pearland independent school district · a. 551.072 - discussing purchase, exchange, lease or value...

Pearland Independent School District Regular Meeting Tuesday, April 9, 2019 5:00 PM

Agenda of REGULAR MEETING

The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on April 9, 2019, beginning at 5:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order

2. Establishment of a Quorum

3. Public Comment [Length of time of each not to exceed five(5) minutes]

4. Closed Meeting as Authorized by Section 551.001 et seq. of the Government Code

A. 551.072 - Discussing Purchase, Exchange, Lease or Value of Real Property

1. 551.071 - Private Consultation with the Board's Attorney Regarding any Item on the Agenda

B. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel

2. Review Resignations

3. Consider and Discuss Employment Contracts of Administrative Professionals

4. Consider and Discuss Employment Contracts of Campus Administrative Professionals and Instructional Personnel

5. Consider to Name Principal of Barry Miller Junior High School

C. 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices

D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

5. Reconvene in Open Session

6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice

7. Introductory Remarks - Vice President Gooden Jr.

A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgement of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting, is expected or required to participate in any introductory remarks that are presented.

8. Board Members Committee Update

9. Board Recognition [6:15 p.m.]

10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to

the Regular Agenda.

A. Consent Agenda

1. Approve Minutes of the March 5, 2019 Regular Board Meeting and March 26, 2019 Town Hall Special Board Meeting

5

2. Approve Staff Development Day/Training Waiver Renewal for 2019-2020 14

3. Approve Procured Budgeted Purchases that Aggregate $75,000 or More 17

4. Approve Contract Award for Competitive Sealed Proposal CSP 19-0306-05 for Chiller Replacement Projects

31

5. Approve Contract Award for Competitive Sealed Proposal CSP 19-0306-04 for HVAC Renovations

43

6. Approve Procured Purchase of Group Travel Services for Pearland High School to Attend the 2020 Pasadena Tournament of Roses Parade

50

7. 1.) Approve the 2019-2020 Instructional Materials Allotment and TEKS Certification; 2.) Approve the selections for the adoption of the 2019-2020 K-8 English Language Arts/Reading and K-5 Spanish Language Arts/Reading Instructional Materials: and 3.) Approve the costs for these adoption instructional materials selections.

61

B. Regular Agenda

1. Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Tellepsen Corporation for Services Related to 2016 Bond Project Package G, Classroom Security Hardware

77

2. Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Durotech, Inc. for Services Related to 2016 Bond Project Package G, Turner High School/Junior High South Fire Alarm System Replacement

80

3. Consider to Approve Funds to Repair Dawson High School Practice Fields 84

11. Administrative Reports

A. Board President's Annual Report on Board Member's Required Continuing Education Training

87

B. Update on Legislature Deliberations with Regard to School Funding and Associated Matters

89

12. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:

551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel

551.076 Considering the deployment, specific occasions for, or implementation of, security personnel or devices

551.082 Considering discipline of a public school child, or complaint or charge against personnel

551.083 Considering the standards, guidelines, terms or conditions the Board will follow, or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;

or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School

Board shall determine

Certificate of Posting

On the 5th day of April, 2019 this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:30 a.m. on said date.

___________________________ Secretary to Board of Trustees

Meeting Date April 9, 2019

Meeting Type

☒ Regular Meeting

☐ Special Meeting/Workshop

☐ Hearing

Date Submitted: March 29, 2019

Agenda Placement

☐ Public Hearing

☒ Open Session

☐ Executive Session

☐ Recognition

☐ Administrative Report

☒ Consent Agenda

☐ Regular Agenda

☐ Information/Discussion

Subject: Approve Minutes of the March 5, 2019 Regular Board Meeting and March 26, 2019 Town Hall Special Board Meeting

Executive Summary: Minutes of the March 5, 2019 Regular Board Meeting and March 26, 2019 Town Hall Special Board Meeting are submitted for your review.

Fiscal Impact: Cost:

☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required

☐ Yes

☐ No

Superintendent Recommendation: That the minutes for the March 5, 2019 Regular Board Meeting and March 26, 2019 Town Hall Special Board Meeting be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of Trustees

Agenda Item Information

5

March 5, 2019 Regular Board Meeting

Pearland Independent School District Regular Meeting of the Board of Trustees

March 5, 2019

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, March 5, 2019 at 3:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening 1.0 After noting that a quorum was present, President Decker opened the workshop meeting at 3:09 p.m. Members present were Trustees Decker, Gooden Jr., Barry, Botkin, Carbone and Murphy. Absent Trustee Floyd

Budget Workshop 3.0 CFO Jorgannie Carter presented Update #2 on the 2018-2019

Budget. She stated Fiscal year 2018-2019 revenues and expenditures have been recalculated to account for changes since budget adoption. These changes include the following new developments:

Increase to the State Compensatory Education (SCE) enrollment count

Increase to revenue and expenditures to account for State TRS On-Behalf contributions (no financial impact)

CFO Carter and Superintendent Kelly gave a presentation delineating various factors, which will influence 2019-2020 budget decisions. A discussion followed. The workshop closed at 4:45 pm

President Decker declared an open meeting at 5:01 pm. Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr, Vice-President Trustee Jeff Barry, Secretary Trustee Lance Botkin Trustee Crystal Carbone Trustee Mikael Floyd Trustee Sean Murphy

Members Absent

All present

Public Comment 4.0 – Ms. Arwen Jackson, parent, addressed issues facing GT students.

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Ms. Danel Monroe, parent, spoke regarding her son being bullied at Sablatura Middle School and the response from the administration. Mr. Joseph Say, citizen, addressed the district’s contract with Shiloh, a treatment center for students. Ms. Lindsey MacPhail, student at TCCHS, spoke regarding the non-availability of AP Calculus classes at TCCHS for the 2019-2020 school year. Ms. Angela Bowers, student at TCCHS, is upset that AP Calculus is not being offered for the 2019-2020 school year. Ms. Sarah Estrada, student at TCCHS, requested the board to institute the AP Calculus classes at TCCHS for the 2019-2020 school year. Ms. Karen Jackson, parent and citizen, presented her viewpoint on a citizen’s previous input during Public Comment regarding the TAPR data presented at the February 12, 2019 board meeting.

Closed Session 5.0 – President Decker convened the board in Closed Session at

5:29 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda

B. Section 551.072 – Discussing purchase, exchange, lease or value of real property

C. Section 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations

D. Section 551.076 Considering the Deployment, Specific

Occasions for, or Implementation of, Security Personnel or

Devices

E. 551.082 – Consider Discipline of a Public School Child, or

Complaint or Charge Against Personnel

Superintendent Dr. John Kelly participated in closed session with the board in regards to all items. Assistant Superintendent David Moody participated in closed session with the board in regards to all items.

Reconvene Open Session

6.0 The board reconvened in open session at 6:09 pm

7


Executive Council Present Recording Secretary

Superintendent Dr. John Kelly Chief Financial Officer Ms. Jorgannie Carter Deputy Superintendent Ms. Nan Weimer Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson

Action on Closed Session

7.0 – Personnel: No action took place in closed session.

Introductory Remarks Pledge to American and Texas Flags

8.0 –Trustee Murphy led the Pledge of Allegiance to the American and Texas Flags and asked for a moment of silence to remember the families and communities affected by the recent tornadoes in Alabama and Georgia. He presented an update on the board’s trip to Austin to visit members of the legislature. Trustee Murphy thanked and recognized all staff members for the job they do every day.

Board Recognition 9.0 – The board of trustees recognized the following: Students:

All State-Choir – Dawson High School Students

All State Band – Dawson High School and Pearland High School Students

Region Band – Barry Miller JHS, JH South, JH West and JH East Students

Region Choir - Barry Miller JHS, JH South, JH West and JH East Students

State Swim Meet Qualifiers – Dawson High School and Pearland High School Students

DISTRICT:

Pearland ISD Food Service Department: Best of Bunch Award presented by Texas Agriculture Department

Youth Art Month – City of Pearland Mayor Tom Reid presented a proclamation declaring March as Youth Art Month to Fine Arts Facilitator David Moya

Board Member Committee Update

10.0 –

Trustee Botkin stated the recent TASA/TASB Legislative Conference was the first time the board, as a team of eight, traveled to Austin to speak with legislators to advocate for education in Texas, mental health and security concerns.

