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© Copyright Envision Corporation. 2002. All rights reserved. Protected by the copyright laws of the United States & Canada and by nternational treaties. ! S""E#A" A$% S!C!"' P()*!E% !( %S!*U!E+ PU*"S)+ (,,E ,( SA"E+ "CE$SE ( SU*"CE$SE+ #-E ( %SC"(SE !( A$' (!)EPA!'+ !)S P(%UC! $ )A% C(P' ( %#!A" ,(. A"" (,,E$%ES /"" *E SUE% $ A C(U! (, "A/.

TECHNOLOGY RESSOURCES USE POLICY

Policy restricting personal use of employers computers an! systems

1. PURPOSE

a) !o reain copetitive+ better serve o1r c1stoers and provide o1r eployees with the besttools to do their obs+ 3C(PA$' $AE4 56the Copany78 a9es available to o1r wor9forceaccess to one or ore fors of electronic edia and services+ incl1ding b1t not liited to:cop1ters+ software+ printers+ copiers+ files+ databases+ cell1lar phone+ pager+ e;ail+telephones+ voiceail+ fa< achines+ e


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4. PRO'ESSION"L CONSI%ER"TIONS

t is iportant to aintain a proper spirit and tone to yo1r co1nications over the syste. !he following

g1idelines are s1ggested:

a9e yo1r co1nications positive+ constr1ctive+ coplete+ fact1al.

%onBt write when angry and edit before sending.

*e caref1l with h1or they canBt see yo1 win9.

Always avoid sarcastic h1or.

$ever 1se all caps that is perceived as 6S)(U!$#D7

Avoid belaboring disagreeents in e;ail there is a tie for face;to;face eetings.

Always g1ide yo1r recipient in responding by stating what yo1 need and by when.

Pay attention to graar and spelling+ both to protect yo1r own rep1tation and intelligence+ and

to avoid irritating yo1r recipients who are distracted by careless ista9es.

5. PERSON"L USE

!he cop1ters+ electronic edia and services provided by 3C(PA$' $AE4 are priarily for b1siness1se to assist eployees in the perforance of their obs. As long as personal 1se does not interfere withthe eployee>s d1ties+ is not done for pec1niary gain+ does not conflict with the Copany>s b1siness+ anddoes not violate any Copany policy+ occasional+ or incidental 1se of electronic edia 5sending orreceiving8 for personal+ non;b1siness p1rposes is 1nderstandable and acceptable+ and all s1ch 1sesho1ld be done in a anner that does not negatively affect the systes> 1se for their b1siness p1rposes.)owever+ eployees are es technology reso1rces. !he

Copany accepts no responsibility or liability for the loss or non;delivery of any personal electronic ail or

voiceail co1nications or any personal data stored on any Copany property. !he Copany strongly

disco1rages eployees fro storing any personal data on any of the Copany>s technology reso1rces.

6. "CCESS TO E&PLOYEE CO&&UNIC"TIONS

a) #enerally+ electronic inforation created andor co1nicated by an eployee 1sing e;ail+word processing+ 1tility progras+ spreadsheets+ voiceail+ telephones+ nternet and b1lletinboard syste access+ and siilar electronic edia is not reviewed by the copany. )owever+the following conditions sho1ld be noted:

3C(PA$' $AE4 does ro1tinely gather logs for ost electronic activities or onitor

eployee co1nications directly+ be it:

i) Telep(one Use an! )oicemail* ecords are 9ept of all calls ade fro and to agiven telephone e


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ii) Electronic &ail* Electronic ail is bac9ed;1p and archived. Altho1gh electronicail is password protected+ an a1thori=ed adinistrator can reset the password and

read electronic ail.

iii) %es+top 'acsimile Use* Copies of all facsiile transissions sent and receivedare aintained in the facsiile server.

iv) %ocument Use* Each doc1ent stored on Copany cop1ters has a history+which shows which 1sers have accessed the doc1ent for any p1rpose.

v) Internet Use* nternet sites visited+ the n1ber of ties visited+ and the total tieconnected to each site is recorded and periodically onitored.

3C(PA$' $AE4 reserves the right+ at its discretion and witho1t notice+ to review any

eployee>s electronic files and essages to the es technology reso1rces+incl1ding personal inforation or essages. Accordingly+ if they have sensitive inforation totransit+ they sho1ld 1se other eans.

