petroleum development oman l.l.c. - pdo level 2 and 3 hse...petroleum development oman llc revision:...

Petroleum Development Oman LLC

Revision: 2 Effective: Feb 14

GU-441 Level 2 and 3 HSE Audits and Inspections Guideline

Printed 11/02/14

The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.

Petroleum Development Oman L.L.C.

Document title: Level 2 and 3 HSE Audits and Inspections

Document ID GU-441

Document Type Guideline

Security Restricted

Discipline HSE

Owner MSEM

Issue Date Feb 2014

Version 2.0

Keywords: This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.


Revision 2 Effective: Feb-14


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i Document Authorisation

Authorised For Issue

Document Authorisation

Document Authority

(CFDH)

Document Custodian Document Controller

Younis Al-Hinai

MSE/53

Date:

Vaughan Clarke

MSE/53

Date:

Vaughan Clarke

MSE/53

Date: 05/02/2014




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ii Revision History

The following is a brief summary of the 4 most recent revisions to this document. Details of all revisions prior to these are held on file by the issuing department.

Version No. Date Author Scope / Remarks

Version 2.0 April 2013

Younis Al-Hinai Review guideline, update to align with CP-122 and rename the document.

Version 1.0 June 2002

Ohi Aikhoje (CSM/4) New Guideline incorporating: Management HSE Inspections; Joint Management HSE Inspection Guidelines; Well Engineering Inspection Tool; Industrial Area Inspection Tool; Permit to Work Inspection Tool; Waste Management Inspection Tool; Vehicle Spot Inspection Tool; Spot Inspection Tool.

iii Related Business Processes

Code Business Process (EPBM 4.0)

CP-122 HSE MS Manual

PR-1969 Corporate HSE Audits

iv Related Corporate Management Frame Work (CMF) Documents

The related CMF Documents can be retrieved from the Corporate Business Control Documentation Register CMF.

http://sww4.pdo.shell.om/CMFportal/ListBP.aspx




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TABLE OF CONTENTS

i Document Authorisation ..........................................................................................................3

ii Revision History ......................................................................................................................5

iii Related Business Processes ..................................................................................................5

iv Related Corporate Management Frame Work (CMF) Documents .........................................5

1. Introduction .............................................................................................................................7

1.1 Background .......................................................................................................................7

1.2 Purpose .............................................................................................................................7

1.3 Distribution/Target Audience & Further Copies ................................................................7

1.4 Review & Improvement .....................................................................................................7

2. Level 2 HSE Audits & Inspections Guideline ..........................................................................8

2.1 Scope ................................................................................................................................8

2.2 Description ........................................................................................................................8

2.2.1 Audits and Inspections Process ......................................................................8

2.2.1.1 Programme/Plan..............................................................................................8

2.2.1.2 Review Briefing Material ..................................................................................9

2.2.1.3 On-Site Briefing ...............................................................................................9

2.2.1.4 Execute ......................................................................................................... 10

2.2.1.5 Interviews ..................................................................................................... 10

2.2.1.6 Round-Up Session ....................................................................................... 11

2.3 Roles and Responsibilities ............................................................................................. 11

2.4 Related Business Control Documents ........................................................................... 11

Appendix 1: Management HSE Inspections ............................................................................... 12

Appendix 2: Joint Management HSE Inspections Level 2 .......................................................... 35

Appendix 3: Permit to Work ........................................................................................................ 40

Appendix 4: Camp Inspection Checklist ..................................................................................... 41

Appendix 5: Minimum Requirements for Camp/Worksite Clinics ............................................... 59

Appendix 6: Minimum Requirements for Ambulances ................................................................ 61

Appendix 7: Well Engineering MDSV Checklist .......................................................................... 62

Appendix 8: Vehicle Spot Inspections Checklist ......................................................................... 75




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1. Introduction

1.1 Background

In PDO, Level 2 HSE audits and inspections form part of the HSE Management System monitoring programme. A monitoring programme is required to measure HSE performance, and the implementation of the HSE Management System, against established targets. Audits and inspections, in the form of workplace inspections and task verifications, supplement the formal HSE audit process.

Level 2 HSE audits and inspection are checks to ensure standards are being achieved. Any non-compliance is recorded and remedial action instigated. Localised improvements may result from an inspection.

An HSE inspection typically entails the following:

A scheduled, structured examination of a work site with specific focus on HSE physical conditions and working practices, in addition to normal supervisory duties.

It follows a pro-forma checklist and results in the generation of a written report.

It does not mean 'walkabouts', STOP 'audits' or any other ad hoc exercise.

An inspection captures non-compliances at work site level, which can be rectified on a 'quick-fix' basis.

1.2 Purpose

The tools and processes described in this Guideline are not mandatory, but rather, are suggested ways of complying with PDO HSE Management System monitoring programme, as detailed in CP 122 HSE Management System Manual- Part 7.

1.3 Distribution/Target Audience & Further Copies

This Guideline is intended to be used by PDO staff and contractors involved in any Level 2 /L3 HSE audit and inspection process.

1.4 Review & Improvement

Any user of this document who encounters a mistake or confusing entry is requested to immediately notify the Document Custodian using the form provided in CP 122 HSE Management System Manual.

This Guideline shall be reviewed as necessary by the Document Custodian, but no less frequently than every four years. Triggers for full or partial review of this Specification are listed in CP 122 HSE Management System Manual – Chapter 8.

This document is published with the stated intention of early review to align and provide structured support for the delivery of Level 2 & 3 Audits / Inspections.

The user of this document should ensure that the Appendices included as part of this document, are the latest versions and prior to use, should verify this via Livelink, or alternatively, request assistance from HSE Corporate.




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2. Level 2 HSE Audits & Inspections Guideline

2.1 Scope

This Guideline is intended for HSE audits and inspections of PDO facilities and assets conducted by PDO staff and contractors.

This Guideline provides background information, and describes a general process for conducting Level 2/3 HSE audits and inspections of PDO facilities, assets and components of the HSE Management System (e.g. the Permit to Work System).

The Appendices to this Guideline contain detailed checklists or tools for the following HSE audits and inspections:

Level 2 HSE Audits.

Level 3 HSE Inspections

1. Joint Management HSE Inspections

2. Permit to Work Inspections

3. Spot Inspections

4. Vehicle Spot Inspections

5. Well Engineering Inspections

6. Waste Management Inspections

7. Industrial Area Inspections.

2.2 Description

The scope, depth and focus of an HSE audit or inspection vary depending on the type of inspection. In general, there are two levels of focus:

Level 2 HSE Audit (High level view)

The main focus is to verify the effectiveness of the HSE Management System, rather than unsafe acts and conditions on site. For example, when inspecting vehicle safety it is more useful to inquire about the system for carrying out vehicle checks, rather than ask if vehicle checks have been carried out that day.

Level 3 HSE Inspection (Lower level view)

These involve systematic observation of the work and behaviour of staff and contractors to assess compliance with procedures and work instructions. The main focus is to identify unsafe acts and conditions on site. Examples include Spot Vehicle Inspections and Permit to Work Inspections.

2.2.1 Audits and Inspections Process

2.2.1.1 Programme/Plan

Prior to conducting an audit or inspection it may be necessary to contact the relevant area manager or supervisor to discuss details of the inspection and make the necessary arrangements. Issues to be covered may include:

date and time for the inspection




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briefing material required

list of documents and records to be reviewed

interviews to be conducted

site access and safety requirements/procedures (including personal protective equipment)

emergency drills

travel/accommodation arrangements.

Based on this information it may be useful to prepare a plan. This will help ensure that the people you want to interview are available, emergency drills can be conducted and do not disrupt interviews, etc.

This is not necessary for ‘spot inspections’.

2.2.1.2 Review Briefing Material

The following list highlights the briefing material that may be useful in preparing and conducting an audit or inspection:

Organisation chart for facility, preferably with names.

Previous visit reports for same facility with list of recommendations.

Last self-check report made by off-site supervisor in asset holding department.

Safety milestones achieved by the facility since last visit.

Site supervisor’s report on all accidents at facility since last visit.

Reports of investigations of accidents since last visit.

Minutes of HSE meetings since last visit.

List of drills carried out since last visit.

Asset holder’s report on status of all outstanding HSE actions at the facility.

Maintenance list of major failures since last visit.

Drilling list of major delays or problems since last visit.

List of equipment modifications reviewed since last visit.

List of amendments to General Emergency Procedures.

List of amendments to departmental emergency procedures.

List of amendments to Operating Procedure Guide.

2.2.1.3 On-Site Briefing

On arrival at the site, the audit/inspection team should be briefed on the work going on at the facility. The team should also get a Safety Briefing from the host, highlighting any HSE precautions they should take.

In turn, the team should brief the staff at the site, on the aims and programme for the visit.




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2.2.1.4 Execute

Conduct the audit/inspection of the facility, asset or the relevant component of the HSE Management System using the relevant checklist (refer to Appendices). The visit may require completion of the checklist only, or may require more detailed interviews with PDO staff and contractors, along with checks on documentation and records.

2.2.1.5 Interviews

In general, interviews involve a series of questions. Depending on the type of inspection, interviews with PDO staff and contractors may or may not be necessary. For example, interviews are an integral part of Management HSE Inspections, but may not be necessary during a Vehicle Spot Inspection.

The best approach when working in a team is for one person to interview the supervisor, another the operator, and a third the maintenance man. Asking several levels of supervision the same questions can be revealing, so maintain a certain amount of duplication of key areas by the different interviewers.

A variety of answers to questions should be expected because of different shift cycles and differences in perception. If there are conflicts, explore the issue further rather than assuming that something is wrong.

Ask them about their knowledge of Company HSE policy, regulations, and facility-specific rules. How were they briefed initially, when and by whom? Did they feel their briefing was adequate? Had they found any surprises?

Conducting Operative Interviews

The following provides some tips for conducting operative interviews:

1. Visit the site and watch activities. Study one operation in depth, rather than trying to cover them all.

2. First observe from a distance:

Are the staff properly equipped for the job?

Are they standing in safe positions?

Are they using correct equipment?

Is it in good condition?

Are they aware of the positions of others?

Judge for yourself what the potential hazards are.

3. When the operator can safely stop what they are doing, talk to them.

4. If they can identify precautions that they were not taking, find out why not.

5. If there should be a work permit for the job, ask to see it so that you find out if they know where it is.

6. Ask them what hazards they were verbally warned of, and whether any of the work permit requirements were explained or discussed.

7. If you feel they should have been doing more than they were, say so. Your silence will otherwise be taken as acquiescence.

8. If there has been a flagrant disregard of procedures, then those concerned must be clearly told that this is unacceptable. If they have just not thought deeply enough about HSE, make the points less forcefully.




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9. Ask if the job couldn’t be done more safely. Check the information from the interviews with the supervisor. When was the last drill they took part in? What did it consist of? Did they discuss it afterwards?

2.2.1.6 Round-Up Session

As well as highlighting good points, the round-up session should emphasise those deficiencies that can be rectified immediately by the facility staff themselves. Deficiencies which require higher level action should be noted in general terms – stating that they will be taken up with the higher level or Asset Managers.

Avoid too much detail, and discuss deficiencies in the system, rather than individual failings (except as examples).

Finally thank the site staff for their help and ask them to keep HSE in the forefront of their minds when working.

2.3 Roles and Responsibilities

Corporate HSE Auditor shall ensure the guideline is aligned with CP-122, PR-1969 and industry best practices. Changes shall be communicated to all relevant parties for implementation accordingly.

2.4 Related Business Control Documents

Code Business Process (EPBM 4.0)

CP-122 HSE MS Manual

PR-1969 Corporate HSE Audits




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Appendix 1: Management HSE Inspections

Introduction:

This is intended for use by managers conducting HSE inspections or visits in the field. It contains a series of questions and checks that enable the effectiveness of the HSE Management System to be demonstrated.

The involvement of high level of management in HSE inspections and field visits demonstrates to PDO staff and contractors the leadership and commitment to HSE from high level management.

Visit Organisation:

Annual Schedule

The visits are part of the annual PDO HSE Plan.

Travel Arrangements

Individuals are requested to book land transport and air flights well in advance.

Visit Programme

It is the responsibility of the host Asset Manager and Area Coordinator to prepare a detailed inspection programme, which should be agreed with the Director one week before the visit.

The programme should include a visit to at least one active site.

Visit Team

The visit team should comprise:

PDO Director

Contractor CEO

Host Asset Manager

HSE focal point.

Senior Asset Rep (Coast)

Host Asset Rep (Interior)

In order to cover as much ground as possible, it is recommended that the visit team be split into two groups, each looking at different aspects of the HSE Management System on site.

Visit Report

The host Asset Manager shall note the key points raised by the inspection team and compile a report with actions to be implemented.

The contents of the report should be agreed with the Director, and copy issued to all visit team members.

The Visit:

Pre-Visit Meeting

It is suggested that a pre-inspection meeting be held a few days before the visit to agree roles, responsibilities and scope of the visit. The timing for each item on the programme should also be discussed.

The Inspection




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Upon arrival at site, conduct a brief review in the office of selected HSE MS elements to identify areas to focus on. The host Asset team should also brief the team on their key areas of exposure.

The Site Visit

Check on site that actual practice match with what is written down in documents.

After the site visit, debrief personnel highlighting good practices and deviations noted.

Preparation Checklists

Before you leave home:

Flight Arranged?

Own Vehicle checks?

Journey Management?

Accommodation arranged?

Preparation file?

Personal Protective Equipment?

Before you go to site:

Ensure you get Safety Briefing

Give a briefing to the site team on 'objectives' of the visit

Discuss the previous inspection results




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Level 2 Management HSE Inspection Checklist

for

(Directors, managers and team leaders)

HSE Program:

Supervisors and Records

Responsibilities

Does he have a job description?

Does it include:

his safety responsibilities?

his safety activities?

Programmes

How does he manage facility integrity and HSE?

Is there a department HSE program and integrity program?

Does he have a copy of the program?

How does the programme get changed?

Have there been any changes during the year?

What part did he play in developing:

the overall programme?

the facility programme?

his individual programme?

How does he pass information relating to facility programme and objectives to:

his subordinates?

contractors?

How does he check that they have understood it?

What activities by others has he seen as evidence of the department’s technical integrity and HSE programme?

Objectives

What specific HSE objectives has he been given to staff reporting to him?

What HSE objectives have been given to the whole facility team?

Progress

Does he know the department’s progress towards their HSE objectives?

How does he report progress of HSE objectives to the department?

How often?

What progress have they made?

What feedback has he had from the department on his progress?

How does he evaluate contractors’ progress?

Team

Who is the man on his team, beside himself, with the best attitude to HSE?

Has this been recognised in any way, such as in his staff report?

Who is the worst?

What is he personally doing to improve the performance and attitude of this man?

Operative Interviews




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Responsibilities

What are their responsibilities for HSE? (Responsibilities for work-mates is an essential element)

Has this responsibilities being included in the personal performance contract (PPC)?

Programme

What do they know of the facility’s HSE programme?

How did they get to know about it?

from work mates?

from facility supervisors?

from base line-staff?

from HSE staff

Progress

Has their record been better or worse recently?

What HSE improvements have they seen in the last six months?

Where have they seen deterioration?

Comments

What differences do they see with other facilities in the way of safety of the operation?

Have they themselves made suggestions to help improving HSE?

Has the suggestions been accepted and implemented?




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HSE Organisation:

Supervisor and Records

Organisation

Who is responsible for the overall HSE and integrity of the facility?

Who is in charge during emergencies?

Is there an HSE focal point?

What are his duties and responsibilities?

Who is he responsible to?

