december 7, 2015 7:00 pm - welcome! : sausalito …. district secretary/office manager report 1....

REGULAR MEETING OF THE BOARD

OF THE SAUSALITO-MARIN CITY

SANITARY DISTRICT

COUNTY OF MARIN, STATE OF CALIFORNIA

CITY OF SAUSALITO

CITY COUNCIL CHAMBERS

420 LITHO STREET

SAUSALITO, CA

DECEMBER 7, 2015

7:00 PM

To get the full Board Meeting Packet, please visit: www.smcsd.net

SAUSALITO-MARIN CITY SANITARY DISTRICT

#1 EAST ROAD

SAUSALITO, CALIFORNIA

(415) 332-0244 [p] (415) 332-0453 [f]

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AGENDA

REGULAR MEETING OF THE BOARD

OF THE SAUSALITO-MARIN CITY SANITARY DISTRICT

COUNTY OF MARIN, STATE OF CALIFORNIA

CITY OF SAUSALITO

CITY COUNCIL CHAMBERS

420 LITHO STREET

SAUSALITO, CALIFORNIA 94965

DATE: MONDAY, DECEMBER 7, 2015

7:00 P.M.

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in a District meeting, or you need a copy of the

agenda, or the agenda packet, in an appropriate alternative format, please contact the Office Manager/District Secretary at (415) 332-0244. Notification of at least

48 hours prior to the meeting or time when services are needed will assist the District staff in assuring that reasonable arrangements can be made to provide

accessibility to the meeting and service.

In conformance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and its

distribution less than 72 hours prior to a regular meeting will be made available for public inspection at the District Office. If, however, the document or writing is

not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as

listed on this agenda.


I. MEETING ROLL CALL: ARNOTT, BEERS, DELANO, RHEINER, RING

II. TCSD AND CITY OF SAUSALITO REPORTS

III. GENERAL PUBLIC

(Members of the public are invited to address the Board concerning topics which are not listed

on the Agenda. [If an item is agenized, interested persons may address the Board during the

Board's consideration of that item.] Speakers should understand that except in very limited

situations, state law precludes the Board from taking action on or engaging in extended

deliberations concerning items of business, which are not on the Agenda. Consequently, if

further consideration is required, the Board may refer the matter to its staff or direct that the

subject be agenized for a future meeting. The Board reserves the right to limit the time devoted

to this portion of the Agenda and to limit the duration of speakers' presentations.)

IV. CONSENT CALENDAR

MOTION: A. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING OF

NOVEMBER 2, 2015

(The Board will be asked to approve minutes of the noted meeting)

B. ACCEPTANCE OF MINUTES OF THE SMCSD/TCSD JOINT BOARD MEETING OF

NOVEMBER 16, 2015

(The Board will be asked to approve minutes of the noted meeting)

C. ACCEPTANCE OF MINUTES OF THE NATIONAL PARK SERVICE COMMITTEE

MEETING OF OCTOBER 30, 2015

(The Board will be asked to accept minutes of the noted meeting)

D. ACCEPTANCE OF MINUTES OF THE NATIONAL PARK SERVICE COMMITTEE

MEETING OF NOVEMBER 6, 2015


E. ACCEPTANCE OF MINUTES OF THE NATIONAL PARK SERVICE COMMITTEE

MEETING OF NOVEMBER 13, 2015


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http://www.smcsd.net/

F. ACCEPTANCE OF MINUTES OF THE PERSONNEL COMMITTEE MEETING OF

NOVEMBER 20, 2015


G. APPROVAL OF BILLS AND EXPENDITURES

(The Board will be asked to ratify the bills and expenditures)

V. UNFINISHED BUSINESS

NONE

VI. NEW BUSINESS

MOTION: A. 2015 SMCSD ELECTION RESULTS AND OATH OF OFFICE FOR INCUMBENT BOARD

MEMBER DONALD BEERS AND WILLIAM F. H. RING.

(The board will be asked to receive and file the results of the 2015 SMCSD Election, and direct

staff to administer the Oath of Office to the nominees)

MOTION: B. 2016 SELECTION OF OFFICERS AND COMMITTEE MEMBERS

(The Board will be asked to select officers and approve committee member assignments)

MOTION: C. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) 2016 WINTER

CONFERENCE IN PALM SPRINGS FROM JANUARY 19 TO JANUARY 22, 2016 -

AUTHORIZE THE ATTENDANCE OF THE BOARD OF DIRECTORS AND GENERAL

MANAGER

(The Board will be asked to authorize attendance at the conference)

RESOLUTION: D. ADOPT RESOLUTION NO. 1019, A RESOLUTION DEDICATING AND PLEDGING THE

NET REVENUES OF THE DISTRICT AND THE DISTRICT FUND TO THE PAYMENT

OF ANY AND ALL CLEAN WATER STATE REVOLVING FUND FINANCING

(The Board will be asked to adopt the resolution)

MOTION: E. TRANSFER THE ELECTION EXPENSE BUDGET TO SALARY EXPENSES BUDGET TO

COVER THE ADDITIONAL COMPENSATION TO THE STAFF

(The Board will be asked to authorize the fund transfer)

RESOLUTION: F. ADOPT RESOLUTION NO. 1020, ACCEPTING COMPLETION OF THE PROJECT AND

DIRECTING FILING OF NOTICE OF CONSTRUCTION COMPLETION –

DISINFECTION ANALYZER REPLACEMENT PROJECT

(The Board will be asked to adopt the resolution)

VII. STAFF REPORTS

INFO: A. Operations and Engineering Written Report and Verbal Summary of Key Items

(Please see the Agenda Report for written detailed information)

1. Plant and collection system performance

2. Operation and maintenance

3. Safety program

4. EEOC/Harassment report

5. Odor report

6. Project reports

a. 2016 Strategic and Long-Range Planning.

b. Update on the NPS Easement agreement renewal for the District’s wastewater treatment

facility.

c. Update on …

d. Update of the Headworks, Primary and Secondary Improvements project.

B. District Secretary/Office Manager Report

1. Review of December 2015 Meeting and Event Calendar

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2. Operator in Training recruitment

3. Two (2) Internship positions recruitment

4. Finance Report

a. Balance Sheet as of November 30, 2015.

b. Statement of Revenue and Expenditures.

c. Capital Project Job Cost and current fiscal year budget.

d. Capital Project current fiscal year Job Cost detail.

VIII. BOARD OF DIRECTORS

A. The Regular Board meeting is to be held on Monday, January 4, 2015 at 7:00 pm at

the City Council Chambers, 420 Litho Street, Sausalito, California.

IX. INFORMATIONAL

A. TCSD Thank you letter

X. ADJOURNMENT

The Board of Directors may, at its discretion, consider agenda items out of the order in which they appear.


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MINUTES OF THE REGULAR MEETING OF THE BOARD

OF DIRECTORS OF THE SAUSALITO-MARIN CITY SANITARY DISTRICT

November 2, 2015

The Regular Meeting of the Sausalito-Marin City Sanitary District was held on Monday, November 2, 2015 at the Sausalito City Council Chambers, 420 Litho Street in Sausalito, California, was called to order at 7:00 pm by President Rheiner. I. MEETING ROLL CALL:

Directors Present: President Rheiner, Vice President Ring; Directors: Arnott and Delano

Absent: Director Beers Staff Present: Interim General Manager Humphrey, Associate Engineer

Rahman, Lab Director Arias and District Secretary Lei District Counsel: Alm, Meyers Nave TCSD and City: Elam, TCSD General Manager Members of the Public: None

II. TCSD AND CITY OF SAUSALITO REPORTS

NONE

III. GENERAL PUBLIC

NONE

IV. CONSENT CALENDAR

A. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING OF

OCTOBER 5, 2015

B. ACCEPTANCE OF MINUTES OF THE NATIONAL PARK SERVICE COMMITTEE


C. ACCEPTANCE OF MINUTES OF THE PUBLIC INFORMATION COMMITTEE MEETING

OF OCTOBER 12, 2015

D. ACCEPTANCE OF MINUTES OF THE NATIONAL PARK SERVICE COMMITTEE


E. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING OF

OCTOBER 19, 2015

F. ACCEPTANCE OF MINUTES OF THE AD HOC DISTRICT CODE COMMITTEE

MEETING OF OCTOBER 21, 2015.

G. ACCEPTANCE OF MINUTES OF THE NATIONAL PARK SERVICE COMMITTEE

MEETING OF OCTOBER 21, 2015.

H. ACCEPTANCE OF MINUTES OF THE FINANCE, INSURANCE AND BUDGET

COMMITTEE MEETING OF OCTOBER 22, 2015.

I. APPROVAL OF BILLS AND EXPENDITURES

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Typewritten Text

Agenda Item IV.A

Sausalito-Marin City Sanitary District Minutes of Regular Board Meeting of November 2, 2015 Page 2 of 7

The Board directed staff to make the following correction in the minutes of the Regular Board

Meeting of October 19, 2015:

On page 14, paragraph 5, the first sentence should read: “District Counsel Alm addressed the board’s

anticipation…”

On page 15, paragraph 1, the fourth sentence should read: “President Rheiner thought the design cost

of 32% is the total estimated construction cost seemed to be too high and the time to complete the

project seemed too long.”

MOTION: TO APPROVE AND ACCEPT ALL ITEMS ON THE CONSENT CALENDAR WHICH INCLUDES ITEMS IV.A - IV.D AND IV.F – IV. I LISTED ABOVE AND TO APPROVE AND ACCEPT ITEM IV. E. AFTER THE CORRECTIONS ARE MADE.

M/S/C- Ring, DeLano VOTE: Arnott, DeLano, Ring, Rheiner RESOLVED: Motion Carried V. UNFINISHED BUSINESS

NONE

VI. NEW BUSINESS A. APPROVAL OF ACCEPTING APPLICATION FOR THE RESIDENTIAL SEWER

RATE CHARGE REBATES PROGRAM FOR FY 2015/16 Staff informed the Board there were some customer inquiries about the Residential Sewer Rate Charge Rebates Program for FY 2015/16. Recently, a customer came into the District Office and requested a Rebate Program Application. To encourage customers to participate in this program, staff recommends the District open the application process now and extend the deadline to April 30, 2016. Program information and applications will be updated on the District Website and included in the upcoming winter newsletter. MOTION: TO APPROVE THE ACCEPTANCE OF LIFELINE REBATE PROGRAM APPLICATIONS AS OF NOVEMBER 2, 2015 AND EXTEND THE APPLICATION DEADLINE FOR FY 2015-16 TO APRIL 30, 2016. M/S/C- Arnott, DeLano Vote: Arnott, DeLano, Ring, Rheiner RESOLVED: Motion Carried B. SETTLEMENT AGREEMENT AND GENERAL RELEASE BETWEEN PATRICIA

SWISSHELM AND SAUSALITO - MARIN CITY SANITARY DISTRICT This item is not ready for discussion and the Board directed the staff to table it until the settlement agreement is ready. C. FINANCE, INSURANCE AND BUDGET COMMITTEE TO REVIEW AND

EXPAND THE SERVICES OF CHAVAN & ASSOCIATES LLP WITH THE BOARD’S CONSENT AND INCREASE CONSULTING SERVICES EXPENSES BUDGET

Finance, Insurance and Budget Committee recommended that the auditors Chavan & Associates to expand their scope of services because they wanted to have some recommendations on the unfunded liabilities, analyze agreements, and review the

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operations and internal control process related to customer service contracts. The Committee also wanted Chavan & Associates to analyze fixed and variable costs and validate the District’s costs are covered when the District provides services to other agencies. Motion: To approve increasing Chavan Consulting Services by $9,000 for the additional services

noted above.

