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PEBBLE ROCK GOLF & BUSHVELD ESTATE

HOUSE RULES

Approval Status

Pebble Rock Golf and Bushveld Estate Pebble Rock Golf Village Homeowners' Association Board of Directors 27/09/2010 Burkea Park Estate Controlling Body Waterville Trust

PEBBLE ROCK GOLF & BUSHVELD ESTATE (PEBBLE ROCK GOLF VILLAGE, BURKEA PARK AND WATERVILLE) HOUSE RULES

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CONTENTS

i. GOVERNANCE FRAMEWORK .................................................................................................................................................... 3

1. INTERPRETATION ........................................................................................................................................................................ 4

2. APPLICABILITY ............................................................................................................................................................................ 4

3. DISCLAIMER ................................................................................................................................................................................ 4

4. KEY COMMUNAL VALUES .............................................................................................................................................................. 5

5. SECURITY & ACCESS CONTROL .................................................................................................................................................... 6

6. BUILDING REQUIREMENTS AND CONSTRUCTION .......................................................................................................................... 6

7. UPKEEP OF DWELLINGS, GARDENS AND ADJACENT AREAS ........................................................................................................... 7

8. GOOD NEIGHBOURLINESS ........................................................................................................................................................... 7

9. TRAFFIC, OPEN SPACES AND ENVIRONMENTAL ASPECTS .............................................................................................................. 9

10. LETTING AND RESALE .................................................................................................................................................................. 9

11. ADMINISTRATION, SERVICES, LEVIES AND PENALTIES ............................................................................................................... 10

12. USAGE OF GOLF COURSE FOR NON-GOLF PURPOSES .................................................................................................................. 10

APPENDIX 1: SECURITY & ACCESS CONTROL PROTOCOL ..................................................................................................................... 11

APPENDIX 2: PRE-BUILDING CHECKLIST .............................................................................................................................................. 14

APPENDIX 3: BUILDING CONTRACTOR’S CODE OF CONDUCT ............................................................................................................... 15

APPENDIX 4A: PEBBLE ROCK ARCHITECTURAL PROTOCOL ................................................................................................................... 17

APPENDIX 4B: BURKEA PARK ARCHITECTURAL PROTOCOL ................................................................................................................... 20

APPENDIX 5: WASTE MANAGEMENT PROTOCOL ................................................................................................................................... 23

APPENDIX 6: PROCEDURE FOR APPLYING TO CONDUCT BUSINESS FROM A RESIDENCE IN THE ESTATE ............................................... 24

APPENDIX 7: ENVIRONMENTAL PROTOCOL .......................................................................................................................................... 25

APPENDIX 8: ECOLOGICAL FOOTPRINT GUIDELINES ............................................................................................................................ 27

APPENDIX 9: ESTATE AGENT PROTOCOL ............................................................................................................................................. 31

APPENDIX 10: ACCREDITED ESTATE AGENT AGREEMENT ..................................................................................................................... 33

APPENDIX 11: LEVIES AND FEES SCHEDULE ........................................................................................................................................ 34

APPENDIX 12: PENALTIES SCHEDULE .................................................................................................................................................. 35

APPENDIX 13: PEBBLE ROCK CREDIT CONTROL AND DEBT COLLECTION POLICY .................................................................................. 36

APPENDIX 14: PROTOCOL FOR USING THE GOLF COURSE FOR NON-GOLF PURPOSES ........................................................................... 39


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i. GOVERNANCE FRAMEWORK


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1. INTERPRETATION 1.1 The clause headings in these rules have been inserted for convenience only and shall not be taken into account in its

interpretation.

1.2 In these House Rules, unless the context otherwise requires: "the Estate" shall mean the Pebble Rock Golf Village, Burkea Park Estate and Waterville; “the Entities” shall mean the Pebble Rock Golf Village, Burkea Park Estate and Waterville Trust,

respectively; “Governing Body” shall mean the Pebble Rock Golf Village Homeowners' Association, the Burkea Park Estate

Controlling Body and the Waterville Trust, respectively; “members” shall mean the members of the Pebble Rock Golf Village Homeowners' Association, the

Burkea Park Estate Controlling Body and the Waterville Trust, respectively; “rules” shall mean this set of House Rules, guiding the conduct of the members and residents of

the Estate; “values” shall mean a set of Key Communal Values, which the Entities ascribe to, in order to realize

their objectives; “management office” shall mean the Pebble Rock Home Owner’s Management Office.

2. APPLICABILITY

The Estate has been developed to provide a gracious, comfortable and secure lifestyle for its members. The rules have been adopted in accordance with the Articles of Association of the Entities in order to ensure and promote such lifestyle. The Governing Body of the Entities must ensure that The Estate is governed as is prescribed and set out in the Articles of Association of the Entities. If the provisions of these House rules are in any way inconsistent with the provisions of the Articles of Association of the Entities, the provisions of the Articles of Association of the Entities shall prevail, and the provisions of the House rules shall be read in all respects subject to the provisions of the Articles of Association of the Entities. The rules are not intended to limit the lifestyle and/or investment of members, but rather to protect them and are binding equally on all members. Accordingly, members are not only bound by the rules but they are also protected by them. The rules are administered and enforced by the Governing Body of the Entities. It is the responsibility of every member to ensure that all of their invitees (including but not limited to tenants, staff, domestic workers, contractors and visitors) abide by the rules.

3. DISCLAIMER

Any person wishing to enter the Pebble Rock Golf and Bushveld Estate and / or make use of the Private Open Spaces of Common Facilities in the Estate does so at his / her own risk. The Pebble Rock Golf and Bushveld Estate Governing Body and the registered members, their agents, employees and appointees, shall not be liable for any injury, loss or damage sustained by any owner, any other person or property arising from any cause whatsoever, including without limitation thereto, the negligence of any of the above persons or the intentional acts of any agents, employees and appointees. Without in any manner derogating from the above, all entrants to the Estate make use of the streets thereon, whether public or private, at his / her own risk. Whilst every effort is made to secure and monitor the Estate, the Governing Body and registered members, all their agents, employees or appointees shall not be deemed to have warranted the safety of any owner or other persons or property (whether moveable or immovable) on the Estate. All owners and residents are encouraged to ensure the security of their own homes. Alarm systems with armed response is recommended and residents should ensure that windows are closed and alarm systems are activated, especially when retiring for the night or when your homes are unoccupied. While the HOA takes all necessary steps to secure the Estate for potential breaches relating to entrance and egress it is the resident’s responsibility to secure their own dwelling.


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4. KEY COMMUNAL VALUES

In line with the homogenous nature of the Estate, members are encouraged to embrace the following values:

4.1 We commit to sound estate governance

Legislative compliance and professional estate management

4.2 We foster a family safety & security mindset

Security management, access control and perimeter maintenance

4.3 We embrace a harmonious community lifestyle

Levy commitments, good neighbourliness, nuisance management and pets

4.4 We value our property investment growth

Up market brand, esthetical and architectural guidelines

4.5 We welcome visitors to our estate

Family, friends, estate agents, domestic workers, contractors and golfers

4.6 We pride ourselves on environmental stewardship

Indigenous plants, wildlife, water and energy conservation

4.7 We love, love, love golf

Member conduct on country club property

The values are linked to the rules for the purpose of highlighting the communal benefits of the rules, and are not intended to be legally binding on the members.


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5. SECURITY & ACCESS CONTROL

5.1 All members, tenants, staff, domestic workers, contractors and visitors are required to adhere to the Access Control Procedures,

as stipulated in Appendix 1: Security & Access Control Protocol. 5.2 All members, tenants, staff, domestic workers, contractors and visitors are required to adhere to the Electric Perimeter Fencing

Restrictions, as stipulated in Appendix 1: Security & Access Control Protocol.

5.3 All members, tenants, staff, domestic workers, contractors and visitors are required to adhere to the Gatehouse Code of Conduct, as stipulated in Appendix 1: Security & Access Control Protocol.

5.4 All members and tenants are required to adhere to the Private Alarm and Security Systems Requirements, as stipulated in

Appendix 1: Security & Access Control Protocol. 6. BUILDING REQUIREMENTS AND CONSTRUCTION

6.1 Buildings per property, subdivision and consolidation

6.1.1 No member shall be entitled to erect more than one residence on a stand. 6.1.2 No subdivision of any property shall be allowed.

6.1.3 Consolidation will be allowed if approved in writing by the Governing Body.

6.2 Building plans All building plans shall comply with the requirements as stipulated in Appendix 4A: Pebble Rock Architectural Protocol and Appendix 4B: Burkea Park Architectural Protocol, respectively.

6.3 Building size Members shall not be entitled to erect a residence of which the square meters of the house and any outbuildings are smaller than stipulated in Appendix 4A: Pebble Rock Architectural Protocol and Appendix 4B: Burkea Park Architectural Protocol, respectively.

6.4 Building deposits Prior to commencing with construction, building deposits are payable as stipulated in Appendix 11: Levies and fees schedule.

6.5 Pre-building requirements

Site cleaning and building may only commence once Appendix 2: Pre-building checklist has been signed-off by the Governing Body.

6.6 Construction phase

6.6.1 Members are obligated to ensure that contractors in their employment adhere to and are informed of these house

rules, Appendix 1: Security & Access Control Protocol, Appendix 3: Building Contractor’s Code of Conduct and the terms and conditions set out in the Entity's standard building agreements.

6.6.2 Members shall be responsible for building a periphery fence/wall as stipulated in Appendix 4A: Pebble Rock Architectural Protocol and Appendix 4B: Burkea Park Architectural Protocol, respectively.

6.6.3 All contractors and sub-contractors shall comply with the requirements as stipulated in Appendix 3: Building

Contractor’s Code of Conduct.

6.7 Taking occupation

6.7.1 No member/tenant will be allowed to stay on the premises overnight before the building in which they wish to stay,


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has been completed. 6.7.2 Should a member/tenant move in or stay on the premises overnight before an occupation certificate has been

handed in, the Governing Body shall impose a penalty as set out in Appendix 12: Penalties schedule.