Information

How are they informed of new regulations and changes to procedures?

How do new standards from Engineering and Operations become known?

Is there a briefing or is it a purely paper communication?

If they identify a hazard how do they go about getting it put right?

What feedback do they get when action is needed by people at base?

Operative interviews

Is there a focal point for HSE?

What does he do that affects them?

When have they come across the HSE function?

If they identify a hazard, who do they report it to?

What happens then? Integrity Management

Examine the checklists to see if they are up to date and correctly signed off.

Check when the facility was last inspected by supervisory staff.

The third level is the daily shift changeover document.

Examine the above document to verify completeness. For example are their overrides in place but not noted.

Procedures:


NOTE: (Briefing notes should include a list of amendments to General and Department Emergency Procedures and Operating Manuals since issued, so that the updating of facility manuals can be checked.)




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General Emergency Records

Procedure guide

Review the facility copy of General Emergency Procedures (for Company-wide emergency response)

Where is it kept and who refers to it?

Does it look like it has been used, and is it up to date with all amendments in place?

Duties

What is the facility command structure for emergencies?

Who is in overall charge?

Are there nominees for key duties?

How does this change if people are absent or incapacitated?

Is a deputy nominated for each role?

Is there a nominated fire/emergency team?

What special training have they had?

What refresher training they have been given?

Initiation

Is there always an operator on duty on the facility who can immediately initiate the emergency procedures without reference to anyone else?

What circumstances would cause him to initiate the emergency procedure without reference to anyone else?

What is his experience?

What briefing or training has he had?

How does he know what support is available from base?

Is his deputy as well trained and briefed?

Exercises/tests

How often does the facility exercise their role, apart from exercises organised by base?

What form do these exercises take?

How many base exercises have they been involved in?

How often are emergency communications systems tested?

How often are faults, problems found?

Are there any reports from these exercises?

Are there any learning?

Are the learning tracked for action?

Are the learning been implemented?

How do you know that they effectively implemented?

Department Emergency Procedures

Procedure guide

Where are department Emergency Procedures kept (covering operating emergencies in-house)?

Who refers to them?




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Are they up-to-date?

How are updates controlled?

What evidence is there of controlled updating?

Do they merge logically with the General Emergency Procedure?

Are there other operating emergencies the supervisor would like to see covered by the procedures?

Exercises

What exercises are held?

How often? At any particular time?

How do they choose the scenarios?

Are they logged at site and reported to base?

Are there any reports from these exercises?

Are there any learning?

Are the learning tracked for action?

Are the learning been implemented?

How do you know that they effectively implemented?

Exercises debriefing/critiques

How do they discuss the results and conclusions of exercises?

Are there procedures need to be revised to include learning?

How is this being handled?

Response in genuine emergencies

What genuine emergencies have been dealt with according to the procedures?

Were they reviewed afterwards?

By whom?

Where were the results recorded?

What action items resulted?

Have these been complete?

Operating and maintaining/craft procedures

Guides

Who wrote them?

When?

Where are they kept?

Who refers to them?

How often?

Are there official or unofficial short versions of the guides?

Are they relevant to the operations/activities?

Introduction of procedures

How does the supervisor ensure that the operatives know the procedures?

New contractors?

Are all procedures seen as being practical?

If so, are they enforced at all times?

Procedure checks

Who checks that new operatives know procedures?




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How does the supervisor ensure that procedures are always followed?

Does he ever ask an operator to take him through an operating procedure to check his knowledge?

Variations/revisions

If the procedure needs to be varied for a particular job, how is this instruction:

authorised?

given to the operatives?

recorded

Are base informed?

Are procedures discussed in the facility HSE meetings?

Just occasionally or systematically?

How can procedures be revised?


Emergency procedures

What do they know of emergency procedures?

How did they get this knowledge?

From whom?

Where are the procedures kept?

Have they read the procedures themselves?

Operating procedures

What is the operating procedure for the job that they are doing?

How did they find out what the procedure was?

What are the safety features included in the procedures?

Are they following it exactly?

Have they been trained in all the operating procedures?

How do they know?

Are procedures appropriate and up to date?

Comment

Are there situations where they have to deviate from the procedures?

How do they know they are allowed to?

Do they consider parts of any procedures:

unnecessary?

impractical?

hazardous

How can they get them changed?

Have they been involved in writing new procedures?

Who checks to make sure that they are aware of a new procedure and understand it?

How often does this happen?

Are procedures ever discussed in safety meetings?

How regularly?




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Exercises and Drills


NOTE: (Briefing notes should include a list of the drills carried out since the last inspection.)

Records

What drills have been recorded in the log books since last inspection?

Is this according to programme?

What scenarios where used for these drills?

Where they planned or surprise drills?

Scenarios & planning

Have the facility staff been given a range of scenarios or have they developed their own?

If so at what level?

Do the scenarios assume the HSE system failures, such as:

failure of detectors or fire pump to start?

personnel unavailable, including supervisor?

power failure?

communications failure with base?

within facility?

Do drills systematically cover:

the range of anticipated emergencies?

tests of the operational functioning of all items of emergency equipment?

Are all drills according to predefined scenarios or are situations escalated by an umpire during the drill itself?

Timing – preparation

How is timing of drills decided?

Are they usually at the most convenient time?

How many drills have been held out of working hours?

At night?

What preparations are there beforehand?

How many drills are genuine surprises?

Who gets informed beforehand?

When?

Are false alarms ever used for drill opportunities?

Are false alarms taken through until completion (check evidence)?

Are observers used to collect actual happening during the drills?

Scope

Do emergency drills also cover the process reactions required (e.g. blowdown, electrical isolations)?

Do drills require all equipment to be exercised up to the final point?

At what point do drills usually stop?

Do drills cover the furthest distance?

How many times has drill had to be aborted by operating or weather conditions?

Review/critiques




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Are all drills reviewed immediately afterwards, and problems identified with all involved (including non-facility staff from stand-by boat, medical team or fire brigade) taking part?

Are response times recorded?

Are they improving?

Action items & feedback

Are the action items recorded, tracked regularly and closed out when completed?

How the review of the status of actions from the learning reviewed and by whom?

Are these learning part of a common action tracking or separate?

How are the lessons disseminated:

to other facilities?

to the department?

What input is there from departments on drills and exercises?

What feedback/reaction on response?

How do they hear about and incorporate the experience of other facilities?

Duty and part-time staff

Which staff do not take part in which drills because of their operating duties?

Because they are not regular facility staff?

Are records kept of drill attendance to control this?

Are drills ever witnessed by non-facility staff?


Last drills

When was the last drill they took part in?

What did it consist of?

How did it go?

Did they discuss it afterwards?

Do they think it was realistic?

Useful?

Comment of drills

When are drills usually held?

Do they feel competent to operate all emergency equipment?

What emergencies do they think should be included in drill programmes?

Have they suggested these already?

Practical Test

Holding an exercise during the visit is an excellent idea. Seeing people do things is a better test than talking about it. However, it must be carefully planned before hand, using the other team members as umpires during the exercise to enforce the chosen scenario and monitor performance. All umpires should record steps in the emergency, timing with a stop-watch from the alarm being sounded.

If parts of the emergency procedures are hazardous to test, then work out in advance on how you are going to deal with them. If drilling cannot be stopped for safety reasons, have an umpire




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on the rig floor when the alarm goes to direct the crew to disregard the alarm. He should then ask them what they would do in a real emergency.

Make sure that at least one key member of the facility team is removed from the exercise, preferably without the others knowing, to see how long it is before a deputy takes over. Ensure that the scenario has one failure built in, such as declaring one vital access way impassable or one vital item of equipment (e.g. fire pump, radios, PA system, power) unusable.

Decide in advance at what point you want them to stop, and make sure you have umpires in place to ensure this.

All messages should identify this as a drill, but emergency procedures should be followed as though it were a real emergency.

Do not shrink from stopping production if it is a full management inspection, well organised and with enough observers to get full value form the exercise. Apart from the value of the insight into problems in procedures and training, there is always value in management demonstrating that they are prepared to lose production to ensure that the safety systems work (so long as it is done as a serious test).

After the drill, ensure that those taking part are debriefed – the supervisors by the inspection team and the rest of the facility crew by the supervisors. The discussion will usually identify a number of problems where guidance on policy is sought or policy questioned. The following points should also be covered:

response to the initial alarm

establishment of communications

dissemination of essential information

formation of emergency teams

effectiveness of command structures

readiness of emergency equipment

operation of equipment

local control of activities

response to change (surprises).

Site access control




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Accident Reporting:


(NOTE: The briefing package should include the site supervisor’s report on all accidents since the last inspection, together with any more detailed investigations. If this package seems too large then perhaps inspection should be more frequent. The line department responsible for the facility should report on the status of all outstanding HSE action items. Maintenance should also report on major equipment failures since the last inspection and drilling on any major delays or problems.)

Procedure – theory and practice

Ask the supervisor to explain the accident reporting procedure, in theory and in practice.

What is the criterion used to decide whether an accident requires a report or not?

What is the deadline for reports to reach base?

Who writes them?

Who are they sent to?

What checks does the supervisor make to ensure that he is told of all accidents?

How is the loss of production or containment reported?

Check the first aid register since the last inspection for injuries not covered by formal reports.

Check the reports, if any, of drugs and dressings used. Check site log book for last couple of months correlating incidents with accident reports.

How many of the major equipment damage reports from Maintenance, or problems from Drilling, were covered by accident reports?

What happened to the rest?

Feedback

How often there is a query from base on an accident report?

Who does this usually come from?

What sort of queries are raised?

Investigation by team

Ask to see the site of any accident which was subject to a team investigation in the briefing notes. Ask the supervisor to describe what happened (whether it happened on his tour of duty or not, he should have been briefed).

Are there significant differences between the versions?

How long did it take the team to arrive on site?

Who was on the team from the line department?

Who was interviewed?

Was the investigation thorough enough?

Was the investigation report adequate?

Will the actions recommended eliminate the problem?

Did the site supervisor see the report before it was published?

Did he agree with it?

If he had reservations, how were these communicated:

to the line department?

to HSE?

Were other potential problems identified by the report?

How were the results fed back:

to the supervisor?

to the rest of the facility crew?




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Accident reports – individual

Had the victim (if around) seen the accident report?

What was his reaction?

Had eyewitnesses seen the final report that went to base?

Had they agreed with it?

Was the injured person lack of knowledge identified as a cause?

If so, what recommendations were made for improving on-the-job training?

What recommendations were made for testing knowledge on-the-job?

Was it the injured person’s failure to use his knowledge identified as a cause?

If so, what recommendations were made for improving:

supervision?

self-checks?

cross-checks?

job safety assignment by the supervisor?

Had the supervisor reminded him of the procedures before work started?

What had he personally said to the injured person?

How long was it before the accident had been discussed by the facility crew?

How long was it before they had told other crews who might have the same accident?

Near miss accidents

Are near misses reported and how?

Are the near misses get analysed for learning and how?

Are these learning implemented and how made sure they are implemented?

Are there evidence that the above near misses implementation taking place?

Are the preventative actions effective?

How often the action status reviewed?

Who lead the review process?

Who decided to initiate a formal accident report?

Why?

What feedback had he got from base on the near-miss report (congratulations or blame)?

How many of the base action items?

What feedback did the supervisor get from the line on the progress of action items?

Does he have an up-to-date list of outstanding safety action items and their status?

Who keeps track?

Are they part of a common action tracking or separate?

Where there are action items in dispute, ask to see the site of the accident and have the action item explained. If possible resolve the dispute with the departments represented on the team. Wonder why this had not been done already.

Accident prevention

How does he feel accidents could be prevented:

initiatives by the line department to identify problems in advance?

more self checks on procedures by line supervisors?

by department heads?

more (or better) pre-work briefings?

better briefing of new staff and contractors?





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Personal experience

Have any of them been involved in an accident, as victim or eyewitnesses?

Was an accident report made out?

Did they see it?

What went into it?

What were identified as the causes?

Did they agree with the report?

What action was taken?

Comment on other accidents

Are they informed of others’ accidents?

By whom?

What kind of information do they get?

What kind of accidents do not need accident reports?

How about equipment damage?

How is loss of containment reported?

Have they ever reported an accident or near miss, which was not followed up by supervisors?




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Self-check:


Self audit

Are regular self-audits carried out by the facility supervisors?

How often?

What do they look for?

Is there any guidance on the subject?

From whom?

How often has this been updated?

What reports are generated?

Are the results fed back to the men doing the work, good results as well as bad ones?

Take the latest self-audit report and go round the facility with the supervisor who made the report. Note the deficiencies he found as well as those he did not find (bearing in mind that these may not have been present when he went round).

How many of the deficiencies he identified have already been rectified?

Review the recent reports to identify the main focus, the gaps in the checks and the checks which apparently found no deficiencies.

Were any checks made on working methods or unsafe actions?

Action items

What action items have resulted?

Were these reported to base?

Has there been any feedback from base on these reports?

Does any one carry out sample audits to check the effectiveness of the self-audits? Cross audits

Are cross-audits part of the programme?

Are they initiated by the facility or the base organisation?

Do they find things, which the facility crew has not noticed?

Are the results discussed with them before reporting to base?

When was the last visit by his supervisor at base?

Does his supervisor at base ever make a self-audit of the facility?

When was the last one (check the report made by the supervisor)?

When was the last audit by the department head?

Lifting gear

Is there a system for inspection, testing and recording of lifting equipment?

What is his part in it?

What records does he maintain of lifting gear stored or used at the facility?

What happens if it is necessary to use a temporary non-certified lifting point?

How he prevent the use of damaged lifting equipment?

Is he aware of the lifting equipment procedure and its requirements?

Has he received the appropriate training on lifting equipment?





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Has anyone ever stopped them working, or suggested a different method, because the person considered their approach unsafe?

Who was he/she?

Has it happened often?

How often do supervisors check their working practices and equipment?

Do they know about the self-audit system?

Are the results discussed with them?

Are they encouraged to identify deficiencies and report them?

What do they do if they see a colleague doing something unsafe (ask for examples)?

Have they ever reported tools or equipment as unsafe?

What happened?

Do they know the checks to make before using a sling or other piece of lifting equipment?




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Work Permits:


P.T.W. management Structure

Is there PTW coordinator and is he/she qualified?

Is the PTW holdership structure known?

Is there PTW competency approval panel?

Who is leading the approval team?

Is there current list of approved PTW certified staff PDO andf contractors?

Issue

What work can be done without any permit?

How many permits does he have to sign each day?

Who fills in the bulk of the precautions to be taken?

Who physically checks on site that these precautions have been taken before work starts?

How is a permit arranged in an emergency, such as during the night?

What happens if the scope of work changes such that a non-permit job becomes one for which a permit is required?

Instructions/briefing

Who personally briefs the men doing the job before work starts?

How does he know which contractors are new to the site?

What briefing does he give a contractor new to the site?

Does he check their knowledge of Company regulations beforehand?

Checks

What proportion of jobs in progress does he personally check on site to ensure that the precautions are being followed?

How many yesterday?

Does he ask the people doing the job what precautions they are supposed to take to check their knowledge of the permit’s contents?

NOTE: (Check the permits for several weeks for evidence of blanket permits, permits which have been repeatedly renewed, permits valid for more than one day, permits for jobs which resulted in accidents, and permits with inadequate precautions.)


Current permits

(Ask to see current permits.)

Who were the signatories?

Which is the oldest permit still in use?

Who filled in the precaution on the various permits?

Who checked the job site before work started?

Who briefed the men doing the job?

What did the briefing cover?

When was the last check made on site to ensure that the precautions were being taken?