M/S/C- Ring, DeLano Vote: DeLano, Ring, Rheiner Abstain: Arnott RESOLVED: Motion Carried D. HIGHWAY BOOSTER PUMP STATION IMPROVEMENTS PROJECT -

AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS FOR A NOT TO EXCEED COST OF $192,406 TO COMPLETE DESIGN AND BID DOCUMENTS FOR HIGHWAY BOOSTER PUMP STATION IMPROVEMENTS.

Interim General Manager Humphrey asked Associate Engineer Rahman to explain the reasons of the amendment to the Board. Associate Engineer Rahman stated that the District’s Highway Booster pump station is in need of rehabilitation for reliability and to reduce ground water infiltration into the station’s wet well. This station is located within a Caltrans right of way and is subject to heavy ground water. The current wet well was constructed in 1953 and has not been rehabilitated. In addition, the wet well is not accessible for maintenance and is known to have significant infiltration of ground water. The station was converted to include a dry well in 1966. The master structure has not been improved since 1966. The dry well has a history of flooding during heavy storms and requires confined entry for maintenance.

The Board approved the execution of a professional service agreement with Carollo Engineers on July 7, 2014 for an amount not to exceed $134,024 to complete a pre-design engineering evaluation for replacement or rehabilitation of Whiskey Springs, Scotties and Highway Booster pump stations. Highway Booster’s pre-design budget was 33% of the total for all stations.

Pre-design work is now complete and alternate sites were assessed. Carollo’s pre-design technical memorandum recommends that the existing station be rehabilitated in its existing location by converting the dry well into a submersible pump wet well. Primary factors in favor of this alternative included proximity of the pump station to the bay, impacts to public, floodplain levels, accessibility for maintenance, and construction cost.

The construction cost estimate as provided by Carollo is $758,000. Carollo’s design cost proposal is 25% of the construction cost estimate.

The fiscal year 2015-16 capital budget includes $550,000 for final design and construction of Highway Booster pump station. Construction is planned for Fall of 2016. The fiscal year 2016/17 capital budget will require additional funding to support construction. Director Arnott mentioned that Caltrans at one point in the past wanted the District to move the station across the highway. Associate Engineer Rahman had not seen any documentations nor did he anticipate that direction from Caltrans. The Board directed staff to send them a copy of the report in PDF format.

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Director Ring also questioned the design for the other two stations. Associate Engineer Rahman gave updates on the Whiskey Springs and Scotties pump stations. After the siting options and costs evaluation were done, staff determined along with the City that the best option was to build the Scottie Station across the street utilizing some of the same Whiskey Spring structure. Staff was working with the Landscaping Committee of Whiskey Springs to find out the best siting option to minimizing tree cuttings. Both Whiskey Springs and Scotties pump stations are not located on the Whiskey Spring’s easement. The City was going to step in to allow the District to do the construction but Staff wanted to work on an agreement with the Landscaping Committee first. Mr. Elam wanted the District to cover the communication between all the affected partners for this budget amendment since it was going to increase the overall budget and rollover to the next year’s budget. Interim General Manager Humphrey reminded Mr. Elm that the design budget was in this fiscal year’s budget and the project was not anticipated to be completed within this fiscal year so there would be more funding in the next fiscal year. This was going to be added to the design budget but not added to the overall budget for this fiscal year. Director Arnott also pointed out that TCSD was not involved in this project and their share of cost was zero. The board had no further discussion. MOTION: Authorize the General Manager to execute an amendment to the professional services agreement with Carollo Engineers for a cost not to exceed $192,406 to complete design and bid documents for Highway Booster pump station improvements, raising the cost ceiling from $134,024 to $326,430. M/S/C- Arnott, DeLano Vote: Arnott, DeLano, Ring, Rheiner RESOLVED: Motion Carried VII. STAFF REPORTS

A. OPERATIONS AND ENGINEERING REPORT Interim General Manager Doug Humphrey gave the following staff reports: There were no violations of the treatment plant discharge permit for the month of October. Routine analytical testing of the treatment facilities effluent continued to show consistent results that are below the constituent limits outlined by the District’s NPDES permit. There were no District sanitary sewer overflows (SSO’s) to report. Year to date, a total of two SSO’s have occurred within the Marin City Collection System. Our current maintenance and response program is producing favorable results, as shown by the limited volume and frequency of SSO’s. During the month staff continued supporting Fort Bragg Electric in their effort to complete the analyzer upgrade project. As the rainy season quickly approaches, wet weather preparation became a top priority for staff during October. Fortunately the District has yet to experience any significant rain which has allowed staff additional time to prepare. As reported in September, on October 2nd and after nearly a two week performance period operational staff coordinated with Calcon Systems and Fort Bragg Electric to transition from the existing chlorine analyzers to the new analyzers. The switch over was very

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successful and no compliance problems occurred during the transition. Staff conducted in house training to ensure everyone understands the operational differences between the systems and new maintenance procedures. To prepare for wet weather, staff met to review and update last year’s preparation list. Several key items were identified that need to be addressed prior to the rainy season. A few notable items completed in October include, annual standby generator servicing, semiannual rock catcher maintenance, and semiannual Princess Street Pump Station wet well cleaning. An additional interceptor cleaning project to maintain the line segment between Napa Street and Locust Street is scheduled for early November. One odor complaint was received in October. The complaint came from a resident of 202 South Street, the day after maintenance was performed on the rock catcher at the nearby Main Street Pump Station. The resident explained that the smell started the previous day and was much better on the day she called. Staff investigated the area around her building and inspected the air relief valves near South Street. No odors or issues were detected at that time. The resident agreed that our maintenance timeline matched her timeline for detecting the odor. She was asked to notify the District if the odor returned. All odor reduction systems were online and operational during the month of October. On October 26, 2015, Interim Lead Operator Jeff Waters announced that he accepted a new position with the Central Marin Sanitation Agency (CMSA) in San Rafael. His last day with the District will be Thursday, November 5, 2015. The Board wanted to know the process of filling in his position. Interim General Manager Humphrey stated that staff was working on the schedule to cover the shifts because it’s required to have at least a grade III operator certificate to work the weekend shift. The Board also inquired about Jeff’s reasons for leaving the District. Staff mentioned Jeff preferred to work at a larger organization, his commute to work would be shorter, and he did not like the 4/10 schedule he had with the District. Staff also mentioned some of the employees were interested in a different work schedule for commute reasons and the Board believed it is something the new General Manager should consider. Staff recommended to recruit one of the two interns to become a regular employee since he had already earned his Grade II Certification while working as an intern. Associate Engineer Rahman gave the following Project Reports: a. A financial settlement agreement between the District and CF Contracting was

reached last month for the District Residence and Workspace Remodel Project. This settlement resolved all cost disputes for work not completed during contract construction and addressed Liquidated Damages. CF Contracting had filed unfounded claims against the District in response to District claims of $33,000 in liquidated damages. These costs were reduced by half in an effort to resolve disputes and close out the project. However, over the past month CF Contracting continued to dispute the wording on the resulting change order for project closeout. Specifically, CF Contracting was attempting to claim that the District was negotiating cost credits in return for CF Contracting dropping claims again the District. All such wording was rejected by staff. CF Contracting finally signed the original Change Order which makes note of contract time and quality issues. A final pay application has been received and is pending payment to complete project closeout.

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As noted in last month’s report, language is being added to future construction contracts to help prevent substandard contractors from being awarded District contracts. These changes include requiring a percentage of work to be performed by the General Contractor’s own forces (CF Contracting’s labor was 100% subcontracted), requiring similar work experience, and requiring a reasonable safety rating. In this way the District will have more ability to reject bids based on being “non-responsive” rather than “non-responsible”, and subsequently reduce the likelihood of resulting disputes.

b. Fort Bragg Electric has substantially completed the District’s Disinfection Analyzer Replacement Project. New analyzers have been commissioned and continue to perform well. Some minor non-critical punch list items remain including sink and faucet parts which have been ordered and are pending delivery. Contractor mobilization is planned to take place on Thursday November 5, 2015, for the Beach Force Main and Gravity Sewer Inspection Project. The City of Sausalito has granted an Encroachment Permit for all work within the City limits. Staff has distributed public outreach notices to all residence located within 100 yards of the force main and posted additional notices in “take one” boxes (as typically used in home sales) posted at Main Street and the entrance to Swede’s Beach. Initial work will be to excavate the force main at Main Street and at the Treatment Plant sites so that tapping saddles can be installed. Work will progress the following week as necessary to complete work during low tides, and within permit hours for the Main Street location. Once saddles are in place they will be fitted with gate valves and pressure tested to ensure a tight seal is achieved. This will allow hot tapping of the force main without exposing the contents of the pipe. Once tapped, District staff will obtain samples for testing to ensure the plant is not overloaded during cleaning operations. If necessary, baker tanks will be used to reduce plant loading.

c. Staff is soliciting an additional design proposal for the planned Secondary Sediment Tank Equipment Upgrade Project. The original proposal received from Kennedy Jenks in the amount of $93,600 appeared to represent as much as 30% of the anticipated construction price.

d. District staff made a presentation to the National Park Service (NPS) regarding the proposed relocation of Fort Baker’s sewer lateral at their October monthly projects meeting. This lateral was constructed in 1953 and serves the Marin Headlands including Fort Baker, Fort Cronkhite and the Marine Mammal Center, comprising approximately 5% of the total treatment plant flow. The intent of the meeting was to develop a combined NPS and SMCSD scoping team to evaluate costs, methods and environmental impacts. However, NPS staff proposed that the detailed evaluations presented were sufficient to move forward on selecting the District’s proposed alternative. This alternative intercepts the lateral on the east side of East Road and directs it to intercept with the District’s primary influent line just downstream of the Ferric Chloride pre-treatment location. This alternative does not impact sensitive trees, does not impact East Road paving, and is the lowest cost option. Work will be bundled with the Headworks/Plant Upgrades Project as a separate line item so that costs can be reimbursed by the NPS.