Secretary Barry commented on the Pearland Education Foundation Gala, which raised over $153,000 for PISD. He also reminded the board the first student advisory council meeting will be held this week.

8


President Decker announced the first Pearland ISD town hall meeting hosted by the board of trustees will be March 26th 6:30 pm at TCCHS.

Consent Agenda President Decker asked if members of the board would like to

remove an item from the consent agenda. Superintendent Kelly requested to remove agenda item 11.A.2. Trustee Carbone requested to remove agenda item 11.A.3

A motion was made by Trustee Murphy and seconded by Secretary Barry that items 11.A.1 and 11.A.4 on the consent agenda be approved as presented.

Approval of Minutes 11.A.1 – That the minutes for the February 12, 2019 Regular Board Meeting and February 11, 2019 Special Board Meeting be approved as presented.

Budgeted Purchased over $75,000

11.A.4 - That the board of trustees approves the recommended single, budgeted purchases exceeding $75,000 as listed below:

Reclassification of funding source from General Operating Fund (199) to IDEA Part B Fund (224) for the purchase of a school bus equipped to serve the needs of the special education student population as approved on October 9, 2018, in the amount of $109,163.

Approval of bond purchase, utilizing DIR contract DIR-TSO 3763 for Dell Branded Manufacturer Hardware, Software and Related Services with Dell for 565 OptiPlex 5260 AIO computers for teachers as part of technology upgrade initiatives approved in the 2016 Bond Election in the amount of $423,750.

Approval of bond purchase, utilizing BuyBoard contract 558-18 for Trade Services with Comfort Systems USA (South Central) for HVAC Equipment Rebuild and Maintenance as part of additional bond expenditures approved for facilities repair and maintenance projects in the amount of $241,872.

Motion on the consent agenda carried 7-0.

Budget Amendment #2

11.A.2 – Dr. Kelly pulled this item to add $30,000.00 additional funds to function 33 and decrease funds in function 34 in the same amount. Trustee Carbone asked questions regarding the number of students assigned to JJAEP and if sufficient support is being provided. A motion was made by Trustee Murphy and seconded by Trustee Botkin that the board approves budget amendment #3 as presented; with an additional increase of $30,000 to function 33 and a decrease of $30,000 to function 34. Motion carried 7-0

9


Auditors for Financial Year 2018-2019

11.A.3 - Trustee Carbone pulled this item to ask about the process for procuring auditors for the district. CFO Jorgannie Carter responded to Trustee Carbone’s questions. A motion was made by Trustee Carbone and seconded by Secretary Barry by that the board of trustees approves the firm of Kennemer, Masters & Lunsford, LLC, to perform the financial audit for the 2018-2019 school year. Motion carried 7-0.

Regular Agenda Bond Funds Project Delivery Plan

11.B.1 At the February 12, 2019 meeting, the board approved eight (8) additional projects for implementation with unused bond funds. The bond and maintenance staffs developed a project delivery plan designating project responsibilities and timelines for the following projects:

Replace Lawhon Roof

Classroom Security Hardware

HVAC Equipment Replacement

Replace Turner/JHS Fire Alarm

Security Film at exterior glass

Lockdown Buttons

Rig Pressbox expansion

Rig façade The board briefly reviewed and discussed the proposed project delivery plan.

GMP for Package E of Bond Project

11.B.2 At the June 12, 2018 meeting, the board of trustees approved Anslow-Bryant Construction, Ltd. to provide Construction Manager at Risk (CMAR) services for Bond Package E through a formal Request for Qualifications process. A contract for preconstruction services was then executed. The GMP is for construction phase services related to the project. The scope consists of:

New PE buildings at Challenger, CJ Harris, Rustic Oak, and Silverlake

Cafeteria and gym additions at Lawhon

Roof replacement at Lawhon, Challenger, and Rustic Oak

New main entrance & security vestibule at Shadycrest

Bond facility assessment items The resulting GMP is $456,081 less than budgeted. A motion was made by Trustee Floyd and seconded by Trustee Murphy that the board approve the Guaranteed Maximum Price

10


(GMP) amendment to the contract with Anslow-Bryant Construction, Ltd. for a sum not-to-exceed $22,235,269 for services related to 2016 Bond Project Package E, Elementary School Additions and Renovations, and authorize the Superintendent or his designee to execute the amendment and any other necessary documents on behalf of the school district. Motion carried 7-0

Administrative Report Quarterly Investment Report

12.A - A copy of the Quarterly Investment Report was included in the agenda in order to comply with Chapter 2256 of the Texas Government Code, which is commonly referred to as the Public Funds Investment Act.

Guidance and Counseling Report

12.B - Coordinator of Guidance Services Chenda Moore made a presentation regarding different counseling-related programs that serve the social and emotional needs of students.

Adjournment 13. 0 -The meeting adjourned at 8:22 pm

We affirm that these minutes are official, complete and correct.

Rebecca Decker

President

Jeff Barry

Secretary

Date Minutes Approved Date Signed by Officers

11

March 26, 2019 Town Hall Special Board Meeting

Pearland Independent School District Town Hall Meeting of the Board of Trustees

March 26, 2019

The Board of Trustees of the Pearland Independent School District conducted a Town Hall meeting on Tuesday March 26, 2019 at 6:30 pm in the Teaching Theatre at Turner College and Career High School located at 4717 Bailey Road, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Opening After noting that a quorum was present, President Decker opened the meeting at 6:32 p.m.

Establishment of a Quorum

Trustee Rebecca Decker, President Trustee Charles Gooden Jr Vice President Trustee Jeff Barry, Secretary Trustee Lance Botkin Trustee Crystal Carbone Trustee Mikael Floyd Trustee Sean Murphy

Members Absent All Present

President Decker asked for a moment of silence to reflect on the recent passing of Shadycrest Librarian Belinda Hernandez. Vice President Gooden Jr. led the Pledge of Allegiance to the American and Texas Flags.

Executive Council Present

Superintendent John Kelly CFO Jorgannie Carter Also present and Participating in the discussion: Executive Director of Special Programs Dr. Lisa Nixon. Director of Counseling Services Ms. Chendra Moore and Director of Advanced Academics Ms. Margo Gigee Patrons of the district were also present.

Budget and Taxes 1.0 – CFO Jorgannie Carter presented information on the following:

How Pearland ISD develops the annual budget

Where the District’s revenues come from including: Impact of property values and tax rate Current State funding elements Impact of enrollment and attendance on funding

How a citizen’s property tax bill is calculated

How the district spends it funds

12

March 26, 2019 Town Hall Special Board Meeting

2019-2020 Legislative Process Overview A question and answer session followed with members of the public encouraged to ask questions and comment.

Adjournment The meeting adjourned at 8:35 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker

President

Jeff Barry

Secretary

Date Minutes Approved Date Signed by Officers

13


Meeting Type

☐ Regular Meeting


☐ Hearing

Date Submitted: April 1, 2019

Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Staff Development/Training Waiver Renewal for 2019-2020.

Executive Summary: Waivers that enable the district to be more flexible regarding various educational strategies may be requested on a rotating schedule. All may not be used; however, having prior approval from TEA enables the district to make modifications and not go back to TEA for approval. Below are the waivers that have been approved by DEIC for consideration by the board:

Staff Development Minutes Waiver: For 2019-2020: This waiver provides for a maximum of 2,100 total waiver minutes to use for professional development for districts that provide operational and instructional minutes. The district may choose how to apply their approved Staff Development Minutes Waiver. This waiver is for staff development in place of student instruction; therefore, the waiver minutes are only applicable to staff development provided instead of student instruction during the school year.

Staff Development – Subject Areas: For 2019-2020: This expedited waiver allows the district to request up to two days to conduct additional staff training for reading/language arts, mathematics, science, or social studies training one day per subject in lieu of student instruction for two days (420 minutes per day). The extra day or days must be related to staff development on the state assessment for reading/language arts, mathematics, science or social studies, respectively on the early reading diagnostic instruments for kindergarten through grade two.


☐ Recurring

☐ One-Time

☒ No Fiscal Impact

Funding Source:

☐ General Fund

☐ Grant Funds

☐ Other Funds (Specify)

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board approve the renewal of the following waivers to enable the district to be more flexible regarding instructional days and staff development.

Board of Trustees


14

Department Submitting: Curriculum & Instruction Requested By: Dr. Nyla Watson

Cabinet Member’s Approval: Dr. Nyla Watson


15


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Procured Budgeted Purchases that Aggregate $75,000 or More.

