pets district 3190 president elect training seminar 2014 - 2015 district 3190 pets april 5 -6 club...
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PETS
District 3190
President Elect Training SeminarPresident Elect Training Seminar
2014 - 2015
District 3190
PETS April 5 -6PETS April 5 -6
Club AdministrationClub AdministrationRtn.PP A SureshRtn.PP A Suresh
FacilitatorFacilitator
Saturday April 5
PETS
RI D
istr
ict 3
190
•Minimum standardMinimum standard
Three categories of Three categories of ClubsClubs
•EffectiveEffective
•EstablishedEstablished
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RI D
istr
ict 3
190
* Paying per capita dues to RI (In time)
Minimum Standard
* Meeting regularly
* Members to subscribe for The Rotarian or a regional magazine.
* Implementing service programs that meet the needs of the local community.
* Accept the visit of AG,DG and other RI officers
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RI D
istr
ict 3
190
Effective Club
• Sustain and increase membership base.
• Implement successful service projects that meet the needs of the local community and needs in other countries through four avenue of service.
• Support TRF by participation and contribution
• Develop leaders capable of working beyond club level.
• Facilitate clubs to adopt suitable methods of improvement.
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RI D
istr
ict 3
190
• Sustain and increase membership and work towards member development
• Has well developed leadership plan for the club and has succession plan in place
Established Clubs
• Implement balanced and need based service programs in the community with emphasis on long term continuous programs
• Regularly participate in TRF programs and contribute to TRF
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Hands on working:Hands on working:
Work sheet-1…President and finance of the club
Work sheet-2…Club reports to RI and District
Work sheet-3…District support to club in
Club administration
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Function of Club Administration Function of Club Administration CommitteeCommittee
■ This committee is responsible for all the club’s administrative activities.
■ Fulfill the administrative requirement of RI, TRF and District.
■ Oversee and be responsible for Club Finances..
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Club Administration Club Administration Committee-2Committee-2
■ Conduct Training program for incoming officers of the club
■ Work towards furthering the objects of Rotary
■ Develop programs that will interest the club members.
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Club Administration Club Administration Committee-3Committee-3
■ Oversee participation of members in District programs
■ Take care of Communications and correspondence. Maintain all club records
■ Safe guard club property and resources
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Club Reporting Requirements to Club Reporting Requirements to RI&District:RI&District:
■ Semiannual reports to pay RI per capita dues. July and January every year.
▪ Information for the Official Directory details of club president & secretary. December every year
■ Changes in membership or in officer or weekly meeting information
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To T R F:To T R F:Use of Rotary Foundation funds. The Use of Rotary Foundation funds. The Rotary Foundation Fund Development Rotary Foundation Fund Development Club Goal Report Form , Program Closure Club Goal Report Form , Program Closure report.report.To District:■ Monthly attendance report■ Project & visible program details of the
club to include them in PR initiatives & GML
■ Important information regarding club administrative matters which may affect activity of the club
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Financial Responsibilities of Financial Responsibilities of PresidentPresident
■ Develop a budget and manage it.
■ Ensure club dues are sent to RI.
■ Work closely with the club treasurer.
■ Ensure District dues are sent on time.
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Financial Financial Responsibilities-2Responsibilities-2
■ Keep member costs reasonable and collect them on time.
■ Have separate account for service programs
■ Perform annual audit.
■ Send financial report to members.
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Rules governing unpaid per capita duesRules governing unpaid per capita dues■ Six months after the 1st Jan or 1st July
deadline clubs with unpaid per capita RI dues over US $ 250 are terminated.
■ Avoid termination or help terminated club to get reinstated.
■ Within 90 days of termination – pay all financial obligations + USD 10/member.
■ After 90 days – pay all financial obligations + USD 10/member + complete application + USD 15/member.
■ More than 365 days – club looses its charter.
■ Paying for Rotary News for every member is a must.
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Discuss:Discuss:
■ Weekly meeting attendance and attendance in service programs
■ Club leadership and succession plans
■ Efforts on conducting member education and Training programs
■ GOV requirement and conduct
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Plan and Conduct:■ Weekly club
meetings■ Club assemblies■ Board meetings■ Assistant governor’s
visits■ District governor’s
official visit■ Committee meetings
Promote:■ RI Convention■ District-level
meetings: District assembly District conference Foundation seminar Membership
seminar District leadership
seminar ICGFs, Etc
WHAT ARE THE IMPORTANT MEETINGS TO BE CONDUCTED AND SUPPORTED?
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THANK YOUfor your participation
andWish you a successful year