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Comment

What are the problems with the permit procedure?

What jobs can be done without a permit?

What work is being done today without a permit?

What checks are made before a permit is signed off?

By whom?

Job safety plan and Tool Box Talks(TBT)

Do safety plans reflect appropriate risk control for the job?

Who checks the safety plan?

Are safety plans part of the tool box talks?

What style of communication used in TBTs one way, two ways?

Where job executors (operators, technicians, welders, etc.) involved in the development of the TBTs?

Who attends TBTs?

What happen when there is change in the work scope, or there is a new person joining the team in the middle of the job? (check evidence)

Documentation:


Plans & drawings

Are the P & IDs available on the facility?

Where?

Hazardous Area Classification drawings?

Alarm and shutdown logic drawings or matrix?

Plot plans?

What is the last revision date on these drawings?

Are the drawings up-to-date or does he know of any anomalies?

How regularly does he receive updates?

Who from?

What does he do when an anomaly is found?

How quickly is the drawing revised?

Do the operators make their own flow schemes?

Why?

Modifications

What recent modifications can he recall?

Are these listed anywhere?

Do they have to inform base of any modifications?

If so, how is it decided which need to be reported and which not?

What happens with emergency modifications and temporary repairs?

Manuals

Are there maintenance manuals on site for the individual pieces of equipment?

Adequate spare parts lists?

Is the operating manual up to date?

Records




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What kind of log books are kept on the facility?

What kind of information has to be entered?

Where is this laid down?

Equipment histories?


Do they ever have occasions to use drawings?

What for?

Are they up to date?

Where do they record the differences between the drawing and the actual situation?

What happens to the modification?

How do they find out about modifications made by the other shifts?




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HSE Meetings:


Arrangements

What programme do they have for HSE meetings?

Who chairs the facility HSE meetings?

What language is used?

Can all participants understand?

Attendance

Who attends facility HSE meetings?

How often for the different groups?

Is attendance compulsory or voluntary?

Who does not go to safety meetings:

contractors?

junior staff?

Who from the facility attends base HSE meetings?

Subjects

What subjects are discussed:

a “theme of the month”?

accidents at this facility?

accidents at other facilities?

old procedures?

new procedures?

HSE suggestions?

department HSE programme?

company HSE policy, programme and performance?

Who suggests the subjects for discussion?

How many come from the top and how many from the bottom of the organisation?

How many items minuted are welfare items?

Are presentations made on specific topics, such as work permits, or electrical safety?

By whom?

Action items

How are action items handled?

Are they reported in the minutes until closed out?

Is there a list of outstanding action items?

How many have been outstanding for more than six months/

Twelve months?

How does action items progressed?

Who does he report overdue actions to? (Review the minutes of the last six HSE meetings looking for:

frequency, duration and attendance, especially by base staff

number of upward suggestions compared with downward instructions

age of outstanding action items

reporting back from base safety committees

reports on progress of actions

subjects discussed)




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actions/recommendations raised

check if actions raised appear in the action tracking record


Last meeting

When was the last HSE meeting they attended?

What can they remember about the subjects discussed?

What suggestions did they make?

Comments on meetings

Can they remember a particularly interesting session?

What was the subject?

What happens to the suggestions they make?

Do they get a chance to see the minutes?

Do the read them?

Do they agree with them?

Who else do they think should attend their meeting?

Are accidents always discussed?

How do they report a hazardous situation?




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Training:


Introduction training/briefing

What induction training or briefing is given to new arrivals (briefed by, subjects, duration of briefing)?

What is the difference between briefings given to:

visitors?

transferees?

new employees?

new contractors?

Does he check the knowledge of visitors to the facility?

Brief them on the action they are to take if an alarm sounds?

Has he personally checked before all new contractors start work at the facility that they are:

aware of the HSE regulations?

wearing the required protective equipment?

if he has not checked who has personally checked?

Training programme

What safety training is required before starting work at the facility?

Does he keep records of such training and the dates on which his men become due for refreshers?

Have all his people had the essential training?

How does he know?

Which of his people have been nominated for training?

Are there any others who need this training?

Off-site training/courses

Who is responsible for ensuring that people are sent on certification and refresher course?

What check is made on the knowledge gained in off-site courses?

Does he/she make it a point to debrief each person returning from such courses (to reinforce the training and establish its effectiveness)?

Does he/she give any feedback on course effectiveness?

Formally?

To whom?

On-site training

What training in his/her new job did he get when he was promoted?

How could it have been improved?

Is there any training he/she still thinks he needs?

How does a new person get trained in operating procedures?

Who checks the newcomer’s competence before he/she is allowed to perform operations unsupervised?

Is any formal feedback given on individual’s progress in on-the-job training?

Checks

How does he/she check the knowledge of a new addition to the team, including contractors:




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on company HSE regulations?

on departmental HSE procedures?

on emergency HSE procedures?

Is this always on the person’s first day on site?

Is any record kept of these checks?

Does he/she personally check out any of his/her people by going through a procedure with them?

On site or in the office?

Does he/she require his/her subordinates to do this formally (in their tasks and targets)?

How often are they supposed to do it?

How often do they actually do it?


Induction

What induction HSE training did they get:

when they first joined the company?

when they first worked at the facility?

From whom?

How long did it last?

Training

What is the most recent HSE course they have attended?

Did they find it useful?

What training should they have had for their job which they have not yet had?

When are they scheduled to get this training?

Checks

What checks are made on what they have learned on site?

Did they know what they had to be able to do before operating on their own?

Who checked that they had achieved this?

Individual training records

Have they had training in:

fire fighting (individual and team)?

first aid?

cardio-pulmonary resuscitation?

emergency evacuation and survival?

breathing apparatus?

emergency procedures?

operating procedures?

Handover

is there any formal (documented) shift change/leave handover?

is the handover comprehensives (covers all aspects of the business)?

is there a positive handover where the two parties go through the handover together?

Are handovers connected (current reports status of the past)? Are handovers records kept?




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Appendix 2: Joint Management HSE Inspections Level 2

(Note: Items in italics should be checked in the office/from records).

HSE Management System Questions Remarks 1-4

1 Leadership & Management Commitment

Does senior management:

Visit site regularly?

Last time?

Record of visit?

Attend onsite HSE meetings?

Evidence?

Get involved in inspections?

Evidence?

Is priority for Safety clear?

Reward/recognise HSE achievements?

Sufficient funds allocated to HSE (e.g. adequate PPE, training)?

2 Policy & Strategic Objectives

Contractor HSE policy/strategic objectives?

Quality?

Signed off?

Displayed?

What are the HSE targets/objectives?

Known to random employee?

3 Organisation & Responsibilities

Organogram?

Who is responsible for HSE?

HSE Adviser reports to senior man?

Job descriptions for HSE critical staff?

HSE Part of Tasks &Targets? Individual HSE responsibilities known and understood?

What would they do if saw a colleague doing something not safe?

HSE meetings structure?

Minutes?

Follow up/close out of action items?

Competency/attitude of HSE adviser?

Participating in PDO competency programme?




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Is he authorised in writing to stop any activity in event of HSE lapses?

Management of subcontractors?

Standard of PDO supervision?

Competency/attitude of PDO supervisor?

CH/CSR attended mandatory Contract Holder Certification Scheme (CHCS)?

Does Contract Holder get involved?

Evidence?

Does Contract Site Representative (CSR) have a Contract Monitoring Plan?

Does PDO effectively cascade HSE information?

HSE critical jobs adequately staffed?

Stipulated hours?

Regular working beyond?

Training matrix?

Identifies when training is overdue?

Mandatory training up-to-date?

Who briefs staff about procedures?

Briefing felt to be adequate?

What is procedure for current job?

How found out about it?

What are the safety features in the procedures?

Control procedure for variations from procedures?

Record of step outs?

Non-conformity integrity register maintained?

Emergency plan?

Emergency tel. no. posted?

4 Hazards and Effects Management Process (HEMP)

What are the big HSE issues?

Main causes of accidents?

Hazards known?

Mitigation?

Hazards routinely identified?

Discussed in tool box meetings?

Hazard analysis sheets used?

Who attends? (Everybody? Senior man on site?)

Who directs?

Records/minutes?




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Is language a barrier?

What is done about it?

What work can be done without a PTW?

When is PTW required?

What checks are made?

Check quality (incl. job hazard analysis)

Security hazards?

Response?

STOP used?

Who trained?

No. cards?

Feedback?

5 Planning

Quality of HSE plan?

Aligned with PDO HSE plan?

Reviewed by Contract Holder?

Specific HSE targets?

Disseminated to staff

Evidence?

What do they know of it?

6 Implementation & Monitoring

Site access control?

Quality of briefing on arrival?

How is information on activities and HSE requirements passed on to staff?

How well understood?

Have they made any suggestions for improvement?

Or colleagues?

Examples?

What became of them?

Near miss reporting?

Heard about a recent fatality/LTI?

Evidence of learning from incidents being used to improve processes on site?

Have they ever stopped job because felt unsafe?

Do they know of any examples?

Have they ever reported tools or equipment unsafe?

What happened?

Are they encouraged to report deficiencies?




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Housekeeping standards?

Evacuation drills?

Last one?

Record?

Results discussed?

What if H2S alarm?

Drills?

Last genuine emergency?

What happened?

Vehicle and driver available for medical emergency now?

Reporting of actual vs. HSE targets?

Near misses reported?

Fingers - what have they done?

Observe people working

7 Audit

Audit and inspection plan?

Examine record of recent inspection

Quality?

Formal system to track and close out non-conformances?

Inspection schedules/lifting equipment certification/pressure equipment?

8 Review

Evidence that HSE MS has been reviewed by Management/improved recently

Implemented any new HSE initiatives?

Supplementary Questions

Health and Environment Remarks

Waste management

Chemicals storage

Eye wash

SHOC cards

First aid boxes

First aiders

Medic

All workers medically certified?

Road Safety




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Register of approved drivers?

Valid PDO licences?

Do drivers attend drivers forums?

Records?

Criteria for recruiting drivers?

PDO safety videos shown to drivers?

Inspect some vehicles:

RAS stickers?

General condition?

Who is responsible for vehicle condition?

Response when faults reported?

Records?

Structured journey management system?

Have Journey Managers been on he approved Journey Management course?

Can they communicate in drivers' language?

Challenge necessity of journey?

Minimise km. Driven?

How?

Know which roads permitted/not permitted?

Have they ever been to destinations they journey manage?

Do drivers themselves know the rules?

Appreciate the hazards?

Scoring System for HSE MS Elements

No System in Place 0

System can be described but not formally documented 1

HSE On paper

System can be described and formally documented 2

HSE In the Head

System can be described an documented but not being implemented consistently.

3

HSE In the Heart

System can be described, documented, is being implemented consistently by all staff and allows for continuous improvement.

4




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Appendix 3: Permit to Work

AI-PSM Level 3 PTW System Audit Form Worksite examination & Permit Holder - Interview

PTW SYSTEM AUDIT FORM A Compilation of Findings Form_A.doc

PTW SYSTEM AUDIT FORM B Area Coordinators Form_B.doc

PTW SYSTEM AUDIT FORM C Responsible Supervisor Part 1 - Interview

Form_C_1.doc

PTW SYSTEM AUDIT FORM C Responsible Supervisor Part 2

Form C_2.doc

PTW SYSTEM AUDIT FORM D Area Authority Form_D.doc

PTW SYSTEM AUDIT FORM E Permit Applicant Form_E.doc

AIPSM level 3 audit form.doc




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Appendix 4: Camp Inspection Checklist

General Guidelines The information in the description section is to assist personnel during the inspection; however, personnel conducting this inspection must be thoroughly familiar with the information relating to camps in the following Company manuals:

PDO HSE SP 1230, 1231, 1232 Public Health inspections are to include all aspects of HSE

Suitable building layout for Receiving, Storage, cooking, dishwashing, food serving and dining areas, accommodation for the staff with sanitary facilities, Laundry, Recreation facilities and medical services.

All the buildings or porta cabins should be compliant with specifications in terms of safe building with no associated known hazards.

Fitted with all emergency escape measures and Exits

Availability of fire extinguishers, fire alarms, escape route signs, escape route maps, emergency telephone numbers, assembly points etc

Electrical: cabling/ earthling/ water resistant plugs etc.

Water supply facilities

Water drainage and sewage disposal

Waste disposal and waste management

Pest control and eradication

Rating System will be used from 1-5

1= Very Poor condition- Totally Unacceptable

2= Poor Condition- Unacceptable

3= Slightly acceptable with great preservations

4= Acceptable with preservations

5= Excellent condition

The Public Health Checklists are: 1. Accommodations

2. Waste disposals

3. Pest control

4. Water

5. Barber shop

6. Emergency

Contract No.: Contractor:

Site Supervisor: Date :

Location: Inspected by :

Not Applicable = N/A




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7. Food Receiving and Storage

8. Kitchen

9. Dinning Mess

10. Food Handlers and Personal Hygiene

11. HACCP System

12. Sleeping Accommodation

13. Sanitary facilities

14. Recreation

15. Laundry

16. Medical facilities




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Level 3 Management HSE Inspection Checklist for (Supervisors, technicians and operators)

ACCOMMODATION

Item Description Remarks Recommendation

1 Sound construction which provides protection against pests, and adverse weather conditions.

2 Min. space provided as 4 m2 per

person with 1 m. between beds.

3 Each occupant is provided with a full length locker with the ability to be locked (cupboard).

4 If clothes are to be hung on the wall, proper hanger hooks or racks are to be used.

5 Beds are comfortable and staffs are provided with blankets, two bed sheets, two pillows and two pillow cases.

6 Linen is washed at least once a week.

7 No evidence of bed bugs.

8 Proper ventilation is provided (e.g. windows placed opposite sides) is provided.

9 Air conditioners are provided and working properly. Filters are kept clean

10 Lighting is sufficient in all the rooms (e.g. not less than 150 lux intensity).

11 No evidence of smoking in the rooms.

12 Electrical plugs are 3 pin or 2 pin plugged into a recommended fused 3 pin adapter.

13 Housekeeping is to the required standard and cleaning schedule posted.

Waste Disposal

Item Description

Remarks Recommendation

1 Sufficient number of covered bins lined with plastic bags is provided in all residential areas, work sites, food premises.




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2 Waste is collected from the food premises on daily basis and not less than twice a week from living quarters / working sites within the camp.

3 Garbage is carried in the tied-up bags or in covered bins to the designated collection point at which the Waste Management Contractor collects on daily basis.

4 Waste is stored in dedicated area which is kept tidy, sanitised and insect proof

5 All waste water, including floor washing water is disposed to septic tank

6 If applicable, Clinical waste in collected in dedicated clinical waste containers

7 The clinical waste is transported to MAF for incineration in accordance with the procedures (MCH/02/95)

Pest Control

Item Description


1 Pest Control Schedule for camp facilities is available and recorded

2 Proper equipment and pesticides are provided.

3 All pesticides have SHOC cards available at site.

4 Trained person handling/applying pesticides are provided with proper PPE - coveralls, rubber gloves, appropriate pesticide mask/ respirator and goggles.

5 General cleaning and housekeeping of the camp and the surroundings is maintained properly.

Water

Item Description


1 Water for cooking, washing and toilets in camps is provided from the Company's approved sources.

2 Water is stored in the above grounds tanks made either in stainless steel, galvanised steel or reinforced fibre glass.




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3 Water supply for domestic use is disinfected by chlorinating to the required standard – (0.2-0.5mg/l residual chlorine)

4 Water is checked for bacteriology monthly

5 If water is trucked, the water tanker / driver / helper have valid health certificates from Reg. Municipalities or Ministry of Health. The water tanker is painted blue and has words “POTABLE WATER" written in white on both sides of the tanker in Arabic and English. It is kept clean and well maintained.