Executive Summary: Policy CH (Local) states that any single, budgeted purchase of goods or services that costs $75,000 or more, regardless of whether the goods or services are competitively procured, shall require Board approval before a transaction may take place. Administration seeks approval from the board for single purchases totaling $75,000 or more as listed below and detailed in the attached CH (Local) report:

Approval of Bond purchase utilizing National IPA (TCPN) P15-150 for Furniture & Installation with Allsteel dba Contract Resource Group, for furniture as part of the new culinary and HVAC/welding addition at Turner High School in the amount of $270,745.

Approval of Bond purchase, utilizing BuyBoard Contract 530-17 for First Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment with Pocket Nurse for health science supplies and equipment as part of the newly renovated Health Science Lab at Pearland High School in the amount of $146,687.

Approval of Bond purchase, utilizing DIR contract DIR-TSO 3763 for Dell Branded Manufacturer Hardware, Software and Related Services with Dell for district-wide technology upgrade initiatives approved in the 2016 Bond Election for 700 projectors and wall mounts in the amount of $894,236.

Approval of Bond purchase, utilizing DIR contract DIR-TSO 3763 for Dell Branded Manufacturer Hardware, Software and Related Services with Dell for technology upgrade initiatives approved in the 2016 Bond Election for teacher and student computers at Dawson High School in the amount of $131,725 for the following computer equipment.

o 163 Student Computers - OptiPlex 3050 AIO o 50 Teacher Computers - OptiPlex 5260 AIO o 1 Dell Latitude 3380

Purchases are in compliance with Texas Education Code Ch. 44.031 Purchasing Contracts and CH (Local) Policy.


Funding Source:

Fiscal Year:

Board of Trustees


17

☐ Recurring

☒ One-Time

☐ No Fiscal Impact

☐ General Fund

☐ Grant Funds 224

☒ Series 2017 Bonds

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approves the recommended single, budgeted purchases exceeding $75,000 as listed in the attached CH Local report.

Department Submitting: Purchasing/Enrique Kladis

Requested By: Greg Bartay, Dr. Toby Nix, John Posch

Cabinet Member’s Approval: Jorgannie Carter


18

PEARLAND INDEPENDENT SCHOOL DISTRICTCH LOCAL REPORT FOR SINGLE PURCHASE OVER $75,000 FOR FISCAL YEAR 2018-2019

APRIL 9, 2019 - BOARD MEETING

Vendor Name Product/Service Procurement Method FundingSource

FY 18-19Expenditure

FY 17-18Expenditure Contract Information

NEW CONTRACTS

DellDell Projectors & Wall mounts

Interlocal Contract 617 $894,236

Department of Information Resources Contract DIR-TSO 3763 for Dell Branded Manufacturer Hardware, Software and Related Services with Dell

Dell Computers Interlocal Contract 617 $131,725

Department of Information Resources Contract DIR-TSO 3763 for Dell Branded Manufacturer Hardware, Software and Related Services with Dell

Pocket Nurse Health & Science Supplies

Interlocal Contract 617 $146,687BuyBoard Contract 530-17 for First Aid, Emergency Medical, and Athletic Trainer Supplies and Equipment with Pocket Nurse

Allsteel dba Contract Resource Group Furniture Interlocal Contract 617 $270,745

National IPA (TCPN) Contract P15-150 for Furniture & Installation

19

3/28/2019 9:08:55AM

PEARLAND ISD - TURNER HVAC AND WELDING

Run Date:

NOTE: A 50% DEPOSIT WILL BE REQUIRED ON ALL ORDERS. THE BALANCE WILL BE DUE UPON COMPLETED DELIVERY.

D1B461 WIRE MGR,BACK,GRAPHITE

X NO MODIFIED DEPTH (STANDARD)

X NO MODIFIED WIDTH (STANDARD)

STD STANDARD LAMINATE

PT PORTICO

DIVERSIFIED FREIGHT FEE

66

DELIVERY AND INSTALLATION OF CULINARY DINING AND OFFICES, NORMAL BUSINESS HOURS

67

Page 20 of 21G:\2019 SC PROJECTS\PEARLADN ISD\PEARLAND ISD_TURNER COLLEGE_19305500\SC\19305500F00A_HVAC-WELDING_QUOTE

Itemized quote available upon request

20

3/27/2019 1:27:01PM

PEARLAND ISD - TURNER CULINARY

Run Date:

NOTE: A 50% DEPOSIT WILL BE REQUIRED ON ALL ORDERS. THE BALANCE WILL BE DUE UPON COMPLETED DELIVERY.

FREIGHT FEE

18

DELIVERY AND INSTALLATION OF CULINARY DINING AND OFFICES, NORMAL BUSINESS HOURS

19

Page 7 of 8G:\2019 SC PROJECTS\PEARLADN ISD\PEARLAND ISD_TURNER COLLEGE_19305500\SC\19305500F00A_CULINARY_QUOTE_R032


21

*D1QU*

QuoteQuote Number : 1100063-0

Customer# : 017093

Quote Date : 03/22/2019

Expire Date : 06/20/2019

Page: 23

Send Purchase Order to: [email protected]

Line Qty U/M Item # Description Price Per Extension0393 40 BX 03-47-2511-MED 7.29 BX 291.60Glove Exam Nitrile Blue

Non Sterile

0394 30 BX 03-47-2511-LG 7.29 BX 218.70Glove Exam Nitrile BlueNon Sterile

0395 30 BX 05-02-1104 2.02 BX 60.60Prep Pad AlcoholMedium Sterile

0396 10 EA 09-31-5510 18.50 EA 185.00Nursing ClipboardImprinted White

0397 2 EA 09-31-9900 299.99 EA 599.98Chart Display StandSpaceSaver

Signature: __________________________________________

Transportation charges on shipments from Pocket Nurse cover dock-to-dock or dock-to-curb deliveries. Please read our complete Shipping Disclaimer in the Terms andConditions. If additional shipping charges are incurred by Pocket Nurse due tocustomer requests or refusal of shipment, charges will revert to the customer. Accessorial charges may include, but are not limited to, change of address, residentialdelivery, inside delivery, stair charges, redelivery, and storage.

NOTIFICATION WILL BE PROVIDED IF TARIFFS IMPACT ANY OPEN QUOTES.

SubTotal 137,090.56

Shipping & Handling - Percent 9,596.33

Total USD 146,686.89


23

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Quote No. 3000036072246.1Total $894,236.00Customer # 120949767Quoted On Apr. 01, 2019Expires by May. 01, 2019Deal ID 16493947

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PEARLAND ISD PEARLAND ISD PO BOX 7 PEARLAND, TX 77588-0007

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.Product Unit Price Qty Subtotal

Dell Projector S560T $1,176.99 700 $823,893.00

S560T and S560P Wallmount $100.49 700 $70,343.00

Subtotal:Shipping:

Non-Taxable Amount:Taxable Amount:

Estimated Tax:

Total:

$894,236.00$0.00

$894,236.00$0.00$0.00

$894,236.00

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25

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Quote No. 3000035746327.1Total $37,500.00Customer # 110853518Quoted On Mar. 26, 2019Expires by Apr. 25, 2019Deal ID 15496204

Sales Rep Jared JistelPhone (800) 456-3355, 5138214Email [email protected] To ACCOUNTS PAYABLE

PEARLAND ISD PO BOX 7 PEARLAND, TX 77588-0007





OptiPlex 5260 AIO $750.00 50 $37,500.00

Subtotal:Shipping:


Estimated Tax:

Total:

$37,500.00$0.00

$37,500.00$0.00$0.00

$37,500.00




27

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Quote No. 3000035746185.1Total $93,725.00Customer # 110853518Quoted On Mar. 26, 2019Expires by Apr. 25, 2019Deal ID 15496204







Optiplex 3050 AIO $575.00 163 $93,725.00

Subtotal:Shipping:


Estimated Tax:

Total:

$93,725.00$0.00

$93,725.00$0.00$0.00

$93,725.00




28





Quote No. 3000034450571.1Total $500.00Customer # 110853518PO Number 21908001-00Quoted On Mar. 04, 2019Expires by Apr. 03, 2019Deal ID 15496204







Dell Latitude 3380 $500.00 1 $500.00

Subtotal:Shipping:


Estimated Tax:

Total:

$500.00$0.00

$500.00$0.00$0.00

$500.00




29



Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Contract Award for Competitive Sealed Proposal CSP 19-0306-05 for Chiller Replacement Projects.