B. District Secretary/Office Manager’s Report

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District Secretary/Office Manager Helen Lei reviewed the calendar of scheduled committee meetings and events for the month of November. The updated event schedule is attached to these minutes.

District Secretary Lei also reported that the Auditors were working on the disclosure section regarding the impact of the GASB 68 report about the unfunded liabilities. Staff provided information about total employer shares of PERS contributions, total employer paid member share of PERS contributions, and the employer share of PERS contributions. District Secretary Lei reviewed the Financial Reports with the Board.

VIII. BOARD OF DIRECTORS A. The next Regular Board meeting will be a Special Meeting with the TCSD Board and it will be held on Monday, November 16, 2015 at 7 pm at the TCSD, 203 Marin Avenue, Mill Valley, California. IX. INFORMATIONAL The Board discussed the Marin IJ Article about the tax bill errors. Director Arnott explained years ago the County of Marin assigned a parcel number to each house boat in the unincorporated area. Each house boat would be charged at a single family rate for the sewer service charges. X. CLOSED SESSION

A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (Government Code Section 54957.6(d)(2) One potential case. Closed session was cancelled. IX. ADJOURNMENT

The President adjourned the meeting at 8:13 pm.

Helen Lei, Board Secretary

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MINUTES OF THE JOINT SPECIAL MEETING OF THE BOARD

OF THE SAUSALITO-MARIN CITY SANITARY DISTRICT AND TCSD COUNTY OF MARIN, STATE OF CALIFORNIA

November 16, 2015

The Joint Special Meeting of the Sausalito-Marin City Sanitary District and TCSD was held on Monday, November 16, 2015 at Tamalpais Valley Community Center, 203 Marin Avenue, Mill Valley, CA 94941, was called to order at 7:00 pm by TCSD Board President Jeff Brown. I. MEETING ROLL CALL:

SMCSD Directors Present: President Rheiner, Vice President Ring; Directors: Arnott, Beers and DeLano

Absent: None SMCSD Staff Present: General Manager Kingston, Associate Engineer Rahman,

Interim O&M Supervisor Beneda, Lab Director Arias-Montez and District Secretary Lei

SMCSD District Counsel: Kent Alm, Meyers Nave TCSD Directors Present: President Brown; Directors: Jacobs, Bartschat and

McMahon Absent: Vice President Levine TCSD Staff Present: General Manager Elam, District Clerk Laughter and

Finance Manager Taylor

II. GENERAL PUBLIC

Members of the Public: Jim Kasper, Danny McDonald, Malcolm Harvey, Kim Rago, Barry Bryson, and serval unidentified members of the public

III. NEW BUSINESS

Informational: A. INTRODUCTION OF NEW SMCSD GENERAL MANAGER JEFFREY KINGSTON – DAN RHEINER President Rheiner briefly introduced the new SMCSD General Manager Jeffrey Kingston. He mentioned Kingston has 25 years of overall experience, most recently as a vice chancellor and executive director of two colleges with the budgets of over 100 million dollars. He brings years of experience, he has a Master’s Degree in Civil Engineering from UC Berkeley and MBA from California State University of Hayward. He has been with SMCSD for one week. This item was informational and no board action was required.

Informational: B. PRESENTATION OF ENGINEERING PLANS FOR HEADWORKS, PRIMARY AND SECONDARY TREATMENT DESIGN UPDATE AT THE SMCSD TREATMENT

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Typewritten Text

Agenda Item IV.B

Sausalito-Marin City Sanitary District Minutes of Joint Special Meeting of November 16, 2015 Page 2 of 2

PLANT – STEVE CLARY & MARK TAKEMOTO, RMC AND JOEL FALLER & KIM SLOAT, KENNEDY JENKS.

RMC’s Engineers Steve Clary and Mark Takemoto gave a PowerPoint Presentation of the Engineering Plans for Headworks, Primary and Secondary Treatment Design Update at the SMCSD Treatment Plant. Together with the Engineers from Kennedy Jenks and the SMCSD District Counsel Alm, they answered some questions from the public and from the Board of TCSD regarding the life time of the project, concerns about the sea level rising, peaks of high tides, EPA orders, the funding of the project, easement agreement with NPS, and the cost shares of TCSD, etc. This item was informational only and no formal action by the SMCSD Board was required. A copy of the PowerPoint Presentation is attached to these minutes.

VI. ADJOURNMENT

The President of TCSD adjourned the meeting at 8:24 pm.

Helen Lei, Board Secretary

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In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in a District meeting, or you need a copy of the agenda, or the agenda packet, in an appropriate alternative format, please contact the Office Manager/District Secretary at (415) 332-0244. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the District staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting and service. In conformance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and its distribution less than 72 hours prior to a regular meeting will be made available for public inspection at the District Office. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda.

MINUTES OF THE

NATIONAL PARK SERVICE COMMITTEE SAUSALITO-MARIN CITY SANITARY DISTRICT

Friday, October 30, 2015

9 am

The meeting of the National Park Service Committee was convened at 9:00 a.m. on Friday, October 30, 2015 at the District Boardroom located at #1 East Road, Sausalito, CA. Present were Directors Dan Rheiner and Bill Ring, District Associate Engineer Kevin Rahman. District Counsel Kent Alm was present via conference call

The National Park Service Committee met to discuss the following item:

1. Negotiation of District Easement Agreement Extension The Committee received additional information from Counsel regarding the form and format of National Park Service (NPS) agreements with other public utilities. Counsel and staff presented some specific topics and issues that should be included in an agreement with the NPS. No response to the letter to Mr. Lehnertz of the NPS has been received to date. The Committee continued discussions on preparation of a Permit Amendment to be issued to the NPS for comment or signature. President Rheiner requested backup documentation from staff regarding treatment costs and capacity considerations for NPS to support amendment preparation. A follow-up meeting/conference call was scheduled for 9 a.m. on November 6, 2015. The meeting was adjourned at 10:30 a.m.

____________________ Kevin Rahman Associate Engineer

41

Frontoffice

Typewritten Text

Agenda Item IV.C


42


MINUTES OF THE

NATIONAL PARK SERVICE COMMITTEE SAUSALITO-MARIN CITY SANITARY DISTRICT

Friday, November 6, 2015

9 am

The meeting of the National Park Service Committee was convened at 9:00 a.m. on Friday, November 6, 2015 at the District Boardroom located at #1 East Road, Sausalito, CA. Present were Directors Dan Rheiner and Bill Ring, District Associate Engineer Kevin Rahman. District Counsel Kent Alm was present via conference call

The National Park Service Committee met to discuss the following item:

1. Negotiation of District Easement Agreement Extension Counsel and staff continued discussions to prepare an amendment and cover letter to the SMCSD’s existing easement agreement. No response to the letter to Mr. Lehnertz of the NPS has been received to date. Associate Engineer Rahman presented flow and capacity data in support of agreement terms. District Counsel was directed to prepare a draft amendment for review at the next meeting. Associate Engineer Rahman was directed to prepare a factual letter outlining capacity constraints and cost data for NPS treatment costs for Counsel. A follow-up meeting/conference call was scheduled for 9 a.m. on November 13, 2015. The meeting was adjourned at 10:15 a.m.

____________________ Kevin Rahman Associate Engineer

43

Frontoffice

Typewritten Text

Agenda Item IV.D

44

Frontoffice

Typewritten Text

Agenda Item IV.E

45

Frontoffice

Typewritten Text

Agenda Item IV.F

Date Num Memo Account Amount

Access Answering Service11/30/2015 13764 Inv. 10475 - November Service 6400 · Telephone 50.00

ADP11/12/2015 adp ppe 11/13/15 6020 · Payroll Taxes 3,549.8111/12/2015 adp ppe 11/13/15 3055 · Employee Taxes Withheld 12,460.4611/12/2015 adp gross 6000 · Salary 49,397.1311/12/2015 adp EE Withheld 3055 · Employee Taxes Withheld (12,460.46)11/12/2015 adp 1.5% Employer Deduction 3150 · Deferred Comp - 457 Plans - ER (614.61)11/12/2015 adp Short Term Disability 3180 · Short Term Disability - EE (178.98)11/12/2015 adp Hartford Deferred Comp 457 Plan 3150 · Deferred Comp - 457 Plans - ER (407.20)11/12/2015 adp 457cal pers 3150 · Deferred Comp - 457 Plans - ER (715.00)11/12/2015 adp CSAC Supplemental LIfe Rahman+Lei 3060 · Supplemental Insurance payable (22.80)11/12/2015 adp Omar Hartford Loan Repayment 3170 · Hartford Loan Repayment - EE (225.37)11/12/2015 adp Pers Long Term Care Omar Arias 3160 · PERS Long Term Care - EE (144.27)11/12/2015 adp PEPRA Kola Brol 3190 · Payable to CERBT Trust - EE (156.40)11/12/2015 adp PEPRA Helen Lei 3190 · Payable to CERBT Trust - EE (218.20)11/12/2015 adp PEPRA Cathy Bondanza 3190 · Payable to CERBT Trust - EE (147.65)11/12/2015 adp Retirement Health Savings Reimbursement 3190 · Payable to CERBT Trust - EE (1,435.18)11/12/2015 adp Helen paying difference in health insurance 6040 · Employee Benefits (73.57)11/12/2015 adp Omar paying difference in health insurance 6040 · Employee Benefits (257.30)11/12/2015 adp Dillon Safety Boots Per MOU Allowance 6550 · Safety 250.2211/12/2015 adp Omar - Amazon Order 6140 · Monitoring 139.6411/12/2015 adp Food Dillon in field 6070 · Conference/Training 23.1111/12/2015 adp union dues 3057 · Union Dues Payable (240.00)11/25/2015 adp payroll period ending 11/27/15 6020 · Payroll Taxes 3,450.8111/25/2015 adp payroll period ending 11/27/15 3055 · Employee Taxes Withheld 12,557.5311/25/2015 adp gross 6000 · Salary 48,685.8711/25/2015 adp EE Withheld 3055 · Employee Taxes Withheld (12,557.53)11/25/2015 adp 1.5% Employer Deduction 3150 · Deferred Comp - 457 Plans - ER (645.72)11/25/2015 adp Short Term Disability 3180 · Short Term Disability - EE (162.26)11/25/2015 adp Pasquini Renewal CA Water Resouce Board 6070 · Conference/Training 300.0011/25/2015 adp Hartford Deferred Comp 457 Plan 3150 · Deferred Comp - 457 Plans - ER (407.20)11/25/2015 adp 457cal pers 3150 · Deferred Comp - 457 Plans - ER (715.00)11/25/2015 adp mileage reimbursement 6500 · Vehicles 10.1211/25/2015 adp CSAC Supplemental LIfe Rahman+Lei 3060 · Supplemental Insurance payable (22.80)11/25/2015 adp Omar Hartford Loan Repayment 3170 · Hartford Loan Repayment - EE (225.37)11/25/2015 adp Pers Long Term Care Omar Arias 3160 · PERS Long Term Care - EE (144.27)11/25/2015 adp PEPRA Kola Brol 3190 · Payable to CERBT Trust - EE (164.95)11/25/2015 adp PEPRA Helen Lei 3190 · Payable to CERBT Trust - EE (218.20)11/25/2015 adp PEPRA Cathy Bondanza 3190 · Payable to CERBT Trust - EE (147.65)11/25/2015 adp Retirement Health Savings Reimbursement 3190 · Payable to CERBT Trust - EE (1,520.40)11/25/2015 adp Helen paying difference in health insurance 6040 · Employee Benefits (73.57)11/25/2015 adp Omar paying difference in health insurance 6040 · Employee Benefits (257.30)11/25/2015 adp Food Reimbursement 6070 · Conference/Training 49.4811/25/2015 adp Manual Check Kingston #203 6000 · Salary (5,024.66)11/25/2015 adp Union Dues 3057 · Union Dues Payable (240.00)

