performance measurement and monitoring, and ... - fkk.uitm · pdf filedocument document code...

Document Document code OSH.UiTM.FKK(P.08)

OSHMS Management

Procedures Version 2.0

Revision 5.0

Chapter of 7

Performance measurement and

monitoring and evaluation of

compliance procedures

PIC Dr Siti Nurul ‘Ain Yusop

Dr Azil Bahari Alias

Dr Nik Raikhan Nik Him

En Abd Jamil Lam

This document is a controlled document and a copy right of FKK UiTM. Any hardcopy of OSHMS documentation issued or printed by any individuals are considered as

uncontrolled copy. Any reference and usage by external parties must get written permission from the management of FKK UiTM.

External distribution of this document is strictly prohibited without permission. FKK UiTM

FAKULTI

KEJURUTERAAN

KIMIA

SALINAN DOKUMEN TERKAWAL

PERFORMANCE MEASUREMENT AND

MONITORING, AND EVALUATION OF

COMPLIANCE PROCEDURES

OSH.UiTM.FKK(P.08)

Prepared by Reviewed by Approved by

Signature SNAY ZAR NAR

Name Dr Siti Nurul ‘Ain

Yusop

Dr. Zulkifli Ab

Rashid

Prof Dr Norazah Abd

Rahman

Position SOSHCo OSHMR Dean

Date 16/08/2017 16/08/2017 21/08/2017


OSHMS Management


Revision 5.0

Chapter of 7







En Abd Jamil Lam




FAKULTI

KEJURUTERAAN

KIMIA


DOCUMENT CHANGE RECORD

It is a responsibility to Person in Charge of this document to record any changes as follows

Re

v

Approve

d by

Revision

Date

Effective

Date Summary of Revision Page

0.0 Dean 22.04.201

1

22.04.201

1

Newly established document All

1.0 Dean 05.11.201

2

5.11.2012 Addressing Stage 1 Audit areas of

concern

All

2.0 Dean 06.09.201

4

17.09.201

4

Updating revision number of all

forms

All

3.0 Dean 28.04.201

5

08.05.201

5

Reauthorizing and re-dating due to

appointment of a new Dean

All

4.0 Dean 25/11/201

6

30/11/201

6

Reauthorizing and re-dating due to

appointment new person in charge

All

5.0 Dean 16.06.2017 21.08.2017 - Revised the monitoring record of

OSH management programs

implementation (adding the

frequency of data collection)

- updating the manhour calculation

sheet in OSH.UiTM.FKK(P.08).PMR_rev0

1 to

OSH.UiTM.FKK(P.08).PMR_rev0

2

All

Attachmen

t


OSHMS Management


Revision 5.0

Chapter of 7







En Abd Jamil Lam




FAKULTI

KEJURUTERAAN

KIMIA


1 Objectives

1.1 To monitor, measure and record FKK UiTM OSH performance on a regular basis.

1.2 To evaluate compliance with legal requirements.

2 Scope

This procedure is applicable for activities and jobs in chemical engineering laboratories in level 5

and 6 FKK UiTM.

3 Abbreviations

4 Definition

FKK UiTM Fakulti Kejuruteraan Kimia, Universiti Teknologi MARA.

OSH Occupational Safety and Health

OSHMR Occupational Safety and Health Management Representative.

OSHAMR Occupational Safety and Health Assistant Management Representative

OSHMS Occupational Safety and Health Management System.

SOSHCo Sub Occupational Safety and Health Committee

Reactive performance

indicator

Measurable loss result of the OSH management system

related to FKK UiTM control of OSH risks/hazards

Proactive performance

indicator

Measurable implemented OSH programs related to the FKK

UiTM control of OSH risks/hazards


OSHMS Management


Revision 5.0

Chapter of 7







En Abd Jamil Lam




FAKULTI

KEJURUTERAAN

KIMIA


5 References

6 Procedures

No Steps Responsibility/When Output

Reactive performance monitoring and measurement procedures

6.1

Review all records of reported and

investigated incidents. SOSHCo

Performance Monitoring &

Measurement Record


6.2

Compute the frequency rate for the all

types of incidents. SOSHCo


Measurement Record


6.3

Present the computed reactive

performance in Management Review

Meeting.

OSHMR

SOSHCo minutes of meeting

OSH-UiTM.FKK(P.04).SMM_rev01

6.4

Record any comments, feedbacks or

suggestions.

SOSHCo



Proactive performance monitoring and measurement procedures

6.5

Review all records of OSH management

programs implementation.

SOSHCo - quarterly


Measurement Record

Title Doc Code


monitoring and Evaluation of

compliance.

OHSAS 18001:2007 clause 4.5.1 and

clause 4.5.2

Performance monitoring and

measurement. MS1722:2011 clause 3.4.1

OSH objectives, targets and management

programs OSH.UiTM.FKK(M)

Legal register OSH.UiTM.FKK(P.02).LR

Incident register OSH.UiTM.FKK(P.09).IR


OSHMS Management


Revision 5.0

Chapter of 7







En Abd Jamil Lam




FAKULTI

KEJURUTERAAN

KIMIA




6.6

Compute the year-to-date percentage of

OSH management programs

implementation (actual versus planned)

– refer to Chapter 7 of OSHMS

Management Manual.

