.

Students permitted such a remedial year must complete the pre-medical partner and the Phase I CAPP requirements in order to be considered for promotion. Failure to do so may result in rescission of provisional admission to the program. Decisions regarding Remedial Program Extension are not subject to appeal.

Maximum Length of MD Partnership Program

Phase I students who are not promoted to NEOMED are no longer in the program and may apply for admission through NEOMED’s M.D. (Direct Entry) Admissions.

Phase I students who are not promoted to NEOMED are no longer in the program and may apply for admission through NEOMED’s M.D. (Direct Entry) Admissions.

Short-term Enrollment Interruption (“Leave of Absence”)

A student may petition to be granted a leave of absence. For further information, please contact the undergraduate coordinator.

All Leave of Absence requests must be formally submitted to your undergraduate coordinator who then must submit the request to NEOMED prior to the semester of the leave of absence. Consideration should be given to allow the required turnaround time of the petition and the deliberation process on the part of the student petitioner.

Emergency exceptions may be considered on a case-by-case basis

A student may petition to be granted a leave of absence. For further information, please contact the undergraduate coordinator.

All Leave of Absence requests must be formally submitted to your undergraduate coordinator who then must submit the request to NEOMED prior to the semester of the leave of absence. Consideration should be given to allow the required turnaround time of the petition and the deliberation process on the part of the student petitioner.

PB2 students petitioning for LOA’s should have attempted the MCAT at least once

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(e.g. – extreme illness or equivalent distress preventing petition prior to the start of the term.)

and present MCAT scores with the petition.

Emergency exceptions may be considered on a case-by-case basis (e.g. – extreme illness or equivalent distress preventing petition prior to the start of the term.)

1.7 Voluntary Withdrawal Students who decide that they no longer want to participate in the pre-medical M.D. program must notify the Phase I coordinator at the pre-medical partner campus, who in turn will notify NEOMED.

2 PHASE I CAPP MEETINGS

2.1 When Does CAPP Meet? • CAPP meets several times during each academic year for:

o Professionalism cases (as needed) oro Other business of the Committee – reviewing standards, processes, etc.

• CAPP has a progression meeting at the end of each academic year. This is typically in June (oncegrades are in) over the course of one or two days.

o CAPP reviews all students in a partnership program. CAPP determines eligibility to continue in the program, promotions to medical

school, etc.

2.2 What If I Meet All Expectations? • You typically do not have to attend a meeting.• All students are reviewed annually at the June meeting for formal approval of their request

(continuation/retention in undergrad portion, promote to NEOMED, etc.).o You must submit your annual “Petition for Review”. This is your chance to request

continuation or promotion. You will be reviewed based on the requirements of therequest you make on this form. If your original request needs to be changed, you maysubmit an addendum. Your undergraduate coordinator will assist you in this process.

o Academic performance information is forwarded by your undergraduate coordinatorafter final grades are received, including your MCAT scores.

2.3 Why Might a Student Be Referred for Individual Review? • Professionalism:

o Conduct or other issues beyond academic criteria. The case will go through your home university judicial/conduct process first (if

applicable). A professionalism referral may result in an invitation to meet with CAPP at

NEOMED to discuss the case in more detail. Further sanctions may be placed upon you by CAPP.

• Academic:o Students who do not meet the criteria for retention or promotion

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Review the requirements in sections 1.3 and 1.4. Check with your undergraduate coordinator.

2.3.1 What Happens If I’m Referred For Individual Review? • Individual Review means that CAPP will review your file because you are not meeting some

requirement(s) of the program. Individual Review does not necessarily mean that you mustattend a meeting.

o Professionalism cases are referred to the co-chairs for determination of the severity ofthe infraction. If the co-chairs deem the case to be severe enough in nature, you will beinvited to appear before the Committee. If they decide that the case is less severe innature, you may not have to appear before the Committee. In either case,documentation is placed in your student file and you will be monitored for theremainder of your time in the program.

o At the year-end meeting (June), CAPP will invite students to appear in person if: revoking provisional admission to medical school is a possible outcome; there is a professionalism concern (see above); or an undergraduate coordinator requests that a student attend the meeting.

o Second year students who do not meet the promotion standards as listed in section 1.4may be granted a third year (B5 or PB3). Students in this situation are not automaticallyinvited but may request to attend the meeting through their undergraduatecoordinator. NEOMED must receive this request from the coordinator no later than 10business days before the meeting.

o Leave of Absence request students may be invited to attend depending on thecircumstances. This is determined by the co-chairs.