American Messaging11/25/2015 13759 Acct. M7-117929PK 6400 · Telephone 5.00

Arnott, Ann11/10/2015 13698 Meeting 10/19/15 & 11/2/15 7030 · Director 320.0011/30/2015 13771 11/16/15 Meeting 7030 · Director 160.00

AT& T - (U-Verse)11/19/2015 13744 Internet Act. 145204227/Line # 415-332-1983 6400 · Telephone 64.00

AT&T - Calnet 211/19/2015 13743 4152890957185 6400 · Telephone 32.1211/19/2015 13743 4153314710847 6400 · Telephone 307.3911/19/2015 13743 4153321983246 6400 · Telephone 66.5011/19/2015 13743 4153390143618 6400 · Telephone 99.95

AT&T, Alarm Phones11/30/2015 13769 Office/plant 239-361-0875 6400 · Telephone 103.8511/30/2015 13769 Marin City 415-331-1769 6400 · Telephone 92.2411/30/2015 13769 Locust 415-332-0734 6400 · Telephone 91.2211/30/2015 13769 Main St 415-332-0750 6400 · Telephone 93.1811/30/2015 13769 Princess 415-332-0756 6400 · Telephone 92.2411/30/2015 13769 Gate 5 415-332-1035 8999 · City of Sausalito billable exp 93.7511/30/2015 13769 Whiskey Springs 415-332-1039 8999 · City of Sausalito billable exp 93.9411/30/2015 13769 Summary billing 960-739-4785-555-9 6400 · Telephone 14.19

B. W. S. Distributors, Inc.11/25/2015 13757 Inv. 206340/ARIAS 111015 6550 · Safety 108.8811/25/2015 13758 Inv. 206215/PO OMAR 6550 · Safety 1,732.98

Bay Cities Refuse, Inc.11/10/2015 13701 November 2015 6300 · Solids Disposal 511.50

Bay Computer11/10/2015 13700 Inv. 69583 11/2015 Service Contract 6080 · Consulting Services 333.3311/10/2015 13700 Inv. 69581 HP 7600 Printer - Rahman 2015 · Office Equipment 370.5911/30/2015 13765 Inv. 69599 Email Hosting Fee 26 boxes 6150 · Permits & Fees 4,680.0011/30/2015 13765 Inv. 69632 Back Up Schedule 6150 · Permits & Fees 218.00

1:59 PM SAUSALIT0-MARIN CITY SANITARY DISTRICT12/02/15 Transaction List by Vendor

November 2015

Page 1

46

Frontoffice

Typewritten Text

Agenda Item IV.G


Bearing Engineering11/19/2015 13741 Inv. 5380707/PO 5838 6200 · Treat & Coll Maint. & Repairs 457.27

Beers, Donald L11/04/2015 Reverse of GJE deprec -- For CHK 13644 voided on 11/04/2015 7030 · Director (800.00)11/05/2015 13695 Meeting 10/19/15 & 10/21/15 7030 · Director 320.0011/30/2015 13770 11/16/15 Meeting 7030 · Director 160.00

Borges & Mahoney11/12/2015 13726 Inv. 137171/PO 5834 Wetside Deox 2 rpm 6200 · Treat & Coll Maint. & Repairs 5,899.6911/12/2015 13726 Credit Memo 3298 11/9/15 Dillon 6200 · Treat & Coll Maint. & Repairs (1,553.18)

Brandon Tire11/25/2015 13756 Inv. IN00149835/Fork Lift Repair 6200 · Treat & Coll Maint. & Repairs 237.9511/25/2015 13756 Inv. IN00149439Tires Electrical Truck 6500 · Vehicles 1,178.21

CalCon Systems11/25/2015 13760 Inv. 36804/PO 5828 6200 · Treat & Coll Maint. & Repairs 2,177.8111/25/2015 13760 Inv. 36829/PO 7001 6200 · Treat & Coll Maint. & Repairs 2,772.0011/25/2015 13760 Inv. 36829/PO 7001 2003 · Gen Equip/Fac Upgrade & Renewal 3,192.00

California Diesel and Power11/19/2015 13738 Inv. 112710 8999 · City of Sausalito billable exp 550.00

California Hazardous Services, Inc11/25/2015 13761 Inv. 58204/PO 5832 6150 · Permits & Fees 2,695.00

California Public Employees Retiremt Syst11/03/2015 13689 active Nov. 2015 6040 · Employee Benefits 17,165.1511/03/2015 13689 retired Nov. 2015 6035 · OPEB Retiree Health 13,262.6411/03/2015 13689 Admin fees Nov 2015 6040 · Employee Benefits 101.33

California Shades11/12/2015 13725 Final Payment Solar Shades in District Office 7080 · Office Expense 1,877.50

CalPERS11/19/2015 13745 Inv. 14648201 Nov. 2015 Unfunded Accrued Liab. 6031 · Retirement - Side Fund Payoff 9,669.00

CalPERS 457 Plan11/04/2015 13693 pay period end 10-30-15 Member Contrib 3150 · Deferred Comp - 457 Plans - ER 715.0011/04/2015 13693 1.5% pay period end 10-30-15 Employer Contrib 3150 · Deferred Comp - 457 Plans - ER 451.8811/17/2015 13731 ppe 11/13/15 Member Contrib 3150 · Deferred Comp - 457 Plans - ER 715.0011/17/2015 13731 1.5% ppe 11/13/15 Employer Contrib 3150 · Deferred Comp - 457 Plans - ER 420.91

CalPERS Long Term Care Program11/02/2015 13686 Inv. 10852548O PPE 10/30/15 for Omar 3160 · PERS Long Term Care - EE 144.2711/13/2015 13728 inv 10861255 PPE 11/13/15 for Arias-Montez 3160 · PERS Long Term Care - EE 144.2711/30/2015 13767 inv 10901191 ppe 11/27/15 for Omar 3160 · PERS Long Term Care - EE 144.27

CalPERS Pension11/04/2015 13694 Employer paid member share 6030 · Retirement 2,454.5611/04/2015 13694 Employer share Rate Plan1367 6030 · Retirement 3,698.5911/04/2015 13694 Employer contribution PEPRA Rate Plan26936 6030 · Retirement 521.1711/04/2015 13694 Member contribution PEPRA Brol, Lei, Bondanza 6030 · Retirement 522.2611/17/2015 13730 Employer paid member share 11/13/15 6030 · Retirement 2,609.4411/17/2015 13730 Employer share Rate Plan1367 11/13/15 6030 · Retirement 3,932.1011/17/2015 13730 Employer contribution PEPRA Rate Plan26936 6030 · Retirement 521.1711/17/2015 13730 Member contribution PEPRA Brol, Lei, Bondanza 6030 · Retirement 522.26

CalTest11/25/2015 13762 Inv. 552748 9/30/15-10/7/15 6140 · Monitoring 1,485.05

CASA11/10/2015 13702 Inv. 16086 - 2016 Membership Dues 6150 · Permits & Fees 8,320.00

CF Contracting11/10/2015 13703 Final Payment Project # 7436A-5/Application # 8 2003 · Gen Equip/Fac Upgrade & Renewal 67,470.71

City Electric Supply11/25/2015 13754 Inv. 7680-640544/PO PLANT 6330 · Supplies 331.61

Cole-Parmer11/10/2015 13704 Inv. 9409814/PO ARIAS102315 6140 · Monitoring 681.10

Copy Central11/19/2015 13737 Inv. 165903/Brochure Beach Force Main 2004 · Conveyance Sys Upgrade & Renew 109.80

CSAC Excess Ins11/03/2015 13692 Life / AD&D & LTD & STD Premium Nov 2015 6040 · Employee Benefits 1,079.6011/03/2015 13692 Employee Share of STD premium Nov 2015 3180 · Short Term Disability - EE 342.5611/03/2015 13692 Supplemental Life Rahman- Nov 2015 3060 · Supplemental Insurance payable 34.0511/03/2015 13692 Supplemental Life Helen Lei - Nov 2015 3060 · Supplemental Insurance payable 15.36

Dan Rheiner11/10/2015 13697 Meeting 11/5/15 7030 · Director 160.0011/19/2015 13742 Lunch Kingston & Humphrey 11/10/15 6070 · Conference/Training 108.5011/30/2015 13774 Meetings 11/13/15 & 11/16/15 7030 · Director 320.00

Deborah Glasser Labor Relations, LLC11/10/2015 13707 Inv. 2015/10 - 4 hours personnel rules Manual 6080 · Consulting Services 680.00

Delta Dental of California11/03/2015 13691 inv BE001382333 Nov 2015 Acct #05-0190901008 6040 · Employee Benefits 1,531.25

Douglas Humprey, Humphrey Consulting11/03/2015 13688 Inv. SMCSD0515 10/1/15-10/31/15 - 76 hours 6080 · Consulting Services 11,605.00

Du-All Safety LLC11/10/2015 13705 Inv. 17339 - October 2015 Training 6550 · Safety 1,906.25

Environmental Resource Associates11/25/2015 13750 Inv. 773701/PO ARIAS110615/Acct S484901 6140 · Monitoring 401.13


November 2015

Page 2

47


Everbank11/10/2015 13706 Inv. 3412840 - Contract # 20190164 7080 · Office Expense 230.91

Fort Bragg Electric, Inc11/19/2015 13739 Project #1368032*01/Period 11/15/15 2003 · Gen Equip/Fac Upgrade & Renewal 18,034.25