All essages sent and received+ incl1ding personal essages+ and all data and inforation

stored on the Copany>s electronic;ail syste+ voiceail syste+ or cop1ter systes are

Copany property regardless of the content. As s1ch+ the Copany reserves the right to

access all of its technology reso1rces incl1ding its cop1ters+ voiceail+ and electronic;ail

systes+ at any tie+ in its sole discretion.

Passwords do not confer any right of privacy 1pon any eployee of the Copany. Eployees

are e systes witho1t es

technology reso1rces is+ in ost cases+ ineffective. All eployees sho1ld 1nderstand that any

inforation 9ept on the Copany>s technology reso1rces ay be electronically recalled or

recreated regardless of whether it ay have been FdeletedF or FerasedF by an eployee.

*eca1se the Copany periodically bac9s;1p all files and essages+ and beca1se of the way in

which cop1ters re;1se file storage space+ files and essages ay e


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entertainent sites?

gabling sites?

gaes+ h1or?

illegal dr1g;oriented sites?

personal pages of individ1als? and

politically;oriented sites or sites devoted to infl1encing the co1rse of legislation or p1blic policy.

Additionally+ eployees 1st not sign Fg1est boo9sF at /eb sites or post essages to nternet news gro1ps

or disc1ssion gro1ps at /eb sites. !hese actions will generate 1n9 electronic ail and ay e


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c) Electronic edia and services sho1ld not be 1sed in a anner that is li9ely to ca1se networ9congestion or significantly haper the ability of other people to access and 1se the syste.

d) Anyone obtaining electronic assess to other copanies> or individ1als> aterials 1st respectall copyrights and cannot copy+ retrieve+ odify or forward copyrighted aterials es technology reso1rces. Any eployee fo1nd tapering or disabling any of theCopany>s sec1rity devices will be s1bect to discipline 1p to and incl1ding terination.

11. ENCRYPTION

Eployees can 1se encryption software s1pplied to the by the systes adinistrator for p1rposes ofsafeg1arding sensitive or confidential b1siness inforation. Eployees who 1se encryption on files storedon a copany cop1ter 1st provide their s1pervisor with a sealed hard copy record 5to be retained in asec1re location8 of all of the passwords andor encryption 9eys necessary to access the files.

12. CON'I%ENTI"L IN'OR&"TION

!he Copany is very sensitive to the iss1e of protection of trade secrets and other confidential and

proprietary inforation of both the Copany and third parties 5FConfidential nforationF8. !herefore+

eployees are es technology reso1rces.

Confidential nforation sho1ld not be accessed thro1gh the Copany>s technology reso1rces in the

presence of 1na1thori=ed individ1als. Siilarly+ Confidential nforation sho1ld not be left visible or

1nattended. oreover+ any Confidential nforation transitted via technology reso1rces sho1ld be ar9ed

with the following confidentiality legend:

F!his essage contains confidential inforation. Unless yo1 are the addressee 5or

a1thori=ed to receive for the addressee8+ yo1 ay not copy+ 1se+ or distrib1te this

inforation. f yo1 have received this essage in error+ please advise 3EP"('EE>S

$AE4 iediately at 3EP"('EE>S !E"EP)($E $U*E4 or ret1rn it proptly by

ail.F

13. )IOL"TIONS

Any eployee who ab1ses the privilege of their access to e;ail or the nternet in violation of this policywill be s1bect to corrective action+ incl1ding possible terination of eployent+ legal action+ andcriinal liability.

14. PROCE%URES

Proced1res for accessing the -oiceail+ E;ail and nternet syste+ as well as the g1idelines for how toproperly send and retain inforation+ ay be obtained by contacting 3$AE (, !)E S'S!ES

A%$S!A!(4.

!he -oiceailE;ailnternet policies and proced1res sho1ld be reviewed by each eployee on a sei;ann1al basis.

Cop1ter Use Policy Page I of


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J1estions concerning the 1se of the -oiceailE;ailnternet syste sho1ld be directed to the systes

adinistrator. J1estions concerning the iproper 1se of the syste sho1ld be directed to the eployeeBs

iediate s1pervisor+ and if not satisfied with the response+ to the systes adinistrator.

15. E&PLOYEE "GREE&ENT ON USE O' E,&"IL "N% THE INTERNET

have read+ 1nderstand+ and agree to coply with the foregoing policies+ r1les+ and conditions governingthe 1se of the Copany>s cop1ter and teleco1nications eK1ipent and services. 1nderstand that have no e

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