6.8 Liability for damage to estate property

The member and the contractor shall be responsible for any damage to streets and/or kerbs within the estate and/or any other damages caused within the estate.

7. UPKEEP OF DWELLINGS, GARDENS AND ADJACENT AREAS

7.1 Neatness and aesthetics

7.1.1 Whenever the Governing Body considers that the appearance of any land or building vested in a member or members is such as to be unsightly or injurious to the amenities of the surrounding area, the Governing Body may serve notice on such member or members to take such steps as may be specified in the notice to eliminate such unsightly or injurious condition.

7.1.2 Every member/tenant shall maintain and keep the garden within his property in a neat, tidy and manicured condition, and in the event of such member failing to do so to the satisfaction of the Governing Body, the Governing Body shall be entitled to take such action as may be necessary to rectify the situation and to charge the member concerned.

7.1.3 Every member/tenant is obligated to maintain, trim and keep clean and tidy and manicure the area between the street and the boundary of his property.

7.1.4 Garden fences/walls and outbuildings forming part of the streetscape shall be maintained kept neat and clean and painted where necessary.

7.1.5 Plants may not obscure the vision of motorists.

7.1.6 Caravans, trailers, boats, tool sheds, equipment, tools, engine and vehicle parts as well as accommodation for pets, are to be sited out of view and screened from neighbouring properties and streets.

7.1.7 Washing may only be hung on lines screened from the street and from neighbouring properties.

7.2 Waste management

All members/tenants shall deal with their refuse as stipulated in Appendix 5: Waste Management Protocol.

7.3 Rubble, excessive weeds and/or vegetation

7.3.1 Members/tenants are responsible to remove rubble dumped on their properties even if dumped by others.

7.3.2 Vacant stands must be kept clean, free of rubble and free of excessive weeds and/or vegetation or growth to the satisfaction of the Governing Body.

7.4 Fire prevention

Members/tenants are obligated to take all reasonable precautions in order to prevent fire spreading from his property to any bordering property as required by the National Veld and Forest Fire Act (Act 101 of 1998).

8. GOOD NEIGHBOURLINESS

8.1 Noise

8.1.1 The volume of music or electric instruments, partying and the activities of domestic workers should be kept at a level

not disturbing to the owners of adjoining properties.


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8.1.2 The mechanical maintenance and use of power tools, lawnmowers and the like should only be used on Mondays to

Saturdays: 07h30 – 18h00, so as not to cause nuisance to the neighbours.

8.2 Resident workers

8.2.1 Resident workers must live in approved quarters, which quarters must form part of the outbuildings as stipulated in Appendix 4A: Pebble Rock Architectural Protocol and Appendix 4B: Burkea Park Architectural Protocol, respectively.

8.2.2 At no time whatsoever may there be more than two workers resident on any property.

8.3 Child safety

8.3.1 Parents are obligated to ensure that their children do not play on the Golf Course, in any dams, lakes, stream and in the streets.

8.3.2 Swimming pools and Jacuzzis shall be secured (fenced and covered) in accordance with the Local Authority bylaws.

8.4 Commercial / business activities

Member’s properties in the Estate are solely intended for residential purposes. Certain low-key business/hobby activities will be considered by the Governing Body, upon receipt of a formal application, as stipulated in Appendix 6: Procedure for applying to conduct business from a residence in the Estate.

8.5 Animals & pets

8.5.1 The local authority bylaws relating to pets are applicable to all pet owners and will be strictly enforced.

8.5.2 Domestic animals and pets may be kept on condition that they are at all times kept within an enclosed area within the owner’s property. If the property is not fenced, dogs will not be allowed on the property.

8.5.3 No member/tenant living on a stand (Pebble Rock) shall be allowed to keep more than two dogs and two cats without the written approval of the Governing Body. No poultry, pigeons, aviaries, wild animals or livestock shall be kept on a stand.

8.5.4 No member/tenant living on a plot (Burkea Park) shall be entitled to practice any form of farming or kennels on the property and no more than 2 (two) horses, 4 (four) dogs and 10 (ten) chickens may be kept on the property. The Governing Body shall in all cases have the discretion to determine whether any activity represents farming or kennels and the decision of the Governing Body shall be final.

8.5.5 Dogs must always be on a leash when being walked in the Estate.

8.5.6 Should any excrement be deposited in a street or other public area, the owner of the pet shall immediately remove it.

8.5.7 Pets are not allowed to roam the streets, a failure of which shall result in the pet being pounded and a penalty, as set out in Appendix 12: Penalties schedule, shall be levied prior to release.

8.5.8 Every pet must wear a collar with a tag indicating the name, telephone number of its owner.

8.5.9 Stray pets without identifications tags will be pounded as set out in clause 8.5.7.

8.5.10 The Governing Body reserves the right to have a pet removed should it become a nuisance within the estate. The

Governing Body has an unfettered discretion in this regard, but will not exercise the said rights without first having directed a written notice to the owner furnishing details of the complaint and the complainant and affording the owner a reasonable opportunity to eliminate the cause of the complaint.

8.5.11 Cats must be sterilised and must wear a bell around their neck to prevent them from hunting birds.

8.6 Number of occupants or residents permitted to live on any one property

No member shall accommodate or allow the accommodation of more persons in any residents than the maximum number determined in accordance with the following schedule:


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2 (two) bedrooms - 4 (four) persons 3 (three) bedrooms - 6 (six) persons 4 (four) bedroom - 8 (eight) persons 5 (five) bedrooms - 10 (ten) persons

9. TRAFFIC, OPEN SPACES AND ENVIRONMENTAL ASPECTS

9.1 Traffic

9.1.1 All national, provincial and local authority laws, by-laws and regulations shall apply mutatis mutandis to all drivers, vehicles and roads on the Estate. All roads, pathways and other common areas shall be regarded as “public road” as defined in the National Road Traffic Act 93 of 1996 (as amended) for purposes of enforcement of the aforesaid laws, by-laws and regulations.

9.1.2 The streets of the Estate are intended for vehicle and pedestrian traffic by all occupants. Drivers of motor vehicles do not have a preferential right of use, and are obligated to afford all other users of streets an equal right of use.

9.1.3 The speed limit is restricted to 40 km per hour, or as instituted from time to time by the Governing Body, and enforced through appropriate means.

9.1.4 Motor- and quad bikes may not be used in a manner that may cause a disturbance to others. The use of motor- and quad bikes for recreational purposes is prohibited from 15:00 on Saturdays to 06:00 on Mondays.

9.1.5 In addition to the provisions of 9.1.1 quad bikes and golf carts will also be allowed on the Estate roads, subject to:

9.1.5.1 The driver being at least 16 years of age;

9.1.5.2 The driver is in possession of a valid driver’s license pertaining to any code of vehicle.

9.2 Open spaces and environmental aspects

9.2.1 No person shall do anything or omit to do anything that may in the opinion of the Governing Body be likely to have a detrimental effect on the environment or that is likely to unreasonably interfere with the use and enjoyment of common areas and/or the golf course by residents and their invitees.

9.2.2 The Governing Body shall be entitled to control all aspects of the environment on or about the Estate including but not limited to the management and control of fauna and flora as stipulated in Appendix 7: Environmental Protocol.

9.2.3 The Governing Body shall from time to time issue guidelines for members to reduce the ecological footprint within the Estate. Although the guidelines contained in Appendix 8: Ecological Footprint Guidelines are not legally binding, members are encouraged to implement the guidelines as part of the collective effort to reduce the ecological footprint within the Estate.

10. LETTING AND RESALE

10.1 The use of estate agents when selling or letting a property

10.1.1 Should a member sell or lease a property it will be the member’s prerogative to appoint an estate agent of his/her choice. It is however recommended that members use an estate agent accredited by the Governing Body. Accredited estate agents form an integral part of the Estate’s marketing and add tremendous value to member’s properties. Non accredited estate agent did not agree to market the values of the estate and will pay a premium to enter the Estate for marketing purposes, as set out in Appendix 11: Levies & fees schedule.

10.1.2 The Governing Body reserves the right to limit the number of accredited estate agents operating within the Estate, the aim of which is to develop a dedicated pool of agents forming an integral part of the Governing Body’s initiatives to market the Estate.


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10.1.3 All accredited and non – accredited estate agencies and estate agents are bound by Appendix 8: Estate Agent Protocol and shall be liable to pay a yearly accreditation fee determined by the Governing Body, as set out in Appendix 11: Levies & fees schedule. The Governing Body reserves the right to amend these fees from time to time.

10.1.4 The member is obligated to ensure that the agent is in possession of a copy of Appendix 1: Security & Access Control Protocol and Appendix 8: Estate Agent Protocol and also binds himself thereto.

10.2 Private sales and letting

Should a member sell or let his property privately, the seller should ensure that the purchaser / lessee is informed about and receives a copy of the articles of association and these rules or any other administrative regulations applicable at the time.

10.3 Viewing of properties

Potential buyers will not be allowed entry to the Estate without the presence of an estate agent or prior notification and appointment with the owner, in which case the owner should meet the prospective buyer at the gate house.

10.4 Compulsory membership of the Governing Body

Upon selling the property, the member is obligated to inform the new owner of the compulsory membership of the Governing Body and that the new owner shall become a member upon the registration and transport of the property into his name.

11. ADMINISTRATION, SERVICES, LEVIES AND PENALTIES

11.1 Administration, levies and penalties

11.1.1 All members are bound by the administrative requirement set out in the Articles of Association of the Entities. 11.1.2 Apart from the stipulations contained in the Articles of Association, all members are bound to the Levies and Fees as

set out in Appendix 11: Levies & fees schedule. This schedule will be updated by the Governing Body on an annual basis.

11.1.3 Failure to comply with the stipulations contained in the Articles of Association and these house rules may result in

members being penalised as set out in Appendix 12: Penalties schedule. This schedule will be updated by the Governing Body on an annual basis.

11.1.4 Member’s failure to make payments of levies, fees and penalties as set out in the Articles of Association and these

house rules shall result in the Governing Body taking action as set out in Appendix 13: Credit Control and Dept Collection Policy.