Goodman Building Supply11/10/2015 13708 Acct. 20065 - 6330 · Supplies 275.17

Hadronex, Inc11/10/2015 13721 Inv. 5173/Renewal 6550 · Safety 2,356.00

Hagel Supply Co11/10/2015 13709 Act. 4557588 - Inv. 348782 6330 · Supplies 515.4611/10/2015 13709 Act. 4557588 - Inv. 348781 6330 · Supplies 16.90

Harrington Industrial Plastics LLC11/25/2015 13751 Inv. 006I1381/PO 5824 6330 · Supplies 20.29

Iron Mountain11/10/2015 13710 Inv. LZB2096 - Storage Nov. 2015 6150 · Permits & Fees 157.00

Jackson's11/10/2015 13716 Act. 7634/Inv. S2698698.001 6330 · Supplies 142.00

James DeLano11/30/2015 13772 meetings 11/2/15,11/16/15,11/20/15 7030 · Director 480.00

Mass Mutual11/03/2015 13687 Omar Arias ppe 10/30/15 3150 · Deferred Comp - 457 Plans - ER 469.7211/03/2015 13687 Omar Arias Loan Payment ppe 10/30/15 3170 · Hartford Loan Repayment - EE 225.3711/03/2015 13687 Kevin Rahman ppe 10/30/15 3150 · Deferred Comp - 457 Plans - ER 71.1611/13/2015 13729 Omar Arias pay period ending 11/13/15 3150 · Deferred Comp - 457 Plans - ER 469.7211/13/2015 13729 Omar Arias Loan Payment pay period ending 11/13/15 3170 · Hartford Loan Repayment - EE 225.3711/13/2015 13729 Kevin Rahman pay period ending 11/13/15 3150 · Deferred Comp - 457 Plans - ER 71.16

Meyers Nave11/30/2015 13766 Inv. 2015100455 9/24/15-10/30/15 7060 · Legal General 8,156.00

Mission Uniform Service11/10/2015 13713 October 2015 SAP 128988 175-640240-00 6330 · Supplies 574.26

Mitchell Engineering11/10/2015 13712 Potholing & FM Work - Richardson Bay Marina 2003 · Gen Equip/Fac Upgrade & Renewal 4,383.7711/10/2015 13712 Misc Work SMCSD 2003 · Gen Equip/Fac Upgrade & Renewal 10,629.4211/10/2015 13712 ADA Ramp Work 8999 · City of Sausalito billable exp 267.3611/10/2015 13712 Retention Payment - Final 2003 · Gen Equip/Fac Upgrade & Renewal 14,509.72

NAPA Auto Parts11/10/2015 13714 Inv. 127-57345/PO STOCK 6500 · Vehicles 623.9811/10/2015 13714 Inv. 127-51440/PO VINCE 6500 · Vehicles 246.4211/10/2015 13714 127-53056/PO SHOP 6500 · Vehicles 6.33

Novato Disposal Service, Inc.11/10/2015 13715 Inv. 3052/Cust # SAUS - October 2015 6300 · Solids Disposal 2,481.93

NSI Solutions11/19/2015 13735 Inv. 326025/PO Arias102915 6140 · Monitoring 132.70

Operating Engineers Local Union No. 311/19/2015 13747 Nov. 2015 Dues 3057 · Union Dues Payable 480.00

OTS Welding, Inc.11/10/2015 13717 Inv. 0633/PO 5830 - Scotties Suction Pipe - Bypass 6200 · Treat & Coll Maint. & Repairs 3,997.03

Plug It Products11/10/2015 13719 Inv. SI-47213/PO 5836 6330 · Supplies 363.82

Praxair11/10/2015 13718 Inv. 54030176/Acct 5C631 6150 · Permits & Fees 94.63

Rauch Communication11/10/2015 13720 Inv. Sep-1512 - work thru 8/31/15 6080 · Consulting Services 415.00

RMC Engineering11/25/2015 13748 Inv. 20890 - 9/1/15-10/30/15 Beach Force Main 2004 · Conveyance Sys Upgrade & Renew 1,006.00

Shape Products Co11/25/2015 13763 Inv. 4001979/PO AriaF111015 6330 · Supplies 303.62

Shell11/25/2015 13749 Inv. 6525778266511 10/14/15-11/05/15 6110 · Fuel 492.69

Solenis LLC11/19/2015 13740 Inv. 131007017 6050 · Chemicals 3,694.23

State Water Resources Control Board11/19/2015 13732 Inv. WD-0110585 Annual Permit 7/1/15-6/30/16 6150 · Permits & Fees 2,088.0011/19/2015 13733 Inv. WD-0109169 Annual Permit 7/1/15-6/30/16 6150 · Permits & Fees 8,522.00

Univar USA Inc11/19/2015 13734 Inv. SJ715773/PO 5785 6050 · Chemicals 2,839.46

US Bank11/10/2015 13722 Brochure Holders for Public Notices 2004 · Conveyance Sys Upgrade & Renew 33.0011/10/2015 13722 Deposit holiday Party 6070 · Conference/Training 70.0011/10/2015 13722 Job Posting, Board Snacks, Office Depot, Postage 7080 · Office Expense 865.5611/10/2015 13722 toner ops, clamps, urinal flush kits 6330 · Supplies 1,183.2811/10/2015 13722 A/C unit server room - Alpine Home Air 6200 · Treat & Coll Maint. & Repairs 1,097.9911/10/2015 13722 LMC parts 6500 · Vehicles 161.40

USA Blue Book11/25/2015 13753 Inv. 799484/PO 5842 8999 · City of Sausalito billable exp 57.9511/25/2015 13753 Inv. 799484/PO 5842 6330 · Supplies 321.68

Valley Graphics Printing Inc.11/19/2015 13746 Inv. 20091815 - Business Cards Kingston/Rahman 7080 · Office Expense 32.70


November 2015

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Verizon Wireless11/10/2015 13723 Inv. # 9754176739/Act 270562836-00001 6400 · Telephone 246.90

Vision Service Plan - CA11/03/2015 13690 Acct30 0218320001 Nov. 2015 6040 · Employee Benefits 202.2111/30/2015 13768 Acct30 0218320001 Dec 2015 6040 · Employee Benefits 211.73

VWR International, Inc11/10/2015 13724 Inv. 8042955347/PO ARIAS102315 6140 · Monitoring 337.6311/10/2015 13724 Inv. 8042959675/PO ARIAS102315 6140 · Monitoring 30.8911/10/2015 13724 Inv. 8042964506/PO ARIAS 102315 6140 · Monitoring 14.3811/25/2015 13755 Inv. 8043136650/PO ARIAS1111015 6140 · Monitoring 16.99

Waste Management11/19/2015 13736 Inv. 0088864-1507-7 October 2015 6300 · Solids Disposal 4,446.39

Water Components & Building Supply, Inc.11/25/2015 13752 Inv. 30398238/PO Plant 6330 · Supplies 123.38

William Ring11/10/2015 13696 Meeting 11/2/15 7030 · Director 160.0011/30/2015 13773 Meetings 11/13/15 & 11/16/15 7030 · Director 320.00


November 2015

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Attachment VI.A

SAUSALITO-MARIN CITY SANITARY DISTRICT COMMITTEES OF THE BOARD

January 2015 STANDING:

COMMITTEE MEMBERS SCOPE

Capital Project and Construction

Don Beers Bill Ring

Review of long-range CIP, R&R program and large capital projects

Finance, Insurance and Budget

Dan Rheiner Bill Ring

Budget and rate review, financial systems, audit and insurance

National Park Service

Dan Rheiner Bill Ring

Deal with NPS issues and negotiation of revised Agreement with Government

Personnel Ann Arnott Jim DeLano

Salary, benefits, personnel rules, any personnel actions

Public Information Don Beers Jim DeLano

Public information concerning District projects, programs, and rate increases

Sewer Ann Arnott

Dan Rheiner

Collaborate with the City of Sausalito and TCSD in the implementation sewer rehabilitation projects and programs

AD HOC:

SMCSD/TCSD Agreement Dan Rheiner, Bill Ring District Codification Jim DeLano, Don Beers

REPRESENTATIVES: TCSD Jeffrey Kingston CSRMA Ann Arnott

BOARD OF DIRECTORS President: Dan Rheiner Vice President Bill Ring Ann Arnott Don Beers Jim DeLano Ann Arnott November 2017 Donald Beers November 2019 Jim DeLano November 2017 Dan Rheiner November 2017 Bill Ring November 2019

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Attachment VI.B

Preliminary Program Tuesday, January 19, 2016 – Pre-‐conference Session 11:30 a.m. – 4:00 p.m. CSRMA Training Seminar See sign up form for featured presentations Wednesday, January 20, 2016 9:00 a.m. – 5:00 p.m. Registration 10:30 a.m. – 12:00 p.m. CASA Board of Directors Meeting 10:00 a.m. – 12:00 p.m. The Perfect Board – A Review of Roles and Board Best Practices Brent H. Ives, BHI Management Consulting 12:00 p.m. – 1:30 p.m. Associates Committee Meeting 12:00 p.m. – 1:00 p.m. Lunch on your own 1:30 p.m. – 4:00 p.m. Roundtable Series Participate in 2 one-‐hour roundtables on various topics. Meet in small groups with a subject matter expert for a dialogue about the topic. Sign up at the registration table for the roundtables that are of most interest you. Topics include: various communications strategies, watershed management, wastewater 101, what makes for effective advocacy meetings, advocating together -‐ preparation for the Washington D.C. Capitol Hill visits, drought impacts on collection systems, fire ravaged land mitigation, climate change, strategies to recruit a GM, operator recruitment and training, plus more to follow as the date draws near. 1:30 p.m. – 2:30 p.m. Roundtables Track 1 2:30 p.m. – 3:00 p.m. Networking Break 3:00 p.m. – 4:00 p.m. Roundtables Track 2 4:15 p.m. – 5:15 p.m. Federal Legislative Committee Meeting 4:00 p.m. – 5:30 p.m. CSRMA Executive Board Meeting 5:30 p.m. – 6:30 p.m. Icebreaker Reception Thursday, January 21, 2016 7:30 a.m. – 4:30 p.m. Registration 7:30 a.m. – 9:00 a.m. CSRMA Board of Directors Meeting 8:00 a.m. – 9:00 a.m. Utility Leadership Committee Meeting 8:00 a.m. – 9:00 a.m. Opening Breakfast

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Attachment VI.C

Thursday, January 21, 2016 continued 9:30 a.m. – 11:30 a.m. Morning Session 9:30 – 10:30 Keynote Address

Robert Glennon, Regents’ Professor and Morris K. Udall Professor of Law and Public Policy at the University of Arizona

