Designed for use withinOil & Gas, Power, Chemical, Facility / Utility, Construction, Pharmaceuticals, Steel industries, offshore complexes and others

http://www.ask-ehs.com

e-PTWpermit to work complete solutions e -PTW

Isolation management

Permit monitoring

Job Safety Analysis

Certificates

Warning & Alerts

External references

Role based authorization

Permits

Knowledge sharing

Area map

01

02

03

04

05

06

08

09

09

Co

nte

nts

Introduction

Permit Control

Isolation & Control

Job Safety Analysis

Features

Our Approach & Implementation

System Configuration

Summary

Support

Contentse-PTW

Why e-PTW?

For lengthy, intricate, and voluminous jobs engaging large number of agencies and work-force and tackling variety of hazardous work situation with application of lockout-tagout isolation systems, it becomes a gigantic work to run about, contact people personally, take their clearances, making entries on the forms with signature etc.

When the control centers are located at far distances and in tough geographical terrain, exercising physical control becomes extremely tedious and time consuming

If any reference is needed with previous jobs undertaken earlier, one has to search the same physically from maintained library of documents

The authority in command is faced with large number of PTW applications for the various location of the complex and he has to scrutinize among them taking into consideration the entire work process

e-PTW software proves to be a very useful and convenient tool to establish Control, Co-ordination and Communication following correct work sequences among the participating agencies through computer system, facilitating:

Full view of the entire work scenario to enable the in charge to take correct and fast decision

Right, definite and quick communication

Smooth flow of work, saving time, avoiding lengthy paper work

Easy & quickly retrieval data bank

ASK-EHS has successfully designed custom-made module and implemented the above required system in India & abroad which are excellent by working the entire satisfaction of

the clients.

Introduction “Make it Safe. Make it Happen”

e-PTW permit to work complete solutions

Intr

od

uct

ion

01

Management of permit to work documents and certificates. System supports the full cycle of Permits and Certificates and comes with a customized workflow to validate steps to promote safe working practices.

FEATURING

Notification generation

Permit creation

Role & Rule controlled

Awareness & Acknowledgement

Concurrence & Authorization

Email notification

Issue & Surrender control

Re-issue control

Issue for testing

Valid to & Expiry

Surprise inspection by safety team

Full audit trail & History

Gas testing

Related safety documents

Attachment

TYPE OF DOCUMENTS

Risk Assessment (JHA, JSA, TRA)

Hot work permit

Cold work permit

Isolation certificate

Confined space certificate

Radiography certificate

Scaffolding certificate

Dive certificate

Excavation certificate

Gas testing records

e-PTW controls the sequence of status changes a permit is moved through during its life cycle with its flow engine. The software provides facility to authorized parties to mention all necessary procedures, isolations and authorization are completed before moving to the next stage in the sequence.

e-PTW manages the entire permit process, including: granting permission, preparing & approving a permit, issuing it for work to commence, testing it and closing it following job completion.

PERMIT FLOW

STATE EXAMPLES

Raised

Submitted

Approved

Available

Issued

Surrendered

Closed

Cancelled

On Hold

History

Pe

rmit

Co

ntr

ol

02

Permit Control “Everybody understands simplicity”

Isolation(LOTO)

Certificates

Job Safety Anal.

DashboardVisual Display

Gas Testing

Work

Request

Authorised

Prepared

Assigned

Issued

Closed

Re-Validated

Expired

HardCopy

EmailConcur

Iso

lati

on

& C

on

tro

l

03

Isolation & Control “Making plant SAFE to work on”

FEATURING

Isolation points & types

Isolation states

Shared isolations

Procedure attachments

Tag & lock box detail

Audit & History

e-PTW system facilities barcode tag labels and RFID tag item identification technology. Mobile devices can be used to upload specified isolation points in order to provide plant engineers the ability to locate and confirm the isolation points as specified.

Appropriate isolation sequences and individual points are provided to the user to perform and confirm the work using RFID plant identification and matching tag label barcodes. On completion, the information can be uploaded to affirm specified isolation points have been applied. The system facilities de-isolation procedure in a similar manner.

ISOLATION POINT VERIFICATION

e-PTW contains feature to manage the entire isolation process with controls and checks to support logical process flow, ensuring the synchronization of plant isolation with permits.

The software guides users through the process by selecting the isolations required while checking if they are already being shared by other work.

The isolation & de-isolation process can be managed with Lock or Tag control. It gives engineer the ability to print out Isolations list & Tags that can be taken to the worksite and used to carry out the required isolations which are then recoded in the software.

1. Build an Isolation

3. Do Isolation

4. Confirm Done in System

2. Print Isolation Lists & Tags

Job Safety Analysis

Job safety analysis provides the work team with identified hazards, controls, barriers and safety documents that require communicating prior to work commencement. The JSA can act as or support a Toolbox Talk where the individual input, agreement, roles and responsibilities can be agreed with the working party prior to starting work.