• If it is determined that you need to be invited to appear before the Committee, an invitationletter is sent on behalf of the Committee.

o You should meet with your coordinator/advisor to discuss the process and your options.o You may choose to attend or not.

You do not have to attend the meeting if you are invited. If you choose not toattend, there are implications if the Committee reaches a decision for dismissal.

• You must submit the “Student Interview Form” by the deadline. This provides more informationto the Committee. This form will be sent with your invitation letter.

You should attach any supporting or relevant documentation that is specific toyour situation.

2.4 What happens at a Phase I CAPP meeting?

2.4.1 If You Choose to Attend: During the Meeting • The Committee members will introduce themselves.• You will be given the chance to make your opening statement (2-3 minutes).

o It is ok to write it in advance and read it.• Be prepared for the Committee members to ask you questions and discuss your situation for as

long as is needed to become well informed.• After the questions, you will be given the opportunity to make a closing statement.• You will then be excused while the Committee deliberates.• You may bring a support person with you.

o It can be Faculty/staff/student from NEOMED or your current partner University. Familymembers or lawyers are not allowed in the meeting. You can have others with you while

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you wait to be escorted to the meeting room, but they cannot accompany you to the actual meeting.

o This person may be there to help you feel more comfortable. They do not have to talk,but the Committee may ask them questions.

• As CAPP is a formal College Committee, we suggest those in attendance present professionalattire.

2.4.2 If You Choose Not to Attend • The Committee will deliberate on the basis of the information that is available to them from

your student file (including material provided by current institution, court documents, etc.) andany additional items you provided with your Student Interview Form.

• If the Committee chooses to dismiss you from the program, and you elected not to attend themeeting, you forfeit your right to appeal.

2.5 What to expect after the meeting • All students that are reviewed will receive a decision letter whether they attended the meeting

or not.• Official decisions are sent within 5 business days of the meeting.

o CAPP decisions are sent via email.o Decisions which include dismissal/rescission of provisional admission to medical school

will also be communicated via certified mail.• All communications will include the Committee’s decision and information on next steps,

including the appeals process (when applicable) and any deadlines.

2.5.1 If You Are Dismissed / Conditional Offer Admission Revoked • You may be eligible to continue at your current institution – talk to your campus coordinator. Be

sure to inquire whether the decision will be noted on your official transcript or not.• You may have the opportunity to file an appeal to Executive Review CAPP under specific

conditions.o The conditions are limited to:

evidence of procedural defect or error in the committee’s operations or significant and compelling information becomes available (that was not known

to you at the time of the meeting).o You will receive a form with the dismissal decision letter, including a deadline by which

to appeal.

2.5.2 If You Are Being Retained for a B5 or PB3 year • Register for Fall classes at your current university.• Talk with your coordinator/advisor about conditions for promotion as outlined in section 1.4

and strategies to make the most of this opportunity.

2.5.3 If You Are Being Promoted • Complete any remaining summer courses successfully.• Submit registration/other pre-matriculation requirements to NEOMED by established deadlines.

Separate communications will be sent throughout the summer about our Student Onboardingprocess.

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If you have any questions, start with your current campus coordinator. They know your school’s program the best and are best equipped to assist you. If they do not know, or if they think it is a question for NEOMED, they will ask us.

3 STUDENT RESPONSIBILITIES

3.1 Petition for Review (See Appendix A for example) • All students must complete the Petition for Review Form annually.• Your Petition Options are:

o To request Phase I Continuation/retention. If you want to request to remain in the program, this is the option you will choose. If you are in your 2nd year, this is something that you should discuss with your campus coordinator. You are eligible for this if you are in your 2nd year and need or want a 3rd year in the undergraduate phase for whatever reason. This might be academic or it might be personal.

o To request promotion. If you are in your 2nd or 3rd year (B4, B5, PB2, or PB3), have met all criteria and feel ready to move up to medical school, that is the time to request promotion.

o To withdraw from the program.o If you are in your 3rd year (B5 or PB3), your options are to request promotion or

withdraw, you cannot request to be retained for a 4th year.