Robert Glennon is one of the nation’s thought leaders and commentators on water policy and law. Author of two award winning best sellers, he’s a frequent contributor to national publications and a guest on various television and radio shows. Dr. Glennon will share his sensible blueprint for achieving a sustainable water future. 10:30 – 11:30 And The Forecast Is… El Niño Is Back

• Preparing for El Nino, Speaker TBD • Impacts on Clean Water Utilities -‐ Ben Horenstein, Director of Wastewater, EBMUD

12:00 p.m. – 1:30 p.m. Conference Luncheon 12:30 – 12:45 Executive Director’s Report 12:45 – 1:15 The Big Reveal: CASA’s Updated Brand and Website

1:15 – 1:30 2015 CASA Education Foundation Scholarship Recipients Jim Graydon and Jeff Moorhouse, Board Members, CEF 2:00 p.m. – 4:00 p.m. Afternoon Session USEPA Environment Finance Centers Andrew Sawyers, Director, Office of Wastewater Management (invited) Sustainable Workforce Recruitment and Strategies Nathan Van De Voorde, Manager of Global Talent Acquisition, Black & Veatch Utility of the Future Blueprint -‐ Advancing the concept of an “Innovation Ecosystem” Ken Rubin, Managing Director, Rubin Mallows Worldwide 5:30 p.m. – 6:30 p.m. Reception sponsored by the Associates Friday, January 22, 2016 7:30 a.m. – 11:00 a.m. Registration 7:30 a.m. – 8:30 a.m. State Legislative Committee Meeting 8:00 a.m. – 9:00 a.m. Communications Workgroup Meeting 8:00 a.m. – 9:00 a.m. Breakfast 9:00 a.m. – 11:00 a.m. Closing Session The Honorable Duncan Hunter (invited) Congressman – San Diego True Transparency: Beyond Branding Panel Discussion

Moderator Kevin M. Hardy, Encina JPA 11:00 a.m. – 3:00 p.m. Attorneys Committee Meeting

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SRF Attachment 14


RESOLUTION NO. 1019

A RESOLUTION DEDICATING REVENUE TO THE PAYMENT OF ANY AND ALL CLEAN WATER STATE REVOLVING FUND FINANCING

BE IT RESOLVED by the Board of Directors of the Sausalito-Marin City Sanitary District that the General Manager is hereby authorized and directed to sign and file, for and on behalf of the Sausalito-Marin City Sanitary District, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the Treatment and Wet Weather Flow Upgrade Project (Headwork’s, Primary and Secondary Improvements); and

BE IT RESOLVED that the Sausalito-Marin City Sanitary District hereby agrees and

further does authorize the aforementioned representative or his/her designee to certify that the Agency has and will comply with all applicable state and federal statutory and regulatory requirements related to any financing or financial assistance received from the State Water Resources Control Board; and

BE IT FURTHER RESOLVED that the Sausalito-Marin City Sanitary District hereby

dedicates and pledges the Net Revenues of the District and the District Fund, to payment of any and all Clean Water State Revolving Fund financing the Treatment and Wet Weather Flow Upgrade Project No. 7837-110. This dedicated source of revenue shall remain in effect throughout the term of such financing unless modification or change of such dedication is approved in writing by the State Water Resources Control Board.

BE IT FURTHER RESOLVED that the General Manager or his/her designee of Sausalito-Marin City Sanitary District is hereby authorized to negotiate and execute a financial assistance agreement from the State Water Resources Control Board and any amendments or change orders thereto and certify financing agreement disbursements on behalf of the Sausalito-Marin City Sanitary District.

I certify that the foregoing Resolution was duly and regularly adopted by the Board of Directors of December 7, 2015, by the following vote. AYES, and in favor thereof, Directors: Rheiner, Ring, Arnott, Beers, DeLano NOES, Directors: ABSTAIN, Directors: ABSENT, Directors:

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Attachment VI.D

APPROVED:

________________________________ Dan Rheiner, President Sausalito-Marin City Sanitary District ATTEST:

(SEAL)

_______________________________ Helen Lei, Secretary

Sausalito-Marin City Sanitary District

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AGENDA ITEM: VI.F DATE: DECEMBER 7, 2015

ADOPT RESOLUTION NO. 1020, ACCEPTING COMPLETION OF THE PROJECT AND DIRECTING FILING OF NOTICE OF CONSTRUCTION COMPLETION – DISINFECTION ANALYZER REPLACEMENT PROJECT

BACKGROUND: At the April 13, 2015 regular meeting, the Board awarded the Disinfection Analyzer Replacement Project to Fort Bragg Electric, Inc. In addition to the replacement of analyzers and associated piping and wiring, project scope included a remodel of the analyzer room and storage room to improve storage and space for Operations. Floors of both rooms were resurfaced and coated with chemical resistant non-slip epoxy to improve safety, and an instant hot water heater added to free up additional space. In addition, the shower located in the clarifier’s office area was reinstated and is now functional. During construction Fort Bragg Electric proved to provide quality work and progressed quickly. All work under the contract has been completed within the approved project budget. Fort Bragg Electric’s bid price for the project was $187,836. Change orders, including epoxy coating of floors, added 2.8% to the contract price. Fort Bragg Electric and Linscott Engineering were solicited to install suction piping at Scotties pump station to complete interim improvements to support potential high wet weather flow. Fort Bragg Electric provided the lower bid of $13,901 and was already mobilized. Consequently, this work was added to project scope but was funded through the operations budget. This resulted in a final contract price of $206,953, including 10% in contracted change orders. All work was completed without injury or incident.

RECOMMENDATION: Adopt Resolution No. 1020 accepting completion of the project and directing filing of Notice of Completion for the Disinfection Analyzer Replacement Project.

ATTACHMENTS: 1) Resolution No. 1020

Prepared By: ___________________________ Kevin Rahman, Associate Engineer

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RESOLUTION NO. 1020

RESOLUTION ACCEPTING COMPLETION AND DIRECTING FILING OF NOTICE OF CONSTRUCTION COMPLETION

DISINFECTION ANALYZER REPLACEMENT PROJECT The District Board of Sausalito-Marin City Sanitary District finds and determines as follows:

A. The District has engaged Fort Bragg Electric, Inc. to perform certain work and improvements pursuant to the contract between said District and Fort Bragg Electric, Inc.; and

B. The work under the noted contract has been fully completed and done as

provided in the contract and the plans and specifications therein referred to. In consideration of the foregoing findings and determinations, IT IS RESOLVED by

the District Board as follows: 1. That the work and improvements performed by Fort Bragg Electric, Inc. are

accepted. 2. That there be filed for record with the County Recorder of the County of Marin,

Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California

I certify that the foregoing Resolution was duly and regularly adopted by the Board of

Directors of the Sausalito-Marin City Sanitary District, Marin County, California, at a meeting held on December 7, 2015, by the following vote.

AYES, and in favor thereof, Directors: NOES, Directors: ABSTAIN, Directors: ABSENT, Directors:

_______________________________

Helen Lei, District Secretary Sausalito-Marin City Sanitary District

APPROVED: ______________________________________ Dan Rheiner, President

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Attachment VI.F

AGENDA ITEM: VII.A DATE: DECEMBER 7, 2015

OPERATIONS AND ENGINEERING REPORT - INFORMATIONAL 1. Plant and Collection System Performance – There were no violations of the treatment plant

discharge permit for the month of November. Rain accumulation for the month totaled approximately 1.55”. The highest recorded peak instantaneous plant flow was 3.85 mgd on November 24th, which was well below the plant’s secondary treatment capacity of 6.5 mgd. No blending events have occurred this wet weather season. There were no District sanitary sewer overflows (SSO’s) to report.

2. Operation and Maintenance – After completing the disinfection analyzer project in early November the O&M team’s core focus shifted to wet weather preparations. Several tasks outlined within the preparation list, which was updated in October, were completed in November. Time was spent developing a transition plan in response to Jeff Waters announcement that he was leaving the District. His last day was November 5th. O&M Tech I Kola Brol met the requirements and is now certified as a SWRCB Wastewater Operator II. To insure reliable and continuous pump station and treatment facility operations during unplanned power outages staff completed several related tasks. All diesel storage tanks were tested for water and algae contamination. During testing three locations were identified that required filtering to remove contaminants. The treatment plant’s 1000-gallon underground tank and the above ground tanks at Marin City and Booster pump stations were filtered. Staff coordinated with Cal Diesel to perform annual servicing and load bank testing of all District standby generators, including the portable unit. Additionally, all fuel tanks were topped off with new fuel and treated with an algaecide to reduce future algae growth. Operations staff conducted two in-house training sessions to prepare staff for special winter related events. The first training session was a review of the additional water quality sampling and analysis required during blending events at the treatment facility. The second session covered how to safely mobilize and connect the District’s portable generator at the Princess Street, Spinnaker and Anchor pump stations. These three stations do not have stationary standby generators onsite. Several collection system wet weather activities were completed in November. Easement manhole inspections were completed. One root related follow up item was identified during the inspection. Staff worked with Roy’s Sewer Service to enter the manhole and remove the roots. Roy’s completed maintenance of the 4-month hotspot mainlines in Marin City. As mentioned in October, staff planned a project to clean the District’s 24” gravity interceptor from Napa St. to the Locust Street Pump Station, which also included isolating the pump station wet well for cleaning. The project required coordination with the City of Sausalito’s Engineering staff to obtain the required encroachment permit and City Sewer Crews to plug and monitor their lateral sewer system during the cleaning. Upstream flows were diverted and pumped into the Scotties force main near the Bay Model on Marinship Way. District staff setup and supported the bypass operations. The last item was a follow up to the Gate Five Pump Station failure experienced earlier this year, after a contractor dumped grit and rock into the nearby sanitary sewer system that was removed during the City’s storm water system assessment. The last of the two pumps was replaced with a new unit. An additional pump was ordered as a backup. Below is a brief summary of the November 2015 corrective and preventive maintenance activities:

The Libertyship smartcover was repaired due to a faulty level sensor restraint

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Staff inspected the sodium hypochlorite flash mixer and removed built up carbonate

scale from the dosage piping

Roy’s Sewer Service performed monthly grease removal at the Marin City Lift Station

Staff removed the north chlorine contact tank from service for cleaning

The Marin City wet well blower motor failed and was replaced with a new unit

Several routine lubrications and inspections were performed including: secondary

effluent screen shaft lubrication, 4” and 6” portable pump inspections, monthly vehicle

and portable equipment inspections, semi-annual pump and motor lubrication at Main

Street, Booster, Whiskey and Marin City pump stations, sodium bisulfite heat trace

system inspection, monthly backup pump impeller rotations and monthly fixed film

reactor backup supply pump rotation.