Executive Summary: The district solicited competitive sealed proposals to acquire a contractor to provide ten chiller replacements and installation services for Bond renovation projects at the following locations:

Massey Ranch Elementary – 2 Units

PACE Campus – 2 Units

Pearland Junior Hugh West – 1Unit

Carleston Elementary - 1 Unit

Sablatura Middle School – 1 Unit

Rogers Middle School - 1 Unit

Silvercrest Elementary – 1 Unit

CJ Harris Elementary – 1 Unit Nine (9) proposals were received by the closing deadline (see attached bid tabulation sheet for supporting documentation). The evaluation committee reviewed and scored all proposals and recommends to award a contract to the proposer offering the best value to the District and meeting the specifications outlined in the proposal: American Mechanical Services of Houston, LLC (AMS of Houston, LLC) for a total amount of $1,265,000. This contract is in accordance with Public Education Code 44.031 Purchasing Contracts and Government Code 2269.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☒ Bond Election Funds

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approve the proposal submitted by American Mechanical Services of Houston, LLC (AMS of Houston, LLC) for the procurement of chiller replacement projects for a total amount of $1,265,000.

Board of Trustees


31

Department Submitting: Enrique Kladis

Requested By: Larry Berger



32

CSP 19-0306-05 Addendum 2 - Page 1

CSP 19-0306-05 Chiller ReplacementsThe Pearland Independent School District ("District") Tabulation - Summary Competitively Sealed Proposal

Responding Supplier City State Response Submitted Lines Responded Response TotalHar-Con Mechanical Contractors, LLC Houston TX 3/28/2019 01:53:28 PM (CT) 8 $1,246,600.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) Stafford TX

3/28/2019 01:48:54 PM (CT) 8$1,265,000.00

CFI Mechanical, Inc. Houston TX 3/28/2019 01:02:53 PM (CT) 8 $1,315,070.00Derryberry's LP Baytown TX 3/28/2019 01:43:13 PM (CT) 8 $1,329,963.00TDIndustries Houston TX 3/28/2019 01:54:46 PM (CT) 8 $1,369,043.00A/W Mechanical Services, LP Houston TX 3/28/2019 01:42:18 PM (CT) 8 $1,423,000.00Rex Mechanical, Inc. Needville TX 3/28/2019 01:47:18 PM (CT) 8 $1,523,000.00

Comfort Systems South Central Houston TX3/28/2019 01:54:48 PM (CT) 8

$1,528,697.00

TDR Contractors, Inc. (John Dean) Gilmer TX3/28/2019 01:59:57 PM (CT) 8

$1,530,100.00

Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.

33


CSP 19-0306-05 Chiller ReplacementsTabulation - Line Item Details The Pearland Independent School District ("District") Competitively Sealed Proposal

1

Supplier QTY UOM Total Price Extended Supplier NotesHar-Con Mechanical Contractors, LLC 1 1 $228,425.00 $228,425.00CFI Mechanical, Inc. 1 1 $233,011.00 $233,011.00Derryberry's LP 1 1 $234,642.00 $234,642.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $237,000.00 $237,000.00TDIndustries 1 1 $249,635.00 $249,635.00 Shut off valves not included.

A/W Mechanical Services, LP 1 1 $257,000.00 $257,000.00Rex Mechanical, Inc. 1 1 $276,000.00 $276,000.00TDR Contractors, Inc. (John Dean) 1 1 $276,500.00 $276,500.00

Comfort Systems South Central 1 1 $278,071.00 $278,071.00

Replacement of (2) 204 Ton Air Cooled Chillers (Including new I-Beams under Chillers) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for Massey Ranch Elementary located at 3900 Manvel Road Pearland, TX 77584.

34


2

Supplier QTY UOM Total Price Extended Supplier NotesAmerican Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $130,000.00 $130,000.00Har-Con Mechanical Contractors, LLC 1 1 $162,250.00 $162,250.00CFI Mechanical, Inc. 1 1 $168,058.00 $168,058.00Derryberry's LP 1 1 $169,238.00 $169,238.00TDIndustries 1 1 $174,834.00 $174,834.00 Shut off valves not included.

A/W Mechanical Services, LP 1 1 $188,000.00 $188,000.00TDR Contractors, Inc. (John Dean) 1 1 $199,600.00 $199,600.00

Comfort Systems South Central 1 1 $205,473.00 $205,473.00Rex Mechanical, Inc. 1 1 $206,000.00 $206,000.00

3

Supplier QTY UOM Total Price Extended Supplier NotesHar-Con Mechanical Contractors, LLC 1 1 $325,300.00 $325,300.00Derryberry's LP 1 1 $336,890.00 $336,890.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $355,000.00 $355,000.00CFI Mechanical, Inc. 1 1 $357,871.00 $357,871.00TDIndustries 1 1 $363,982.00 $363,982.00 Shut off valves not included.

A/W Mechanical Services, LP 1 1 $368,000.00 $368,000.00TDR Contractors, Inc. (John Dean) 1 1 $388,800.00 $388,800.00

Comfort Systems South Central 1 1 $393,394.00 $393,394.00Rex Mechanical, Inc. 1 1 $395,000.00 $395,000.00

Replacement of (2) 80 Ton Air Cooled Chillers (Including new I-Beams under Chillers) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for PACE Campus located at 2314 Old Alvin Road Pearland, TX 77581.

Replacement of (1) 200 Ton Trane and (2) 200 Ton Carrier Screw Chillers (Including new I-Beams under Chillers) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for Pearland Junior High West located at 2337 North Galveston Ave Pearland, TX 77581.

35


4

Supplier QTY UOM Total Price Extended Supplier NotesAmerican Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $50,000.00 $50,000.00CFI Mechanical, Inc. 1 1 $56,703.00 $56,703.00Har-Con Mechanical Contractors, LLC 1 1 $56,800.00 $56,800.00TDIndustries 1 1 $59,880.00 $59,880.00 Shut off valves not included.Derryberry's LP 1 1 $64,828.00 $64,828.00Rex Mechanical, Inc. 1 1 $65,000.00 $65,000.00 10 year warranty included for chiller.

A/W Mechanical Services, LP 1 1 $65,000.00 $65,000.00

Comfort Systems South Central 1 1 $68,324.00 $68,324.00 10 YEAR PARTS AND LABOR WARRANTY IN TDR Contractors, Inc. (John Dean) 1 1 $76,000.00 $76,000.00

5

Supplier QTY UOM Total Price Extended Supplier NotesHar-Con Mechanical Contractors, LLC 1 1 $121,700.00 $121,700.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $127,000.00 $127,000.00CFI Mechanical, Inc. 1 1 $129,725.00 $129,725.00TDIndustries 1 1 $131,750.00 $131,750.00 Shut off valves not included.

A/W Mechanical Services, LP 1 1 $139,000.00 $139,000.00Derryberry's LP 1 1 $139,573.00 $139,573.00

Comfort Systems South Central 1 1 $143,177.00 $143,177.00Rex Mechanical, Inc. 1 1 $148,000.00 $148,000.00TDR Contractors, Inc. (John Dean) 1 1 $148,400.00 $148,400.00

Replacement of (1) 40 Ton Air Cooled Chiller (Including new I-Beams under Chiller) with copper condensing coils and E-Coat (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for Carleston Elementary located at 3010 Harkey Road, Pearland, TX 77584

Replacement of (1) 210 Ton Air Cooled Chiller (Including new I-Beams under Chiller) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for Sablatura Middle School located at 2201 North Galveston Ave Pearland, TX 77581

36


6

Supplier QTY UOM Total Price Extended Supplier NotesHar-Con Mechanical Contractors, LLC 1 1 $120,855.00 $120,855.00CFI Mechanical, Inc. 1 1 $126,626.00 $126,626.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $128,000.00 $128,000.00Derryberry's LP 1 1 $133,567.00 $133,567.00TDIndustries 1 1 $134,016.00 $134,016.00 Shut off valves not included.