• Deadline: April 15, 2019o The form will be emailed to you.o You must submit the completed form to your coordinator.o In the event your circumstances change after you submit the form, you do have the

opportunity to submit an addendum. Your campus coordinator can tell you more about that if you believe it may be relevant for you. Complete Addendum if information changes between April and June.

Glossary of Student Petition Options For your convenience, this table lists the options for petitioning and who is eligible to make that request. If: Then request: Who is eligible?

You want to continue from year 1 to year 2 of Phase I

Phase I Continuation B3, PB1

You want to extend Phase I to have a 3rd year

Phase I Continuation B4, PB2

You want to be considered for promotion to NEOMED

Promotion B4, PB2, B5, PB3

You no longer wish to be in the program

To withdraw All students

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3.2 AMCAS • You must complete the AMCAS application if you are requesting promotion.• Deadline: April 15, 2019• The AMCAS application fee is waived for all partnership program students who apply before the

deadline.• Be aware, it is time consuming and you will need to allow several hours to complete it.

o You can work on your application in multiple sessions.

3.2.1 Completing your AMCAS Application Information on where to go to complete your application and resources to help you with the process will be sent to you annually at the start of the process. The AMCAS application and the Petition for Review are done at the same time.

• Complete all required fields of the AMCAS application, including:o Biographic informationo Entering coursework

• Coursework must be entered from all colleges.• It includes current and planned coursework.

It is helpful for you to have an unofficial copy of your transcript in handfor reference when completing the application.

• Enter courses exactly as they are on the transcript in chronological order.• You may skip the sections regarding letters of recommendation and the

personal statement. It is ok to write “I am a current Bacc/M.D. or Post-Bacc/M.D. student applying for promotion” if a response is required.

• Enter your experiences and activities completed during your enrollment in theprogram.

• When prompted for: School Name, enter “Northeast Ohio Medical University “. Program Type, enter “Combined Bachelor's/ Medical Degree”.

• Certify & Submito Do this once the application is complete.o You must re-certify if you change any answers or any information.

• Request official transcriptso This includes transcripts from ALL schools attended.o You must use AMCAS Transcript Request Form (available within the AMCAS application).o Submit the request form to your undergraduate Registrar’s Office prior to AMCAS

deadline.o Follow the policies related to transcripts at each college/university you attended.o Keep in mind:

• You must fulfill all financial obligations (parking tickets, fines, etc.) or atranscript will not be released.

• You may need to pay for the official transcript.• Transcripts must be sent directly to AMCAS (not NEOMED) from the university/

college to the address on the AMCAS transcript form.• Failure to complete this step will keep your application from being processed,

and if the transcripts are not received by AMCAS by the transcript deadline, youwill incur a late fee.

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• Emails are the primary source of communication from AMCAS regarding the verification process,so please enter your address carefully and check email daily.

• If you have questions about the application, contact AMCAS.

3.3 NEOMED Accounts Everyone in their 2nd (B4 or PB2) or 3rd (B5 or PB3) year will receive an email from NEOMED that has your login information for your NEOMED accounts – Banner Self-Service (our web portal) and email. These will be necessary to complete some of the tasks before you matriculate, such as the financial aid application, which must be done before you complete your Petition for Review. Receiving this information does not guarantee that you will matriculate to NEOMED the following year, but rather it helps you complete some of the early matriculation tasks should you be granted promotion by the Committee.

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Appendix A: Petition for Review First year petition example:

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Second and Third year petition example:

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Appendix B: Baccalaureate/M.D. Pre-Requisites

NEOMED Phase I Baccalaureate/M.D. Pre-Requisites – Effective fall 2018 and retroactive to all students.

All of the following “Required” courses must be successfully completed with minimum grades of C- prior to promotion from Phase I to Phase II and matriculation into NEOMED. We suggest you enroll in as many “Recommended” courses as is practical in order to be prepared for medical school. A “D” or “F” in any ”Required” pre-requisite course at any time may be grounds for rescission of provisional admission to the program and shall be sufficient grounds for denial of promotion to the College of Medicine at NEOMED.