Drake Pump Station submersible pump #1 was removed to de-rag the impeller. The

pump was returned to service

Staff replaced the dry well sump pump float at the City’s Whiskey Springs Pump Station

3. Safety Program – There were no loss time accidents or injuries to report in November. A safety

recognition lunch was held on November 18th to recognize the team’s six month no loss time safety record. A safety committee meeting with Bill Buckman, Kevin Beneda and Omar Arias was held on November 4th. Safety contractor Bill Buckman provided annual Injury Illness Prevention Program (IIPP) training. A transition plan was developed to insure Jeff Waters safety related responsibilities were maintained by existing staff without a lapse in coverage. An accident involving a District vehicle occurred on November 23rd. A District operator was backing the Ford F250 out of the Main Street Pump Station driveway into the Valhalla parking lot, while attempting to enter the parking lot a vehicle was trying to exit the lot and an additional vehicle was trying to enter the lot. The operator chose to provide space for the vehicles by driving across Main Street to the lower Portofino parking lot entrance. The parking lot entrance is a low clearance access point. While entering the space the F250’s lumber rack made contact with a rain gutter located at the point of entrance. Interim O&M Supervisor Kevin Beneda investigated and documented the accident site and worked with the operator to prevent future occurrences. The District is working with the building manager to schedule the necessary repairs.

4. EEOC / Harassment Report – No items to report for the month of November.

5. Odor Report – No odor complaints were received in November.

The calcium nitrate dosing facilities at the Marin City and Gate Five pump stations were removed from service for the winter. The Bioway odor scrubber at the treatment facility and the chemical media scrubbers located at the Locust Street, Spinnaker and Main Street pump stations operate year round.

6. Project Reports: a. The Beach Force Main and Gravity Sewer Inspection Project is progressing as allowable

within the constraints of permitted work hours and corresponding low tides. There are windows of construction opportunity approximately every two weeks within these constraints. These windows allow for several hours of work for three to four days at a time. NorCal Construction has installed a tapping saddle and valve at the plant location. The beach force main was found to be buried only 6 inches deep at this location and has been successfully hot tapped. The next phase of work will be to install a tapping saddle at the Main Street location. At Main Street the beach force main was located by District operators using a hand held

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locator. The depth of the pipe in this location appears to be approximately 5 feet to the top of pipe and is buried in sand. Consequently, shoring and a small excavator will be used to gain access. The next window of opportunity will be afternoons from December 21 through 23. No work will be performed on Christmas Eve or Christmas Day. The next window of opportunity will be in January, 2016. Once the line is hot tapped at the Main Street location, District staff will obtain samples for testing to ensure the plant is not overloaded during cleaning operations. If necessary, baker tanks will be used to reduce plant loading. There have been no complaints from public to date.

b. Scotties pump station bypass was improved through the installation of a permanent suction

pipe connection for use with a portable pump. This work was performed by Fort Bragg Electric through an informal bid process. District staff has solicited rental quotes from pump suppliers and anticipates staging a wet weather bypass pump at Scotties pump station during the months of January, February and March of 2016. Based on rainfall predictions and system flow during March this rental period may be extended. Note that the District’s existing 6 inch bypass pump can also be utilized at this location. However, during peak wet weather months the District’s pump is to remain available for other pump stations as necessary. In addition, the District’s pump is not sized to accommodate a 5 year storm event.

c. National Park Service (NPS) staff will be touring the treatment plant on December 10, 2015. The intent of the tour is to familiarize NPS with the District and to walk through planned improvements to be included in the District’s Treatment and Wet Weather Flow Upgrades Project. This will also be an opportunity for NPS staff to be introduced to General Manager Jeffrey Kingston. It is estimated that 10 to 12 NPS representatives will be on site.

Prior to the plant tour, key NPS staff, including project managers and an environmental specialist, will be walking the proposed path of relocation for the Park’s lateral with District staff. This is a follow up to the District’s presentation to the NPS projects team on Oct 28, 2015. District staff presented an alternatives analysis for the relocation of their lateral with associated cost estimates. NPS staff is working to address any environmental concerns and to budget the project for construction. In addition to this work discussions on recycled water continue, and are anticipated to include collaborated services for the District, NPS, the City of Sausalito, and TCSD.

RECOMMENDATION: Informational - Receive and file report.

Prepared by:

_____________________________________ Kevin Beneda, Interim O&M Supervisor & CPO

_____________________________________ Kevin Rahman, Associate Engineer

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AGENDA ITEM: VII.B DATE: December 7, 2015

BOARD SECRETARY’S REPORT - INFORMATIONAL

1. Review of December 2015 Meeting and Event Calendar A calendar of scheduled committee meetings and events for the month of December is attached to this report. Please review the committee meetings, the dates and times that need to be set. Staff will discuss the dates and times with the committee members at the meeting. Please let the Board Secretary know if any proposed meeting times need to be rescheduled.

2. Operator in Training Recruitment

Staff successfully recruited Mr. Alex Winnicki to fill the Operator in Training position through the internal recruitment process. Alex graduated from the University of Oregon with a Bachelor of Science, majoring in Environmental Science. He has been working as an intern at the District since February 2015 and passed Grade I and Grade II Operator Certification exams while working here. Staff sees him as a good fit for the position. 3. Two (2) Internship Positions Recruitment Staff advertised the Internship Position in late October and the deadline for accepting application was Friday, December 4th. The applications are being reviewed by the operation staff and the interview process will start soon. Finance Report – Verbal summary of key items.

ATTACHMENTS: - November Calendar of Scheduled Meetings and Events - Finance Reports

a. Balance Sheet as of November 30, 2015 b. Statement of Revenue and Expenditures c. Capital Project Job Cost and current fiscal year budget d. Capital Project current fiscal year Job Cost detail.

Prepared By: __________________________________

Helen Lei, Office Manager/District Secretary

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Sausalito-Marin City Sanitary District

December 2015 - Schedule of Meetings and Events

Regular Board meeting

Monday, December 7, 2014 at 7 pm Sausalito City Council Chambers (Full Board)

Public Information Committee

Winter newsletter

TBD SMCSD District Office Boardroom (Don Beers and Jim DeLano)

National Park Service TBD SMCSD District Office Boardroom (Rheiner and Ring)

Strategic Planning Work Session

Strategic and work plan review

January 28 or 29, 2015 9 am -3:30 pm SMCSD District Office Boardroom (Full Board)

2016 Board Regular Meeting Calendar Dates through June

Monday, December 7, 2015 – 7 pm City of Sausalito, Council Chambers

Monday, January 4, 2016 – 7 pm City of Sausalito, Council Chambers

Tuesday, January 19, 2016 – 4 pm District Office Boardroom?? (1/18 Holiday - MLK Day)

Monday, February 1, 2016 – 7 pm City of Sausalito, Council Chambers

Tuesday, February 16, 2016 – 4 pm District Office Boardroom?? (1/17 Holiday - President’s Day)

Monday, March 7, 2016 – 7 pm City of Sausalito, Council Chambers

Monday, March 21, 2016 – 4 pm District Office Boardroom

Monday, April 4, 2016 – 7 pm City of Sausalito, Council Chambers

Monday, April 18, 2016 – 4 pm District Office Boardroom

Monday, May 2, 2016 – 7 pm City of Sausalito, Council Chambers

Monday, May 16, 2016 – 4 pm District Office Boardroom

Monday, June 6, 2016 – 7 pm City of Sausalito, Council Chambers

Monday, June 20, 2016 – 4 pm District Office Boardroom

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Attachment VII.B.1

Nov 30, 15

ASSETSCurrent Assets

Checking/Savings1000 · Petty Cash 3001010 · Cash in Bank - Money Market 78,5681005 · Cash in Bank - Operating 130,7661030 · Cash in LAIF 7,339,623

Total Checking/Savings 7,549,256

Accounts Receivable1200 · Accounts Receivable 61,212

Total Accounts Receivable 61,212

Other Current Assets1260 · Private Lateral Notes Rec. 2,988

Total Other Current Assets 2,988

Total Current Assets 7,613,457

Fixed Assets2000 · Fixed assets 45,853,5192080 · Accumulated depreciation (15,591,623)

Total Fixed Assets 30,261,896

TOTAL ASSETS 37,875,352

LIABILITIES & EQUITYLiabilities

Current LiabilitiesOther Current Liabilities

3405 · Deferred Revenue 2,9883009 · River Watch Liability 34,3003200 · Accrued Vacation and Comp Time 73,0973050 · Payroll Liabilities 11,416

Total Other Current Liabilities 121,802

Total Current Liabilities 121,802

Long Term Liabilities3250 · Accrued Post-emplmnt Benefits 407,3073300 · City National Bank Loan 2,153,5763330 · SRF Loan Payable 2,010,213

Total Long Term Liabilities 4,571,096

Total Liabilities 4,692,898

Equity3920 · Inv in Cap Assets, Net of Debt 25,533,5013925 · Restricted for Debt Service 147,8063940 · Reserve for Future Capital Impr 3,057,0573960 · Reserve for Operations 2,340,3383950 · Reserve for Renewal and Replace 218,1443900 · Unrestricted - Beginning of Yr 3,560,354Net Income (1,674,746)

Total Equity 33,182,454

TOTAL LIABILITIES & EQUITY 37,875,352

12:54 PM SAUSALIT0-MARIN CITY SANITARY DISTRICT12/03/15 Balance Sheet

As of November 30, 2015

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Attachment VII.B.4.a

Jul - Nov 15 Budget % of Budget

Ordinary Income/ExpenseIncome

5030 · Sewer Service Charges 156,046 5,857,165 3%5035 · Unincorp. Collection Charge 96,690 320,190 30%5040 · Property Taxes (4,747) 520,000 (1)%5060 · Sausalito Pump Maintenance 0 75,000 0%5070 · TCSD Service Contract 0 1,068,034 0%5080 · Connection Fees 0 20,000 0%5100 · Miscellaneous Income 3,698 10,000 37%5200 · Interest Income 3,552 17,992 20%

Total Income 255,239 7,888,381 3%

Gross Profit 255,239 7,888,381 3%

ExpenseOperating Expenses

8999 · City of Sausalito billable exp 31,8596179 · Interest Expense - SRF Loan 0 102,047 0%6180 · Interest Expense -City National 46,669 92,026 51%6000 · Salary 485,394 1,255,356 39%6020 · Payroll Taxes 36,521 92,229 40%6030 · Retirement

6031 · Retirement - Side Fund Payoff 48,3456030 · Retirement - Other 71,404 245,284 29%