7

Supplier QTY UOM Total Price Extended Supplier NotesHar-Con Mechanical Contractors, LLC 1 1 $113,600.00 $113,600.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $117,000.00 $117,000.00CFI Mechanical, Inc. 1 1 $120,219.00 $120,219.00Derryberry's LP 1 1 $125,226.00 $125,226.00TDIndustries 1 1 $126,778.00 $126,778.00 Shut off valves not included.



Replacement of (1) 225 Ton Air Cooled Chiller (Including new I-Beams under Chiller) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for Rogers Middle School located at 3121 Manvel Road, Pearland, TX 77584.

Replacement of (1) 185 Ton Air Cooled Chiller (Including new I-Beams under Chiller) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for Silvercrest Elementary located at 3003 Southwyck Parkway Pearland, TX 77584.

37


8

Supplier QTY UOM Total Price Extended Supplier NotesHar-Con Mechanical Contractors, LLC 1 1 $117,670.00 $117,670.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $121,000.00 $121,000.00CFI Mechanical, Inc. 1 1 $122,857.00 $122,857.00Derryberry's LP 1 1 $125,999.00 $125,999.00TDIndustries 1 1 $128,168.00 $128,168.00 Shut off valves not included.

A/W Mechanical Services, LP 1 1 $135,000.00 $135,000.00Rex Mechanical, Inc. 1 1 $143,000.00 $143,000.00TDR Contractors, Inc. (John Dean) 1 1 $148,100.00 $148,100.00

Comfort Systems South Central 1 1 $161,836.00 $161,836.00

Replacement of (1) 200 Ton Air Cooled Chiller (Including new I-Beams under Chiller) with copper condensing coils and E-Coat. (Specification 23 64 27 Rotary-Screw Water Chillers Air-Cooled) for CJ Harris Elementary located at 2314 Schleider Dr. Pearland, TX 77581.

38

Evaluation Points

Har-Con Mechanical

Contractors, LLC

American Mechanical Services of Houston, LLC (AMS of Houston,

LLC)

CFI Mechanical,

Inc.

Derryberry's LP

TDIndustries

A/W Mechanical Services, LP

Rex Mechanical,

Inc.

Comfort Systems South

Central

TDR Contractors,

Inc. (John Dean)

a. Price 40 40.00 39.40 37.80 37.30 36.10 34.30 31.10 30.90 30.90

b.

Vendor's experience and reputations 10 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00

c. Quality of vendor's goods or services; 15 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 d.

The extent to which the products/service meet Pearland ISD's needs

15 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00

e. Impact on the ability of Pearland ISD to comply with laws and rules relating to HUB/MWBE/SBE

0 - - - - - - - - -

f. Long term costs to Pearland ISD to acquire the products/services

0 - - - - - - - - -

g. For a contract for goods and services, other than goods and services related totelecommunications and information services, building construction and maintenance,or instructional materials, whether the Vendor or the Vendor’s ultimate parent companyor majority owner:(A) has its principal place of business in this state; or(B) employs at least 500 persons in this state

0 - - - - - - - - -

h.

Vendor's past experience with the District or District of similar size

10 5.00 10.00 5.00 10.00 10.00 5.00 5.00 10.00 5.00

i. Vendor's past record of completing work on time 10 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 Total Score 100 95.00 99.40 92.80 97.30 96.10 89.30 86.10 90.90 85.90

Evaluation Scoring Summary CSP - 19-0306-05 Chiller Replacements Pearland Independent School District

EVALUATION CRITERIA:

39

CSP 19-0306-05 (Chiller Replacements) Participation Summary

Participant Name Response DateResponse StatusTDR Contractors, Inc. (John Dean) 03/28/2019 SubmittedComfort Systems South Central 03/28/2019 SubmittedTDIndustries 03/28/2019 SubmittedHar-Con Mechanical Contractors, LLC 03/28/2019 SubmittedAmerican Mechanical Services of Houston, LLC (AMS of Houston, LLC) 03/28/2019 SubmittedRex Mechanical, Inc. 03/28/2019 SubmittedDerryberry's LP 03/28/2019 SubmittedA/W Mechanical Services, LP 03/28/2019 SubmittedCFI Mechanical, Inc. 03/28/2019 SubmittedCircle Saw Builders Supply Inc 03/21/2019 No BidCorporate Incentives, Inc. 03/14/2019 No BidCoast To Coast Computer Products, Inc. 03/07/2019 No BidWholesale Electric (Wholesale Electric Supply Co. of Houston, Inc.) 03/07/2019 No BidAble Infosat CommunicationsAcme Architectural HardwareAdvanced Blending, Inc. DBA LAst Group EnterprisesAir Filters, IncAmerican Electrostatic Painting, Inc.

Ameriturf (Ameriturf, A Series of Scruggs Industries, LLC)Andrew WallaceAnslow Bryant Construction, LTD.Armstrong Repair Center INCASPEN Refrigerants, Inc. ViewedBig Z Lumber CompanyBob J. Johnson & Associates, Inc.Bocci Engineering, LLC

BrainBoard Technologies (BrainBoard Technologies, LLC)Brooks Concrete IncBuku Contractor SupplyBurgoon Company (EVCO Partners LP dba Burgoon Company)C&H Distributors, LLCCadence McShane Construction Company LLCCAPP USA (CAPP INC)Carrier Corporation ViewedCentennial Contractors Enterprises, Inc. ViewedCENTRAL POLY-BAG CORP.Christensen Building Group, LLCCOMPETITIVE CHOICEConstruction JournalConstruction Masters of Houston, IncCP DistributorsLLP/dba Control ProductsCraig Murdough (APMS of Houston LLC)Crown Electric ViewedCUEBLUE LLC (CUEBLUE / CUEBLUE.COM / CUEBLUE, LLC)Deem Commercial Construction, Inc.

40

Enhanced Professional Services, LLCFacility Solutions Group, LLCGenerocity Services Inc.GILBANE BUILDING COMPANYGilCat SolutionsHeat Transfer Solutions, Inc. (HTS Texas) ViewedHubble Electronics, LLCJ.M. Cline GC ViewedJam Communications (irish)Jamail & Smith Construction, LP (Jamail & Smith Construction, LP acting by and through it's General Partner, Smith-Jamail, LLC)Johnson Controls Viewed

Johnson Supply (Johnson Supply & Equipment Corporation)Johnstone Supply (EPMA Corporation dba Johnstone Supply) ViewedKoch Filter CorporationLiquid Environmental SolutionsLone Star EngravingMD DesignsNedu Engineering Services, Inc.Omega Roofing & Construction, LLCP/PM Services (Preventive Predictive Maintenance Services, Inc.)Paintings by Kathy (Julia K Hammond)Performing Arts Supply Co.Plumbmaster, Inc.Post Oak Construction, LLCPPG Architectural Finishes, Inc.Prime Contractors, Inc.Professional Service Industries, Inc.PROLONE (JARCO TRADING LLC)Pro-Tech Facility RestorationReVamp Enterprise LLCRice & Gardner Consultants, Inc.Shabron GaynorSport Flooring Houston (Memo's Snack Distributors)STERLING FLAGS (Patrick Joseph McCall)Sterling StructuresTellepsen Builders, L.P.TEXAN ELECTRIC ViewedTexas Concrete RestorationTHE INSPECTION GURU LLC (ANDREW COUTY JR)Tidal Wave Wash Supply Inc.Triple V, Inc.Unify Energy Solutions ViewedUnited Refrigeration Inc.Virtual Builders Exchange ViewedWAY ENGINEERING, LTDWestfall Constructors, ltd.

41


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Contract Award for Competitive Sealed Proposal CSP 19-0306-04 for HVAC Renovations.

Executive Summary: The district solicited competitive sealed proposals to acquire a contractor to provide equipment and installation services for 39 HVAC renovation projects at the following locations:

Educational Support Center – 34 Units

Junior High East – 2 Units

Dawson High School – 3 Units Four (4) proposals were received by the closing deadline (see attached bid tabulation sheet for supporting documentation). The evaluation committee reviewed and scored all proposals and recommends to award a contract to the proposer offering the best value to the District and meeting the specifications outlined in the proposal: Comfort Systems USA (South Central) for a total amount of $1,055,681. This contract is in accordance with Public Education Code 44.031 Purchasing Contracts and Government Code 2269.


☐ Recurring

☒ One-Time


Funding Source:

☐ General Fund

☐ Grant Funds

☒ Bond Election Funds

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Superintendent’s Recommendation: That the board of trustees approve the proposal submitted by Comfort Systems USA (South Central) for the procurement of HVAC renovation projects for a total amount of $1,055,681.