11.2 Water provision

11.2.1 Members shall pay for water connection as set out in Appendix 11: Levies & fees schedule. This schedule will be

updated by the Governing Body on an annual basis. 11.2.2 Replacement and maintenance of water meters are for the account of the member. 11.2.3 Members shall pay monthly for water consumptions, as levied by the Governing Body. Water tariffs shall be revised

by the Governing Body or the appointed service provider on an annual basis. 11.2.4 The Governing Body reserves the right to levy the unnecessary, excess use of water at a higher tariff as will be set

out in Appendix 11: Levies & fees schedule, from time to time.

12. USAGE OF GOLF COURSE FOR NON-GOLF PURPOSES

Although the Golf Course is a major added-value aspect of every owner’s property, the Country Club is a separately owned, private property. Limited access is allowed to the course for those not officially playing golf. All Estate members, tenants, staff, domestic workers, contractors and visitors are therefore required to adhere to the rules for usage of the golf course for non-golf purposes, as stipulated in Appendix 13: Protocol for using the golf course for non-golf purposes.


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APPENDIX 1: SECURITY & ACCESS CONTROL PROTOCOL

1. RATIONALE FOR SECURITY & ACCESS CONTROL PROTOCOL

In order to achieve the security objectives of the Estate, security management disciplines, relating to access control and security system maintenance, must be employed.

2. WARNING

The Estate has a security system comprising perimeter security, access control and physical patrolling. The system has a detection purpose only. It serves as a deterrent and is not guaranteed to prevent any intrusion into the Estate. The perimeter fence is electrified and could cause injury if touched.

3. ACCESS CONTROL PROCEDURES 3.1 Members Access Discs

3.1.1 Members and tenants Members and tenants should apply for electronic Member Access Discs at the management office. They may also

apply for additional Member Access Discs for their non-residing children and parents. 3.1.2 Other parties who can apply for Member Access Discs:

� Members of Pebble Rock Country Club � Administrative staff of Pebble Rock Country Club � Accredited estate agents

3.2 Photo Identification Access Cards 3.2.1 Resident and Permanent Workers

3.2.1.1 Members should apply at the management office for Photo Identification Access Cards for each resident and

permanent worker in their service. These access cards should be renewed during February of each year. 3.2.1.2 The Country Club should apply at the management office for Photo Identification Access Cards for each resident

and permanent worker in their service. 3.2.1.3 All Country Club service providers should apply at the management office for Photo Identification Access Cards for

each worker in their service. 3.2.1.4 Only workers in possession of a Photo Identification Access Card shall be allowed to enter and exit the Estate on

foot and should at all times be able to present such card, the failure of which will result in the removal of such worker from the Estate.

3.2.1.5 All employers should ensure that foreign employees are in possession of the relevant legal documentation. The

Governing Body is indemnified against any liability should this not be the case.

3.3 Non- photo identification Access Cards 3.3.1 Contracted security company

Upon appointment of the security company, Secondary Access Cards are issued for use at the gatehouse. 3.3.2 Building and other contract workers

3.3.2.1 Members are obligated to ensure that contractors in their employment adhere to and are informed of these rules, the

security protocol at the gatehouse, security stipulations, the Contractors Code of Conduct and the terms and conditions set out in the Association's standard building agreements.

3.3.2.2 During the building phase of a residence, builders and contractors shall apply for non-photo identification cards for all

their workers and sub-contractors on every site upon which they are working. If there are 50 (fifty) people working on a site, there must be 50 (fifty) cards on the site. These cards are only valid for 9 (nine) months where after they are to re-apply for cards. Builders and contractors will give an indication on the application of the intended date of completion of the project.

3.3.2.3 For all maintenance, repairs and minor construction (contract work) outside of the building phase of a residence

exceeding 5 (five) working days clause 3.2.2.2 applies. For contract work of less than 5 (five) working days Clause 3.4:


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Casual Worker Access Procedure applies. 3.3.2.4 All builders’ workers must be transported by vehicle to and from the building site. No worker in possession of a Non-

photo identification Access Card is allowed to leave the working site or walk around in the Estate. 3.3.2.5 Contractor's may only access the Estate after 06h00 and must exit the estate by 17h30 on normal weekdays, and

between 07h00 – 13h30 on Saturdays. Any exceptions must be pre-arranged with the Governing Body. These times are called "public times" NOTE: No contractor activity is permitted on Sundays and public holidays, as these days are viewed as private time.

3.3.2.6 No watchmen/night guard shall be allowed on any building site outside of the normal contractors’ working hours as

specified in 3.2.2.4.

3.4 Casual Worker Access Procedure

3.4.1 To gain entry into the Estate, all casual workers (including, but not limited to, domestic help, gardeners, building casuals, maintenance contractors, etc.) must submit an ID document, temporary ID document, or in the case of foreigners, a valid Asylum Seeker Temporary Permit at the gate house. These documents will be returned to the person upon leaving the Estate.

3.4.2 All casual workers must be transported by vehicle to and from the building site/residence. No casual workers will be

allowed to enter and exit on foot. 3.4.3 No casual worker is allowed to leave the building site/residence or walk around in the Estate.

3.4.4 Members/tenants may not bring casual workers, who have not gained entry in accordance with 3.4.1, in or out

through the gate in a vehicle.

3.5 Couriers and deliveries

3.5.1 All parcels delivered by couriers shall be left at the gatehouse, after which the security personnel will inform the member of the delivery.

3.5.2 Deliveries to building sites shall be scheduled during public times as set out in clause 3.2.2.4. Delivery vehicles shall exit

the Estate by no later than 17h30, a failure of which shall result in a penalty as set out in Appendix 12: Penalties schedule.

3.5.3 Deliveries to residences, including but not limited to appliances, furniture, gardening material, building material for

small projects, can be scheduled during public and private times, subject to prior arrangement with the gate house. 3.6 Estate agents

Estate agents shall register at the management office in accordance with the procedure as set out in Appendix 9: Estate Agent Protocol, upon which an Access Disc will be issued.

3.7 Visitor entrance procedure

3.7.1 Visitors are required to present a valid identification card (ID or drivers license) as part of the registration process at the gate house.

3.7.2 Visitors are required to complete a form indicating whom they are visiting as part of the registration process at the gate

house. 3.7.3 In the instance of a member/tenant/country club expecting multiple guests, a visitor list (also available at the gate

house) containing the driver’s name and the vehicle registration number should be completed and submitted to the gate house prior to the arrival of the visitors.

3.8 Visitor Exit Cards

3.8.1 Members/tenants shall purchase Visitor Exit Cards from the management office. Visitors can only exit the Estate by depositing the Visitor Exit Card in the slot provided at the Visitor Exit Boom.

3.8.2 Should a member/tenant be unable to provide the visitor with a Visitor Exit Card, the members/tenant shall

accompany the visitor to the gate house and open the boom with his/her Members Access Disc. 4. ELECTRIC PERIMETER FENCING RESTRICTIONS

No members/tenants on foot, bicycles or motorized vehicles are allowed on the strip, cleared of vegetation, along the perimeter fence as this area is reserved for official security and maintenance purposes.


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5. GATEHOUSE CODE OF CONDUCT

All members, tenants, staff, domestic workers, contractors and visitors shall treat the security personnel in a co-operative and courteous manner, a failure of which shall result in a penalty being imposed by the Governing Body.

6. PRIVATE ALARM AND SECURITY SYSTEMS REQUIREMENTS

It is preferred that members/tenants who wish to link their burglar alarm system to a reaction service does so through the officially appointed service provider of the Estate.


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APPENDIX 2: PRE-BUILDING CHECKLIST

1. RATIONALE FOR CHECKLIST

In the interest of safety, security, the avoidance of health risk incidents, as well for as the protection of the premises and the other properties, building contractor management disciplines must be employed.

2. INTRODUCTION

Site cleaning and building may only commence once this Pre-building checklist has been signed-off by the Governing Body.

MEMBER: TEL:

ERF NO & STREET NAME: CELL:

Approved �

All levies are up to date

Building plans approved by Governing Body

Building plans approved by Local Authorities

Building deposit paid

Lock-up tool shed provided

Chemical toilet facilities provided

Building contract between member, contractor and Governing Body signed

Agreements for the Governing Body signed

APPROVED BY: DATE:

SIGNATURE:


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APPENDIX 3: BUILDING CONTRACTOR’S CODE OF CONDUCT

1. RATIONALE FOR CODE OF CONDUCT

In the interest of safety, security, the avoidance of health risk incidents, as well for as the protection of the premises and the other properties, building contractor management disciplines must be employed.

2. INTRODUCTION

This code is applicable to all building contractors (including sub-contractors) and suppliers who undertake building works in the Estate. The member is obligated to ensure that the builders, contractors (including sub-contractors) and suppliers is in possession of a copy of this protocol and also binds himself thereto.

3. ENFORCEBILITY Should a contractor breach or allow the breach of any provision of this protocol by his employees, workers, a sub-contractor or its workers, the Governing Body may itself rectify the breach as deemed necessary and claim any expense from the contractor and/or suspend building activity until such breach is remedied. It may do so at any time and without notice and without recourse from the owner and/or contractor and/or sub-contractor.

4. ACCESS CONTROL

4.1 All building contractors (including sub-contractors), their workers and suppliers who undertake building works in the Estate are bound by the access control rules as set out in Appendix 1: Security & Access Control Protocol.

4.2 All building contractors (including sub-contractors) must see to it that workers do not raid other owner’s property, and that workers are restricted to the building site.

5. BUILDING SITE CLEANING AND RUBBLE REMOVAL

5.1 Building contractors shall ensure that the building site is reasonably tidy and free from rubble and other building material, which may be unsightly, during the construction phase of the dwelling, a failure of which shall result in a written notice from the Governing Body to the member and / or denying access to the Estate until adherence.

5.2 Building material may under no circumstances be dumped on the sidewalks or other open spaces in the estate, a failure of which shall result in a written notice from the Governing Body to the member.

5.3 Building contractors shall furnish rubbish containers and, at all times, shall keep the premises free from accumulation of rubbish and building refuse caused by construction, a failure of which shall result in a written notice from the Governing Body to the member.