Barber Shop

Item Description


1 Muscat or Regional Municipal Regulations for barber shop is available and the shop is in compliance with the regulation.

2 A Laundry facility is provided for all personnel accommodated in the camp and maintained in clean and working order.

3 Detergents and other related chemicals are stored in a ventilated room.

4 SHOC Cards should be available for each detergent and chemical used.

Emergency

Item Description


1 Fire extinguishers are provided in the camp with valid dates.

(Ref. SP1075) and the fire wardens are appointed.

2 Audible alarm for evacuation is available in cases of emergencies. Fire exits, alarm points and fire fighting equipment are kept clear of obstructions.

3 Staff is aware of the emergency procedures.




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Food Receiving & Storage


1 Approved vendors

2 Frequency of supply

3 Records of suppliers

4 Method of storage

5 FIFO Assurance

6 Expiry dates display

7 Suitable Storage area space

8 Separate storage areas for different food items. Frozen, Dry, vegetables & fruits.

9 Separate storage for chemicals with Shoc Card display

10 Secure sound storage area with external doors fitted with brushes or rubber barrier to prevent light / insect entry

11 Self closing fly screen doors fitted to all external doors in such a way as to provide insect proof ventilation while main door is open.

12 Electric fly killer installed and operational.

13 The store is clean and free of any spillage and pests

14 Storage cleaning’ include light, AC, Windows, exhaust fans etc.. schedule provided

Frozen food items

15 Suitable and adequate cold storage and refrigerated equipment are available.

16 Requirements:

Frozen food at minus 18 C+ 2 C Chilled and refrigerated food

from 1 C to 4 C.

17 Sufficient number of refrigerators and chest freezers are provided.

18 Healthy thermometers are in place, temperatures for freezers and chillers are recorded a minimum three times daily

19 Record charts posted on the chillers/freezer unit.

20 Fish and fish products are stored in a separate freezer. Fish must be firmly wrapped if mixed with chicken/meat

21 If 'walk-in' freezers are used - Stainless Steel shelves are available, lighting is adequate (150 Lux), safety devices to prevent accidental lock-in are provided, and a thermometer




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gauge is fixed outside the unit and portable inside

22 No external packaging should be present in the freezers.

23 Clearance provided between freezer/fridges to access the switch at plug socket.

24 All freezers labelled with their stored contents. (pictures recommended for language barrier)

Dry Food Store is separate from Vegetable & Fruit Store

25 Food items are stored in a well lighted (150 lux) and air conditioned room large enough with respect to size of the camp to ensure adequate supply of food is available and not congested.

26 Wall mounted thermometer provided. (10-16

oC)

27 The storage of food is in such a way that allows the "First-in, First-out" or FIRST EXPIRY FIRST OUT practice to be observed and expiry date clearly available.

28 Dry food is stored on Stainless Steel shelves which are non-absorbent.

29 The area underneath is kept clean and have a minimum clearance of 30cm from ground level.

30 For loose grains, flour etc., use metal or plastic bins with tight fitting covers on plastic pallets.

31 FIFO tags used on open grain & flour sacks.

32 Plastic baskets are used to store loose vegetables. Sacks of vegetables to be stored on plastic pallets.

33 Plastic baskets are used to store loose Fruits. Sacks of Fruits to be stored on plastic pallets.

34 Cleaning chemicals, detergents, mops, and brushes should not be kept in the food store

35 The store is clean and free of any spillage and pests

Kitchen


1 Kitchen is securely anchored against strong winds.

2 Walkways and stairways to kitchen are free of tripping hazards.




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3 Walkway access to gas cylinder storage area provided.

2 Gas cylinder emergency shutdown system active. (e.g. free falling weight & complete shutdown achieved)

3 On line gas bottles are located outside and chained. A block work separation wall is provided (in cases where the cylinders are closer than 5m from combustible material) and the enclosure is well ventilated.

4 'No smoking' signs are displayed near the gas cylinders.

5 Inspection of gas cylinder date is recorded if cylinder is more than 5years since manufactured.

6 Earthling / grounding for the kitchen is attached.

7 External caballing is either of an armored / outdoor specification or contained within rigid / flexible conduit.

8 External wall mounted fire extinguisher provided for kitchen, within affixed inspection date and sun shade provided.

9 Kitchen is big enough to cater for the number of employees served. (e.g. approx. 1 m

2 per person

served).

10 All doors to kitchen are fitted with self closing mechanisms.

11 Signage provided for emergency escape route on every door.

12 Internal doors from canteens to kitchen are fitted with un-authorized access signage.

13 All doors to kitchen are locked when kitchen not in use.

14 Self closing fly screen doors fitted to all external doors in such a way as to provide insect proof ventilation while main door is open; not required for emergency exits.

15 All external doors are fitted with brushes or rubber barrier to prevent light / insect entry to the kitchen.

16 Smoke alarms fitted in Kitchen

17 Ceilings are smooth, fire resistant, covered at wall joints and easy to clean.

18 Walls are smooth enough, impervious, light in color and durable from floor to ceiling.




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Aluminium/stainless steel wall cladding shall be fitted at cooking ranges area if porta cabin is used as kitchen.

19 Adequate lighting (not less than 500 lux intensity for general working area).

20 Splash back “walls” are installed to prevent water contact with hot cooking oils, food etc.

21 The floor is durable, non absorbent, non slip, and no crevices in which dirt/bacteria can lodge.

22 Adequate and proper drainage provided.

23 Kitchen floor drains are clean and capped with insect resistant covers.

24 Kitchens are air conditioned

25 Hoods and grease filters are fixed over cooking ranges.

26 Suitable extractor fans are fixed with fly screens fitted to all extractor fans.

27 Electronic fly killers with sticky board are installed away from food preparation areas. UV lamps to be changed annually.

28 Gas piping is painted / colored black.

29 Gas burners are clean with no carbon deposits & all jets are clear and functional.

30 Separate hands free washing sink shall be mandatory in all facilities. Liquid soap provided in a suitable dispenser. Disposable Paper towels shall be provided. With foot operated dustbin for paper towels disposal.

31 Hair nets and plastic gloves are stored and available within the kitchen entrance.

32 Separate stainless steel work surfaces shall be provided for preparation of cooked and uncooked food.

33 All storage cabinets are labelled and fitted with self closing doors.

34 Clean wall mounted fire extinguishers are provided and affixed with current inspection date.

35 Wet chemical fire extinguisher is provided in cooking area.

36 Fire Extinguishers and fire blankets are provided.




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37 The cook has attended the fire extinguisher course and understands the necessary action to be taken during emergencies.

38 Sufficient number of refrigerators and chest freezers are provided. Fish is placed either in different freezer or firmly wrapped and segregated in separate compartment in a combined freezer. Temperatures for freezer and chillers are recorded a minimum three times a day.

39 First Aid Box to be available in the kitchen with a clear list of contents which are available at all times

40 Kitchen and refrigerators are kept clean on all external and internal surfaces including handles

41 A facility (thawing cabinet) for defrosting frozen foods is provided (e.g. a purpose built “rapid thaw cabinet” a refrigerator or a chill room with a temp. Of 10 to 15 deg. C/thermometer provided NB. Defrosting of fish, meat and poultry at ambient temperatures --e.g. in a kitchen sink is prohibited. Once the food is thawed, it shall not be refrozen

42 Food stored in kitchens is located on plastic palettes or sanitize able shelving.

43 6 Colour coded cutting boards made of polypropylene material are provided for fish, meat, cooked meat, salad fruit, dairy and vegetables. These should be sanitised after each use All purpose polypropylene chopping blocks for cutting large joints of meat shall be cleaned and sanitised after each use.

44 Kitchen knives shall be colour coded, cleaned and sanitised after each use.

45 Chain glove provided & sanitised after each use

46 2 digital food thermometers with probes are provided to check and record temperatures of prepared

food. Recommended above >63

C or below 5 C Food must be cooled within 90 minutes and then stored under temperature control.

47 Cooked and uncooked food is




Printed 05/02/14


segregated, covered and clearly labelled with production date when stored.

48 Prepared foods transported to kitchen are in insect proof containers.

49 All bain-marie are clean, set to the correct temperature and sited at an appropriate location

50 Samples of each cooked food item must be retained in a freezer for 96 hours or 4 working days. The samples must be clearly identified with the date and time of preparation.

51 Proper dish washing facilities provided e.g. double unit stainless steel sink, running hot/cold water, detergent, cleaning solutions and suitable disinfectant. Dishwashing area is available away from the cooking area

52 For drying the dishes/crockery, air drying or paper towel is used. (Cloths should not be used to wipe and dry dishes/crockery).

53 Sanitize able storage for kitchen utensils, pots and pans are provided. (wall mounting recommended)

54 A specific and measurable cleaning schedule for the kitchen and its equipment is available.

55 Waste bins are foot operated and covered.

56 Waste bins are of clean appearance and not transported outside of kitchen.

57 Storage area for used kitchen oil is bonded and suitable for containment of 110% of the amount of intended stored oil.

58 Used kitchen oil is stored in a suitable sealed container. (e.g. oil drum)

59 On-line gas cylinders are not stored with empty cylinders.

Dining Mess


1 Walkways and stairways to Canteens are free of tripping hazards.

2 External light is functional.

3 External light switch is of waterproof design if positioned outside.




Printed 05/02/14


4 External electrical switch is of water resistant design, mounted with a sealed box.

5 Water heater (if provided) is earthed.

6 Earthling / grounding for the canteen is attached.

7 External caballing is either of an armored / outdoor specification or contained within rigid / flexible conduit.

8 Waste bins with lids provided outside canteen. Liquid soap in dispenser and paper towels are provided

9 External wall mounted fire extinguishers provided for canteens, within affixed inspection date and sun shade provided.

10 Canteen is securely restrained against strong winds.

11 Area under and around canteens are free of waste / debris.

12 External painting of canteens is maintained. (e.g. no paint chipping or rotting)

13 No standing water under or around canteen.

14 No open drains leading from canteen.

15 All doors to the outside shall be self closing, fitted with brushes or rubber barrier. Fly screen Doors are provided.

16 Hand wash basins (as per specification) are provided outside the mess halls under shade. Liquid Soap in dispenser and paper towels are provided.

17 The mess is large enough to seat 50% of the camp's population and a minimum of 1.4M

2 shall be

provided for each seated employee

18 The mess is air conditioned and well lighted. All lights are working. (300lux)- A/C is turned on.

19 Electronic fly killers are installed at entrance and exit and adequately maintained. UV lamps to be changed annually.

20 Hand washing area with hot and cold running water (Shaded if outdoors)

21 Cold drinking water in clean glass water jugs are provided on each table




Printed 05/02/14


Food Handlers and Personal Hygiene


1 Food handlers appear clean, neat and tidy. They have clean hands with short finger nails and short hair which is covered during food preparation. Jewellery (rings, watches, necklaces etc.) are not worn while working with food.

2 Food handlers have been provided with minimum of 3 uniforms--aprons, caps, and a pair of non-slip footwear appropriate to the hazards.

3 Food handlers have been trained on food hygiene. Including HACCP Certification for all the required individuals at different levels. As per the required standard in the specification. Records kept

4 All food handlers have a valid Municipality certificate. Camp boss has the copies of all the certificates.

5 Food handlers suffering from diarrhoea, vomiting, high temp, or who have cuts, septic sores in their hands or body have been kept away from food handling works. Staff are aware of the procedure of reporting to the supervisors if they are ill

6 Fitness to work including stool analysis reports, documented and records kept.

7 Notices indicating '”Unauthorised Persons” are not allowed in the food premises' are displayed and ensured.

8 Smoking is not allowed in the food handling area. Appropriate signs are displayed.

9 Managers and supervisors shall be trained to the required level of food hygiene and records kept

10 Caterer shall provide a competent food hygiene officer

HACCP System


1 Implemented and maintained




Printed 05/02/14


permanent procedures based on the Codex Hazard Analysis and Critical Control Points (HACCP) or Food Safety Management System; (in each food production operation).

2 Critical Control Points (CCP) are identified and recorded in risk based assessment for food preparation

3 Cooked food should achieve temperature above 75°C and recorded

4 Cooked food shall be stored either

above 64⁰C (Bain Marie)or below 5ºc (in cold units or refrigerators

5 Cooked food shall be transported using thermal containers

Sleeping Accommodation


1 Walkways and stairways to accommodation are free of tripping hazards.

2 External light is functional and of waterproof material.

3 External electrical switch is of water resistant design, mounted within a sealed box.

4 Water heater is earthed.

5 Earthling / grounding for the porta cabin is attached.

6 External cabling is either of an armored / outdoor specification or contained within rigid / flexible conduit.

7 Wall mounted fire extinguisher provided for porta cabin, within affixed inspection date and sun shade provided.

8 Porta cabin is securely restrained against strong winds.

9 Sound construction which provides protection against pests

10 External painting of porta cabin is maintained. (e.g. no paint chipping or rotting)

11 No standing water/ waste / debris under or around porta cabin.

12 Waste bin with lid provided outside porta cabin.

13 Ash tray provided in proximity of room for smokers.

14 Wall mounted shoe rack provided outside room.

15 Lighting is sufficient in all the rooms (e.g. not less than 150 lux




Printed 05/02/14


intensity).

16 Electrical fuse box labeled with electrical hazard sign.

17 Electrical plugs are 3 pin or 2 pin plugged into a recommended fused 3 pin adapter.

18 Plug sockets show no sign of burning / damage.

19 Cable and fused plug for fridge is of twin & earth design with three terminals.

20 Air conditioning with seals includes cooling & heating system (compiled/separated). Filters are kept clean

21 Schedule provided for A/C cleaning.

22 Proper ventilation is provided (e.g. windows placed opposite sides) is provided.

23 Curtains are sufficient to restrict night lighting disturbance in bedrooms.

24 Each occupant is provided with a full length locker with the ability to be locked (cupboard).

25 Proper hanger hooks or racks

26 Min. space provided as 4 m2 per

person with 2 m. between beds.

27 Beds are comfortable and staffs is provided with a blanket, two bed sheets, two pillows and two pillow cases.

28 No evidence of bed bugs.

29 Schedule provided for bed linen weekly change and wash or twice weekly

30 Housekeeping is to the required standard and cleaning schedule posted.

31 Smoke detectors available and working with inspection record

32 No evidence of smoking in the rooms.

33 No evidence of cooked food in room.

34 No evidence of incense burning in room.

35 Insect proof netting fitted over extractor fans.

36 No leaks from internal pipe work. (e.g. drains/ water)

37 Signage provided for emergency escape route & no smoking.

38 Hygiene and cleanliness level of bathroom is acceptable.

Sanitary Facilities




Printed 05/02/14



1 Lighting is adequate all working (150 Lux).

2 External light switch is of waterproof design if positioned outside.

3 External electrical switch is of water resistant design, mounted with a sealed box.

4 Water heaters are earthed and thermostat is set to an acceptable temperature

5 Earthling / grounding for the ablution block is attached.

6 External caballing is either of an armoured / outdoor specification or contained within rigid / flexible conduit.

7 Toilets are provided as per the minimum requirement (1per 10 persons) Toilets have WCs, showers, and wash hand basins in good working order and are clean.

8 Toilet cubicles should have a functional door locking mechanism. Shower cubicles shall be made of water resistant material.

9 Self closing fly screen doors fitted to all external doors in such a way as to provide insect proof ventilation while main door is open.