Department Submitting: Enrique Kladis Requested By: Larry Berger Cabinet Member’s Approval: Jorgannie Carter


Board of Trustees


43


CSP 19-0306-04 HVAC RenovationsThe Pearland Independent School District ("District") Tabulation - Summary Competitively Sealed Proposal

Responding Supplier City State Response Submitted Lines Responded Response Total

Comfort Systems South Central Houston TX 3/28/2019 01:44:11 PM (CT) 3 $1,055,681.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) Stafford TX

3/28/2019 01:48:03 PM (CT) 3$1,069,000.00

CFI Mechanical, Inc. Houston TX 3/28/2019 11:52:20 AM (CT) 3 $1,115,453.00TDIndustries Houston TX 3/28/2019 01:27:03 PM (CT) 3 $1,132,892.00

Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.

44

CSP 19-0306-04 HVAC RenovationsThe Pearland Independent SchoolDistrict ("District") Tabulation - Line Item DetailsCompetitively Sealed Proposal

1

Supplier QTY UOM Total Price Extended Supplier NotesAmerican Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $775,000.00 $775,000.00CFI Mechanical, Inc. 1 1 $782,037.00 $782,037.00

Comfort Systems South Central 1 1 $813,858.00 $813,858.00TDIndustries 1 1 $824,390.00 $824,390.00

2

Supplier QTY UOM Total Price Extended Supplier Notes

Comfort Systems South Central 1 1 $103,141.00 $103,141.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $107,000.00 $107,000.00CFI Mechanical, Inc. 1 1 $108,635.00 $108,635.00TDIndustries 1 1 $116,405.00 $116,405.00

3

Supplier QTY UOM Total Price Extended Supplier Notes

Comfort Systems South Central 1 1 $138,682.00 $138,682.00American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 1 1 $187,000.00 $187,000.00TDIndustries 1 1 $192,097.00 $192,097.00CFI Mechanical, Inc. 1 1 $224,781.00 $224,781.00

Replacement of Two (2) Thirty (30) Ton Rooftop Packaged Units with Electric Heat (Specification 23 74 13 Package, Outdoor Roof Top Units with Electric Heat) for Junior High East located at 2315 Old Alvin Rd, Pearland, TX 77584.

Replacement of Three (3) Vertical 3M BTU Boilers (Specification 23 52 16 Condensing Boiler) for Dawson High School located at 2050 Cullen Blvd, Pearland, TX 77584.

Replacement of Thirty-four (34) Rooftop Packaged Units with Electric Heat (Specification 23 74 13 Package, Outdoor Roof Top Units with Electric Heat) for Educational Support Center located at 1928 North Main, Pearland, TX 77581

45

CSP 19-0306-04 HVAC Renovations Participation Summary

Participant Name Response Date Response Status

American Mechanical Services of Houston, LLC (AMS of Houston, LLC) 03/28/2019 Submitted

Comfort Systems South Central 03/28/2019 SubmittedTDIndustries 03/28/2019 SubmittedCFI Mechanical, Inc. 03/28/2019 Submitted

Circle Saw Builders Supply Inc 03/21/2019 No BidCorporate Incentives, Inc. 03/14/2019 No Bid

A/W Mechanical Services, LP Viewed

Ameriturf (Ameriturf, A Series of Scruggs Industries, LLC)

Anslow Bryant Construction, LTD.

Bob J. Johnson & Associates, Inc.Bocci Engineering, LLCBrooks Concrete IncCarrier Corporation Viewed

Centennial Contractors Enterprises, Inc. ViewedCHERRY HOUSE MOVINGConstruction Journal Viewed

Construction Masters of Houston, Inc

Deem Commercial Construction, Inc.Derryberry's LP ViewedEma Sport Solutions LLC ViewedH&K Auto Parts Company Viewed

Har-Con Mechanical Contractors, LLC UnsubmittedHeat Transfer Solutions, Inc. (HTS Texas) Viewed

J.L. Powell & Associates, Inc. Viewed

Jamail & Smith Construction, LP (Jamail & Smith Construction, LP acting by and through it's General Partner, Smith-Jamail, LLC)Johnson Controls Viewed

Johnstone Supply (EPMA Corporation dba Johnstone Supply) ViewedLennox Industries Inc. Viewed

47

Nedu Engineering Services, Inc.

Omega Roofing & Construction, LLCPrime Contractors, Inc.

Professional Service Industries, Inc.Pyrotex Systems Inc. ViewedShabron GaynorSTERLING FLAGS (Patrick Joseph McCall) ViewedSterling Structures

TDR Contractors, Inc. (John Dean) ViewedTellepsen Builders, L.P.TEXAN ELECTRIC ViewedTexas Concrete RestorationUnify Energy Solutions ViewedVirtual Builders Exchange ViewedWAY ENGINEERING, LTDWestfall Constructors, ltd.

48


Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject: Approve Procured Purchase of Group Travel Services for Pearland High School to Attend the 2020 Pasadena Tournament of Roses Parade.

Executive Summary: Policy CH (Local) states that any single, budgeted purchase of goods or services that costs $75,000 or more, regardless of whether the goods or services are competitively procured, shall require Board approval before a transaction may take place. The Pearland High School’s marching band was selected to participate in the 2020 Pasadena Tournament of Roses Parade (aka “Rose Parade”). The Tournament of Roses has produced America’s New Year Celebration, bringing the traditions of the Rose Parade and Rose Bowl Game to Pasadena and the world for nearly 130 years. The Fine Arts Department estimates that 340 participants will sign up to attend the event with travel dates scheduled from December 28, 2019, through January 2, 2020, to perform at the Rose Parade. The estimated total cost per attendee is approximately $1,778. Of this amount, $650 is being estimated for roundtrip airfare (subject to change when prices are released) and the remaining $1,128 will cover, hotel, meals, ground transportation, Rose Parade activities, and park tickets to Disneyland and Universal Studios. The marching band has begun fundraising for this event.

Recommended Vendor: Perform America – TX LLC (RFP 18-1031-20 – Group Travel Services) Estimated Cost: $1,778 per participant ($604,520 total for 340 participants) Funding Source: Campus Activity Funds (Fund 461) via fundraisers, donations, and/or fees.

The deposit of $34,000 ($100 per participant) is currently due with the next installment of $87,380 ($257 per participant) due on June 27, 2019. Three additional payments will be required on September, October and November 2019. This contract is in accordance with Public Education Code 44.031 Purchasing Contracts.


☐ Recurring

☒ One-Time

Funding Source:

☐ General Fund

☐ Grant Funds

Fiscal Year:

Amendment Required?

☐ Yes

☒ No

Board of Trustees


50


☒ Activity Funds 461

Superintendent’s Recommendation: That the board of trustees approves the utilization of Pearland ISD Contract 18-1031-20 for Group Travel Services with Perform America for the Pearland High School’s marching band participation in the 2020 Rose Parade at an estimated cost of $604,520 to be paid from campus activity funds.

Department Submitting: Enrique Kladis

Requested By: Tom Bell



51

YOUR ONCE-IN-A-LIFETIME TRIP TO LOS ANGELESfor the

TOURNAMENT OF ROSES PARADE!!!

Prepared exclusively for Pearland HS BandDecember 28, 2019-January 2, 2020

Joe Muñoz, Director

Perform America-TX, LLC5517 Louetta Rd., Suite B

Spring, TX 77379281.886.7690

52

p. 2

Pearland HS BandDirector: Joe Muñoz

Street Address: 3775 S. Main St.

