peoplesoft financials a whole new world
DESCRIPTION
PeopleSoft Financials A Whole New World. Budgeting and NVision Reporting. Presenter. Julie Hall, PeopleSoft Project Specialist X45560 [email protected]. PeopleSoft Financials Website. Online Tutorials Basic Navigation Chart of Accounts Printable training materials Recorded classroom - PowerPoint PPT PresentationTRANSCRIPT
PeopleSoft FinancialsPeopleSoft FinancialsA Whole New WorldA Whole New World
Budgeting andBudgeting and
NVision ReportingNVision Reporting
PresenterPresenter
Julie Hall, Julie Hall, PeopleSoft Project SpecialistPeopleSoft Project Specialist• X45560X45560
• [email protected]@towson.edu
PeopleSoft Financials Website• Online Tutorials
Basic Navigation Chart of Accounts
• Printable training materials
• Recorded classroomsessions
•http://wwwnew.towson.edu/adminfinance/fiscalplanning/psfinancials.asp
Budget Office WebsiteBudget Office Website
•Links to PeopleSoft Financials website
•Budget Transfer Information
•Parent/ Child Budgeting Information
PeopleSoft Chart of Accounts
PeopleSoft Terminology
PeopleSoft Field Length
Department 5
Account 6
Fund 4
Grant/Project 7
Initiative 5
Chartfield String
Fund 1000
Department 18930
Fund 5000
Department 52402
Grant 5030100
Project vs. Initiative Project
• Beginning and end date• Non Routine• Specified budget• Crosses accounts• Can Span Fiscal Years• At least $50,000• Should be Capitalized
Examples: Buildings, Campus Lighting, Chiller Replacement
Initiative (a Shadow System w/in PS)• Same criteria as Project, but would not be capitalized
Examples: track costs associated with producing and mailing communications.
NOTE: THE INTIATIVE VALUE MUST BE ON EACH TRANSACTION IN ORDER TO TRACK – MAY REQUIRE JOURNAL ENTRY TO IDENTIFY
How to Process Initiatives Further classify activities
• Into detailed categories• Track expenses for specific activity• User defined activity
User Maintained• Enter own budgets• Categorize own expenses
May require reclassify journal entriesSee Web for specific instructions on
processing
Budget Checking by Objects Object 1 Salaries and Wages
• Overtime• Shift Differential• Tuition Waivers
Object 2 Contractual Employees• Contractual Fringe• Tuition Waivers• PT Faculty and Lecturers• Regular Student Help• Graduate Assistants
Object 3 Communications
Objects 4 through 14 = your new Operating! • Can Post your own transfers here!
Parent/Child Budgeting Where do I budget?
Where does Budget Checking occur?• Parent Level
Communications Budget Expenses• 603003 Postage Regular Bulk $15,000.00 $12,336.00• 603009 Express Mail UPS $1,000.00 $500.00• 603103 Line Charges $9,000.00 $5,224.00
$25,000.00 $18060.00 $6,940.00
Child/ Account/ Detail
Parent
NOTE: All transactions will be budget checked!!
How to Transfer
Departments to Enter Budget Transfers On Line!
Can Post within Objects 4-14 Must Notify Budget Office to post other
journals Must be submitted by Dept giving budget
Encumbering Travel Done through Requisitioning
• Track Budget more efficiently• Plan for Future Travel• Self Monitoring
See website for step by step Instructions
or utilize UPK in PeopleSoft
What is Budgets Overview
Allows you to view budget activity Can combine multiple Departments Can specify certain accounts Provides quick summary information
BUDGETS OVERVIEW
ANY QUESTIONS?
PeopleSoft NVisionPeopleSoft NVision
Departmental Reporting ToolDepartmental Reporting Tool
Nvision Benefits/FeaturesNvision Benefits/Features
Users will run their own reportsUsers will run their own reports Users Users select the as of dateselect the as of date to run to run Run as an Run as an HTML or ExcelHTML or Excel file file Drill downDrill down capability capability
• Available only on HTML fileAvailable only on HTML file After report is run you canAfter report is run you can::
• Email as a link or an attachmentEmail as a link or an attachment• Save to your PC/Network driveSave to your PC/Network drive
NVISION Reports AvailableNVISION Reports Available
DPL/P reportDPL/P report• DDepartment’s epartment’s PProfit and rofit and LLoss Repoross Reportt
DPR reportDPR report• DDepartment’s epartment’s PPayayrroll Reportoll Report
DAT reportDAT report• DDepartment’s epartment’s AAll ll TTransactions Reportransactions Report
DEN reportDEN report• DDepartment’s epartment’s EnEncumbrance Reportcumbrance Report
F reportF report• FFund reportund report
Identification KeysIdentification Keys
Report IDReport ID-- Found in Found in Report BookReport Book
DPL + 5-digit department #DPL + 5-digit department #
Ex: DPL18930Ex: DPL18930
P + 7-digit grant #P + 7-digit grant #
Ex: P5060110Ex: P5060110
DPR18930DPR18930
DAT18930DAT18930
DEN18930DEN18930
F5060110F5060110
F2710F2710
Report NameReport Name- - Found in Found in the Report Managerthe Report Manager
TU_GL200_18930TU_GL200_18930
TU_GL200_5060110TU_GL200_5060110
TU_GL303_18930TU_GL303_18930
TU_GL301_18930TU_GL301_18930
TU_GL302_18930TU_GL302_18930
TU_GL100_5060110TU_GL100_5060110
TU_GL100_2710TU_GL100_2710
DPL report example
DPR report example
DAT REPORT EXAMPLE
Trial Balance (Fund balance)Trial Balance (Fund balance)• By PS 4-Digit Fund
REPORT IDREPORT ID=F4-Digit Fund=F4-Digit Fund• EXAMPLEEXAMPLE FF27102710
REPORT NAMEREPORT NAME=TU_GL100_4-digit Fund=TU_GL100_4-digit Fund• EXAMPLEEXAMPLE TU_GL100_2710 TU_GL100_2710
NVISION Reports AvailableNVISION Reports AvailableDEN report example
TRIAL BALANCE SAMPLE
PS Financials Support Budget Transfers/Overview Questions
PS Financials transactions/Nvision• [email protected]
Financial Services Help-line• Still the same X45599• Call with AP, WF, Payroll, PS Financial journal entry,
Online Requisition related questions
PeopleSoft Security Form
Fill out form
Obtain Supervisor Approval
Return to Vera Swearingen, Financial Services
Will be notified when security is set up.