under separate cover - city of bayswater … 11.5, 12...consideration australia day community bbq...

CITY OF BAYSWATER

UNDER SEPARATE COVER

FOR THE ORDINARY COUNCIL MEETING

21 June 2016 Item 10.5 - Proposed Nine Multiple Dwellings - replacement pages 2

& 40 and Applicant's Deputation Item 11.5 - Community Events Program Review Item 12.1 - Request for Vegetation Removal

11.5 Community Events Program Review

Officer: Director Community Services Refer: Item 15.2.1: OCM 31.05.16

EXECUTIVE SUMMARY Application: To review the City of Bayswater Community Events Program. Key Issues:

• The City provides a broad range of Community events throughout the year. • The current suite of events have been delivered year on year for a number of years

without major strategic review. • Officers are currently undertaking a review of the City's events program. • Council has the option to review and modify the City's events program. BACKGROUND

Council at its Ordinary meeting of 8 March 2016 considered the current suite of Civic and Community Events and resolved the following: "Council requests a review of the current suite of Community and Civic Events with a view to considering a revised program of events for the 2016/2017 year". The Community Events Advisory Committee met on 11 May 2016 and considered and discussed the review. A number of suggested changes to the City's current suite of Civic and Community events were suggested at this meeting. The following options were recommended following the desktop review presented as Attachment 1.

EVENT RECOMMENDED OPTION Current 15/16

Budget

Proposed 16/17

Budget

1. City of Bayswater Art Awards - Community Event

Modify Event to include a sculpture category - Provides place activation, celebrates the contribution of local artists, supports community organisations, celebrates cultural diversity and attracts professional artists from all over Australia.

$25,000 $35,000

2. Artists on the Walk Path - Community Event

Delete Event - promote sculpture artists within the art awards, move forward with technology and economic changes.

$6,000 $0

3. Australia Day Community BBQ - Community Event

No change - Free community fun day for residents.

$10,000 $10,000

4. Autumn River Festival - Festivals

Modify Event to include a fireworks display - Creating and attracting more community members to attend whilst delivering within current budget

$95,000 $95,000

5. Avon Descent Finish Line Family Fun Day - Non City Major Attraction Event

No change - Free family fun day, attracting visitors and encouraging tourism to the City.

$77,000 $70,000


Budget

Proposed 16/17

Budget

6. Baysie Youth Festival - Festivals

No change - Option 1 - provides the community with an age appropriate festival for fun, community engagement and place activation.

$45,000 $45,000

7. Carols By Candlelight - Community Event

No change - Option 1 - appeals to families and seniors, activates community open space, brings residents together to celebrate the festive season in a positive way. Raises funds for nominated charities.

$14,000 $15,000

8. Christmas Food Appeal - Community Event

No change - Support local charities, help those in need.

$5,000 $4000

9. Christmas Lights Competition - Community Event

Delete Event - limited community participation. $4,500 $0

10. Citizenship Ceremonies - Civic Event

No change - brings the community together, celebrates our new Australia Citizens.

$20,000 $20,000

11. City of Bayswater Dance Festival - Festival

No change - Promotes and encourages culture and the arts within the City of Bayswater.

$22,000 $24,000

12. Evening in the Park - Community Event

No change - brings together the community, promotes services provided by the City.

$15,000 $15,000

13. Feature Concerts - Community Events

Modify Event to allow a rotating venue within the CoB areas and open spaces - Activating a number of different local spaces, bringing community together.

$22,000 $22,000

14. Garden Awards Competition - Community Event

Modify Event to allowing the community to learn and focus their learning with their own spaces through workshops throughout the year.

$4,500 $4,500

15. North of Perth Music Festival - Non City Event

Modify Event - Council consider a formal funding request from the North of Perth Music Festival Committee in relation to the 16/17 festival

$31,000 $30,000

16. June Multi-Cultural Concert - Community Event

No change - Promoting multi culturalism, bringing together the community, promoting access to seniors and other community members.