City/State/Zip: Pearland, TX 77581

School Phone: 281-997-3219

Cell Phone: 713-253-4730

Email: [email protected]:

Dates:

Departure date:

Arrival date:

Return date:

Return arrival date:

No. of Travelers

Accommodations:

Attractions:

Meals:

Transportation:

Performance:

Miscellaneous:

Complimentary:

Quad Package Price: $1,128

Quad Triple Double Single

$1,128 $1,195 $1,330 $1,733

December 28, 2019

January 2, 2020

January 2, 2020

351

5 nights Torrance Marriott Hotel

TRIP PROPOSALPrepared exclusively for:

Los Angeles

December 28, 2019-January 2, 2020

December 28, 2019

Disneyland/California Adventure 1-day hopper, Universal Studios, guided city tour

(Hollywood, Hollywood Bowl, Walk of Stars), DJ Dance Party, Bandfest and grandstand

parade seating for chaperones (See "INCLUSIONS" on Page 4)5 breakfasts at hotel, 1 Disney $20 dining card, 1 Universal Studios meal voucher, 2

dinner allowances @ $20 each, Dinner/DJ Party, post-parade meal for 35 chaperones

Airfare not included; will quote when available (likely February)

Tournament of Roses Parade & Bandfest

Customized itinerary, all taxes and gratuities, $2,000,000 liability insurance

See "INCLUSIONS" on Page 4 for director/staff comps; You will

receive an exclusive 50% discount on UDB subscriptions up to the

number of paying students (discount will be given once travel has

been completed); PAT HOSTS INCLUDED

Package

Per person*

Preliminary Itinerary

*Should your student room count fall below the occupancy on which the package price is based, you will be happy to know that we will not add any extra charges. For example, If you have a room of students based on quad occupancy that falls below four, we will still only charge you the quad rate for them. It's not the students' fault if numbers are not equally divisible by four! However, if you REQUEST a triple, double or single, we will have to charge those rates. All we require is that you fill all rooms to the occupancy of the quad package price first.


Spring, TX 77379281.886.7690 jl

53

p. 3

Preliminary ItineraryDay 1 - SATURDAY, DECEMBER 28, 2019Depart Pearland HS for the airport and your Rose Parade adventure! Upon arrival, you'll make your way to your hotel for check-in. Then, it's time to rehearse for your Bandfest performance and the parade. This evening, you'll receive $20 for dinner tonight at Del Amo Mall near your hotel. Enjoy the indoor/outdoor pool and other hotel facilities.

Day 2 - SUNDAY, DECEMBER 29, 2019After breakfast at your hotel, this may be your Bandfest performance day! You'll take your group photo at Rose Bowl Stadium and tour the parade floats in their final stages of construction. Lunch is provided by the Rose Parade (In-N-Out burgers!). Dinner tonight is at the Redondo Beach Pier area. You'll again be given a $20 meal allowance.

Day 4 - TUESDAY, DECEMBER 31, 2019After breakfast at your hotel, you'll depart for a morning tour of L.A. and Hollywood including the Walk of Stars, Hollywood Bowl and more. Then you'll spend the afternoon and early evening at the original Universal Studios! You'll have one meal voucher for the day.

Day 5 - WEDNESDAY, JANUARY 1, 2020IT'S ROSE PARADE DAY!! Grab your hotel breakfast and go! Chaperones depart for Grandstand Seating while students and band staff depart for the parade staging area for the 2020 Tournament of Roses Parade! Lunch is provided by Rose Parade for participants while chaperones will return to hotel for a provided lunch. After a little rest, you'll watch a re-broadcast of the parade in the hotel ballroom and enjoy an Italian buffet and DJ dance.

Day 6 - THURSDAY, JANUARY 2, 2020After breakfast at the hotel, it's time to load up and depart for the airport and your flight back home.

INCLUSIONS

Day 3 - MONDAY, DECEMBER 30, 2019After breakfast at your hotel, you'll enjoy park-hopper priveleges at Disneyland and California Adventure! A Disney $20 meal card will be provided.

Day 4 It's BANDFEST Day! After breakfast at your hotel, depart for the Rose Bowl in Pasadena for a group photo. You'll be taken on a walking tour of the Rose Parade's float building area. Lunch is provided by the Rose Parade (Inwhich you'll depart for Pasadena City College and your Bandfest performance. You'll receive a $20 allowance for dinner back at Del Amo Mall before retiring to the hotel.


Spring, TX 77379281.886.7690 jl

54

p. 4

INCLUSIONS

Trip package includes:

• Preview trip for 4 adults (airfare, hotel and van)• 5 nights accommodations at Torrance Marriott Redondo Beach• All motorcoach transportation in Los Angeles (based on minimum of 50 per coach)• Rental van for directors• 5 breakfasts• 1 Disneyland $20 dining card• 1 Universal Studios meal voucher• 2 lunches (provided by Rose Parade)• 2 dinner allowances ($20 each)• Italian/pasta dinner and DJ Dance at hotel• Post-parade meal for 35 chaperones• Admission to Disneyland/California Adventure (1-day park hopper)• Admission to Universal Studios Hollywood• Guided L.A./Hollywood (includes Hollywood Bowl, Walk of Stars and more)• Participation in Bandfest• One group photo (provided by Rose Parade)• Rehearsal for Bandfest• Visit to float construction pavilions• Participation in 2020 Tournament of Roses Parade• Parade grandstand seating for 35 chaperones• Bandfest admission for 35 chaperones• All A/V and room needs for viewing of parade re-broadcast• All taxes and gratuities• Parking for coaches and equipment trucks• Perform America-TX, LLC tour hosts• 3 complimentary director packages @ single occupancy• 2 complimentary director packages @ double occupancy• 3 complimentary administration packages @ double occupancy• 1 complimentary administration package @ single occupancy• 2 complimentary additional staff/admin packages @ double occupancy• Ultimate Drill Book (UDB) 50% discount


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Waived

PAYMENT DATE AMOUNT

February 27, 2019 $100

June 27, 2019 $257

September 27, 2019 $257

October 27, 2019 $257

November 27, 2019 $257

$1,128TOTAL PAID

Deposit

Payment #2

Payment #3

Payment #4

Payment #5

DESCRIPTION

REGISTRATION FEE DUE UPON SIGNING:

PAYMENT/CANCELLATION SCHEDULES

REQUESTED PAYMENT SCHEDULE:Payments may be made by cash, check or money order. To ensure that all tour suppliers are paid in a timely fashion in accordance with their payment terms, it is important that the group make payments no later than the deadline dates set forth below:

Reservations and prices are not guaranteed until Perform America-TX has received the deposit set forth above and the signed agreement on the last page of this proposal. Please send all paperwork and payments to:

Perform America-TX, LLC5517 Louetta Rd., Suite BSpring, TX 77379

LATE FEES:Any payments made more than seven (7) days past the due dates above will be subject to a $250 late fee. If the final payment is more than 7 days past due, a late fee of 10% of the balance owed will be assessed.

CANCELLATION SCHEDULE:Perform America-TX will only accept cancellations made in writing. Written cancellation requests must be emailed to [email protected]. Please allow 30 days for refunds.

CANCELLATION SCHEDULE AMOUNT RETAINED BY PERFORM AMERICA-TXOn/after 120 days prior to departure 25% of package cost per person retainedOn/after 90 days prior to departure 50% of package cost per person retainedOn/after 60 days prior to departure 75% of package cost per person retainedOn/after 30 days prior to departure 100% of package cost per person retained

CHANGES:Changes including but not limited to itinerary, flight lists, ticket/admission purchases, number of hotel rooms and number of passengers can not be made within 30 days of departure.

MINIMUM / MAXIMUM PARTICIPATION:To avoid any empty seat charge, Perform America-TX requires a minimum of 50 paid participants per motor coach. If there are less than minimum paid participants per motor coach, the group will be charged an empty seat charge until the applicable minimum is reached.

ADDITIONAL TERMS and CONDITIONS

NOTE: These amounts are based on student quad occupancy. Invoicing will reflect this amount. Adjustments in billing will occur on final invoice after rooming lists are submitted.