10 Toilets have window openings to the outside air or are provided with adequate artificial ventilation system.

11 Suitable container for used razor blades disposal provided.

12 Mirrors for shaving provided.

13 Fly screens fitted to all extractor fans

14 Floor of showers are clean, sanitised regularly, non-slippery, and in good repair.

15 Soap trays and towel hangers are provided for each shower cubicle.

16 Supply of running cold and hot water is provided in or adjacent to toilets and washing facilities.

17 Sewage lines not leaking and Sewage pit not overflowing, no evidence of bad smells.

18 Areas under and around Ablution blocks are free of waste / debris.

19 No visible indication of leakage from external pipe work.




Printed 05/02/14


20 Covered waste-bin provided for each doorway.

21 Toilet cleaning schedule provided.

Recreation


1 Appropriate recreational facilities are provided: Indoor and outdoor activities and recreation

2 Sufficient lighting no tripping hazards Appropriate equipments and space.

Laundry


1 Laundry is suitable for the number of employees staying in the camp and provided with Sufficient numbers of washing machines, dryers and automatic irons.

2 Detergents and other related chemicals are labelled

3 SHOC Cards should be available for each detergent and chemical used.

4 Eye wash station available and checked daily for water level and function

5 Sufficient shelves for clothes after ironing

6 Functional Exhaust fan fitted with external fly screen net

Medical Facilities


1 Pre-employment, fitness to work and Routine Medical Examinations are provided at no cost to employee.

2 A fully equipped Clinic with all necessary emergency services equipment including ECG machine and defibrillator and treatment drugs; is to be established on site if > 100 employees reside on camp. Qualified trained for emergency handling male nurse is present.

3 A suitable vehicle must be provided as an ambulance If the nearest PDO clinic is more than 10 km from the camp.

4 The clinic is provided with an emergency ramp for trolley and patient stretcher access to clinic.




Printed 05/02/14


5 The clinic should have a suitable patient waiting area, examination, treatment or observation room with access to a toilet for patients. A separate room as storage for medical equipments. A lockable drug cabinet with alarm for controlled medication.

6 Nurse has had a familiarization period and induction through PDO clinic and is competent to perform the tasks allocated to him in managing emergency cases. Has been trained in BLS, ACLS and has attended emergency drills.

7 Computer is necessary for keeping of records up to date and entry of examination and treatment records. Fax machine and telephone availability with access to make phone calls to enable the nurse communication with PDO Clinics and doctors in case of emergency and follow up.

8 Records on Evidence of checking first aid kits and eye wash stations at rig site/camp

9 Monthly collection of Water for chemical/bacteriologic analysis, records kept

10 Availability of fitness to work records of food handlers including the required stool analysis reports

Rating System will be used from 1-5

1= Very Poor condition- Totally Unacceptable

2= Poor Condition- Unacceptable

3= Slightly acceptable with great preservations

4= Acceptable with preservations

5= Excellent condition




Printed 05/02/14


Appendix 5: Minimum Requirements for Camp/Worksite Clinics

Quantity Item Quantity Item

3 Oxygen Cylinder 3 Urine Glasses

1 Oxygen Cylinder Stand 1 Dressing Trolley

1 Drip Stand (Portable) 1 Patient Carry Chair

1 Portable Suction Machine 1 Weighing Scales

1 Crash Box and Ambu Bag 2 Oxygen Flowmeter

2 Stretchers - Folding 1 Suture Scissors

1 Refrigerator 1 Undine and Receiver

1 Examination Couch 1 Eye Test Chart

1 Sphygmomanometer 1 Ring Cutter

1 Stethoscope 2 Hospital Beds

1 Patella Hammer 2 Hospital Lockers

1 Torch (Flashlight) 2 Over bed Tables

1 Metal Tongue Depressor 1 Sterilizer

1 Mouth Gags 1 ECG Machine

1 Magnifying Glass 1 Defibrillator- portable

Automatic External

Defibrillator(AED) 1 Weeder Splints - 4 sizes

1 Thomas Splint 1 Electric Kettle

1 Ear Tray with Aural Syringe,

Receiver, Bowl

1 Coleman Flask

2 Dissecting Forceps

2 Tourniquet

(venous access only)

1 Medicine Cupboard with:

(x1) DDA Cupboard

2 Plastic Basins 1 Hand washing basin with

plumbed water 2 Plastic Buckets

2 Vomit Bowls 1 Artery Forceps

2 Urinals 1 Patient Carry Chair

2 Brooms and Handles 1 Probe

1 Steel Bucket and Mop 1 Instrument Tray c/w Lid

2 Pedal Bins 1 Stretcher Trolley with:

(x1) Infra Red Light

(x1) Angle Poise Light

3 Hand Towel and Holder

1 Cupboard for medical files

Means of communication

e.g. Telephone, Fax, GSM

and pagers

1 Needle Holder




Printed 05/02/14


Quantity Item Quantity Item

Sterile Supplies

4 Oxygen Masks with Tubing

Asstd 24%, 100%

2 Box Gloves (sterile and

unsterile) (size 7 and 8)

2 Oxygen Flow Meters c/w Key 1 Doz Razor and Razor Blades

1 Box Suction Gatherers 2 Doz Asstd Sutures and

Steristrips

1 Box IV Cannullas 20,18,16g 1 Doz Eye Pads

6 Bot IV Normal Saline 0.9% 2 Dressing Scissors

6 Bot Plasma Expander

(Haemacell or equivalent)

2 Each Oropharyngeal Airways

(sizes 2,3,4,5)

2 Box Syringes (assorted sizes) 6 Draw Sheets

6 Box Needles 6 Plastic Draw Sheets

5 Box Plasters (assorted) 2 Doz Disposable Basic Packs

5 Box Gauze Swabs 6 each Towels - hand and bath

5 Box Cotton Wool 2 Box Scalpels (assorted blades)

2 Doz Each Bandages (assorted) 2 Tube Gauze (different sizes

with applicators)

5 Box Sterilised Swabs 3 bottles Anti-septic solutions

1 Box Spatulae 1 Spinal board




Printed 05/02/14


Appendix 6: Minimum Requirements for Ambulances

The ambulance shall contain as a minimum the following:

A seat adjacent to the stretcher(s) for a nurse / doctor

Cardiac monitor

Defibrillator - portable Automatic External Defibrillator (AED).

Resuscitator

(x1) Oxygen cylinder with breathing apparatus

(x1) Portable oxygen cylinder with breathing apparatus (AMBU)

(x1) Hook for hanging IV fluids (drips)

(x1) Urinal and bed pan, preferably plastic

(x1) Coleman flask with disposable cups

(x2) Wooden leg splints

(x2) Wooden arm splints

(x1) Locksly stretcher

(x1) Spinal board (for spinal fracture)

Bandages / gauze / cotton wool

Spare oxygen cylinders of each size

(x1) Suction machine

Syringes

IV fluids

Small plastic bags

Plasters / scissors / forceps

Mouth gauge and tongue forceps


Revision: DRAFT Effective: May-13

GU-441 Level 2 and 3 HSE Audits and Inspections Guideline Printed 11/02/14


Appendix 7: Well Engineering MDSV Checklist

1.0 Introduction

Well Engineering Section Heads and other key asset personnel have offered their involvement in Multi-Disciplined Site Visits to demonstrate their commitment to the management of HSE on interior worksites.

This brief provides a checklist to assist Contract Holders to plan and carry out an inspection/assessment of the management of HSE on Well Engineering Worksites.

The key objective of the site visit is IMPROVEMENT. It is not a fault finding mission and all effort must be made to offer a balance opinion on areas of commendation and areas of improvement.

2.0 Visit Organisation

2.1 Annual Schedule

The visits are part of the annual Well Engineering HSE plan.

2.2 Travel Arrangements

Contract Holders are responsible to book land transport and air flights for all team members well in advance of the scheduled visit.

2.3 Visit Programme

It is the responsibility of the Contract Holder and/or SWE to prepare a detailed visit programme which should be agreed with the Section Head one week before the visit.

2.4 Visit Team

The following team composition is recommended;

1. Well Eng Team Lead 2. Contractor Contract Manger 3. Contract Holder 4. Contractor HSE advisor. 5. Senior Contractor site rep 6. Asset Rep (Interior) 7. Senior Well Engineer 8. Representatives from different department In order to cover as much ground as possible, it is recommended that the visit team be split into two or three groups, each looking at different aspects of the HSE Management System on site.

2.5 MDSV Report

The Contract Holder and/or SWE shall note the key points raised by the visiting team and compile a report with actions to be implemented.

The contents of the report should be agreed with the members of the Team and copy within 2 weeks of the date of the visit issued to

Team members

Well Eng team lead

Contract Holders

UWD HSE section 3.0 The Visit

3.1 Pre visit meeting

A pre visit meeting be held a 2 days before the visit to agree roles, responsibilities and scope of the visit. The timing for each item on the programme should also be discussed.

3.2 The Inspection

Upon arrival at site, conduct a brief review in the office of selected HSE MS elements to identify areas to focus on. The host Worksite supervisor should also brief the team on their key areas of exposure.

3.3 The Site Visit

One objective of is that a check is made that actual practices match those documented.

Before you leave the site it is mandatory that good practises and areas for improvement are highlighted to the Worksite team prior to departure – the report should contain no surprises.

Preparation Checklist

1.1.1.1 MDSV date – 3 Weeks:

1

Approach team members

Finalise team and date

Notify Worksite

MDSV date – 1 Week 2

Arrange flight seats

Personal Protective Equipment?

1.1.1.2 MDSV date – 2 Days 3

Check flight & transport arrangements

Prepare checklists and pre-visit meeting

Hold pre-visit meeting with all team members

Ensure all Personal have PPE

1.1.1.3 MDSV day 4

Get a Safety Briefing on location

Give a briefing to the site team on 'objectives' of the visit

Incorporate worksite team focus requirements

Discuss any previous inspection results

1.1.1.4 MDSV day + 2 weeks 5

Final report issued to respective contract holder & SWE by the team lead





CH/SWE to start close out of the identified actions within the given timeframe

Checklist

The most important principle of the Multi-Disciplined Site Visit HSE inspections is to check the effectiveness of the site HSE management system, i.e checking that there is a system in place that can effectively manage the risks to ensure there is control and continuous improvement rather than trying to identify unsafe acts and unsafe conditions on site.

Remember a thorough check of the HSE MS is often not possible within the limited time of a MDSV. However the checklist provided provides a quick but effective guide to the functioning of the site HSE MS.

As an example it is more useful to enquire about the system for carrying out vehicle checks rather than ask if vehicle checks have been carried out on that day. Usually in preparation for these visits vehicle checks would have been carried out, however the system in place for structured vehicle checks may be deficient.

Instructions on use

The PDO HSE Management System is divided into 8 elements.

1. Leadership and Commitment 2. Policy and Strategic Objectives

3. Organisation, Responsibilities, Resources, Standards and Documents

4. Hazard and Effects Management 5. Planning and Procedures 6. Implementation and Operation 7. Monitoring and Audit 8. Management Review As previously indicated, it is recommended that the visiting team is split up into two or more sub teams and each sub team focuses on three or four elements.

Some typical questions are provided below to assist in obtaining information on each element.

The simple method to appraise is to answer Yes or No to the questions. The areas for improvement would be identified and findings/recommendations can then be agreed.

The more involving method is to also score the elements from 1-4 as indicated at the end of the checklists.

The key to all audit/inspections is the follow-up and close-out of required action. This is achieved by including all agreed action points in the close-out report and entering these points in the Fountain tracking system by the Contract Holder of the Unit with actions assigned to the respective parties.

This is where we

focus MDSV’s

Fallible

decisions

Latent

failures

Pre-

conditions

Unsafe

acts

System

defences

…by Top level decision makers

…by Line management, designers, planners

…by Line managers, supervisors

…by Operators, maintenance crews

Accident

Looking for Improvements

Failed defences





PETROLEUM DEVELOPMENT OMAN

Purpose:

Summary of visit:

Highlights:

Lowlights:

Team consisted of following members:

Overall Scoring

1.0 Leadership & Management Commitment Y/N Comments

1

2

3

Do top management visit the site regularly?

(Is a management visit schedule available?, do they present Super safety meetings, deliver poster packages? Do Contractor rig/hoist superintendents & PDO SWE visit the unit regularly? Is there a formal report issued by Contractor rig/hoist superintendents & PDO SWE after the visit? )

Do all contractor, supervisor and sub contractor staff attend onsite HSE meetings

(Are minutes available? What is discussed in the meetings?)

Are Supervisor involved in inspections of safety critical tasks





4

5

(Is the Rig HSE file up-to-date? Is there a list of HSE Critical tasks available? Is the responsibility of HSE Critical tasks assigned to particular job positions? )

Is priority for Safety clear with all staff?

(Are staff HSE achievements rewarded or recognised?, do management staff initiate the recognition? What are the priorities from the office? Have all PDO and Contractor senior staff attended the mandatory safety leadership courses? )

Are sufficient funds allocated to HSE?

(e.g. adequate PPE, training? What is the Contractor policy on frequency of issue of new coveralls & safety shoes? Is the training room well equipped with a TV, video, computer, etc?)

2.0 Policy & Strategic Objectives Y/N Comments

1

2

3

Is the HSE Policy clear?

(Is the Contractor HSE policy/strategic objectives displayed and understood by all - language?)

What are the contractors HSE targets/objectives for the year?

(Are they displayed, tracked and known to employees? Is a copy of the Contractor annual HSE plan available on site?)

Are the life saving rules clear? Does Contractor maintain records to track whether LSRs have been disseminated to all personnel on site?

Is it clear that everyone is responsible for their own safety and that of others around them?

Is COMPLY, INTERVENE and RESPECT understood?

3.0 Organisation, Responsibilities, Resources, Standards & Documents

Y/N Comments

1

2

Is the Organisation Structure defined?

(Is an organogram available? Who does the HSE adviser reports to? Is staff (Contractor & PDO) turnover affecting the overall competency on site? )

Is there a consequence management system in use? Are contractor personnel aware of their company’s LSR consequence management matrix?

Are Individual HSE responsibilities known and understood?





3

4

5

6

7

8

9

10

11

12

(Job descriptions for HSE critical staff? HSE Part of T&T?)

Is Empowerment to STOP a reality?

(What would staff do if saw their boss doing something not safe? Can the unit cite an example of where staff have exercised Empowerment to STOP work within the past 3 months?)

Are HSE meetings effective?

(Minutes - Quality? Super Tuesday? follow up/close out of action items. Do PDO’s other contractors or sub-contractors attend the HSE meetings?)

Competency/attitude of HSE advisers?

(Do they have the requisite NEBOSH / IOSH certification? Have they participated in PDO competency programme, DOIRC and SAWOG meetings? How actively do they support the line?)

Are subcontractors managed on-site?

(Evidence of inspections, active walk-about? Does Contractor have a 3rd

party checklist for their sub-contractors or Company’s other contractors working on site? )

Is the standard and involvement of PDO supervision high?

(Is he involved in the HSE meetings, site inspections, STOP program, coaching of staff?, completed Hitch Hikers guide to HSE?)

Has the CSR attended the HSE Management of Contracts course? Is the HSE competency profile of the CSR filled up and assessed in Sapphire?

Does the CSR have a Contract Monitoring Plan?

Does PDO effectively cascade HSE information?

(Evidence of recent issues, DOIRC, Lat Learning, Alerts?)

Are staff briefed about procedures for their current job?

(Ask them - who does it, when, where?)

Are documents current/controlled?

Are record kept of step outs to procedures?

Are copies of HAZ-ID books available on site?