Required 3.2.2. Two semesters of Organic Chemistry and Lab 3.2.3. Two semesters of Physics and Lab 3.2.4. Two semesters of Biology and Lab 3.2.5. One semester of Biochemistry Recommended 3.2.6. Anatomy 3.2.7. Calculus 3.2.8. Statistics 3.2.9. English Composition 3.2.10. Two semesters of upper-level Biology – preferably Cell Bio, Molecular Bio, Genetics, Micro,

Physiology, Immunology 3.2.11. Psychology or Sociology (MCAT prep)

For your convenience, this table lists the applicable “Required” courses at partner institutions.

NEOMED University of Akron

Baldwin-Wallace University

Bowling Green State University

Cleveland State University

Hiram College

Kent State University

Youngstown State University

Organic Chemistry I & Lab

3150:263 3150:265

TBD TBD CHM 331 & CHM 336

CHEM 22000

CHEM 20481 (4) OR CHEM 30481 (3) AND CHEM 30475 (1)

TBD

Organic Chemistry II & Lab

3150:264 3150:266

TBD TBD CHM 332 & CHM 337

CHEM 32000

CHEM 20482 (2) OR CHEM 30482 (3) AND CHEM 30476 (1)

TBD

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Physics I & Lab

3650:261 Or 3650:292

TBD TBD PHY 221 or PHY 231

PHYS 11300 or 21300

PHY 13001 (4) AND PHY 13021 (1) OR PHY 23101 (5)

TBD

Physics II & Lab

3650:262 Or 3650:292

TBD TBD PHY 222 or PHY 232

PHYS 11400 or 21400

PHY 13002 (3) AND PHY 13022 (1) OR PHY 23102 (5)

TBD

Biology I & Lab

3100:111 TBD TBD BIO 200 & BIO 201

BIOL 15100

BSCI 10110 (4)

TBD

Biology II & Lab

3100:112 TBD TBD BIO 202 & BIO 203

BIOL 15200

BSCI 10120 (4)

TBD

Biochemistry I

3150:401 TBD TBD BIO 306 & BIO 307 or CHM 402

BCHM 36600

CHEM 40245 (4) OR CHEM 30284 (4)

TBD

All of the following courses are recommended for successful completion prior to promotion from Phase I to Phase II and matriculation to NEOMED. If these courses are attempted and completed with an academic grade, these courses must all be successfully completed with minimum grades of C- prior to promotion from Phase I to Phase II at NEOMED.

NEOMED University Akron

Baldwin-Wallace University

Bowling Green State University

Cleveland State University

Hiram College

Kent State University

Youngstown State University

Anatomy 3100:401 TBD TBD HSC 485 & HSC 490 or HSC 475 & HSC 457

BIOL 13100 & 13300

BSCI 30517 (4)

TBD

Calculus 3450:221 TBD TBD MTH 181 MATH 19800

MATH 12002 (5) OR MATH 12021 (4)

TBD

Statistics 3470:261 3470:262

TBD TBD MTH 147 or MTH 347

MATH 19800

MATH 30011 (3) OR MATH 12022 (3)

TBD

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English Composition

3300:111 3300:112

TBD TBD ENG 101 & ENG 102

FRCL 10100

ENG 11011 (3) AND ENG 21011 (3) OR HONR 10197 (3) AND HONR 10297 (3)

TBD

Two semesters of advanced Biology (upper-division) such as: Cellular Biology, Molecular Biology, Genetics, Microbiology, Physiology, and Immunology

3100:311 3100:485 3100:480 3100:211 3100:331 3100:363 3100:437

TBD TBD BIO 308 & BIO 309, BIO 310 & BIO 311, BIO 416 & BIO 417, HSC 422 & HSC 450 BIO 412 & BIO 413

BIOL 23000, BIOL 32600, BIOL 36500, BIOL 33800, BIOL 37800

BSCI 30140 (4), BSCI 40158 (3), BSCI 30156 (3), BSCI 30171 (4), BSCI 30130 (3), BSCI 40174 (3)

TBD

Psychology or Sociology

3750:100 3850:100

TBD TBD PSY 101 or SOC 101

PSYCH 10100 SOAN 15500

PSYC 11762 (3) OR SOC 12050 (3)

TBD

Institution Specific Requirements Partner institutions may require specific requirements for approval of a candidate’s successful completion of study. However, partner institutions must monitor progression and performance independent of the Phase I CAPP process. A “D” or “F” in any pre-medical partner required course at any time may be grounds for a dismissal from the program and shall be sufficient grounds for denial of promotion to the College of Medicine at NEOMED.