Total 6030 · Retirement 119,749 245,284 49%

6035 · OPEB Retiree Health 66,313 301,220 22%6040 · Employee Benefits 112,610 236,021 48%6045 · Workers Comp 5,057 49,952 10%6050 · Chemicals 59,684 180,500 33%6070 · Conference/Training 6,726 27,800 24%6080 · Consulting Services 89,133 103,500 86%6150 · Permits & Fees 57,378 102,040 56%6110 · Fuel 2,104 10,700 20%6140 · Monitoring 13,487 86,500 16%6160 · Power 85,943 230,000 37%6170 · Insurance 32,669 49,750 66%6300 · Solids Disposal 29,997 78,020 38%6200 · Treat & Coll Maint. & Repairs 80,255 180,000 45%6201 · Unincorp. Collection M & R 5,958 83,000 7%6330 · Supplies 14,574 52,000 28%6400 · Telephone 7,056 14,300 49%6500 · Vehicles 7,661 24,850 31%6550 · Safety 18,057 42,100 43%6570 · Water 2,453 9,000 27%

Total Operating Expenses 1,417,306 3,648,195 39%

Administrative Expenses6153 · Sewer Service Rebate Program 0 5,000 0%9500 · Assessment Roll Fee 0 15,000 0%7010 · Accounting 8507020 · Audit 4,625 9,000 51%7030 · Director 12,640 33,920 37%7040 · Election Expense 0 15,000 0%7050 · Legal Notice 0 1,000 0%7060 · Legal General 33,845 25,000 135%7070 · Legal Special 2,133 20,000 11%7080 · Office Expense 8,586 15,000 57%

Total Administrative Expenses 62,679 138,920 45%

Total Expense 1,479,985 3,787,115 39%

Net Ordinary Income (1,224,746) 4,101,266 (30)%

12:56 PM SAUSALIT0-MARIN CITY SANITARY DISTRICT12/03/15 Statement of Revenue and Expenditures (42% of yr)

July through November 2015

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Attachment VII.B.4.b

Jul - Nov 15 Budget % of Budget

Other Income/ExpenseOther Expense

9900 · Depreciation 450,000

Total Other Expense 450,000

Net Other Income (450,000)

Net Income (1,674,746) 4,101,266 (41)%

12:56 PM SAUSALIT0-MARIN CITY SANITARY DISTRICT12/03/15 Statement of Revenue and Expenditures (42% of yr)


For management use only76

SAUSALIT0-MARIN CITY SANITARY DISTRICT Current Year Job Costs versus Current Budget


Annual Budget Act. Cost ($) Diff. (%) Diff.

Jobs

Capital Fund

Headworks Primary&Secondary Impr a/n 2003 250,000 105,127 (144,873) (58%)

Joint Agency Flow Mon. Study A/N 2004 200,000 0 (200,000) (100%)

Whiskey Sprgs &Scotties PS Rehab a/n 2004 250,000 7,302 (242,698) (97%)

Highway Booster PS Rehab a/n2004 550,000 0 (550,000) (100%)

Private Lateral Inspection & Rehab #2005 34,000 0 (34,000) (100%)

GGNRA Easement Extension a/n 2003 50,000 0 (50,000) (100%)

Beach Force Main&City Gravity Ln a/n 2004 495,000 763 (494,237) (100%)

Total Capital Fund 1,829,000 113,192 (1,715,808) (94%)

Capital Outlay

Computer/Network Equip a/n 2015 15,000 11,193 (3,807) (25%)

Main. Mgnt System GIS Upgrades a/n 2004 60,000 0 (60,000) (100%)

Maintenance Truck a/n 2003 45,000 0 (45,000) (100%)

Total Capital Outlay 120,000 11,193 (108,807) (91%)

Renewal and Replacement Program

Disinf. Chlr Contact Tank Imp. a/n 2003 275,000 945 (274,055) (100%)

2nd Rotating Filter Screen Reh a/n 2003 20,000 0 (20,000) (100%)

Sewer PS Elec. Surge Protection a/n 2005 15,000 0 (15,000) (100%)

Misc. Upgrades Project

Sec Sed Tanks Collect Syst Upg a/n 2005 0 19,500 19,500 100%

Exterior Painting 0 12,500 12,500 100%

Total Misc. Upgrades Project 0 32,000 32,000 100%

Total Renewal and Replacement Program 310,000 32,945 (277,055) (89%)

Total Jobs 2,259,000 157,330 (2,101,670) (93%)

PRIOR JOBS

Tertiary Filter Pump Motor Rebuid a/n2003 0 9,238 9,238 100%

Disinfection Analyzer Replacement a/n2003 0 204,615 204,615 100%

Beach Force Main Abandonment a/n2004 0 3,562 3,562 100%

DO and Ops Remodel a/n 2003 0 68,924 68,924 100%

Total PRIOR JOBS 0 286,339 286,339 100%

TOTAL 2,259,000 443,669 (1,815,331) (80%)

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Attachment VII.B.4.c

Date Source Name Memo Amount

JobsCapital Fund

Headworks Primary&Secondary Impr a/n 2003RMC

08/27/2015 RMC Engineering Inv. 20332 7/1/15-7/31/15 41,280.3510/02/2015 RMC Engineering Headworks Inv. 20575 8/1/15-8/31/15 34,534.2310/27/2015 RMC Engineering Inv. 20718 8/29/9/25/15 - Headworks Wet Weather 13,672.75

Total RMC 89,487.33

Headworks Primary&Secondary Impr a/n 2003 - Other10/13/2015 Kennedy/Jenks Inv. 95369 through 9/11/15 15,639.36

Total Headworks Primary&Secondary Impr a/n 2003 - Other 15,639.36

Total Headworks Primary&Secondary Impr a/n 2003 105,126.69

Whiskey Sprgs &Scotties PS Rehab a/n 200407/06/2015 Shades of Green Landscape Architecture Retainer Whiskey Springs/Bridgeway-Coloma 1,000.0010/02/2015 Carollo Engineers Inc. Inv. 0143961 - 8/1/15-8/31/15 6,301.90

Total Whiskey Sprgs &Scotties PS Rehab a/n 2004 7,301.90

Beach Force Main&City Gravity Ln a/n 200408/14/2015 Marin Independent Journal Inv. 0000896837/Act 2072339/Beach Force Main Bid Ad 652.9611/19/2015 Copy Central Inv. 165903/Brochure Beach Force Main 109.80

Total Beach Force Main&City Gravity Ln a/n 2004 762.76

Total Capital Fund 113,191.35

Capital OutlayComputer/Network Equip a/n 2015

08/10/2015 Bay Computer Inv. 69384 Dell Intel Laptop , 17' display & Set up 2,047.9908/10/2015 Bay Computer Inv. 69409 Dell Intel Laptop Omar & Set up 1,720.9908/10/2015 Bay Computer Inv. 69414 Adobe Pro Omar's Computer 490.4908/10/2015 Bay Computer Inv. 69412 Reconfig Cathy, Doug and EXT USD Omar 238.6908/14/2015 Teledyne Isco, Inc. Refrigerated Sampler Inv. S020089600/PO 5804/SO 00104176 5,864.2010/13/2015 Bay Computer Inv. 69526 - Printer & Net Gear 459.9811/10/2015 Bay Computer Inv. 69581 HP 7600 Printer - Rahman 370.59

Total Computer/Network Equip a/n 2015 11,192.93

Total Capital Outlay 11,192.93

Renewal and Replacement ProgramDisinf. Chlr Contact Tank Imp. a/n 2003

10/13/2015 Harrington Industrial Plastics LLC Inv. 006l1487/PO 5829 88.3010/13/2015 Harrington Industrial Plastics LLC Inv. 006l1487/PO 5829 856.61

Total Disinf. Chlr Contact Tank Imp. a/n 2003 944.91

Misc. Upgrades ProjectSec Sed Tanks Collect Syst Upg a/n 2005

08/14/2015 Mitchell Engineering Collector Systems Upgrades 19,500.00

Total Sec Sed Tanks Collect Syst Upg a/n 2005 19,500.00

Exterior Painting08/14/2015 Mitchell Engineering Exterior Painting 12,500.00

Total Exterior Painting 12,500.00

Misc. Upgrades Project - Other11/10/2015 Mitchell Engineering Potholing & FM Work - Richardson Bay Marina 4,383.7711/10/2015 Mitchell Engineering Misc Work SMCSD 10,629.4211/10/2015 Mitchell Engineering Retention Payment - Final 14,509.72

Total Misc. Upgrades Project - Other 29,522.91

Total Misc. Upgrades Project 61,522.91

Total Renewal and Replacement Program 62,467.82

Total Jobs 186,852.10

SAUSALIT0-MARIN CITY SANITARY DISTRICT12/03/15 JOB COSTS


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Attachment VII.B.4.d

Date Source Name Memo Amount

PRIOR JOBSTertiary Filter Pump Motor Rebuid a/n2003

09/08/2015 Pump Repair Service Co Inv. 036855/PO 5772 9,237.91

Total Tertiary Filter Pump Motor Rebuid a/n2003 9,237.91

Disinfection Analyzer Replacement a/n200307/23/2015 Fort Bragg Electric, Inc Period 7/25/15 Project 1368032*01/ Analyzer Replacement 41,889.3008/14/2015 Kennedy/Jenks Inv. 94280/ July 2015/Project Disinfect/Analyzer 107.5009/08/2015 Fort Bragg Electric, Inc Period to 8/30/15/Project #1368032*01 39,600.3709/16/2015 AMIAD U.S.A., Inc. Inv. 7300027022/PO 5822 333.9910/02/2015 CalCon Systems Inv. 36485 2,100.0010/21/2015 Fort Bragg Electric, Inc Application #3 9/30/15 Project #1368032*01 97,054.2810/27/2015 CalCon Systems Inv. 36658 - Analyzer Replacement 1,848.0010/27/2015 Kennedy/Jenks Inv. 95963 dated 9/26/15 - 455.0011/19/2015 Fort Bragg Electric, Inc Project #1368032*01/Period 11/15/15 18,034.2511/25/2015 CalCon Systems Inv. 36829/PO 7001 3,192.00

Total Disinfection Analyzer Replacement a/n2003 204,614.69

Beach Force Main Abandonment a/n200410/02/2015 RMC Engineering Beach Force Main Inv. 2522.89 2,522.8911/10/2015 US Bank Brochure Holders for Public Notices 33.0011/25/2015 RMC Engineering Inv. 20890 - 9/1/15-10/30/15 Beach Force Main 1,006.00

Total Beach Force Main Abandonment a/n2004 3,561.89

DO and Ops Remodel a/n 200308/06/2015 Screenmobile District Office Screens/Sliding Doors 1,453.6611/10/2015 CF Contracting Final Payment Project # 7436A-5/Application # 8 67,470.71

Total DO and Ops Remodel a/n 2003 68,924.37

Total PRIOR JOBS 286,338.86

TOTAL 473,190.96

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Attachment IX.A

december 7, 2015 7:00 pm - welcome! : sausalito …. district secretary/office manager report 1....

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