4.0

Hazards and Effects Management Y/N Comments

1

2

3

4

5

6

7

8

What are the big HSE issues on this site?

(What are the main causes of accidents and what action is being taken?)

Are all Hazards known?

(Does a hazard register exist on site?)

Are Hazards routinely identified?

(Are toolbox talks conducted with the TRIC card?)

Who attends and conducts TBT’s?

(Everybody? Senior man on site?, who directs? Are they recorded?, how is the quality assessed?)

What language are they conducted in?

(What is done about it?)

When is the PTW required?

(Are procedures available? Is the Contractor’s PTW system PDO approved? Are permits raised and closed out correctly – check a couple?, are any open now?)

Is a STOP observation system used?

(Who is trained?, Review some cards - Quality? How do the give Feedback? Are STOP cards analysed at the Contractor base office in town? )

How are Well Control hazards identified? Is a filled in copy of the Well Control Assessment Questionnaire available on site? Are pit, strip drills held regularly? Are records of BOP and accumulator tests maintained? Can the installed shear rams shear the supplied drillpipe? Is there a NRV available on the BOP kill line? Are the electrical light fittings on the mast & substructure explosion proof?

1. Are supervisors fully aware of the well control equipment functionality and well control procedures for their specific unit (i.e. did they complete the Site visit WC audit questionnaire).

2. Is all well control equipment within certification (i.e. well control equipment register up to date and compliant with major and intermediate inspection requirements).





9

10

11

12

13

14

3. Are pre-kick sheets prepared at appropriate intervals? Are trip sheets in use and properly recorded?

Is Playsafe system used on your unit and who is in charge of verifying the points?

Do you have formal handover systems? Do tool pushers and CSR’s have positive handovers at crew change?

Are legible copies of Hazardous Area Classification map (as per IP – 15) and noise maps displayed prominently on site?

Is there a rig saver / air shut-off valve available on all engines at site? Is there an emergency shutdown / total black out switch connected to the rig saver valves on the engines available on site?

How is the Hazard of dropped objects managed in your location?

(Check for DROPS Program implementation, weekly checks, picture book, No-Go & Red Zones, DROPS register etc)

How are the temporary pipe work Hazards managed in your location, is a 1502 gauge ring available and do the staff know the difference between 1502 vs 1002 and 602 unions?

5.0 Planning & Procedures Y/N Comments

1

2

3

4

5

5a

5b

5c

Is the Contractor HSE plan known?

Is it aligned/related to the PDO Well Engineering HSE plan?

Is progress against the plan discussed?

How do staff know of procedure changes?

Management of Change

Does the unit have a MOC procedure?

What all changes are addressed in this procedure?

(Permanent, temporary, programme, organisational, procedure changes? Examples of any MOC applied on the unit.)

What level of Contractor personnel can authorize the change or step-out from standard procedures as per Contractor policy?

Is Emergency response procedure well established?





6

7

(Emergency tel. no. posted? Does the staff know what the emergency Numbers are?Have the CSR and Contractor Senior Supervisor had OSC training?)

Is Muster control adequate?

(Is a Persons-On-Site POS board maintained accurately?)

6.0 Implementation & Monitoring Y/N Comments

1

2

3

4

5

6

7

8

9

10

11

12

Site access control – was a site brief conducted

(Was it clear?, complete?, available in all languages ?, were GSM’s prohibited?)

Was the HSE plan presented to the staff, do they know what the focus is for this year?

Are HSE improvement suggestions by the staff logged and actioned?

Is staff training adequate and controlled?

(Do all staff get an induction? Is there a copy of the Contractor Training matrix available with Contractor tool pusher and Company Site Representative? Are the records accurate of training for all staff? Including refreshers?, IWCF current? Are there adequate no of first aiders available in each shift? )

Are Near miss reported by the staff?

Are incident reports completed as per procedures?

(Notification in 24hrs? copies filed?, copies of completed reports?, latest procedure on site?)

Are recent HSE Alerts, posters displayed?

How are the learning’s from incidents discussed/actioned?

(Are Lateral Learning sheets posted on-site?, are DOIRC minutes discussed?)

Is the work ever stopped because it was unsafe?

How are unsafe tools or equipment reported, repaired, replaced?

How are staff encouraged to report deficiencies?

(Non-conformity integrity register maintained?)





13

14

15

16

17

18

19

20

What is the standard of Housekeeping?

(Look around the site, in containers, pump stores)

Are all drills/exercises up-to-date

(Are they reported?, what action is taken? , are they varied? When was the last evacuation from height drill held? When was the last fire drill held? )

Hands & Fingers Injury Prevention

(What evidence is there of awareness and/or exposure reduction efforts?)

Is Hazard identification embedded?

(Are the Haz-ID files on-site, used in meetings and/or toolbox talks?)

Is the DESC/HSE case available and used?

(Are HSE critical staff aware of the HSE requirements, HSE critical tasks?, MOPO?, is the case live?)

Is the a lifting equipment register available

(Check some items –are they current, up-to-date, correct colour code ? Do all eye pads on the unit have a unique identification no? Is there a locked to control use of nylon webbing slings under PTW only? )

Is there a system to ensure all Well Control Equipment is certified? Are intermediate and major inspections of well control equipment up to date and evidence of records available on site?

Are Drillpipe /teststring..etc effectively inspected?

(Are certifications and inspection records available and up to date?)

Are Pressure vessels effectively inspected?

(Are certifications and inspection records available and up to date? Do all PRV’s on pressure vessels have a unique ID no and are they inspected ? How often are pop-off valves / relief valves on mud pumps inspected? Do all chiksans on site have a unique ID no and tag? Evidence to show last date of inspection of chiksans. Are there any 2” – 602 WECO connections on site?)

Is man-riding done on the unit? Is it avoidable?

Is man-riding done under PTW? Is there a man-riding register? When the man-riding winch was last inspected? Does the inspection records show winch stalling at a maximum force of





150 kgs?

7.0 Audit Y/N Comments

1

2

Is there a contract audit and inspection plan?

(Is it current and up-to-date?, what records of recent inspection - Quality?)

Is there a formal system to track and close out non-conformances on the worksite?

(Is a Rig Action list maintained at site? Are audit and inspection points from MDSVs, FST visits, SWE visits, STOP tours etc. in it? Are copies of the Rig Action List available with Contractor Toolpusher, CSR at site and SWE / Contractor Rig Supdt. in town?)

8.0 Management Review Y/N Comments

1

2

Evidence that HSE MS has been reviewed by Management and/or improved recently?

Have the Contractors implemented any new non-PDO HSE initiatives?

Supplementary Questions

H Health Y/N Comments

1

2

3

4

5

6

Are eye wash stations well stocked?

Are First aid boxes well stocked?

Are First aiders listed?

Has Medic received correct training?

What are the conditions of the Medical Facilities?

(Medical Supplies – adequate?, Latest procedures and guidelines available?, SHOC cards available?, Facilities inspected by PDO medical department? Are all scheduled drugs e.g painkillers like morphine available? Are medicine cabinets locked and secure? )

Are employees fit for work?

(Is there a register of medical certification for all workers? has action been taken on Occ health issues?)





7

8

Are the Fitness To Work Assessments of all contractor & Subcontractors staff valid?

Is potable water checked? (Check the records, how often? Quality?)

E Environment Y/N Comments

1

2

3

4

5

6

Are Waste management procedures followed?

(Check skips – segregation?, Waste consignment notes? Are signed waste consignment notes after delivery of waste at waste yard returned to the unit?)

Quality of Chemicals storage?

(Are they stacked neatly?, segregated?, first in first out ?, covered with tarpaulins?)

Are SHOC cards available for all chemicals?

(Are they printed and filed/ are key hazardous chemical SHOC cards laminated and kept on site?)

Are prevention controls in place at potential spill points?

(Inspect crude connectors, pumps, lube oil storage for drip and spill protection)

Does the site and camp have adequate sewage facilities?

(Is there overflow or overloading?, what water conservation methods have been employed?)

Are personnel aware of NORM? Are NORM meters available and calibrated (hoists only)? Is NORM containment material available on site (hoists only)?

RS Road Safety Y/N Comments

1

2

Do drivers themselves know the rules?

(Register of approved drivers? Valid PDO licences? DDC?

completed vehicle checks)

Are PDO safety videos shown to drivers?

(Inspect some vehicles - RAS stickers? General condition? Tyres OK?)





3

4

5

6

7

8

9

10

11

12

13

14

Who is responsible for vehicle condition?

(Is there a system for scheduled vehicle maintenance?)

Response when faults reported?

(What records are there? How long to get things fixed?)

Is there a structured journey management system?

(Is it auditable, recorded, accurate, complete?)

Have Journey Managers been on the approved J M course?

Can the JM’s communicate in drivers' language?

Is there evidence of challenges to the necessity of journey? Are effort made to minimise km driven?

JM knowledge - Know which roads are permitted/which not? What do they do to avoid/control the car-jacking threat?

(Implemented the DOIRC Workgroup recommendation?)

Are journeys closed out as required? Check a few journey management records.

Are 3rd

party vehicles arriving at site inspected – tyre condition, seat belts, load restraint, dunnage?

Contracts awarded post Sep 2009: Is IVMS fitted on all vehicles at the rig site? Who is monitoring the IVMS data real time? What is the frequency of reports from IVMS being generated? Is feedback provided to drivers on a regular basis?

Is there a list of authorized drivers available on site? Is key access to vehicles controlled?

CK Camp & Kitchen Y/N Comments

1

2

3

4

5

6

Are fly screens fitted to kitchen doors? Are doors fitted with door closers?

Is Kitchen clean, tidy and organised?

Are health checks completed for all food handlers?

Are catering staff – camp boss, cooks HACCP certified? Are catering crew trained in basic fire fighting skills?

Do fridges and freezers have thermometers?

(Fridge 1-4 degC, Chilled -4degC, Frozen -18degC ?)





7

8

Is there First Aid and Fire cover on camp? (What records are there? Is training up-to-date?)

Are regular drills held on camp? (Are they recorded, fire, first aid?)

Are there smoke detectors in all rooms? (Are they checked regularly – records?)

Is adequate fire fighting equipment available? (Extinguishers outside rooms?)

Are catering staff getting a field break to Muscat every 3 months?

Check no evidence of hotplates and smoking inside camp accommodation, Check room heaters supplied at camp are of the correct type.

NB. Items in italics should be checked to establish compliance.

Scoring System for HSE Management System Elements

No System in Place 0

HSE Spoken System can be described but not formally documented 1

HSE On paper System can be described and formally documented 2

HSE In the Head System can be described and documented but not being implemented consistently.

3

HSE In the Heart System can be described, documented, is being implemented consistently by all staff and allows for continuous improvement.

4





Appendix 8: Vehicle Spot Inspections Checklist

This spot check list is used within the Company, by non-professional vehicle inspectors when carrying out roadside checks of vehicles. The list only covers part of the requirements of SP2000 and must not be seen as diminishing the set requirements. This guidance note is designed to comply with current standards. If in doubt, or in cases of conflict, refer to SP2000.

VEHICLE SPOT CHECK LIST- INTERIOR: (For use by non-professional inspectors)

NAME/INDICATOR

OF INSPECTOR : LOCATION :

DATE : VEHICLE OWNER :

REG. No. : CONTRACTOR / CONTRACT

USING VEHICLE :

RANDOM CHECK : Y / N RAS INPECTION DATE :

FLEET No. : NAME of RAS INSPECTOR :

VEHICLE MODEL : NAME of RAS CONTRACTOR :

VEHICLE TYPE : (TICK OR CIRCLE)

LIGHT / HEAVY / GOODS /HIAB / TANKER / BUS / TRAILER / MOBILE CRANE / FORKLIFT / GRADER / JCB / DUMPER OTHER:

ADDITIONAL REMARKS :

BLOCK-A (FOR ANY NON-COMPLIANCE, A VEHICLE NOT TO BE USED UNTIL RECTIFIED.)

NO DESCRIPTION STATUS DEFECTS FOUND

1 SEAT BELTS, MISSING, DEFECTIVE

2 ROLL CAGE NOT FITTED WHERE REQUIRED

3 TYRE CONDITION CAUSING A RISK

4 SPEED LIMITER MISSING OR FAILED IF NO IVMS AND CAUGHT SPEEDING

5 LOAD SECURITY OR RESTRAING NOT AS PER SP2001

BLOCK-B (FOR ANY NON-COMPLIANCE, THE PROBLEM/S TO BE RECTIFIED)

6 SPEED LIMITER NOT WORKING AND NO IVMS BUT NOT CAUGHT SPEEDING

7 VEHICLE LIGHTS MALFUNCTIONING

8 A DRIVER CAN NOT PROVE HE IS JOURNEY MANAGED

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

ANNEX 4





9 A DRIVER CAN NOT PROVE HE HAS A VALID AND RELEVANT DEFENSIVE DRIVING PERMIT

10 CRANES AND MATERIAL HANDLING EQUIPMENT HAVE OUT OF DATE SAFETY INSPECTION RECORDS

11 HIGH INTENSITY REAR LIGHTS ARE NOT AVAILABLE OR FUNCTIONING

12 AIR CONDITIONING NOT FUNCTIONING OR AVAILABLE

13 SUITABLE AND SUFFICIENT SPARE TYRES ON THE VEHICLE

14 WINDSCREEN OR MIRRORS CRACKED SO AS TO PRESENT SIGNIFICANT LOSS OF VISION

15 SEATS ARE IN A POOR STATE OF REPAIR

I HAVE INSPECTED:

Reg. No: PDO/Contractor: Area:

Fleet No: Name & Ref. Ind : Date:





Model : Mobile crane Registration number : Contractor :

Item Description E/NE Acc. /Rej./NA

Remarks

1 Operator ROP license E

2 Operator PDO permit E

3 RAS (Roadworthiness Assurance Standard) sticker

E

4 Valid inspection certificates *1 E

5 Logbook or daily checklist E

6 Operation manual on board NE

7 Hydraulics / Boom*2 E

8 Fuel tank/radiator E

9 Start/stop system E

10 Reverse alarm E

11 Brakes (truck, drum , crane moves) E

12 Moving parts protection E

13 Body work / chassis NE

14 Battery NE

15 Tires E

16 Mirrors NE

17 Horn NE

18 Safety cab E

19 Lights front / reverse / brake NE

20 Rated capacity indicator/limiter NE

21 Windows NE

22 Slings / certified E

23 Emergency release E

24 Outriggers / - mats E

25 Hook block with safety latch E

26 Wire rope E

27 Load charts E

28 Fire extinguisher/first aid kit NE

29 Exhaust system NE

30 General condition NE

31 Zone suitability *3 E

32 Safety system- / Function test E

Checked by : Ref. ind. :





Date : E – Essential. Failure to comply will warrant immediate removal from site, NE – Non essential. 10 days to correct fault, Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – To include wire rope and hook block certificates, annual thorough examination cert and a 4 year load test certificate, *2 – Check for leaks, *3 – Check zone classification/requirements of equipment specific to the zone of work





Model : Lorry loader crane Registration number : Contractor :


Remarks




E




7 Hydraulics / Boom*2 E



10 Reverse alarm E

11 Brakes E



14 Battery NE

15 Tires E

16 Mirrors NE

17 Horn NE

18 Lights front / reverse / brake NE

19 Seats, rails and steps NE

20 Slings etc. / certified E

21 Tow bar / safety chain NE


23 Hook with safety latch E

24 Wire rope if any E

25 Load charts E






31

Checked by : Ref. ind. : Date :





E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – To include wire rope and hook block certificates, annual thorough examination cert and a 4 year load test certificate *2 – Check for leaks *3 – Check zone classification/requirements of equipment specific to the zone of work