5.4 Building contractors shall ensure that workers use the rubbish containers and remove the rubble on a weekly basis, a failure of which shall result in a written notice from the Governing Body to the member.

5.5 No building rubble shall be burned on site, a failure of which shall result in a written notice from the Governing Body to the member.

5.6 Failure to adhere to a written notice from the Governing Body and to comply therewith may result in the Governing Body imposing a fine on the member as set out in Appendix12: Penalties schedule.

6. MATERIALS

Where materials are offloaded by a supplier, on or partly encroaching, onto the pavement or roadway, the materials must be moved onto the site by the contractor as soon as possible. No material must be allowed to remain on the roadway or pavement and it is the contractor and owner's responsibility to clear the pavement and/or roadway of any such materials. The same applies to sand and/or rubble that have been washed or moved onto the road during building operations.

7. BUILDING HOURS

Contractor's may only access the Estate after 06h00 and must exit the estate by 17h30 on normal weekdays, and between 07h00 – 13h30 on Saturdays. Any exceptions must be pre-arranged with the Governing Body. These times are called "public times"


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NOTE: No contractor activity is permitted on Sundays and public holidays, as these days are viewed as private time.

8. DELIVERIES

During the building phase of a residence, deliveries from suppliers shall be scheduled in public times during the week only, as set out in clause 7. No deliveries of building supplies to building sites shall be allowed on Saturday.


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APPENDIX 4A: PEBBLE ROCK ARCHITECTURAL PROTOCOL

INTRODUCTION: Prior to submitting Plans to the Nokeng Tsa Teamane Municipality, all Property Owners will be required to submit Building Plans to the Pebble Rock Golf Village “Home Owners Association” for aesthetic and planning approvals. Any superficial alterations to any building or property, which would not normally require Municipal approval, including vegetation, landscaping, fencing and/or screening, will require Pebble Rock Golf Village “Home Owners Association” approval. The Reviewing architects will always take a global view of what is most beneficial to the Estate, while balancing the individual requirements of the Owners. This document is for guidance purposes only and apart from those items specifically excluded within the Deed of sale, all submissions will be treated on merit and discussions entered into if necessary. DESIGN GUIDELINES: Pebble Rock Golf Village will have a well-established Golf Course and Golf facilities and will ultimately comprise of 300 Residential stands, within which the Pebble Rock Golf Village “Home Owners Association” will encourage the natural development of houses within certain parameters. The purpose and goal of the Pebble Rock Golf Village “Home Owners Association” is therefore to ensure that all structures and buildings erected should conform to the Pebble Rock Village image to enhance the environment to the benefit of all Residents. It is important that particularly houses fronting onto the Golf Course must establish a strong relationship with the Course. This will be achieved through front lawns and lower boundary enclosures, which will have to be adhered to. On the street face, the suburban Residential Village streetscape must be adhered to. This will be achieved by keeping the boundary enclosures to a minimum height and uniform as far as possible. The careful placing of garages, front gates (if necessary), lighting and landscaping should also enhance the streetscape. The general Village theme lends itself to the potential of a verandah or patio with a reasonable covered area and this element should be incorporated into all residences if at all possible. Street-facing entrances to houses should preferably have a roof-covering or entrance porch. GENERAL DESIGN PRINCIPLES: All areas and structures within the Estate must share the Village theme as a common criterion. Through the application of these criteria an integral and homogenic style and finish will be achieved to the benefit of all the Estate Residents. A proposed range of finishes and elements have been approved and by adhering to this range and by applying additional criteria specific to any area, sufficient scope will be conceded to suit individual requirements of the Residents as well as preferred taste, while maintaining a sense of harmony to enhance the environment and theme. Attention must be drawn to Conditions relating to permitted building positions relative to existing trees, vegetation, flood water levels and height restrictions (2 storey structures allowed). These Conditions are detailed in the Town Planning Conditions, where relevant, and Residents should be aware of same prior to submission of any Plans for approval purposes.

ROOFS:

▪ Only profiled concrete roof tiles will be allowed. Colour range will be provided. ▪ Concrete flat roofs ("slabs") will be allowed on condition that 60% minimum of the total roof area shall have a pitch of at least

26º. ▪ Minimum roof overhangs of 600 mm. ▪ All exposed roof structures to be in an approved timber. ▪ Minimum 60% of all roof areas to have pitch of 26º while remainder of roofs to have a pitch of 17.5º or less. ▪ TV Antennas and Satellite Dishes to be positioned with the necessary care and consideration for the Village image.

EXTERNAL WALLS:

▪ Minimum 60 % of all external residence walls (excluding doors & windows) to be in a struck-off plaster finish in the colour range provided.

▪ A 40 % allowance for natural stone finish and/or facebrick will be considered if treated with the necessary care and aesthetic consideration.

▪ Plinths at aprons (if no downpipes or gutters are installed), will be allowed in a natural stone/ facebrick finish of minimum 510mm above apron level to full perimeter of Residence.


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▪ Exposed gutters and downpipes will be allowed, on condition that these elements will be painted in the colour range provided.

EXPOSED WINDOWS & DOORS: ▪ Timber window and doorframes will be allowed. ▪ Anodized or powder-coated aluminium shopfronts as well as windows will be allowed. ▪ Only Timber finish garage doors will be accepted. Patterned and slatte`d finish – doors are to be in accordance with the

Village image and should not be over- elaborated.

SPLASH POOLS: ▪ Note that only splash pools of a maximum of 24 square meters will be allowed in order to limit the impact on the environment.

DRIVEWAYS & PAVING: ▪ Paving on driveways from street to boundary line in an “Autumn Blend” mix – pavers only. ▪ Pavers with an acceptable textured finish on courtyards, driveways, terraces and aprons.

FENCING: ▪ Boundary walls (See golf course boundary walls for exceptions) height will be 1.8m and properly constructed out of a solid wall

in a struck-off plaster painted finish on the inside. The outside (excluding street boundary) may be left in raw brick finish, cleaned of excess mortar.

▪ Side boundary walls - as prescribed hereinabove. ▪ Golf Course boundary walls – height of 1.2 m of which 60% must be a solid constructed wall and 40% palisade or similar

approved materials. ▪ Street boundary walls - height 1.8 m; alternatively - height 1.8 m in the proportion of 60% solid wall and 40% palisade or similar approved materials; alternatively - No street boundary wall ▪ Motor vehicle or pedestrian gates to be a maximum of 1,8 m high in mild steel or timber finish. ▪ The design of the gates to show consideration for the Village image and over-elaborated designs will not be considered

SIGNAGE: ▪ Street numbering to be compatible with the Village image and with general signage within the Development – no other signage

/ posters will be allowed.

BUILDING LINES / SQM: ▪ Street Building Line: 5,0 m from boundary line. ▪ Golf Course Building Line: 5,0 m from boundary line for single storey structures. ▪ Golf Course Building Line: 8,0 m from boundary line for double storey structures. ▪ Side and Back-to-Back Boundaries: 2,0 m from Boundary line for single storey (Note: 2.0m servitudes where applicable). ▪ Side and Back-to-Back Boundaries: 3,6 m from boundary line for double storey structures. ▪ Minimum 200 m² Residences (including garages) will be allowed.

WASHING LINES: ▪ All washing lines to be properly screened by means of struck-off plaster painted finish walls from streets and Golf Course

sightlines.

SOLAR GEYSERS: ▪ All solar panels must be installed flat on the roof. ▪ All geysers/solar systems should be fitted inside the roof, with a pump to rotate the water. ▪ Systems with external tanks will only be allowed when they are placed totally out of sight from all directions.

RAIN WATER TANKS: ▪ All rainwater tanks shall be placed totally out of sight from all directions


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GENERAL: ▪ No razor wire, electric shock wires or any similar devices shall be permitted on houses or house fences. ▪ No tool sheds or Wendy houses are allowed. ▪ For unusual garden, pool or other feature items, ornamentation and embellishments, which may affect the visual appearance

of a property, consent must be given by the HOA before installation. ▪ No shade cloth carports will be allowed. However, properly constructed carports within parameters of Architectural Guidelines

will be allowed. Carports may be constructed over side Building lines (with the necessary permission and approvals). ▪ The visual impact of pools, waterfalls and other features on the Golf Course view must be considered and may require shrub or

vegetation screening. ▪ No exposed sewer or water supply pipes will be allowed on external walls. Pipes to be properly screened off. ▪ Sightlines from balconies impeding on neighbours’ privacy will require consent and approval from the effected party. ▪ Maximum of 50 % coverage of Site Area for structures will be allowed.


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APPENDIX 4B: BURKEA PARK ARCHITECTURAL PROTOCOL

1. BUILDING PLANS

1.1 All plans, together with terrain plans must be presented for aesthetic and conceptual approval to the approving authority

appointed by the Controlling Body. 1.2 Plans are to be submitted with the building deposit and security clearance form to the Controlling Body for approval before being

submitted to the Local Authority (Nokeng Tsa Taemane Municipality) for their approval. It is herewith recorded that the Controlling Body holds the right to prohibit purchasers to commence construction unless all plans have been approved in accordance with this paragraph.

1.3 Designs must take the surrounding design into consideration. 1.4 One copy of the original presentation shall be held together with a colour copy of the final presentation for record purposes. 1.5 Construction must be completed within 9 (nine) months after date of commencement. 1.6 The owner shall not be entitled to build more than one dwelling together with the normal outbuildings on the property without

prior written permission from the Controlling Body. The Controlling Body shall not be forced to supply any reasons for withholding permission.

1.7 The owner shall not be entitled to erect a dwelling, excluding the outbuildings, smaller that 150 m2 (one hundred and fifty square meters) on the property and the dwelling is to be erected either simultaneously, or before, the outbuildings.

1.8 The owner is obligated to submit plans of all buildings and structures that he wishes to erect on the property to the Controlling

Body for approval. Should such plans in the exclusive discretion of the Controlling Body not comply with the general standards applicable to Burkea Park Estate, the Controlling Body shall have the right to reject the plans and the owner shall not be entitled to commence any building according to the rejected plans.