CLEAR WORKING PARTY COMMUNICATION

Following task definition the job can be broken down into a series of work steps, each being recorded on the JSA. Each work step is then analyzed separately to determine the potential hazards related to it.

A client-specific Hazard library is provided to stimulate thought and to assist in defining the hazards and controls of each work step.

Draft JSAs can be printed and used to visit the worksite to evaluate the hazard present, followed with the JSA update, refinement and addition of hazards and controls.

Supplementary assessments such as materials, hazards, lifting plans or crafts can also be supported with the document attachment facilities of the system.

JSA STEPS

Work Request, Define and Categorize Work

Raise JSA and define the Equipment and Work Scope

Form a JSA Team (if required)

Define Work Steps

Conduct Work Site Assessment

Conduct Risk Assessment

Identify all the Hazards and determine risk ratings

Assign controls to risks that are not acceptable

Determine risk ratings after controls are applied

Re-assign controls until all risks are acceptable

Finalize documents

Submit for approval

Approve or Re-Assess

1

2

3

4

5

6

7

8

6.1

6.2

6.3

6.4

6.5

“PROVID

ING A STR

UCTU

RED

METH

OD A

PPLIED TO

WORK PR

ACTIC

ES TO

MANAGE TH

E RISK

OF A

CCID

ENTS D

URIN

G W

ORK A

CTIVITIES”

Job

Saf

ety

An

alys

is

04

05

Features

Knowledge sharing Knowledge-based processing of safety information, such as JSA, Isolations, allied with the capture of lesson learnt following work tasks and experiences gathered at work sites during execution of actual job, provide safety engineers and other associated agencies with powerful tool to process permits and certificates in an informed and highly integrated manner.

Isolation managementApplication maintains record of each equipment, their isolation points and isolation procedure with relevant aids like actual photographs, drawings and diagrams. It can incorporate the uses application of different Lock-out / Tag-out accessories.

Area MapArea map is an aerial view of the plant layout which depicts the current status of permits issued and application waiting

Identified dangerous zone classification, content of area, danger from & associated risk factor

Color codes and symbols identify the nature of permits

Identification marks for different permits with their brief work description

With a single click, entire status of permits and application appears

Identification marks for different isolation points with status

Unique identification marks for confined space and continuous gas testing monitoring depicted

Warning & AlertsSoftware warn issuer if permit being raised coincides with a permit in current use on same location or grid reference, thereby saving time and effort

Location hazard warning with danger zone classification ensures that users are aware of the potential dangers, so that the appropriate protection and control measures can be taken

Reminder for the permit validity expired

State-flow also encompasses email, concurrence, notifications, lesson learned, gas testing and many other trigger features to support the safety processes

External ReferencesFacility to attach any external references in form of electronic document such as work procedures, photographs, drawing, diagrams etc.

Permit MonitoringFacilitates to maintain log of ongoing permits with wireless hand held devices

Dynamic monitoringThe safety team should remain aware of the potential for new hazards as work progress and not become complacent. If necessary, they should STOP THE JOB and request to re-assess the task.

Permit TrackerTrack the permits and its current status

Management InformationRule-based structure within a defined authorization process and flexible analysis functions deliver ‘real-time’ management information

Built in management reports like permit issued, suspended permits, Isolation list, JSA list, Hazards list etc.

Graphical presentation of history to carry out statistical analysis

System supports all reports, permits and certificates to be exported as PDF files for easy distribution purpose

Complex Job-historyComplex job having large number of permits have been planned, executed and closed, the same will be kept in storage sequentially for reference

Gas test monitoringLog of continuous / frequent gas test data using wireless handheld devices

Approval MechanismThis mechanism validates both the users and the data before allowing a change.

Feat

ure

s

SecuritySystem offers advanced configurable security features extending to single sign-on, security switching, roll and skill matching

Ou

r A

pp

roac

h &

Imp

lem

en

tati

on

06

Our Approach & Implementation “In your game, “good enough” isn’t just good enough”

The strength of ASK-EHS lies in its pool of t a l e n t , e x p e r t i s e , e x p e r i e n c e a n d resourcefulness in software solution. Our strength in software solution acquires exclusive reputation from the fact that we not only develop and deliver software to our clients but also work hand-in-hand with them to implement the requisite measures at work places. Our composite team takes the full responsibility of software implantation; train the client to use and execute the software application in real-time environment with confidence and competence, thereby deriving full benefit from the software application. A qualified team of project leaders, computer programmers, software testing professionals and implementation specialist take-up software and technical development and implementation works.