Model : Grader Registration number : Contractor :


Remarks




E


5 Hydraulics *1 E



8 Reverse alarm E

9 Brakes E

10 Blade E


13 Body work NE

14 Battery NE

15 Tires E

16 Mirrors NE

17 Horn NE

18 Safety cab *2 E

19 Lights NE




23 Function test E

24

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – Check for leaks *2 – Roll over bars fitted? *3 – Check zone classification/requirements of equipment specific to the zone of work





Model : Front end loader Registration number : Contractor :


Remarks


Operator PDO permit E


E


5 Valid inspection certificate E

6 Hydraulics *1 E



9 Reverse alarm E

10 Brakes E

11 Buckets E


13 Body work NE

14 Battery NE

15 Tires E

16 Mirrors NE

17 Horn NE

18 Safety cab *2 E

19 Lights NE

20 Certified lifting lugs *3 E

21 Safe Load Indicator if appl. NE

22 SWL clearly marked E




26 Safety system - / Function test E

27

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – Check for leaks *2 – Roll over bars fitted? *3 – Lifting lugs for bucket connection





*4 – Check zone classification/requirements of equipment specific to the zone of work





Model : Forklift Registration number : Contractor :


Remarks




E


5 Valid inspection certificate E

6 Hydraulics *1 E



9 Reverse alarm E

10 Brakes E

11 Body work NE

12 Battery NE

13 Tires E

14 Mirrors NE

15 Horn NE

16 Lights NE

17 Safe Load Indicator if appl. NE

18 SWL clearly marked E




22 Safety system - / Function test E

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – Check for leaks *2 – Check zone classification/requirements of equipment specific to the zone of work





Model : Flat bed lorry Registration number : Contractor :


Remarks




E



6 Reverse alarm E

7 Brakes E


9 Battery NE

10 Tires E

11 Mirrors NE

12 Horn NE

13 Lights NE

14 Flat deck NE


16 Seats, rails and steps NE

17 Tow bar / safety chain NE



20 Steering *2 E

21

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – Check zone classification/requirements of equipment specific to the zone of work *2 – Check vehicle positively responds to steering wheel motion





Model : Mechanical Excavator (wheel or track) Registration number : Contractor :


Remarks


2 Operator PDO permit *1 E


E


5 Valid inspection certificate *1 E

6 Hydraulics *2 E



9 Reverse alarm E

10 Brakes E

11 Buckets E


13 Body work NE

14 Battery NE

15 Tires, track/pins E

16 Mirrors NE

17 Horn NE

18 Safety cab *3 E

19 Lights NE

20 Safe Load Indicator *1 NE

21 Lugs *4 NE





26

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – If used as crane *2 – Check for leaks *3 – Roll over bars fitted? *4 – Check lugs for bucket connection *5 – Check zone classification/requirements of equipment specific to the zone of work





Model : Dump truck Registration number : Contractor :


Remarks




E

4 Hydraulics *1 E



7 Reverse alarm E

8 Brakes: hand E

9 parking E

10 lights NE


12 Battery NE

13 Tires E

14 Mirrors NE

15 Horn NE

16 Lights NE

17 Tray NE




21 Steering *3 E

22

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – Check for visible evidence of leaking seals *2 – Check zone classification/requirements of equipment specific to the zone of work *3 – Check vehicle positively responds to steering wheel motion





Model : Crawler crane Registration number : Contractor :


Remarks




E






9 Reverse alarm E

10 Brakes (truck, drum, crane moves) E



13 Battery NE

14 Track/pins E

15 Mirrors NE

16 Horn NE

17 Safety cab E

18 Lights NE

19 Rated capacity indicator/limiter NE

20 Windows NE

21 Slings etc. / certified E

22 Emergency release E

23 Fixed boom NE


25 Hook block with safety latch E

26 Wire rope E

27 Load charts E






33





Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site, NE – Non essential. 10 days to correct fault, Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable , *1 – To include wire rope and hook block certificates, annual thorough examination cert and a 4 year load test certificate, *2 – Check zone classification/requirements of equipment specific to the zone of work





Model : Bulldozer Registration number : Contractor :


Remarks




E


5 Hydraulics *1 E



8 Reverse alarm E

9 Brakes E

10 Blade E


12 Body work NE

13 Battery NE

14 Tracks E

15 Mirrors NE

16 Horn NE

17 Safety cab *2 E

18 Lights NE




22 Function test E

23

Checked by : Ref. ind. : Date : E – Essential. Failure to comply will warrant immediate removal from site NE – Non essential. 10 days to correct fault Acc. – Acceptable, Rej. – Rejected, NA – Not Applicable *1 – Check for leaks *2 – Roll over bars fitted? *3 – Check zone classification/requirements of equipment specific to the zone of work





Well Head and Well Site General


1 Pressure gauge in good condition

2 Well cellar free of water/sand

3 Well cellar grating in good condition

4 Condition of location valve and sampling point

5 General housekeeping

6 Condition and connection of electrical earthing

7 Well pad clean and free of oil contaminated sand

Beam Pump


1 Load cell and clinometer cable condition

2 Abnormal noise or vibration

3 Oil leak from gear box

4 Condition of Samson ladder

5 Condition of the wire rope

6 Camel guard fence condition

7 V-belts condition

8 Condition of earth and RCU switch

9 Condition of instrument panel junction box

10 Condition of equalizer bearing

11 Condition of RPC panel (corrosion)

12 Condition of hand break

13 Condition of stuffing box

14 Loose, missing foundation bolts

15 Electrical motor Abnormal noise

16 Loose cable and earthing connections

17 Loose, missing mountain bolts





Oil and Gas Production Facility


Control and Auxiliary Room

1 Condition of access/escape doors can be closed

2 PTW board up-to-date

3 Access to control room log book

4 Override register up to date

5 Copy of over rides available and valid

6 Status and condition of control panel (lamps, charts announciator) are all healthy

7 Locked open/closed valve register up to date

8 Technical integrity non-conformance list and fit to operate displayed

9 Operating manuals and drawings available, appropriate and up-to-date

10 First aid box in place, accessible and up-to-date

11 BA set in place, accessible and full

12 Log book of BA set donation in place and up to date

13 Explosive meter calibration date valid

14 Station log book available and up to date

15 Emergency drills conducted and recorded

16 Station emergency evacuation alarm operational

17 Emergency contact procedure known and displayed

18 Emergency and normal lights working

19 Emergency exits clear, clearly marked and doors working

20 ID card board for emergency head count available and used

21 Ignition sources (lighter, telephone, pager, cameras etc) surrendered prior to station access





22 H2S monitor available and functional

23 Instrument panels doors are closed

24 Earthing of auxiliary cabinets healthy and connected

25 Fire extinguishers in place, accessible, correct for the type of fire and maintained

26 Air conditioners working

27 Fire detection system healthy

28 Lighting enough and working

29 General house-keeping including painting, fall ceiling, floor tiles and wiring conditions

30 Station as built drawings available and up-to-date

31 Battery room ventilation is working

32 Toilet facility, clean, well ventilated and in good condition

33 Rest/changing/eating room clean and in good condition

34 Facility access HSE induction is given before entering the facility

Instrument Air Compressor

1 Pressure and temperature gauges healthy

2 No abnormal noise

3 No oil leak

4 No instrument air leak

5 Air receiver auto drain system functioning

6 Loading and unloading control functioning (check timing)

7 Fire extinguishers, in place easily accessible and within the marked inspection date

8 Standby compressor available and change over cycle maintained

9 General housekeeping including corrosion, grating, painting, hand railing, ladders, walkways, concrete base pillars conditions etc.

Oil Manifold





1 Pressure gauges healthy

2 Chock valves operable

3 No Oil spills/Leaks

4 Well numbers clearly marked

5 Fire extinguishers available, accessible and within the stamped inspection date

6 Ladders, hand rails and walkways healthy

7 General condition including housekeeping corrosion, concrete grouting are all good

Gas Lift Manifold

1 Pressure gauges in working condition

2 Conditions of the valves

3 Conditions of the flow control valves

4 Conditions of the pressure transmitter switch

5 Well numbers clearly marked

6 Gas leak

7 Fire extinguishers in place and within inspection date

8 Conditions of ladders, hand rails and walk ways

9 Conditions of concrete foundations and supports

10 General condition including housekeeping corrosion, concrete grouting are all good

Oil Well Test Separator

1 Pressure and temperature gauges are in working conditions

2 Condition of level indicator glass

3 Oil leak

4 LO/LC valves securely locked

5 Instrument air leaks

6 Conditions of flow and level control valves

7 Relieve valves tagged with inspection date

8 Condition of separator tag





9 By pass line valve in closed position

10 Fire extinguishers in place, accessible and within inspection date

11 Condition of production measuring transmitters

12 General housekeeping including paint, ladder, hand rails, walk ways, steel structure, concrete foundations etc.

13 Condition of earthing

Surge Tank

1 Oil leaks

2 Condition of bound wall

3 LO/LC valves securely locked

4 Pressure vacuum valve operational

5 Condition of blanket gas flow pressure system

6 Tank operating pressure

7 Conditions of level switches and transmitters

8 Condition of the electrical earthing

9 Condition of the Cathodic protection

10 Condition of the tank pad

11 Condition of sampling facility

12 Sampling point drip tray in place and emptied

13 Condition of glass level indicator

14 Fire extinguishers in place, accessible and within inspection date

15 Condition of the hatch cover (no escape of gas)

16 General housekeeping including paint, tags, ladder, hand rails, walk ways, concrete foundations etc.


18 Cathodic protection (CP) connected and working

Shipping Pumps





1 Oil leak

2 Condition of Suction strainer differential pressure transmitter

3 Condition of oil seal

4 Conditions of pressure and temperature gauges

5 Abnormal noise

6 Abnormal pipe work vibration

7 Condition of electrical earthing

8 Abnormal structural vibration

9 Relieve valves tagged and has valid inspection date

10 Mechanical seal drip container switch functioning

11 Equipment tags numbers are on

12 Over head lifting beams and gears inspected, colour coded and SWL marked

13 Fire detection system is healthy

14 Fire fighting system is healthy

15 Guards of rotating parts, in place, healthy and secured

16 Fire extinguishers in place, accessible and within inspection period

17 General housekeeping including oil tarnish, floor, corrosion, painting stare case, ladders, hand rails, walkways, concrete structure, foundations, slippers etc.


Chemical Injection Skids

1 Chemical drums correctly placed, on hard stand, shaded and properly closed

2 Chemical had stand drain pit empty and clean

3 Chemical hazards note (SCHOC) displayed

4 Eye wash/emergency shower in place, accessible, operations and filled with fresh water

5 Personal protective equipment available, appropriate, healthy and being used





6 Chemical leak

7 Instrument air leak

8 Empty chemical drums destroyed after use

9 Fire extinguisher in place, accessible and has valid inspection date.

10 Condition of chemical level indicator

11 Emergency contact number displayed and phone accessible

12 Condition of skid earthing

13 General housekeeping including status of paint, corrosion, concrete foundations etc.

14 Equipment/Skid earthig healthy and connected


Oil Saver Pits

1 Oil spill/leak

2 Pump operational

3 Level controller is working

4 Pump rotating part guards, in place, healthy and secured

5 Vent is free

6 General housekeeping including status: paint, concrete, corrosion, oil contaminated soil etc.

Gas Compressors

1 Condition of pressure, temperature and flow gauges

2 Abnormal noise

3 Instrument air leak

4 Lube oil leak

5 Gas leak

6 Condition of seal oil pump

7 Liquid level control knock out vessels operational

8 Liquid level sight glass clean

9 Daily compressor log sheet completed

10 Ear protection sign available and in





appropriate place

11 Fire detection system is in place and working

12 On line fire fighting system in place and working

13 Abnormal pipe work vibration

14 Equipment/Skid earthing healthy and connected

15 General housekeeping including status of paint, floor, corrosion, concrete foundations, ladders, hand rails, walk ways grating etc.


17 Roof sheeting condition

Facility General

1 Main entrance gates lockable

2 Condition of station fencing

3 Condition of escape gates

4 Escape gates free opening, not obstructed by sand Build up and open outward

5 Condition of windsock


7 Hearing protection and no smoking signs appropriately displayed

8 Escape gate earthing in good condition and connected

9 Break glass units (BGUs) in good condition and visible

10 Fencing in good condition and walk ways clear of obstructions

11 Sand dunes clear from the fence

12 Station lighting in good condition

13 Concrete foundation, pillars, slippers in good condition

14 Pipe work and steel structure in good and clean condition

15 Fire extinguishers available, of correct medium, and within maintenance period

16 Oil drip trays are empty and being emptied





17 Facility free of contaminated sand

18 All valves (manual, electrical, hydraulic & control valves etc) are in good conditions (no oil leak)

19 Car parking areas clearly marked reveres parking rules displayed

20 Flanges bolting are even

21 Emergency evacuation siren is being tested and working

22 On line H2S detection and alarm system being tested and working

23 Emergency assembly point identified

24 Condition of the asset integrity is known, marked and action plan in place

Lifting Equipment

1 Maximum Allowable Load identified

2 Inspection/test date stamped and valid

3 Wire rope free of kinks and damage

4 Lifting hook healthy and with latch

5 Operating control (electrical operated) in good condition

6 Overhead gantry have warning siren





Lifting Equipment Management System

Item #

Description Remarks Recommendation

1 Competent focal point appointed

2 Equipment register is in place and up to date

3 Equipment stored appropriately ad secured

4 Equipment release records in place and up-to-date

5 Routine inspection plan in place and timely implemented

6 Equipment colour code is current

7 Equipment clearly tagged

8 Defective equipment clearly marked "not to be used" or locked, controlled and destroyed before disposal

9 Findings from routine maintenance and inspections tracked and implemented.





Tool Store

Item #


1 All tools including hand, electrical and air driven tools are properly stored

2 Tool register is in place and up-to-date

3 Tools release management system is in place, used and up to date

4 Inspection and maintenance plans for power tools (air and electrical tools) in place and timely implemented

5 Power tools carry valid inspection date

6 Electrical wires, extensions are in good conditions

7 Electrical plugs are of three pins type, good quality and have correct fuse value

8 Electrical sockets are of good quality and have the correct fuse value

9 Grinding wheels compatible for the speed of the tools and the type of work

10 Drill chucks and chuck keys healthy

11 Chisels, punches and hammers, copper mallets' free of mushroom heads

12 Tools inspection findings and recommendations tracked and implemented

13 Calibration tools (electrical, Instrument) have calibration certificate, marked with the next calibration date and up-to-date.