1.9 The owner shall not be entitled to erect any buildings on the property closer to 10m (ten meter) from the boundary of any other

property or closer than 15m (fifteen meter) from the boundary adjacent to the golf course or a street. 1.10 The owner shall be responsible for the fencing of the property and such fencing shall comply with the prescriptions and

specifications as determined by the Controlling Body. 1.11 The property shall only be used for residential purposes only and no business of any nature may be carried on from the property

without prior, written permission of the Controlling Body, which permission may be withheld without giving any reasons. 2 DRAFTING OF PLANS 2.1 Aesthetic approval of the normal municipal submission plans must be obtained before the plans are submitted to the Local

Authority for approval in accordance with building regulations. 2.2 The accurate placing of all buildings and bordering properties must be shown on the terrain plan. 2.3 The design and outlay of the whole erf shall be considered right from the start. Special consideration is to be given to existing

aspects on the terrain, namely current plants and topography and the last-mentioned is to be indicated by means of contour lines on the plans.

3 ARCHITECTURAL REQUIREMENTS 3.1 The main dwelling, excluding garages and outbuildings, may not be smaller than 150m2 (one hundred and fifty square meters). 3.2 The elevation of all buildings must meet the architectural standards in order not to detract from the general appearance of the

surroundings. 3.3 No reflective roof material may be used. 3.4 Aesthetic consideration must be given to parapets, fascias, roof edging, roof finishing, gutters and roof material in general sheet

verge tiles are to be used rather than rolled pans. 3.5 The use of artificial roof material will not be encouraged. 3.6 The outside finish and colour must be stipulated and colour samples may be required. 3.7 Sun shades, TV antennae and other items that are not part of the basic structure, must be marked and clearly named. 3.8 If solar panels are to be used, they must be included in the buildings so as to form an integrated part of the design right from the


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beginning. 3.9 Outbuildings and extensions must correspond with the original design and style with regards to elevation as well as material, etc. 3.10 Staff quarters and kitchens must open out onto a protected patio or courtyard in accordance with the Council’s requirements. 3.11 The walls of all enclosures must match the basic material of the buildings. 3.12 Units bordering directly on the golf course may have direct entrance to the golf course. The aesthetics of the tangent plane

between the residential area and the golf course are considered very important. To prevent the erection of unsightly, solid walls facing the golf course, the Controlling Body will only allow the wall- or other material as approved by the Controlling Body from time to time.

3.13 No dwellings may be higher than one storey unless permission has been obtained from the Controlling Body for the erection of a

second storey. The influence of a second storey on:

a. The right of privacy of the neighbouring owners; and

b. The view from the neighbouring dwellings, will be taken into consideration when application is made for approval of the sketch plans.

3.14 The treatment of pavements is deemed very important as it has a direct influence on the aesthetic appearance of the

surroundings. The diverse nature of the surroundings should give rise to various street kerbs. In order to maintain a reasonable degree of visual integrity, the design of walls on street level will be strictly controlled:

a. In the case of walls being erected on street level, only 30% (thirty per cent) of the wall may be erected as a continuous

length directly on the border line; or

b. Alternatively an approved steel palisade- or trellis fence may be erected on the property boundary.

c. Garages with an entrance directly on street level must be erected at least 15m (fifteen meter) from the edge of the erf boundary in order to provide loading area for a vehicle.

d. All boundary walls and fencing are subject to the approval of the Controlling Body and pre-cast walls are not allowed.

3.15 Sheds or temporary carports are not allowed. 3.16 No staff quarters may be closer to the street than the dwelling unless they are under the same roof or included in the whole

design. 3.17 All visible plumbing must be hidden from street level. 3.18 Granny flats will be considered under special circumstances but no duo- or similar sectional title deed structures will be allowed. 3.19 No additional power- or water points will be allowed. 3.20 The owner shall not be entitled to erect any buildings on the property that are closer that 10m (ten meter) from the border of

another property of closer that 15m (fifteen meter) from the boundary of the golf course or street. 3.21 To ensure reasonable visual integrity in the Estate, the design of boundary walls will be strictly regulated.

a. Only 30 (thirty) % of the total boundary wall may consist of a solid wall.

b. Only approved palisade- or trellis fencing may be erected.

c. Entrances directly on the street must be erected at least 3m (three meter) from the boundary of the property.

d. No pre-cast walling or diamond mesh fencing will be allowed.

e. No boundary wall may exceed 1.8 meter in height.

f. All boundary walls and fencing are subject to approval by the Controlling Body and the building / erection of a boundary wall and / or fence may not commence without prior written approval from the Controlling Body.

4 APPROVAL 4.1 A perspective drawing and photographs may be required. 4.2 In spite of the fact that the building plans may conform to all of the above mentioned, the approval or disapproval of such plans

depends on the sole discretion of the Controlling Body, which approval will not be withheld unreasonably.


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4.3 The architectural style of the dwelling shall be in relation to that of other dwellings in the area as well as the aesthetic appearance of the intended placement of the building and all such other factors that the Controlling Body in its sole discretion may deem appropriate.

4.4 Nothing in the above may be interpreted as permission to transgress the title requirements on any erf or any regulation of the

Local Authority. 4.5 Everything possible will be done to ensure that all buyers of property comply with these standards. The right to final approval of

the building plans ultimately lies with the Local Authority and no assurance can be given to individual buyers that the above-mentioned standards will be accepted throughout the development.

4.6 There shall be no costs for the above-mentioned investigation and approval. 5 BUILDING DEPOSIT 5.1 An amount of R10,000 (ten thousand rand) will be debited against the owner’s levy account when the levy is payable or when it

appears that construction has commenced. In all other cases this deposit, made out to the Controlling Body, shall be handed to whichever authority has been appointed by the Controlling Body when the plans are presented for approval. This authority shall hand the amount over to the Controlling Body who will keep it in trust. R5,000 (five thousand rand) is refundable, free of interest, less the cost of reparation at completion of construction. This deposit shall be used to remove building rubble and to pay for any damage done by the builder and shall not be collected by the Local Authority for matters such as the layout of the terrain, paving of driveway, trees, damage to essential services, etc.

WENDY HOUSES 1 THE PURPOSE OF WENDY HOUSES 1.1 Use as storage for garden or building tools and / or garden or building material; As a play area (doll’s house). Under no circumstances may a wendy house be used as sleeping quarters. 2 AESTHETIC ASPECTS Wendy houses must conform to the following aesthetic / technical aspects: 2.1 A maximum size of 10m2 (ten square meter) is allowed (3,0m x 3,5m). 2.2 The wall and floor panels must have a wooden finish. 2.3 The roof of the wendy house must be the same colour as that of the house. 2.4 The wendy house must be hidden by (approved) plants so as to hide the face of the wendy house within a maximum period of 3

(three) years. 2.5 The wendy house must be continually maintained to ensure that it always appears neat. If a wendy house is not kept according

the generally accepted technical specifications the management committee of the Controlling Body holds the right to require an owner to remove the wendy house within 5 (five) calendar days from the date of notice after informing the owner in writing of such decision. Negligence to comply will lead to a penalty of R50 (fifty rand) per day.

3 APPLICATION PROCESS Owners already living in Burkea Park, meaning those owners whose dwellings have been completed, may apply for approval to

erect a wendy house on their property.

The approval process is as follows: 3.1 A copy of the approved building plan (terrain plan) on which the spot where the wendy house will be erected as well as the

purpose and technical specifications thereof must be handed in to the management of the Controlling Body. 3.2 The management committee will make a recommendation to the directorate of the Controlling Body for approval.


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APPENDIX 5: WASTE MANAGEMENT PROTOCOL

1. RATIONALE FOR PROTOCOL

In order to achieve the health and aesthetical objectives of the Estate, waste management disciplines must be employed.

2. WASTE MANAGEMENT PROCEDURES 2.1 All refuse (whether domestic or garden) shall be kept in the approved refuse bins with wheels. 2.2 No refuse bins shall be visible from any road or the golf course, except when placed on driveways for purposes of collection by

the waste collection contractors. 2.3 Should an additional refuse bin be required, a monthly cost, as stipulated in Appendix 11: Levies and fees schedule will be

payable in addition to the levy. 2.4 Refuse bins may only be placed on the pavement on the evening before scheduled collection or on the morning of collection. A

penalty, as stipulated in Appendix 12: Penalties schedule, will be levied for refuse bins which have not been removed from the pavement within 24 hours after being emptied.

2.5 It is the responsibility of the member/tenant to remove all spilled rubbish from the street.


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APPENDIX 6: PROCEDURE FOR APPLYING TO CONDUCT BUSINESS FROM A RESIDENCE IN THE ESTATE

1. RATIONALE FOR PROCEDURE

In order to achieve the lifestyle objectives of the Estate, a procedure for applying to conduct business from a residence in the Estate must be employed.

2. APPLICATION 2.1 All applications to conduct business activities from a residence within the Estate must be submitted in writing, to the Governing

Body, which will place the application to be heard, on the next ensuing Board agenda. 2.2 Results will be received by way of Board Resolution within 48 hours from date of the Board Meeting. The Board’s decision is final

and no appeal is possible. Re-application will be entertained, in the event of new or additional information becoming available. 2.3 If an applicant is not an owner of the property concerned, written permission of the owner for such application must accompany

the application.

3. CRITERIA

The following are criteria that will be taken into consideration when the Board entertains an application: 3.1 Will the business cause an influx of visiting vehicles onto the Estate? 3.2 Will the business generate noise and what would the extent of the noise be? 3.3 What would the effect of the business on the immediate neighbouring stands be? 3.4 Will the business enhance the desirability for criminal elements (Jewelry manufacturing etc.)? 3.5 Would the business be dependent on advertisement and high visibility? 3.6 Is the business beneficial to the general character of the Estate? 3.7 Would the business enhance the desirability of the Estate, for prospective investors? 3.8 Will the business enhance the general value of the Estate, not have any effect on it, or be detrimental thereto? 3.9 Would the business require additional building construction on the intended premises? 3.10 Did the direct neighbours of the applicant consent to the conducting of the intended business on the applicant’s stand? 3.11 Is there adequate parking as to prevent sidewalk parking?


