perks of paperless presented by: shelly jones, kansas department of commerce robyn coman, oklahoma...
TRANSCRIPT
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Perks of Paperless
Presented by:
Shelly Jones, Kansas Department of CommerceRobyn Coman, Oklahoma Department of Commerce
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Overview History of Project Implementation & KANSASWORKS Process from Workforce Center
Perspective – how is it used? Benefits to a Paperless Work Environment
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History of Project Discovery of Need to Reduce Paper
Production Task Force Development Project Goals including Costs Associated Project Approval Timeline
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Implementation & KANSASWORKS Criteria Developed KANSASWORKS Administrative Overview
Data Elements
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Implementation & KANSASWORKS (cont.)
Type of Document
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Adding a Document
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Choosing Document
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Type of Document
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What Are You Documenting?
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Find and Upload
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Verifying the Upload
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Viewing the Document
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Paperless the Oklahoma Way Required by State policy for Adult
programs Data Validation Program Eligibility Program Participation Outcomes
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Overcoming Barriers
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Implementing Major Change
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A Work in Progress Adult policy has been reissued
Youth policy is being finalized
Data Validation and program monitoring has been simplified
Staff owns the system
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Benefits Reduction of Paper Files Reduction in Staff Time User-friendly Cost Effective Resource for Data Validation Efforts Data Integrity & Customer
Confidentiality Protection
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Comments/Questions
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Contact InformationShelly JonesSystems Reporting AnalystKansas Department of Commerce1000 SW Jackson St., Suite 100Topeka, KS 66612-1354Phone: (785) 296-6436Fax: (785) 296-2119Email: [email protected]
Robyn Coman Supervisor of WIA Programs
Oklahoma Department of CommerceWorkforce Services Division
Phone 405-815-5322Cell 405-397-3301
E-Fax [email protected]