Pre-Medical Partner/Program

Requirement Description Individualized Course Plans Required?

University of Akron Students must complete a bachelor’s degree and all pre-medical courses required by NEOMED as part of their bachelor’s degree before promotion to the MD phase at NEOMED. Students must complete a two part, 1cr each, seminar series of Health Care and Delivery Systems.

No

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Baldwin-Wallace University

Students must complete the Primary Healthcare Advancement Program (PHAP) and all pre-medical courses required by NEOMED as part of their bachelor’s degree before promotion to the MD phase at NEOMED. See your Baldwin Wallace coordinator for specific PHAP requirements.

No

Bowling Green State University

TBD TBD

Cleveland State University

Students must complete the required concentration of Urban Health courses, this includes required seminars designated by the program; students should consult the current program definition sheets for specific course numbers and titles. Students must receive a letter grade in at least one College of Sciences and Health Professions course (3 credit hours or more) for every semester (summers excluded) of enrollment in the M.D. Partnership.

Yes

Hiram College Students must complete either the Biomedical Humanities Major or the Biomedical Humanities minor and all pre-medical courses required by NEOMED as part of their bachelor’s degree before promotion to the MD phase at NEOMED.

No

Kent State University

Students must complete a bachelor’s degree and all pre-medical courses required by NEOMED as part of their bachelor’s degree before promotion to the MD phase at NEOMED. The course cluster includes courses designated by the program; students should consult the current program definition sheets for specific course numbers and titles. Students must receive a letter grade of “C” or better in any BCPM (Biology, Chemistry, Physics, and Math) coursework to progress through their major. Anything lower may be grounds for dismissal from the KSU program, which would necessitate dismissal from the NEOMED-KSU pre-medical/MD pathway.

No

Youngstown State University

TBD Yes

Appendix C: Post-Baccalaureate/M.D.

Individualized Couse Plans

All Post-Baccalaureate Students are required to have an up-to-date Individualized Course Plan (ICP) on file with the Partnership for Urban Health advising office at Cleveland State University. The ICP will be

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reviewed annually as part of the Phase I CAPP continuation and promotion process for post-baccalaureate students.

Upon acceptance of the offer of admission, all post-baccalaureate students are required to meet with their Partnership for Urban Health academic advisor at Cleveland State prior to initial course registration well in advance of starting their first semester in Phase I. A copy of the ICP will be sent by the academic advisor to the NEOMED faculty coordinator no later than June 1st prior to the start of the fall term of initial enrollment for approval. Any subsequent proposed changes to a student’s ICP must be sent to the NEOMED faculty coordinator for approval prior to a student enacting any class schedule changes. Any unplanned deviation from an ICP may result in an invitation to the Phase I CAPP and may result in loss of provisional admission.

Students must receive a letter grade in at least one science (3 credit hours or more) course and one (1) Urban Health Concentration course (or other approved course) at CSU for fall and spring semesters.

GPA Selection Options and Requirements

Post-Baccalaureate GPA Calculation Method

• Overall GPA and BCPM GPA (Biology, Chemistry, Physics, Math) includes transferred courses, and fall and spring semesters. Any summer grades will be included in Overall GPA and/or BCPM GPA calculation during PB2 CAPP review.

• Overall GPA includes all required and elective coursework for which the partner university gives credit from admission to the program through Spring Semester of PB2. It excludes courses that were (a) not completed during and (b) are not required as part of the M.D. Partnership program or the student’s bachelor’s degree.

• BCPM GPA is computed by the method employed by the AMCAS system of the Association of American Medical Colleges.

• In the case of repeated course work, both the original and the repeated grade are included in GPA/BCPM calculations. Institutional course forgiveness policies shall not apply. Post-Bacc students may select which portion(s) of their previous coursework they wish to apply toward promotion requirements, on approval by the program.

• Post-Baccalaureate students transferring course credit from another institution will have an Individual Course Plan (ICP) that identifies GPA benchmarks that may differ from the 3.25 PB1 requirement. For instance, a student transferring in a low GPA may have to reach a GPA of higher than a 3.25 in order to matriculate to NEOMED at the end of PB2. The ICP will be facilitated by the Partnership Student Coordinator/Advisor and approved by the Phase I CAPP CSU Subcommittee before the student enrolls in the M.D. Partnership.