5. Go-Live

4. Training

3. Testing

2. Software Configuration

1. Requirements

Ou

r A

pp

roac

h &

Imp

lem

en

tati

on

07

Our Approach & Implementation

RequirementsThe initial stage will confirm the objectives and scope of the project, identify tasks to be carried out and determine software configuration.

1

Software ConfigurationThis stage involves making the baseline software work the way a customer wants. A core element to this process is to build a set of WYSIWYG. These are data input screens that closely resembles the resulting hard copy printouts and rule logic.

2

TestingTesting is normally split into two phases, Factory Acceptance Testing (FAT) and User Acceptance Testing (UAT)

3

Training While administrator and customer project manager will have undergone sufficient training to enable them to participate in tasks such as process mapping, FAT and UAT, additional staff training is still required.

Formal, role-specific training and assessment materials have to be prepared, IT staff needs formal training on system administration and we normally organize roll-out training sessions led by the administrator to provide confidence.

4

Go-LiveWith preparation, configuration, testing and training completed we reach the moment everyone has been working for – go-live. Staff should be aware of the impending switch from an existing system to an electronic system from a combination of a co-ordinate awareness campaign and roll-out training.

Final data is set up, software is installed and tested on user workstations and key users are selected to begin the process of using the system to process the live data.

ASK-EHS provides on-site support to staff during this early confidence building stage and finally the project is signed off and formally handed over to the ASK-EHS support department who provide ongoing support as and when required.

5

Sys

tem

Co

nfi

gu

rati

on

08

System Configuration “Your system, your rules”

Permits and Certificates – ability to operate client specific forms for all document types in the form of software screens that closely represent the paper JSA, Permits and Certificates. The system supports any number of types, which has its own layout, logic and data to provide users with immediate familiarity and rule based.

Hard copy Certificates and Permits – The format of printed Permits and documents is also client specific. ASK-EHS has implemented different sizes, color, styles, watermarks, single/double side and continuation sheet handling on many printer types.

Isolation and Lock-out / Tag-out methods – The software can be configured to match the full range of methods used by different companies for isolation procedure with features and process flow to support the use of isolation certificates or the alternative method of showing isolations on permits. A range of Lock-out/Tag-out methods are matched to suit client preferences tailor-made tags.

Hazard & Control library – Risk assessment is supported by Hazard library. This can be changed by client to contain their own applicable hazards and potential controls. The library can be added to and developed by the client to evolve as new hazard and controls are recognized through work tasks.

User roles & rights – ability to assign specific roles and rights to authorized person to view, add, edit e-PTW system various stages.

Integration – e-PTW system is open for integration to other systems. The multi-tier object-oriented architecture with its fully exposed APIs is designed to communicate with other systems like MSDS, SAP, ERP systems.

A core design goal of e-PTW system is to provide you with a system that adapts to your process and required permit forms and checklists, rather than forcing procedural change to match the software. The architecture allows the system to be configured precise requirements using instruction sets that are utilized by you. Some of the common configuration features are;

Su

mm

ary

09

Summary “Improved Safety, Cost Reduction, Improved Uptime”

Although cost benefits are secondary to that of safety it is beneficial to understand that adopting an electronic safe system of work can substantially contribute to the goal of operating excellence while reducing operational costs relatively well.

In summary, benefits are based on more effective and efficient administration systems to enforce safety procedures prior to, during and after work activities as well as achieving fewer incidents due to greater safety vigilance.

BETTER

Isolation points & types

Information

Assessment

Knowledge

Rule adoption

Process

Transparency

Application

Responsibility

Communication

Awareness

Behavior

Audit

PERSONAL ADVANTAGES

Easier to access the process

Knowledge and awareness

Quick availibity of authorities without any personal communication

EXTRA CONTROL

Cross checks

Role checks

Alerts

Planning & Awareness

Quality

Statistical Analysis

History

BETTER COMMUNICATION

Central information

Faster communication

Confirmed communication

OPERATIONAL EFFECTIVENESS

Increased efficiency

Increased Uptime

Lower operational cost

C

A

H

HC

A

Hot WorkPermit No: 50Hydro testing

Support

Su

pp

ort

We pride ourselves in our excellent quality of support, which ranges from helpdesk, to s y s t e m u p g r a d e s , m a i n t e n a n c e a n d administration. Our team is smart and experienced enough in the EHS and IT domains.

*This document, or any related presentation about ASK-EHS’ strategy, strength and possible future

developments, directions and functionality of products and/or platforms, are all subject to change and may

be changed by ASK-EHS at any time due to any reason without notice. The information in this document is

not a commitment, promise or legal obligation to deliver any material, code or functionality.

Instant Online Support

Email :

Website :

Contact No. : +91 98251 00917

info@ask-ehs.com

http://www.ask-ehs.com

Looking for more information?

Contact ASK-EHS’ representative today!