SOSHCo Performance Monitoring &

Measurement Record


6.7

Determine causes for not achieving the

objectives/targets of implementation of

OSH management programs.

SOSHCo SOSHCo minutes of meeting


6.8

Present the computed proactive

performance. OSHMR



6.9

Record any comments, feedbacks or

suggestions. SOSHCo



Work area monitoring procedures

6.10

Survey all work areas for the following

potential occupational health hazards, if

required; Indoor air quality

Ventilation fumehood

SOSHCo Work Area Monitoring Report OSH.UiTM.FKK(P.08).WAMR_rev01

6.11 Present the report findings. OSHMR during

SOSHCo Meeting



6.12

Correct the work place conditions

through appropriate measures.

Action Party Corrective/preventive action form

OSH.UiTM.FKK(P.09).CPA_rev02

Equipment/instrument calibration monitoring procedure

6.13

Identify equipment/instrumentation

used to measure OSH related hazards,

which require periodical calibration.

SOSHCo. Equipment Calibration record

OSH.UiTM.FKK(P.08).ECR_rev01

6.14

Carry-out equipment/instrument

calibration (internally or externally).

SOSHCo Equipment Calibration record



OSHMS Management


Revision 5.0

Chapter of 7







En Abd Jamil Lam




FAKULTI

KEJURUTERAAN

KIMIA



Evaluation of compliance procedures

6.17 Conduct compliance with legal and

other requirements, and OSHMS

arrangement monitoring. SOSHCo- yearly

Evaluation of compliance report

OSH.UiTM.FKK(P.08).ECRT_rev

01

Legal Register

OSH.UiTM.FKK(P.02).LR_rev01

6.21 Evaluate OSH legal compliance and

OSHMS compliance SOSHCo- yearly


OSH.UiTM.FKK(P.08).ECRT_rev

01

Legal Register


6.23 Present the report findings.

OSHMR


UiTM.FKK(P.04).SMM_rev01

6.24 Correct the non-compliance with

appropriate measures. Action parties

Corrective/preventive action form


6.25 Follow-up the implementation of non-

compliance. SOSHCo

Corrective/preventive action form

OSH.UiTM.FKK(P.09).CPA_erv02


OSHMS Management


Revision 5.0

Chapter of 7







En Abd Jamil Lam




FAKULTI

KEJURUTERAAN

KIMIA


7 Records

No Records File number File location Retention

time

7.1

SOSHCo Minutes of Meeting

OSH.UiTM.FKK(P.04).SMM_rev01

Records of

OSH.UiTM.FKK(P.04)

OHSAS

meeting room 7 years

7.2


Measurement Record


Records of

OSH.UiTM.FKK(P.08)

OHSAS


7.3 Work Area Monitoring Report

OSH.UiTM.FKK(P.08).WAMR_rev01

OHSAS


7.4

Equipment Calibration record


OHSAS


7.5


OSH.UiTM.FKK(P.08).ECRT_rev01

OHSAS


7.6 Legal Register


Records of

OSH.UiTM.FKK(P.02)

OHSAS


7.7 Corrective/preventive action form


Records of

OSH.UiTM.FKK(P.09)

OHSAS

meeting room

5 years

8 Attachment

8.1 OSH.UiTM.FKK(P.08).PMR_rev02-Performance Monitoring & Measurement Record

8.2 OSH.UiTM.FKK(P.08).WAMR_rev01-Work Area Monitoring Report

8.3 OSH.UiTM.FKK(P.08).ECRT_rev01-Evaluation of compliance report

8.4 OSH.UiTM.FKK(P.08).ECR_rev01- Equipment Calibration record


PERFORMANCE MONITORING & MEASUREMENT RECORD

Year Lost time

injury case

Medical

treatment

case

First aid

case

Near miss

incident

Property

damage

incident

Fire incident Chemical

spills

Others

Total recordable = Lost time + more than first aid = __

FKK UiTM inj/ill = Lost time + more than first aid + first aid = ___

Rate (ANSI) = No (cases) × 1,000,000 / manhours YTD = ___

Rate (OSHA) = No (cases) × 200,000 / manhours YTD = ___

OSH.UiTM.FKK(P.08).WAMR_rev01

WORK AREA MONITORING REPORT

Work Area : _________________________________________

Date : _________________________________________

Potential occupational health hazards

MEASURE Standard Actual REMARKS

Authorized Person:

( )

Name:

Position:

OSH.UiTM.FKK(P.08).ECRT_rev01

EVALUATION OF COMPLIANCE REPORT

1) Incidents evaluation actual vs planned

MEASURE TARGET REMARKS

Number of lost time injuries

Number of medical treatment case

Number of first aid case

Number of near miss

Number of property damage

Fire incidents

Chemical spills

2) Local Exhaust Ventilation System (LEV)

LOCATION REMARKS

FKK UiTM - Level 5 Laboratories

FKK UiTM - Level 6 Laboratories

3) Equipment calibrations

NO EQUIPMENT SERIAL

NUMBER

CALIBRATION

DATE

CALIBRATION

EXPIRED DATE

REMARKS


EQUIPMENT WITH PERIODICAL CALIBRATION

NO EQUIPMENT SERIAL

NUMBER

LABORATORY/LOCATION/

PERSON IN CHARGE

REMARKS

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