$7,000 $7,000

17. City of Bayswater Scholarships - Community Event

Modify Event - Delivering Education Component Only in 2016/17, Pending Further Review.

$28,500 $12,000

18. Volunteer Functions - Community Event

No change - acknowledges and recognise the contributions of local community.

$25,000 $25,000

19. Early Settlers Function - Community Event

No change - acknowledges and celebrates the contributions of local community.

$0 $60,000


Budget

Proposed 16/17

Budget

20. West Australian Symphonic Wind Ensemble (WASWE)

No change - promotes arts and culture within the City.

$14,500 $15,000

TOTAL $471,000 $508,500

Accordingly, the Advisory Committee recommended as follows: "That Council:

1. Approve the following events to be considered in the 2016/2017 budget:

Event 2015/16

Expenditure Budget

2016/17 Expenditure Budget for

Consideration Australia Day Community BBQ $10,000 $10,000 Baysie Youth Festival $45,000 $45,000 Carols By Candlelight $14,000 $15,000 Christmas Food Appeal $5,000 $4,000 Citizenship Ceremonies $20,000 $20,000 City of Bayswater Dance Festival $22,000 $24,000 Evening in the Park $15,000 $15,000 June Multi-Cultural Concert $7,000 $7,000 Volunteer Functions $25,000 $25,000 Western Australian Symphonic Wind Ensemble (WASWE)

$14,500 $15,000

2. Approves the following event not to be progressed:

• Artists on the Walk Path

3. Receive a report to the next available Community Events Advisory Committee for the following events, detailing further information including event costings to be considered in the 2016/17 budget:

• Feature Concerts

• City of Bayswater Art Awards

• Autumn River Festival

• Garden Awards competition

• City of Bayswater Scholarships Program

• Early Settlers Function

• Christmas Lights Competition

4. Notes that the 2016 Avon Descent Finish Line Family Funday is to be reviewed by the Avon Descent Liaison Committee.

5. Requests that the North of Perth Music Festival Committee submit a funding request in consideration of the 2016 event by 30 June 2016.

6. Notes a $77,100 decrease to the proposed 2016/17 events budget following the review of Civic and Community events.

7. Receive a report to the next available Community Events Advisory Committee to consider proposed new community events to be delivered across the City."

When considering the minutes of the Community Events Advisory Committee, Council at its meeting of 31 May 2016 Council resolved as follows:

"That this item be deferred pending further information."

Officer Comment

The following table provides clarity in relation to recommendation 6 above.

Amendments to a number of events were noted at the conclusion of an in depth review of each community event at the Community Events Advisory Committee 11 May 2016.

The table below now includes proposed financial amendments to the proposed 16/17 budget amounts for the events highlighted in orange.


Budget

Proposed 16/17

Budget

Updated Proposed

Budget As of

11/5/16



$25,000 $35,000 $35,000



$6,000 $0 $0



$10,000 $10,000 $10,000


Modify Event to include an expenditure budget reduction of $45,000. Explore twilight event to include possible floating film or similar community entertainment. Consider a night stalk tour.

$95,000 $95,000 $50,000 -$45,000



$77,000 $70,000 $70,000



$45,000 $45,000 $45,000



$14,000 $15,000 $15,000


Budget

Proposed 16/17

Budget

Updated Proposed

Budget As of

11/5/16



$5,000 $4000 $4000


Modify Event - Consider nominated entries from each ward area and award $200 first prize and $100 runner up prize per ward. To be judged by Ward Councillors.

$4,500 $0 $1200 +$1,200



$20,000 $20,000 $20,000



$22,000 $24,000 $24,000



$15,000 $15,000 $15,000



$22,000 $22,000 $22,000



$4,500 $4,500 $1200 -$3,300



$31,000 $30,000 $30,000



$7,000 $7,000 $7000



$28,500 $12,000 $12,000



$25,000 $25,000 $25,000


Modify Event - Reconsider eligibility criteria. Recognise heritage and honour City pioneers. Modify catering.