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ADDITIONAL TERMS and CONDITIONS

ADDITIONAL TERMS and CONDITIONS (continued)

The group and its individual members shall be subject to the following terms and conditions:

1. Independent Contractor Status. Perform America-Texas, LLC (“PAT”) acts as an independent contractor for the owners and operators of transportation, accommodations, and other related tour services.2. Rates and Availability. All rates quoted herein are based on information provided by the group and by relevant tour suppliers. Rates are subject to change until actual time of booking, which cannot take place until PAT receives the deposit set forth above and the signed agreement contained herein. Additions or other changes to this proposal may also change the cost of the trip.3. Modification of Terms. All terms of this agreement, including payment deadlines, must be adhered to unless PATauthorizes, in writing, a modification of the terms of this agreement.4. Chaperones. Groups with participants under 18 years of age must be chaperoned by teachers, schooladministrators, parents, faculty or school staff members over the age of 25.5. Right of Refusal. PAT reserves the right to refuse admittance to any participant who is out of control, under the influence of drugs and/or alcohol or any other controlled substance, and/or poses a threat to other group members or the trip as a whole or to any member of the general public.6. Contraband Items. No illicit drugs or other controlled substances, alcohol, firearms, explosives, flammable items or any other illegal substances or articles of a dangerous nature are allowed at any time. The group shall be liable for any and all damage resulting from the use or possession of any of the items listed above. PAT and its representatives reserve the right to have confiscated all such items brought on the trip or in the possession of any participant.7. Misconduct During Trip. Any misconduct, illegal gambling, possession of unauthorized alcohol, or illegal drugs or other controlled substances, firearms, explosives, flammable items or any other illegal substances or articles of a dangerous nature will not be tolerated and an immediate return to the pick up point may be ordered by the driver, the bus company or PAT, in which event no refunds will be given for unused items.8. Bus Capacity Limitations. The chaperones for each bus utilized will conduct a passenger count each time the group boards their bus(es) and shall confirm with the bus driver before departure that all participants (including all chaperones) are present and accounted for. The group shall not at any time carry passengers in excess of the stated limit for the bus utilized. Only passengers on the official group manifest are permitted to ride on the bus(es) at any time during the trip.9. Driver Duties. The driver of each bus utilized shall be in complete control of his/her bus and shall have the right to deviate from the route set forth in this itinerary where the driver determines at his/her sole discretion that such deviation is necessary for the safety or comfort of the trip participants.10. Damages Incurred During the Trip. It is agreed and understood that the individuals separately and the group as a whole will be fully responsible for any and all damages the group or any individual from the group causes while on the trip. Furthermore, it is agreed and understood that the individuals separately and the group as a whole will be fully responsible for any and all damages incurred during the trip caused by any other party that the group was involved with in any way.11. Food and Beverages Brought on Trip. Prior to the trip, the group must notify PAT if there will be food and/ or beverages brought on the trip, and to find out what is or is not acceptable.12. Repairs of Damage Caused During the Trip. Any and all repairs necessary to correct damage caused by the group or any of its members will be performed by the affected company at the then-current outside shop rate or by any outside agent selected by the company to perform the needed repairs. The affected company shall have the sole discretion to choose the method and provider of required repair services. The group shall be invoiced for any repair services made necessary due to actions of the group or any of its members.13. Excess Cleaning Charges. The group shall be subject to a MINIMUM cleaning charge of $50.00 if a bus or hotel room requires anything more than normal cleaning at any time during the trip or upon completion of the trip.


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ADDITIONAL TERMS and CONDITIONS (continued)

AGREEMENT

14. Restrictions on Items Brought on Trip. Radios, cassette players, CD players and mp3 players may be used with headphones only while the bus is in motion. Radios, cassette players, CD players and mp3 players may only be used in hotel sleeping rooms and must not be heard outside of the room. No ice chests, trash cans, luggage, bags or other objects may be placed in the aisle of the bus while the bus is in motion.15. Bus Rules. Please do not stand in the aisle of the bus when it is in motion. There is no smoking on the bus at any time. Please ensure that all members of the group are present and ready to depart at each of the times set forth for departure in this itinerary. PAT and the bus company are not responsible for late passengers. Neither refund, nor exchange is authorized for participants who miss a scheduled departure.16. Force Majeure. PAT cannot be held responsible for extraordinary occurrences beyond its control, which may cancel or limit your scheduled event(s). PAT will not be responsible for delays due to heavy traffic, roadconstruction, accidents, severe weather or other acts of God. If additional time is required by the group to complete the trip due to any of these factors, additional charges may apply. PAT reserves the right to substitute comparable transportation, accommodations and attractions without notice if it deems that such substitution will be in the group’s best interest.17. Limitation of Liability. Should a scheduled time or event be missed due to any fault of PAT, PAT will not be liable for any losses other than the cost of the event. PAT is not responsible for lost or stolen baggage or any other personal items brought on the trip. Once PAT issues and delivers travel or other documents, i.e., admission tickets, meal coupons, airline tickets, etc., these documents become the sole responsibility of the participant. PAT shall not be responsible for replacements of or refunds for lost or stolen documents. PAT shall have access to all parental and/or medical release forms collected by the school and pertaining to this tour.18. Travel Insurance. Supplemental trip cancellation, delay and lost baggage insurance coverage is available and strongly recommended. This important, low-cost protection can save participants money if they are forced to cancel or alter their trip due to documented medical reasons. Supplemental insurance must be purchased on a group basis per trip. Details are available from PAT on request.19. Breach of Contract by Group. In the event the group breaches this contract, PAT shall retain all payments made by the group in order to partially offset the resulting damages. PAT’s damages shall in no event be deemed to be less than such payments on account. Its retention of such payments shall not relieve the group of any additional liability to PAT under this contract.20. Governing Law and Resolution of Disputes. This agreement shall be governed by and interpreted pursuant to the laws of the State of Texas. Any dispute between the parties, or any of them, as to the interpretation or enforcement of any provision of this Agreement, or for any claimed injury, loss or damage sustained while on the trip, shall be resolved by binding arbitration, which shall be conducted in Travis County, Texas, in accordance with the Commercial Rules of Arbitration of the American Arbitration Association then in effect.21. Legal Fees. Any and all legal fees incurred by PAT in collecting fees for services as set forth in this contract or for any damages incurred due to a breach of this contract or due to damage caused by the group while on the trip are the responsibility of the group.22. Photograph/Video. Signature on the enrollment form grants Perform America-TX, LLC and its employees, agents and assigns the right to photograph my dependent or myself during the course of this trip and use the photo and/or other digital reproduction of him/her/me or other reproduction of his/her/my physical likeness for publication processes, whether electronic, print, digital or electronic publishing via the Internet and waives any rights of compensation or ownership thereto. Travel without signature implies permission granted.23. Full and Complete Agreement. This agreement represents the full, final and complete agreement between Perform America-Texas, LLC and the group for the trip set forth above. All prior written and/or oral agreements with respect to the trip are superseded by this agreement. Any modification or addition to this agreement must be in writing and signed by both parties.


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AGREEMENT

If the foregoing accurately represents your understanding of our agreement, please sign and date this agreement where indicated below. Please deliver this original copy of the agreement to Perform America-TX, LLC and we will sign and date it and return a fully signed copy of it to you.

ORGANIZATION: Pearland HS Band

AGREED AND ACCEPTED on __________________________, 2018Date

Signature

Print Name

Title

Perform America-TX, LLC:

AGREED AND ACCEPTED on _________________ , 2018Date

Signature

Print Name

Title

We thank you and your group for considering Perform America-TX to coordinate your tour. We look forward to a fantastic trip with you (and many more after that)!


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Meeting Type

☒ Regular Meeting


☐ Hearing


Agenda Placement

☐ Public Hearing

☒ Open Session


☐ Recognition


☒ Consent Agenda

☐ Regular Agenda


Subject:

Approve the 2019-2020 Instructional Materials Allotment and TEKS Certification.

Approve the selections for the adoption of the 2019-2020 K-8 English Language Arts/Reading and K-5 Spanish Language Arts/Reading Instructional Materials.

Approve the costs for these adoption instructional materials selections.

Executive Summary: Each year, Texas Education Code requires district and charter schools to certify to the State Board of Education and the Commissioner of Education that students have access to the instructional materials that cover all of the Texas Essential Knowledge and Skills (TEKS) for each subject and grade level. Attached is the form for the certification process. For 2019-2020, K-8 English Language Arts/Reading and K-5 Spanish Language Arts/Reading Instructional Materials for students and teachers have been selected as a part of the adoption procedures as determined by TEA. The district followed administrative guidelines for the adoption process. These steps include:

District campus textbook committees met to determine the best selections for their specific discipline

The appropriate Curriculum and Instruction Specialists reviewed the textbook recommendations for alignment to TEKS

Curriculum and Instruction Specialists chaired teacher review committee meetings

Publishers held teacher nights to present the materials being considered

The public was invited to view all textbook materials and to make comments

Curriculum and Instruction Specialists gathered teacher votes (all teachers in the adoption grade bands and subject areas had the opportunity to vote and provide input)

The PISD Instructional Materials Allotment committee, which is comprised of Assistant Superintendents, Directors, and Curriculum Specialists, reviewed the selected materials for final recommendatio

pearland independent school district · a. 551.072 - discussing purchase, exchange, lease or value...

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