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APPENDIX 7: ENVIRONMENTAL PROTOCOL


An environmental protocol is necessary to protect natural resources and ecosystems. In recognition of humanity as a participant in ecosystems, the environmental movement is centered on ecology, health, and human rights. As such environmental management disciplines must be employed.

2. ENVIRONMENTAL CONSERVATION 2.1 Fauna

2.1.1 Nobody is allowed to disturb, injure or kill any wild animals and/or birds in any open space. 2.1.2 No person shall discharge any firearm, air-rifle, crossbow or similar weapon or device on or about the Estate other

than in self-defense. Hunting and trapping in any manner is strictly prohibited. In instances where wild animals cause problems, members/tenants should report the incident to the Governing Body, who would deal with the problem guided by strict environmental control measures.

2.1.3 No fauna may be chased, trapped or harmed in any manner in any public area by members or their pets.

2.2 Flora

2.2.1 No person shall conduct any gardening and/or landscaping on open spaces and/or on the periphery of the golf course without the prior written consent of the Governing Body.

2.2.2 No person shall pick any flowers or plants from open spaces. 2.2.3 No removal of plants, wood or stones from another member’s property is permitted.

2.2.4 Members/tenants shall ensure that declared noxious flora are not planted and do not grow in their gardens. Any

declared alien invasive plant species according to the listing contained in the Conservation of Agricultural Resources Act (CARA). Please refer to - http://www.tshwane.gov.za/weeds.cfm

2.2.5 Members/tenants shall ensure that only grass and indigenous trees shall be planted in the golf course frontage

servitude. No existing trees may be removed from this area. Landscape plans for this area must be submitted to the Governing Body for approval.

2.2.6 Members/tenants shall ensure that a minimum of 80% of all trees, 80% of all shrubs and 80% of all perennials and

groundcovers must be indigenous.

3. GRASS CUTTING IN AID OF FIRE PREVENTION AND SECURITY

3.1 Should members fail to cut the grass on their vacant stand when requested to do so by the Governing Body, the Governing Body may at its own discretion, take the necessary steps to clean the vacant stand and charge a fee as set out in Appendix 10: Levies and fees schedule, which amount shall be levied to the Members' account and shall be deemed to be a liquid amount owing to the Governing Body.

3.2 Camping and picnicking are prohibited on open spaces. Fires may not be lit on or about open spaces except in places

specifically designated by the Governing Body for that purpose. 3.3 Fires may not be lit on private erven other than in properly constructed braai/fireplaces/bomas designed for that

purpose. 4. WATER 4.1 Boreholes

4.2.1 In order to effectively manage water resources, no borehole may be sunk on or about the Estate without the prior

written consent of the Governing Body.

4.2.2 Notwithstanding the aforegoing, the Governing Body may require residents to limit and/or cease the extraction of water from boreholes. For this purpose the Governing Body may require residents to fit meters to their boreholes at their own expense in order to monitor the use of borehole water. Should any resident fail to comply with any directive of the Governing Body pursuant to this clause, the Governing Body shall be entitled to seal the relevant borehole.


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5. LITTERING

5.1 Littering is strictly prohibited. All items of litter shall be placed in the receptacles set aside for that purpose.


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APPENDIX 8: ECOLOGICAL FOOTPRINT GUIDELINES

1. RATIONALE FOR GUIDELINES

In recognition of humanity as a participant in ecosystems, and to ensure that the greatest positive impact on plant and wildlife species, water, and the ecosystems that sustain life are adhered to, ecological footprint guidelines are necessary to protect natural resources and ecosystems within the Estate.

2. WATER CONSERVATION GUIDELINES

Water is a key element to the ultimate health and survival of humans and the environment. To this end all members are urged to apply activities and practices that conserve water and strive to eliminate or reduce the use of water resources. To this end here are a few suggestions: 2.1 Water by hand where possible; 2.2 Repair leaking taps and hosepipes: 2.3 Report main leaks to the management office;

2.4 Use a bucket to wash vehicles; and 2.5 Collect rainwater and grey water for garden purposes.

3. ENERGY EFFICIENCY GUIDELINES

Energy efficiency is not about doing less in order to save energy, but doing the same or more with less energy. We are all aware that the energy in South Africa is not enough to meet the demand and it has therefore became crucial that we contribute by applying the principles of energy efficiency in our homes. And of course, any contribution we can make to reducing energy consumption will aid in the battle against global warming and climate change. Here are several ways to improve the energy efficiency in member’s homes: 3.1 Lighting 3.1.1 Use compact fluorescent light bulbs. Only 4% of the energy used in a normal light bulb produces light, the rest is

wasted heat. Compact fluorescent light bulbs (CFLs) use 75% less power and most of the energy goes into producing light;

3.1.2 Switch lights off when not in a room, modern CFLs require very little electricity to start up; 3.1.3 Dimmer switches will also reduce electricity consumption; and 3.1.4 Make the most of natural light entering the house.

3.2 Hot water cylinder (geyser) 3.2.1 Set the temperature thermostat at 55°C -60°C; 3.2.2 Install a timer that switches the geyser on and off during the times you specify. Alternatively you can control it

manually by switching it off during the day; 3.2.3 Wrap your geyser in a ‘geyser blanket’, you can save up to 21% electricity; 3.2.4 Insulate the pipes from the geyser to reduce heat loss; 3.2.5 Consider installing a solar water heater; 3.2.6 Do not use hot water for small amounts of dishes, rather wait till you have a sink-load to wash; 3.2.7 Take a 5-minute shower instead of a bath; 3.2.8 Don’t let the hot water tap run while shaving or washing, fill the basin; and


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3.2.9 When washing your hands, use the cold water tap only. 3.3 Heating your home in winter 3.3.1 Install ceiling insulation to prevent heat loss in winter and keep your house cool in summer; 3.3.2 Close windows, curtains and doors at night to keep heat inside. Open curtains/blinds during the day to let sunlight

in; 3.3.3 Cover bare/tiled floors with rugs;

3.3.4 If necessary use an oil heater instead of a bar heater; and 3.3.5 It is cheaper to use an electric blanket in bed instead of a heater in the bedroom. 3.4 Cooling your home in summer 3.4.1 Ceiling insulation keeps your house cool in summer; 3.4.2 Use fans or ceiling fans where possible instead of air conditioners as they use much less electricity; and 3.4.3 Keep direct sunlight out by closing curtains or blinds during the day. 3.5 Appliances 3.5.1 Buy energy efficient electronic and electrical products – an A rating is more efficient and a G rating less efficient.

Products with the Energy Star label are also energy efficient; 3.5.2 New modern appliances are more energy efficient than secondhand older models;

3.5.3 Switch of your TV and video-game consoles as they still consume a lot of energy even when on standby mode. Switch

of your computer monitor when not working; 3.5.4 Unplug chargers/transformers (eg cell phone chargers) when not in use; and 3.5.5 A microwave oven is cheaper to operate than a stove.

4. POLLUTION CONTROL GUIDELINES

Pollution is not only the problem of large industrial companies. Members can also contribute to reducing pollution by following some simple rules:

4.1 Dispose of oil and petrol from home vehicles servicing at Onderstepoort Landfill Site, R 566, Onderstepoort (082 612

0319) or contact the Rose Foundation - http://www.rosefoundation.org.za;

4.2 Batteries can often be dropped off at garages that act as collection points; 4.3 Don’t allow contaminated water of any kind to enter the storm water system; 4.4 Do not dispose of contaminated water down drains – wash paint brushes, etc in old tins and allow to evaporate before

disposing; and 4.5 Report any incident of dumping or pollution to the management office.

5. INDIGENOUS PLANT SPECIES LIST The planting of indigenous flora is encouraged as these are waterwise and will grow easily in the local conditions. The following

indigenous plants are recommended for use in the Estate. Your nursery may also be able to suggest other suitable plants, but remember to plant indigenous plants; DO NOT plant invasive species that can spread.


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Botanical name Common name Description

Acacia karoo Sweet Thorn Small to medium size (5 – 10m high). Greenish white flower heads in spring/summer season. Purplish black fruit in winter.

Ziziphus mucronata Buffalo Thorn This is usually a shrub or small to medium sized tree, it has simple leaves, which are alternate or in tufts, not biloped; blade prominently 2-7 veined from base. Latex absent. The thorns of the buffalo thorn are in Pairs, reddish brown, one straight, one bent.

Searsia pendulina White Karee A neat crown of gracefully drooping branches, willow appearance with tiny greenish-yellow flowers from spring to summer. Fruit: reddish/black during autumn, edible, Foliage: light green, resinous smell when crushed.

Olea europea, sub-species africana

Wild Olive Evergreen, up-to 14 meters tall. Bark grey-brown and rough

Clematis brachiata Travellers joy Average height: 6m. A creeper that bears masses of fragrant flowers. It is a vigorous grower that spreads rapidly. Delicate creamy white flowers in autumn.

Dipogon lignosus Cape sweet pea Average height: 2m. A fast growing indigenous vine with grayish green pinnate leaves. Pink magenta live flowers from spring to summer.

Senecio macroglossus Flowering ivy Average height: 2m. Needs a support to climb. Bears dainty yellow daisy like flowers all year particularly in late winter and spring.

Ludwigia octovalvis Willow primrose Average height: 1m. A robust bog plant with yellow flowers all year. When submerged pink breathing roots appear.

Nymphoides thunbergiana Small yellow water lily Spread 1,5m. Yellow flower with leaves (50cm in diameter)

Argyrolobium tomentosum Velvety yellow bush pea Average height: 1.2m and spread 1m. An upright shrub with furry trifoliate leaves and golden stems. Bright yellow flowers which fade to orange.

Erythrina humeana Dwarf coral tree Average height: 2m and spread 1m. A fast growing upright shrub with dark olive green leaves. Spikes of gorgeous scarlet flowers throughout summer.

Hibiscus calyphyllus Large yellow hibiscus Average height: 50cm. Low growing indigenous shrub. Large lobed toothed leaves with bright yellow flowers with red centre.