$0 $60,000 $30,000 -$30,000


Budget

Proposed 16/17

Budget

Updated Proposed

Budget As of

11/5/16


No change - promotes arts and culture within the City. Review for 17/18 budget.

$14,500 $15,000 $15,000

TOTAL $471,000 $508,500 $431,400 -$77,100 CONSULTATION Festivals, Events and Cultural Activities are rated as just below (54) the industry average (56) in the March 2016 Community perception survey. No formal community or stakeholder consultation has been conducted. Council may wish to engage the broader community in considering any future community events program. ANALYSIS

Community events are provided in order to deliver 'Our Community' Aspiration - A resilient community with a strong sense of purpose that is able to celebrate its diversity in numerous ways, and compliment the City ethos of 'The Garden City - Quality Lifestyle'. The purpose of the City's events and identified outcomes may be considered as follows:

• Connecting our community;

• Attracting visitors to the City;

• Enhancing City image; and

• Developing economic growth. Objectives for Community Events may be considered as:

• To encourage and promote community wellbeing;

• To celebrate cultural diversity;

• To appeal to families;

• To celebrate history and heritage;

• To promote arts and culture;

• To support community organisations; and

• To activate places and spaces throughout the City. The City provides a broad range of events throughout the year. The current suite of events have been delivered year on year for a number of years without major strategic review. The purpose of the Community Events Review is to ensure the City of Bayswater is responding to community demand and expectation, moving forward with technology and economic changes and maximising community benefit.

The City currently delivers 20 significant community events per year. The current 2015/16 budget to deliver the event component only (venue hire, infrastructure, marketing, catering, entertainment etc.) is $471,000. The City employs 2.5 full time equivalent staff to deliver community events. The 2015/16 staffing cost is $220,320. The total cost of delivering community events across the City, including the event component and staffing is $691,320. Officers have conducted an event by event analysis to include a summary overview of:

• Event purpose

• Event background

• Event time and location

• Uptake and attendance

• Marketing

• Community feedback/benefit

• Future options for consideration

• Future recommendations per event - No change, Modify event, Delete event.

The above summary analysis is provided as Attachment 1. In response to Councillor and community comment a range of new events such as, but not limited to the following suggestions may be considered. Potential New Event Concepts for Consideration

• Community Art Expo

• Olive Festival

• Kite Festival

• Councillor Corner at events

• Consider events rotating around the City and especially including Houghton Park, Bayswater and Shearn Park, Maylands as potential new venues

• Increase multi-culturalism or develop a specific multi-cultural event

• Increase community driven events in addition to City promoted events

• Undertake community consultation

• Consider external sponsorship/funding Any potential new event at this stage is un-costed and not listed for consideration in the 2016/17 budget.

OPTIONS The event options as proposed by the Community Events Advisory Committee are outlined in the above table.

CONCLUSION The City provides a broad range of events throughout the year. The current suite of events have been delivered year on year for a number of years without major strategic review.

A range of modifications and deletions are recommended. Council has the option to endorse, modify or request and consider further information in relation to the recommendations.

FINANCIAL IMPLICATIONS Council has the option to review and modify the City's events program and consider appropriate event budgets in the 2016/17 budget.

Council may wish to consider a request for financial support from the North of Perth Music Festival Committee for the 2016/17 budget.

STRATEGIC LINK In accordance with the City of Bayswater Strategic Community Plan 2013-2023, the following applies:

Theme: Our Community Aspiration: A resilient community with a strong sense of purpose that is able to

celebrate its diversity in numerous ways. Outcome C1: Facilities that offer a sense of community, that cater for a range of

affordable services and social amenity.

COUNCIL POLICY AND LEGISLATIVE IMPLICATIONS Policy - Scholarship Program Including Education, Music, Sport and Visual Arts.