14 Defective tools are clearly tagged "not fit for use" , locked and controlled

15 Fire extinguishers in place, accessible, correct for the type of fire and within maintenance period

16 Lighting enough and in working condition





17 Air conditioner is working

18 General house-keeping including shelves, floor, roof in good condition, free of corrosion and cleanly painted

19 All tools including hand, electrical and air driven tools are properly stored





Reverse Osmosis Plant (ROP)

Item #


1 Plant access controlled

2 Noise level mapped and warning displayed

3 Escape procedure in place in the event of H2S release

4 Wind sack is in place and in good condition


6 Operator qualified, fit for the job and have the necessary HSE training

7 Water leak

8 Chemical specific for the plant stored on hard stand, shaded, ventilated if enclosed and SHOC cards in place

9 Conditions of the pumps, membranes, tanks, pipes, valves, H2S scrubber etc.

10 Emergency contact displayed and known by staff

11 Emergency evacuation practiced, recorded, learning tracked and implemented

12 Hazards, effects and controls within the ROP identified and used in tool box talks. Tool box talks recorded


14 Earthing of all steal structure in good condition

15 Row water supply (well head, valves and pipes) in good conditions

16 Freshwater supply systems (pumps, tanks, valves, pipes and meters) in good conditions

17 Lighting in good working condition

18 Equipment and steel/concrete structure steps, grating, handrails, roof, fence healthy free of corrosion, erosion, cracks and cleanly painted

19 Earthing of all steal structure including entrance and escape gates in good





condition

Chemical Storage and battery charging room

Item #


1 Chemical placed on hard stand, shaded, bounded and enclosure ventilated

2 Chemical clearly labelled

3 Appropriate SHOC card displayed next to each type of chemical

4 Drip tray in place and being emptied

5 Hand operated lube oil pumps protected from dust build up

6 Containers/drums securely closed


8 Eye wash/shower in place, easily accessible, under shade or insulated if exposed to the sun, working and containing fresh water

9 Empty hazardous chemical containers disposed safely


11 General housekeeping including stacking of chemical containers/drums, condition of floor, roof, lighting, concrete and steel structure, paint, electrical wiring etc.

12 Earthing of steel structure





Fire Response (permanent and mobile)

Item #


1 Maps of areas under response available and up to date

2 Fire fighting trucks in working conditions

3 Foam tankers available and in working conditions

4 Mobile pressure booster pumps are available, working and tested for performance

5 Breathing apparatus are available?

6 Personal protective equipment available and appropriate including face shields, hard hats, suits, shoes and gloves

7 Call records available and up to date

8 Permanent fire detection system is working and tested

9 Fire alarm indication system healthy

10 Call receiving system in place and working

11 Equipment maintenance plan in place, implemented and recorded

12 Equipment test plan in place, implemented and recorded

13 Electrical driven fire water pump tested and available

14 Auto cut-in engine powered pump tested and available

15 Fire water supply available and in full capacity

16 Permanent foam system is in working condition

17 Fixed fire fighting nozzles maintained and protected

18 Smoke detectors checked as per plan

19 Fire extinguishers in place, of correct for the type of fire and within maintenance period





Offices and Meeting Rooms

Item #


1 Postures are ergonomically arranged including foot, back arm supports and display screen

2 Office lighting and Emergency lights working

3 Emergency escape routes are clearly marked, free of optical, escape doors not locked and open outward and assembly point is clearly marked

4 Air conditioners working

5 Waste segregated

6 Printer room ventilated

7 Paper Schrader safe to use (guard in place and has interlocking system)

8 Files, documents including office consumables properly arranged and stored

9 Working floor free of obstacles', electrical wiring routed out of the way

10 Floor non slippery, healthy (no broken/missing tiles, or torn/wrinkled rag)

11 Floor risers clearly highlighted

12 Roof drops clearly highlighted

13 Ceiling tiles in good condition

14 Electrical plugs, electrical extensions healthy, of three pin type and correct fuse.

15 Fire extinguishers in place, accessible, correct for the type of fire and maintained

16 Smoke detection system in place, working and being tested

17 Fire warden system in place





Workshops

Item #


1 Work area lay out

2 Safe walkways markation

3 Floor condition (non slippery/even)

4 Floor levels step up/down clearly marked

5 Low ceiling clearly highlighted

6 Noise level

7 Fumes

8 Lighting

9 Ventilation

10 Safety signs appropriately displayed

11 Fire extinguishers appropriate, accessible and checked


13 Drilling machine has swarf guard and pulley guard installed

14 Grinding machine installed with correct wheel, work rest correctly adjusted, has cooling medium and transparent guarded.

15 Grinding face masks/goggles in place, used and in good conditions

16 Welding area properly isolated

17 Special welding PPEs used (helmet/goggles, gloved, apron, sleeves etc.)

18 Electrical wires , air hoses are properly routed

19 Battery room properly ventilated

20 Special rubber gloves for chemical handling or electrical tasks appropriate, healthy and being used.

21 Breathing masks appropriate, healthy and used

22 Escape routes and doors clearly marked

23 Escape doors open outwards and working





24 Overhead crane, SWL clearly marked and test date valid

25 Chisels and hammers have no mushroom heads

26 File used with proper handle

27 All rotating machines (drilling, lathe machines, air compressor, welding machines) guarded

28 Toilet, rest and eating places are healthy

29 All earthing points are connected and healthy

30 Evacuation exercises being conducted, learning recorded and implemented

31 Eye wash/showers clearly marked, accessible and ready to use.

32 Ceiling sheets in good conditions and fixed





Local Emergency centre Management Room (LEBC)

Item #


1 Has a dedicated focal point to ensure maintained up to date

2 Has up to date documentations including area drawings, contingency plans, contacts, etc.

3 Roles of preeminent members are clearly defined

4 Computers, printer, overhead projector and telephones are working

5 Normal and emergency lights are working

6 Air conditioner is working

7 Refreshments with expiry dates have not expired

8 Office requirements (pens, pencils, markers, papers etc.) are available.

9 General housekeeping (document placing, electrical wiring, floor tiles, paint, ceiling condition etc.)

10 White boards in place and marked for their purpose

11 Tables and chairs available and in good conditions

12 Mobile communication aids for the on scene commander available and working

13 Special jacket/Vest and other necessary tools for the on-scene commander is available and suitable





Construction Sites

Item Activity Remarks Recommendation

Access control

01 There is access control gate with guard

02 All HSE mandates displayed at the gate

03 Display language is appropriate

04 Log book of visitors maintained at the gate

05 ID card board maintained at the gate

06 HSE induction is carried out on visitors and new comers

07 PPE requirement clearly displayed

08 Car parks well laid out and reverse parking rule applied

Emergency response

01 Emergency contacts are available

02 Name of Key staff and their contacts displayed

03 Means of communication available and working

04 Site layout is available

05 Assembly point clearly marked

06 Wind sack visible and healthy

07 Emergency call procedure up-to-date and posted

08 Meaning full scenarios in place to test the emergency response and tested as per plan

09 Emergency alarm/siren system in place easily accessible, being tested and recorded

10 Learning tracked and implemented for improvement

Staff

01 Received all HSE mandated training

02 Technically fit the task in hand

03 Relevant records and license of individual available

Waste management

01 An area has been designated for the collection of the waste and is being well





managed

02 Waste containers are in good condition

03 Waste containers are colour coded

04 Hazardous wastes segregated from non-hazardous

05 Segregation of recyclable waste in place

06 Hazardous waste storage area isolated and secured

07 Waste transfer consignment paper effectively used

Scaffolding

01 People Erect scaffolds are trained and certified

02 Safety harness is used when erecting scaffolding

03 Scaffold members and boards are all healthy

04 Scaffold tagged green as safe for use or red and barricaded as not safe for use

05 Scaffolds inspected before initial used and following adverse weather such as high wind etc.

06 Scaffold contracted on a firm and level ground

07 Scaffold is not close to an life overhead power line

08 Scaffold has adequate and proper means of access

09 The immediate are bellow the scaffold is restricted

10 Scaffold uses kick board

Ladders and step ladders

01 Fit for the purpose

02 In good integrity

03 Secured properly when used

04 Stored properly

05 Rises by one meter minimum above the landing

06 Vertical ladders rising more than 20’ have metal cage

07 Metal ladders not used where there is electrical hazards





Radiation

01 Radiation specialist is on site as required

02 Radiation constantly monitored

03 Radiation source clearly marked and appropriately stored and controlled

04 Radiation source transportation escorted on a special vehicle

05 Staff dealing with radiation are trained

06 Staff equipped with the necessary PPEs

07 Record of staff dealing with radiation available and radiation does monitored

08 Emergency response procedures and contacts are appropriately displayed

06 Emergency response system regularly tested and learning adopted

07 There is an up-to-date radiation management procedure

Chemical hazards

Item Activity

01 All container stored are labelled with essential information

02 MSDS in place against each type of chemical

03 Inventory list and usage records available and up to date

04 The storage facility appropriate for the type of chemical

05 Access to the chemical restricted

06 Appropriate PPE in pace, healthy, valid and being used

07 Transportation of hazardous chemical are specially designated

08 Emergency contacts displayed and procedure displayed

09 Storage areas well maintained. Lighten, ventilated and temperature controlled

10 Eye wash and shower are in place, maintained normal temperature and in working condition

11 First aid kit in place, appropriate and up to date

First aid

01 Contractor has sufficient qualified first





aiders

First raiders are easily identified

02 There are up to date first aid kits place in appropriate places

Vibration exposure (mobiles and jack hammer)

01 Mobile and manual equipment are fitted with vibration absorbers

02 Equipment are inspected as per set plan

03 Operating seats are appropriate and operators aware of the appropriate posture

Dust

01 Proper dust masks are provided, up to date and healthy

02 People are aware of the importance of the masks and use them

03 The subject is in the TBT

Heat

01 There is shade for rest

02 There is readily available drinking water

03 Mid day work stoppage applied during summer for outside workers

04 The subject is in the TBT

Confined space

01 Tool box talk conducted, appropriate and recorded

02 Confined space entry permit is available and up-to-date

03 Testing for oxygen level (19 to 23.5%) being carried out and is safe to execute

04 The confined space physically isolated and prepared for entry

05 Staff entering the confined space are fit for the task

06 Breathing apparatus tested, full and working

07 Confined space well ventilated and lightened

08 Radio communication aid is tested and working

09 A competent external body is made available and full time





10 Fire extinguishers available and appropriate for the hazard in hand

11 Staff are trained to use the breathing apparatus and fire extinguisher

Personal Protective equipment (PPE)

01 Available

02 Fit for purpose

03 Up-to-date

04 Properly used

05 Properly stored

HSE training

01 Training appropriate to staff needs

02 Training tracked

03 Training up-to-date

04 Staff carry appropriate training ID/certificate/passport

Welding and cutting

01 Risk assessment was completed and hot permit was issued

02 Gas test has been carried out before welding start especially in enclosed area.

03 No flammable material is around (good housekeeping)

04 Work area is well ventilated

05 Welder is qualified for the job in hand

06 Signs of hazards posted at the area approach

07 Welder not wearing metallic jewelleries, ring, or watch.

08 Welding activities shielded from the surrounding workers

09 Gas cylinders colour coded conforming to BS EN 1089

10 Gas cylinders protected from radian heat, source of ignition, or direct sun light

11 Gas cylinders kept up and secured from falling

12 Gas line equipped with fire arrester

13 Gas cylinders located outside the welding and cutting area

14 Arc welding generator equipped with automatic regulator for reducing the open





circuit voltage to a safe limit (15 volts)

15 The welding equipment inspected and maintained healthy

Working at height

01 A tool box talks conducted and appropriate to the painting hazards

02 Staff are aware of the hazards and trained to avoid the risk

03 There is valid work permit and specific to the activities and properly formalized

04 Safety harness appropriate and used

05 The lanyard is attached to secured anchorage

06 Clear access/egress is identified

07 Weather is suitable to be working at height (not dusty or extra windy)

08 All safety equipment including harness, helmet lanyards and anchor points are subject to regular inspection/maintenance.

Grinding

01 Correct grinding wheel installed

02 Sign of protective equipment is in place and clear

03 Face shield safety glasses in place, healthy and used

04 The machine has been valid inspection /maintenance date.

05 Proper wheel guard installed and healthy

06 Bench grinder has work piece support and with correct clearance from the wheel

07 Electrical operated effectively earthed

Mobile equipment

01 All mobile equipment have maintenance and inspection program

02 Maintenance is carried out as per the plan

03 Lifting equipment such as cranes, forklifts, earth moving, cherry pickup have been certified for safe working load. Certificate available.

04 Equipment operators are licensed and certified to operate the specific equipment and carry the licence

05 All safety appliances such foot beaks,





hand breaks, light, movement siren, side mirrors, cabinet centre mirrors, safe load indicator are in good shape and working

06 Operators are aware of lifting lifesaving rule

07 Working areas are clearing marked and barricaded

08 Cranes and other lifting equipment placed on flat rigid floor and have necessary foot plat

09 Lifting appliances such are wire rope, slings, shackles are in good conditions, tagged and properly stored

10 Lifting hook has safety latch and in good shape

11 Cranes have lifting block maximum up travel limit and working

12 Banksman available and qualified

13 Area behind crane counter weight free

Power tools

01 Equipment/tool has valid date of inspection

02 It physically looks healthy

03 When not attended isolated from power

04 Use proper fuse rating and earthed

05 Appropriate PPEs available, healthy and used

Hand tools

01 Correct for the job

02 Properly stored

03 In healthy condition no mushroom head, no welded attachments

04 Hammers equipped with shock absorbing handle

05 Files are equipped with handles

Electrical tools and equipment

01 All equipment are registered with identification tag

02 All electrical equipment have maintenance/inspection plans

03 Maintenance/ inspections are carried out as per the plan

04 Electrical tools are equipped with correct





fuse

05 Electrical equipment are certified to use

06 Electrical equipment have effective earthing

Excavation

01 Undergrounded services identified and positively isolated and locked

02 Excavation with underground service are hand dug

03 Excavation area barricaded

04 Trenches are proper slopped out and shored to avoid clasping

05 Access ladder for deeper than one meter should have ladder and should be 1 meter above the top of the trench

06 Safe escape is available

07 Where trench crossing is inevitable, proper crossing with raining provided

08 Where there are night activities the crossing must be well lit.

Painting and coating

01 Appropriate work permit must be in place with an up to date job safety plan.

02 The re proper PPEs in place, in good status and effectively used

03 Personal are aware of the hazards they are dealing with and aware of the importance of the controls

04 MSDS of the paint is available and first aid facility is in place

05 The painting area is properly ventilated

06 When the external air if exposed to paint mist, there must be clean air aspirator used

07 Hot work should be permitted in the confined painting space

08 Display sign such as no smoking sign should be clearly displayed

09 Appropriate fire extinguisher in place and up to-date

10 Staff are trained to use the fire extinguishers

Driving and journey management

01 Vehicles are regularly maintained and





approved for use

02 Records of maintenance are kept for reference

03 Staff and facility to maintain equipment are competent and professional

04 Drivers qualified

05 Journeys are managed and journey manager qualified

06 Journey management records kept for at least 6 months

07 Vehicle is equipped with necessary accessories including fire extinguisher, jack, spare tire, reflective triangle, first aid kit etc.

08 Class "A" defects tracked and corrected

House keeping

01 Electrical cable, cords and hoses are properly routed and do not pose tripping hazards

02 The workplace is tidy

03 Flammable material properly

04 Walkways, stairs are clearly marked

05 Emergency escape routes are clearly marked

06 Emergency equipment tested regularly

07 Emergency escape gates opening out wards

08 Emergency exercises planned and carried out according to set plan

09 Learning from exercise tracked and implemented

Manual handling

01 Proper manual handling procedure is in place

02 People are trained on manual handling

HEMP/PTW, JSP and TBT

01 All activities are listed and Risk assessed

02 HEMP is in place, comprehensive and up to date

03 HEMP is used in the job safety planning (JSP)

04 There is qualified PTW management structure





05 Staff managing the PTW are qualified

06 PTW in place are appropriate to the job, formalized the JSP is comprehensive

07 Closed PTW archived for minimum 6 months

08 TBTs, fit for the job in hand, two ways communicated and recorded

Handover

01 Handover procedure is in place

02 There is positive 121 and written handover

03 The handover copies are archived

04 The handover effectively followed

General

01 Fire extinguishers available relevant to the type of fire, accessible and up to date

02 Remote generators/Compressors placed in drop trays or plastic lined bound

03 All gates are effectively earthed