Leonotis leonorus Golden velvet Average height: 2m. An evergreen showy branched shrub, rough toothed narrow leaves, velvety orange flowers from autumn to spring.

Plectranthus fruticosa John Burrows Average height: 1,5m. Upright shrub. Gorgeous purple backed foliage, spikes of blue flowers in autumn.

Polygala virgata Purple broom Average height: 2m. Self seeding indigenous shrub with spikes of purple flowers all season. Group for effect.

Rhus erosa Broom karee Average height: 3m. Multi branched shrub. Long liner leaves, flowers in summer.

Rothmania capensis Wild gardenia Average height: 4m. A small webbshaped indigenous tree with glossy foliage and rounded fruits. Large fragrant bell shaped cream flowers.

Sclerochiton kirkii Average height: 2m. Scrambling indigenous shrub. Small attractive glossy leaves. Large sky blue flowers from summer to autumn.

Turraea obtusifolia Small honeysuckle tree Average height: 1,5m. Rounded indigenous shrub. Fragrant white flowers all year.

Albuca shawii Small yellow albuca Average height: 30cm. A rare grassland bulb with long narrow leaves covered with short hairs. Yellow nodding lowers in summer.

Amaryllis belladonna March lily Average height: 60cm. A summer deciduous indigenous bulb. It pushes out strap like leaves after flowering. Scented pink flowers in late summer and autumn.

Cyrtanthus breviflorus Yellow fire lily Average height: 30cm. A clump forming indigenous bulb, narrow strap like green leaves. Funnel shaped yellow flowers in spring.

Aloe nubigena Average height: 25cm. A clump forming aloe from Graskop area. Suckering groups with succulently leaves. Sprays of orange flowers in summer.


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Bobartia orientalis Rush iris Average height: 60cm. New tough indigenous coastal perennial. Rush like with narrow leaves. Stems with bright yellow flowers in autumn.

Dietes iridioides Daniels delight Average height: 40cm. Rare indigenous perennial, variegated strap like leaves with pretty white flowers all year.

Hypoestes aristata Ribbon bush Average height: 1m. Upright indigenous perennial. Dull green leaves with a velvety surface. White lobed flowers in autumn.

Impatiens salpinx Average height: 50cm. An upright perennial with toothed lance shped bright green leaves. Solitary deep cerise flowers all year.

Pelargonium gibbosum Knotted pele Average height: 50cm. A semi succulent indigenous perennial with notched blue grey leaves. It has clusters of limey yellow flowers in spring and summer. Flowers are sweetly scented at night, thus drawing night pollinators.

Pelargonium luridum Starburst pelargonium Average height: 50cm. Breath taking tuberous indigenous perennial, basal rosette of lobed or ribbon leaves, inflorescence with pink / cream flowers in summer.

Pelargonium tomentosum Mint scented pelargonium Average height: 50cm. Sprawling indigenous perennial. Scented velvet textured leaves with delicate white flowers in summer.

Tectaria gemmifera Button ball fern Average height: 1,6m. Creeping rhizomatous indigenous fern, arching fronds of bright green leaves, propagate from bulbils on the main axis of leaves.


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APPENDIX 9: ESTATE AGENT PROTOCOL

1. RATIONALE OF THE PROTOCOL

In order to achieve the marketing objectives and to promote the values of the Estate, estate agent management disciplines must be employed.

2. ESTATE AGENT REGISTRATION AND ACCREDITATION

2.1 Estate agent registration

2.1.1 All estate agents wanting to operate in the Estate must be recommended by the member wishing to sell/let his property.

2.1.2 All estate agents wanting to operate in the Estate must register with the Governing Body, as either a non-accredited

or an accredited estate agent. Only estate agencies that have a valid fidelity fund certificate as issued by the Estate Agency Affairs Board may register.

2.2 Non - accredited estate agents

An annual registration fee, as set out in Appendix 11: Levies and fees schedule, will be payable by non-accredited estate agents, to obtain permission to market, sell or let property in the Estate.

2.3 Accredited estate agents

2.3.1 An annual registration fee, as set out in Appendix 11: Levies and fees schedule, will be payable to become an accredited estate agents.

2.3.2 Accredited estate agents will be required to enter into a performance agreement with the Governing Body, as set out in Appendix 10: Accredited Estate Agent Agreement.

2.4 Estate rules

Upon registration, estate agents will be required to sign an undertaking that they will abide by all the Rules of the Governing Body, a copy of which will be provided. An estate agent may be refused future access to the Estate if they are found guilty of contravening the Rules or the Estate Agent Protocol.

3. ESTATE AGENT ACCESS CONTROL

All estate agents who are responsible for marketing property within the Estate must obtain access cards as stipulated in Appendix 1: Security and access control protocol obtainable from the Governing Body.

4. ESTATE AGENT CONDUCT AND RESPONSIBILITIES

4.1 For Sale Boards

A maximum of two different estate agents boards per property will be allowed. All unapproved signage will be removed and stored at the Security Control Room and a penalty will be imposed before release as set out in Appendix 12: Penalties schedule.

4.2 Viewing of property by prospective buyers

4.2.1 Estate agents may only visit the property by appointment with an owner and must personally accompany a prospective purchaser or lessee.

4.2.2 The estate agent must escort all potential buyers on the Estate at all times. In the event of the estate agent being a

resident, entering the Estate will only be allowed upon appointment and the availability of the relevant estate agent.

4.3 Documentation provided to purchaser / lessee Estate agents must ensure that the purchaser / lessee is informed about and receives a copy of the Articles of Association, the House Rules and any other administrative regulations applicable to the Governing Body at the time.

4.4 Auctions

In the event of property going on auction on the Estate, the member must liaise with the Security Manager for viewing and the actual event of the auction itself. No viewing will be allowed without proper escorting by security or appointment with the estate agent/auctioneer.


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4.5 Sub-letting

Estate agents or rental agents letting properties on behalf of home owners should ensure that sub-letting of any property on the Estate will not occur under any circumstances.

4.6 Show houses

Estate agents must supply the Governing Body with the details in writing of properties on show no later than 12h00 on a Wednesday proceeding the Sunday show day and indicate details of house sitters which will be used, if applicable. A copy of the house sitters ID, must be provided at the same time as well as a copy of the house sitter’s Fidelity Fund Certificate.


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APPENDIX 10: ACCREDITED ESTATE AGENT AGREEMENT

1. RATIONALE OF THE AGREEMENT

In order to achieve the marketing objectives and to promote the values of the Estate, the Governing Body shall enter into an accreditation agreement with interested estate agents.

2. INCENTIVES/BENEFITS

2.1 Reduced annual registration fee as set out in Appendix 11: Levies & fees schedule.

2.2 Visibility

2.2.1 Estate Agents Accreditation List. 2.2.2 Website Link. 2.2.3 Advertising at the Country Club Notice Board. 2.2.4 Special assistance with marketing days. 2.2.5 Publication in newsletters. 2.2.6 Assistance with themes.

3. MUTUALLY BENEFICIAL ACTIVITIES

3.1 Marketing 3.1.1 The Estate agent will market the estate separately from other property not part of the estate and provide the

Governing Body with an envisaged marketing program in this regard. 3.1.2 The Estate Agent will ensure that the values of the Estate are promoted.

3.2 Brochures

Brochures must be compiled in such way as to market the Estate as a whole with all its features.

3.3 Advertisements in magazines

Advertisement in magazines is not compulsory but will be regarded as a bonus from an accreditation point of view.

3.4 Assistance with newsletters

Assistance with the Estate’s newsletter will be required by means of articles and advertising in newsletters as required.

3.5 Assistance with Country Club advertising

Assistance with Country Club marketing should be considered as part of the Estate Agents marketing program.

SIGNED BY ESTATE AGENT DATE ----------------

SIGNED ON BEHALF OF THE GOVERNING BODY DATE ----------------


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APPENDIX 11: LEVIES AND FEES SCHEDULE

1. RATIONALE FOR SCHEDULE

In order to achieve the governance and financial management objectives of the Estate, the Governing Body shall from time to time revise this levies and fees schedule.

Type of levies and fees Intervals Amount

Member levies Monthly R1 000.00

Grass cutting fees Annual quote

Registered estate agent fees Annually R1 500.00

Special accredited estate agent fees Annually R600.00

Building deposit Pebble Rock A once off building deposit - refundable less damages

R12 000.00

Building plans submission R 1 500.00

Amended building plans R500.00

Building deposit Burkea Park (A,B,C) A once off building deposit is payable as follows:

A. New house: An amount of R10 000 (ten thousand rand) is payable of which R5 000 (five thousand rand) will be refundable if all building rules have been adhered to during the building period of 9 (nine) months.

B. Additions: An amount of R5 000 (five thousand rand) is payable of which R2 500 (two thousand five hundred rand is refundable if all building rules have been adhered to during the building period of 9 (nine) months.

C. Amended building plans: An amount of R500 (five hundred rand) is payable, which amount shall be applied to the approval procedure.

Water connection fee (Pebble Rock & Burkea)

Once off

R1 000.00 (25mm connection fee)

R2 000.00 (32mm connection fee)

Water deposit (Pebble Rock & Burkea) Once off (refundable) R500.00

Testing of a water meter following an accounts appeal

Per appeal R250.00

Cost to remind debtors of arrears Per reminder R50.00

Clearance Certificate (Pebble Rock) Once off R300.00


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APPENDIX 12: PENALTIES SCHEDULE

1. RATIONALE FOR SCHEDULE

In order to achieve the governance and financial management objectives of the Estate, the Governing Body shall from time to time revise this penalties schedule.

Type of penalties Clause Transgression Amount

Unsightly building site Appendix 3: Building contractor’s code of conduct - 5.1

Failure to adhere to a written notice from the Governing Body.

R2 000.00 per month for each month, or part thereof, in which the Member does not adhere to the notice.

Unapproved signage/for sale boards

Appendix 9: Estate Agent Protocol – 4.1.1

A maximum of two estate agent boards per property will be allowed. All unapproved signage will be removed and stored at the Security Control Room and a penalty will be imposed before release.