VOTING REQUIREMENTS

Simple Majority Required

ATTACHMENTS 1. Event Review Summary Analysis

OFFICER'S RECOMMENDATION That Council: 1. Approve the following events to be considered in the 2016/2017 budget:

Event 2015/16

Expenditure Budget

2016/17 Expenditure Budget

for Consideration Australia Day Community BBQ $10,000 $10,000 Baysie Youth Festival $45,000 $45,000 Carols By Candlelight $14,000 $15,000 Christmas Food Appeal $5,000 $4,000 Citizenship Ceremonies $20,000 $20,000 City of Bayswater Dance Festival $22,000 $24,000 Evening in the Park $15,000 $15,000 June Multi-Cultural Concert $7,000 $7,000 Volunteer Functions $25,000 $25,000 Western Australian Symphonic Wind Ensemble (WASWE)

$14,500 $15,000

2. Approves the following event not to be progressed: • Artists on the Walk Path

3. Receive a report to the next available Community Events Advisory Committee for the following events, detailing further information including event costings to be considered in the 2016/17 budget: • Feature Concerts • City of Bayswater Art Awards • Autumn River Festival • Garden Awards competition • City of Bayswater Scholarships Program • Early Settlers Function • Christmas Lights Competition

4. Notes that the 2016 Avon Descent Finish Line Family Funday is to be reviewed by the Avon Descent Liaison Committee.

5. Requests that the North of Perth Music Festival Committee submit a funding request in consideration of the 2016 event by 30 June 2016.

6. Notes: a) the delivery of the proposed suite of 2016/17 Civic and Community events

as outlined in the following table. b) that a report will be presented to the next Community Events Advisory

Committee to consider new and, or modified events that could be delivered across the City utilising the identified savings of $77,100


Budget

Proposed 16/17 Budget

Updated Proposed Budget As of 11/5/16



$25,000 $35,000 $35,000



$6,000 $0 $0



$10,000 $10,000 $10,000


Modify Event to include an expenditure budget reduction of $45,000. Explore twilight event to include possible floating film or similar community entertainment. Consider a night stalk tour.

$95,000 $95,000 $50,000 -$45,000



$77,000 $70,000 $70,000


Budget





$45,000 $45,000 $45,000



$14,000 $15,000 $15,000



$5,000 $4000 $4000



$4,500 $0 $1200 +$1,200



$20,000 $20,000 $20,000



$22,000 $24,000 $24,000



$15,000 $15,000 $15,000



$22,000 $22,000 $22,000



$4,500 $4,500 $1200 -$3,300



$31,000 $30,000 $30,000



$7,000 $7,000 $7000



$28,500 $12,000 $12,000



$25,000 $25,000 $25,000


Budget




Modify Event - Reconsider eligibility criteria. Recognise heritage and honour City pioneers. Modify catering.

$0 $60,000 $30,000 -$30,000


No change - promotes arts and culture within the City. Review for 17/18 budget.

$14,500 $15,000 $15,000

TOTAL $471,000 $508,500 $431,400 -$77,100

Moved Seconded

Attachment 1

12.1 Request for Vegetation Removal

Location: 23 Ingles Place, Bayswater Applicant: Ms Alyssa Hayden, MLC Officer: Director of Technical Services

EXECUTIVE SUMMARY Application: For Council to consider a request to remove vegetation at Ingles Reserve, to allow rear property pedestrian access for residents located at 19, 21, 23 and 25 Ingles Place, Bayswater. Key Issues:

• The applicant is requesting on behalf of herself and her neighbours to work with the City to remove and thin vegetation adjacent to their properties at Ingles Reserve to permit access from their properties to the River.

• The vegetation at Ingles Reserve is protected as part of the Swan and Canning Rivers Regional Park.

• Permit approval would be required from the Department of Parks and Wildlife (DPAW) as part of the Swan and Canning River Management Act should vegetation removal be supported by Council.

BACKGROUND

The City has received a request from the property owner of 23 Ingles Place (Attachment 1) to work with her neighbours at 19, 21, 23 and 25 to:

(a) Thin vegetation adjacent to their boundary fences; and (b) Clear small pathways from property boundaries to the reserve as depicted in the

plan below.