R 500.00 per month

Open fire on building site R 500.00

Delivery truck exceeding exit times

5. Security and access control - 3.5.2

Delivery vehicles shall exit the Estate by no later than 17h30.

R 500.00

Roaming dogs (includes dogs not on a leash)

8. Good Neighbourliness - 8.5

First offence

Second offence

R 500.00

R1 000.00 per offence

Exceeding speed limits 9. Traffic, open spaces & environmental aspects - 9.1

Speeding limits in Estate is 40km/h R 500.00

Motor vehicles, golf carts and motorcycles

9. Traffic, open spaces & environmental aspects - 9.1.5

Driving without a license in the Estate R 500.00

Littering in Estate Appendix 7: Environmental Protocol

Littering is strictly prohibited. All items of litter shall be placed in the receptacles set aside for that purpose.

R 500.00

Playing unauthorized on Golf course

Appendix 12: Penalties Schedule - 5.1

Should a member/tenant persist in the unauthorized usage/playing of golf on the golf course, the Governing will impose a penalty

R 500.00


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APPENDIX 13: PEBBLE ROCK CREDIT CONTROL AND DEBT COLLECTION POLICY

1. RATIONALE FOR POLICY

The Board of directors must ensure that all money, which is due and payable to the Pebble Rock Home Owners Association, as is prescribed and set out in the ARTICLES OF ASSOCIATION of the company, is collected, and for this purpose must adopt, maintain and implement a credit control and debt collection policy. If the provisions of this CREDIT CONTROL AND DEBT COLLECTION POLICY are in any way inconsistent with the provisions of the ARTICLES OF ASSOCIATION of the company, the provisions of the ARTICLES OF ASSOCIATION shall prevail, and the provisions of the CREDIT CONTROL AND DEBT COLLECTION POLICY shall be read in all respects subject to the provisions of the ARTICLES OF ASSOCIATION.

2. CREDIT CONTROL PROCEDURES

(a) Metering Credit control and the establishment of collectable debt originate and are critically dependent upon the accurate metering of services consumed and the accurate and timeous billing for such consumption. Service metering is the determination of the amount of service rendered to each consumer. This may vary from a pre-determined amount such as sanitary fees, to a variable amount for metered consumption of water. (b) Billing Consumers are presented each month with an account specifying metered consumption of services for the previous month, the amount due in terms of this consumption and the amount due for levies or any other non-metered service. (c) Water deposit

Consumers shall deposit with the Pebble Rock Home Owners Association an amount equal to the value of expected consumption of services for a two month period. The Board of directors may, at its discretion at any time when the deposit is found to be inadequate and the consumer is in arrears, require from a consumer to increase the deposit to no more than four months’ maximum consumption. The current rate for consumption of services for a two-month period is set out in Appendix 11: Levies & fees schedule.

(d) Accounts in arrears If the amount due by a consumer is not paid by the date of payment, namely the 7th of each month with regard to the accounts for water, levies, sanitary, refuge and other fees, then the accounts shall be in arrears. (e) Right to appeal An appeal in respect of an arrear account must be made in writing and must be addressed to the Board of directors or should be made in person at the Pebble Rock Home Owners Association’s office prior to the date of payment of the contested amount.

The obligation of the consumer to pay that portion of the arrear account as represented by the items appealed against is suspended until the appeal has been finalized. The consumer must however immediately pay the balance of the account together with an amount representing the average cost of the item appealed against, over the preceding three months or an amount determined by the Board of directors. The consumer will however remain due and liable for all other amounts falling due during the period of adjudication of the appeal. If the appeal is in respect of an item where consumption is measured by a meter, the meter must be tested after payment of the prescribed testing fees. The consumer shall be informed in writing of the outcome of the test and his/her account shall be rectified accordingly, if necessary. The current rate for testing of a water meter is set out in Appendix 11: Levies & fees schedule.

(f) Payments in installments An arrangement for payment of an arrear amount in installments will only be entered into if:

• the consumer is prepared to pay the full amount of the current account and an additional amount towards the arrears; • If a consumer defaults in terms of an arrangement made, due to good reasons, further arrangements in respect of

arrears might be entered into, at the sole discretion of the Board of directors.


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3. DEBT COLLECTION PROCEDURES While the above-mentioned credit control procedure covers the initial stages of a service account, a debt collection procedure is covering the period thereafter until the arrears have been collected or the debt has been written off. In respect of persons that are currently in arrear with payment for their service accounts, the following procedure has been approved by the Board of directors and has been implemented:

• Debtors in arrears are given an option to pay the arrears in installments payable within a period of 6 or 12 months by arrangement with the Board of directors or with the attorneys acting on behalf of the Board of directors - 6 months for amounts smaller than R4,001=00 and 12 months for amounts equal to or larger than R4,001=00;

• A down payment on outstanding debts, equal to the full current account, before installments are accepted, is compulsory;

• Interest, collection charges and legal fees shall be applicable; • The above-mentioned procedure shall apply to all debtors.

Additional measures to facilitate debt collection

• Refer to Drawer cheque A payment by cheque which is returned by any financial institution due to a lack of funds is regarded as non-payment.

• Interest Interest will be charged on all overdue accounts by the due date, at the prevailing prime rate plus 2%. Once an agreement has been concluded the amount in arrears will be reflected as current and no further interest will be added. In the event of default, interest will again be levied from date of default.

• Compound interest Compound interest could be levied on accounts in arrears.

• Legal fees All legal costs, including attorney-and-own-client costs incurred in the recovery of amounts in arrears shall be levied against the arrears account of the debtor and recovered directly by the duly appointed attorney.

• Cost to remind debtors of arrears

For any action taken in requesting payment from the debtor or reminding the debtor, by means of telephone, sms (short message service - cellular phone text messaging), fax, e-mail, letter or otherwise, that his/her payments are due, an administrative fee may be levied against the account of the debtor. The current administrative fee is per action set out in Appendix 11: Levies & fees schedule.

• Collection charges

Collection charges which has or will accrue in respect of any money due and payable or which will become due and payable to the Pebble Rock Home Owners Association in regard to levies or services will be added to the account.

• Black Listing Black listing will be done to all account holders which are in arrears and are handed over for collection and/or legal action to the attorneys. The Board of directors may consolidate any separate accounts of persons liable for payments to the Pebble Rock Home Owners Association, may debit a payment of such a person against any account of that person and may implement any of the credit control and debt collection measures provided for in this policy in relation to any arrears on any of the accounts of such a person.

4. DEBT COLLECTION ACTIONS Where consumers fail to pay their accounts by the due date of every month as indicated on the statement, the following actions will be taken:

• Telephonic/sms/e-mail reminder

The consumer may be phoned/sms/e-mailed five working days after the due date and be reminded that his/her account is in arrears.

• Written reminder (30 Days) If no response has been received after the telephonic/sms/e-mail reminder, a written reminder may be e-mailed, posted or delivered where accounts are again in arrears after the second months’ due date.


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• Written demand (60 days)

If no response has been received after the written reminder, a written demand/statement may be e-mailed, posted or delivered where accounts are again in arrears after the third months’ due date. The written demand/statement will advise that the consumer may arrange to pay the outstanding balance in terms of clause 3. This document shall constitute a final demand and failure to settle the account on the due date will lead to legal action to be taken.

• Legal action

If no response has been received after the final demand has been issued, those accounts still outstanding after the third months’ due date will be handed over for collection and/or legal action to the attorneys and consumers will be black listed at a credit bureau.


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APPENDIX 14: PROTOCOL FOR USING THE GOLF COURSE FOR NON-GOLF PURPOSES


In order to achieve the good neighbourliness and lifestyle objectives of the Estate, and to play a collective part in protecting the golf course as a communal asset, disciplines must be employed to govern the conduct of non-golf members’ usage of the golf course.

2. LEISURE ACTIVITIES 2.1 Walking and jogging

2.1.1 Walking and jogging are encouraged throughout the Estate, but participants shall keep a low profile during playing

hours in respect of the golf course. 2.1.2 Persons walking on or about the golf course must at all times strictly observe the etiquette of golf. In particular, no

movement or noise or other distraction of any nature is allowed whenever a player is preparing to play or is playing the ball.

2.1.3 No person may walk on any green, tee or bunker on the golf course unless that person is actually playing golf.

Similarly, no dogs are permitted on any green, tee or bunker.

2.1.4 Persons walking on or about the golf course do so at their own risk.

2.2 Cycling, roller blading and skateboarding

Cycling, roller blading and skateboarding are not allowed on the Golf Course.

2.3 Games and sport

No games and sports, save for golf, are permitted on the Golf Course.

3. DOGS Dogs that are not on a leash shall not be allowed on the golf course.

4. CHILDREN No children under the age of 12 (twelve) are allowed on the golf course unless accompanied by a responsible adult. 5. PRACTICING OF GOLF Practicing on the golf course will only be allowed for members of Pebble Rock Country Club who has taken up the option and

paid the fee to the Country Club for Unlimited Golf. Under no circumstances should the greens on the course be used to serve as a driving range. Unlimited golfers can only use the facility when there are no other players on the course or fairways normally early mornings or late afternoons. The practice green at the clubhouse must only be used for practicing putting.

Should a member/tenant persist in the unauthorized usage/playing of golf on the golf course, the Governing Body will impose a penalty as set out in Appendix 12: Penalties Schedule. 6. GOLF CARTS 6.1 Golf carts are available for rent from the Country Club, who will determine the rules of usage. 6.2 No private carts are allowed on the golf course unless used for the purpose of playing golf. The use of private golf carts are

subject to a registration fee either annually (R450) payable at the Pro shop or for outside visitors at a fee of (R50) per round. 7. GOLF BALLS The retrieval of golf balls from any area of the golf course shall be the sole entitlement of the Club. Estate residents are not

permitted to recover golf balls. 8. INDEMNITY


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The owner of the Country Club, its directors, officers, employees or contractors shall not be liable for any loss of life, personal

injury or damage to property suffered by any person whilst in or on the Estate or any part hereof arising from the flight of golf balls or from any other cause whatsoever relating to the use of the Golf Course.

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