The land in question was historically one private land title which was subsequently subdivided and in March 2008, as part of the subdivision of the land, the developer was required to undertake the following:

"16. Preparation and implementation of a landscape and vegetation rehabilitation plan for the 'Parks and Recreation' reserve to the specifications of the Swan River Trust. (Swan River Trust)."

As detailed above, the subdivision was approved subject to the Developer undertaking revegetation works and other conditions. The developer prepared a landscape plan, however, did not implement the works. Subsequently, the City engaged an environmental restoration company to implement the plan using the developers bond. It should be noted that the reserve was also recently subject to tree poisoning and in response the Council resolved to install a 3m x 3m metre sign at the location indicating the tree vandalism. This sign has subsequently been installed. The land is owned by the State of Western Australia, with the responsible agent being the Department of Lands and a management order to the City of Bayswater. CONSULTATION Officers have met on site with the applicant to discuss the request and advised that:

(a) The City has a strong greening ethos and is not generally supportive of clearing native vegetation;

(b) Officers cannot approve such a request and it would subsequently need to be

considered by Council; and (c) Should Council support the proposal in full or in part, that before any clearing

works could be undertaken, an application would need to be made to the DPAW for permission to clear the vegetation.

Officers also worked with the applicant to identify an option that would result in the smallest amount of vegetation to be cleared, allowing access to the properties. Accordingly, this is the proposal that has been submitted by the applicant which limits the clearing to three access paths for the four properties involved. From the site meeting, it appears that the applicant was unaware that as part of the subdivisional approval, the revegetation was a requirement which occurred prior to the sale of the lots. Consequently, for the current landholders, this meant that there was a gap in their expectations of Ingles Reserve at the time of purchase, and the landscaping that was required as part of the subdivisional approval. The City has contacted the DPAW (formerly Swan River Trust), who have advised that should Council approve the vegetation clearing, a permit application would also need to be applied for by the applicant as a requirement under the Swan Canning Rivers Management Act.

ANALYSIS

The impact of new subdivisions on the river park is an emerging issue for the City, which has been catalysed due to changes in zoning and the value of river front land so close to the City. Officers have recently observed an increase in requests from new home builders adjacent to river reserves to increase the service level (and increase resource allocation) for works in bushlands adjacent to their development or requests to remove vegetation. Large lot subdivisions, such as these, are assessed and approved by the WAPC and, as such, the City can only make recommendations on the subdivision conditions. The residents have noted a number of reasons supporting the vegetation thinning and removal which have been summarised with officers comments provided as follows:

APPLICANTS RATIONAL OFFICER'S COMMENTS Public access to foreshore Officers have liaised with DPAW and confirmed that the

intent of the policy referred to was to encourage linear access, not access from the private domain (Attachment 2).

Emergency access for residents Although two access points are ideal, this is not a requirement for the City to provide.

Reduce fire risk of vegetation The vegetation is not currently considered to be a fire risk. Maintain area from weeds Currently, the weeds invading the reserve appear to be

coming from the residents' properties. Reduce snake risk The clearing works requested are unlikely to reduce the

likelihood of snakes entering the properties. In this case, direct foreshore access was not considered as part of the subdivision of the original property. Additionally, the revegetation plan commissioned by the developer at the subdivision stage highlighted the purpose of the vegetation which was to screen the wall. This requirement is often stipulated by the DPAW to soften the visual impact of manmade structures like walls for the amenity of other river users. It should also be noted that the revegetation of the reserve has been considered to be very successful as indicated by the Friends of Claughton Reserve (Attachment 3). The Public Reserves - Management of Vegetation Adjacent to Private Property Policy indicates that in relation to the cost of the works that:

"c) The Council will consider the application provided the following requirements have been adhered to:

(iv) The cost of the initial pruning, removal and/or replacement of vegetation, unless otherwise specified by Council, shall be borne by the applicant;"

The removal of the vegetation benefits the four private land owners. As such, Council could consider funding the works (approximately. $1,800), or as the benefit is received only by the existing private landholders, Council could support the works at the applicant's expense.

OPTIONS The following options have been identified for Council:

OPTION BENEFIT RISK

1. Approve the applicants request to clear the pathways and thin the vegetation subject to DPAW approval. Estimate Cost: $4,000

• Meet applicants' desired outcomes.

• Would set a precedent for removal of vegetation in River Park associated with private development.

• Loss of established vegetation.

• Loss of green amenity from river perspective.

• Increased weed control costs.

• Ongoing costs to maintain vegetation.

2. Approve the applicants request to clear the pathways only subject to DPAW approval. Estimate Cost: $1,800

• Would allow access for the applicants to the reserve without the general loss of vegetation from the reserve.

• Would set a precedent for removal of vegetation in River Park associated with development.

• Loss of established vegetation.

• Increased weed control costs.

• Ongoing costs to maintain vegetation.

3 Do not support the applicants requests. Estimate Cost: Nil.

• The green amenity of the river remains.

• Dissatisfaction of applicants

CONCLUSION As an emerging issue for Council, this is a difficult decision to make and may set a precedent for future developments. The restoration works at Ingles Reserve have been successful and the vegetation is covering the reserve. Equally, the lack of access from the development to the river was also a weakness in the original development proposal and did not accommodate the residents enjoying the direct benefit of living on the river. However, it is not uncommon for adjacent properties to have direct access to the foreshore reserve throughout the City. The proposed balance between the competing social and environmental issues is to support a small amount of clearing to allow access but to not support vegetation thinning for other purposes. Given the strong growth of the vegetation in this instance and vegetation type, the limited clearing proposed is not considered to have a significant detrimental environmental impact on the area. Accordingly, Option 2 is recommended to clear the vegetation pathways, subject to DPAW approval, however, it should be noted that this will still not enable other residents in the subdivision that do not border the foreshore reserve to have direct access to the river.

FINANCIAL IMPLICATIONS The following financial implications are applicable: 2015/16 BUDGET

ALLOCATION 2015/16 BUDGET

RECONSIDERATION PROPOSED

2016/17 BUDGET ALLOCATION

ONGOING COSTS (e.g.

MAINTENANCE)

LIFE OF PROJECT'LIFE

EXPECTANCY OF ASSET

- - $1,800 $900/annum -

STRATEGIC LINK In accordance with the City of Bayswater's Strategic Community Plan 2013-23, the following applies: Theme: Our Natural Environment Aspiration: We conserve and manager our natural environment, which make the City of

Bayswater a great place and we live in a sustainable way to protect our Environment for future generations.

Outcome N1: Natural environment and biodiversity which is conserved and protected. COUNCIL POLICY AND LEGISLATIVE IMPLICATIONS Public Reserves - Management of Vegetation Adjacent to Private Property Policy deals with vegetation in public reserves and does not deal with facilitation of cost reduction for private development. As Ingles Reserve is located within the river park area, the Swan and Canning River Manager Act would be applicable. VOTING REQUIREMENTS

Simple Majority Required. ATTACHMENTS 1. Applicant's Request 2. DPAW Advice 3. Friends of Claughton Reserve's Letter of Support for Revegetation OFFICER'S RECOMMENDATION

That Council: 1. Supports in principle the clearing of three small access tracks through Ingles

Reserve by the City subject to: a. The City obtaining all appropriate permits from the Department of Parks

and Wildlife (DPAW) and Department of Lands to remove the subject vegetation.

b. All associated costs being borne by the applicant. 2. Does not support the clearing and/or thinning of any other vegetation within

Ingles Reserve. Moved: Seconded:

Attachment 1

Access to Ingle Reserve

Boundary Fence from Land Owners side

Attachment 2

Attachment 3

under separate cover - city of bayswater … 11.5, 12...consideration australia day community bbq...

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