pc + pm for cm and it - amc peoplesoft - build to...peoplesoft asset lifecycle management 4 new...

©AMC Infomediaries 2008 1

Using PeopleSoft Project Costing and Program Management

for managing capital projects and programs, IT portfolio management, and ALM

Overview

Mike Castronovo – President and CEO,AMC Infomediaries Inc.

Nashville RUG 1:45 – 2:30 June 13th, 2008

http://www.amcinfomediaries.com/site/index.asp



AMC and Methodology: Brief Overview

• PeopleSoft Consulting Firm – Experienced with external change drivers, such as regulatory bodies

• PeopleSoft Customer Advisory Board – X PeopleSoft

• Immersion method for strategic projects

• Strong emphasis on Charter and Guide Principles

• Alignment of program and enterprise activities and objectives

• Emphasis on Earned Value and Assessment of ROI as Triple Bottom Line return

• Use of reverse engineering techniques from desired endpoints/ future state/ outcomes

• Purpose – People - Process




AMC Methodology

Meta Data Set

Expertise

Systems

Technical/ Project

Specification

Technical

Assessment

User

Requirements

Technical

Requirements

Imp

lem

en

tatio

n

Business

Process

Analysis

Ro

ll Ou

t an

d T

rain

ing

Project

Charter

Future

State Fit GapMigration

Pathway

Project Team (Collaboration)

Procedures

t

Current

State

Consultation PLAN ©AMC 2007

En

dp

oin

t/ Ou

tco

me




Example: A public sector triple bottom line (TBL) return.

$2Bn investment over 10-20 years, up to 400 linked projects

TBL:•Financial•Social

•Environmental




The Alignment Process

• “Vertical”: justifying the money

– Design, planning and monitoring

– Tends to be project/ program oriented

• “Horizontal”: following the money

– Delivering and protecting Earned Value and delivering a triple bottom line overall result

– Tends to be Enterprise oriented

Happiness is a function of good alignment…




iWave PeopleSoft Implementation: Vertical Traceability and EPM

Project

Program

MSD

Design

Planning

Control Point

CIP

Contract

KPIs

Project Request

Earned Value

Social Capital

MSD GC Sewer System

Overhead

Cost

Sch

edule

Mile

stones

Activity [Dimension]

Contract

Preplanning

Get the Money: Capital Projects and Programs




Follow the Money: Project Execution and Earned Value

iWave Horizontal Traceability:Activity to ROI

Activity

Strategic Plan

Program(s) Project(s)

Resources and Costs

Invoices and Payments

Social Capital Earned Value

R O I

CIP

MPS

WBSLegislation

PM

Control Point




Manage Project and Programs Costs and Schedules

• 360 degree view [consolidated] of project / program financial data – allowing for better Risk Mgnt, upstream planning and control

• Source of record for legal issues

• Align program and project delivery with enterprise ROI/ROA

• Provides “Dollars and Dates” for multi-stakeholder groups, using standard, best practices, system




Clean data flow: the key to successful Whole Lifecycle Management

New MSD “Cybernetic” Whole Life-Cycle Model:

Goal - Seamless Data Flow

Knowledge Base/ Lessons Learned

Concept

Mission

Strategic Plan

Design

Planning

Screening

Construction

Closeout

Evaluation

E{A/T}C

Seamless data flow




PeopleSoft Activity Overview for Program Management and Project Costing

Program Mgnt Project Costing

VendorContracts

/PO’s

Actual Costs

Budgeting

Cost and Schedule

ForecastingProgram

Dashboard

Risks and Issues

Change Orders

Schedules

Budget at Completion (BAC)Budgeted cost of work scheduled (BCWS)Budgeted cost of work performed (BCWP)

Actual cost of work performed (ACWP)schedule performance index (SPI)

Cost Performance Index (CPI)Estimate at Complete (EAC)Estimate to Complete (ETC)Schedule Variance (SV)

Budgets ForecastsRequisitionsCommitmentsPurchase OrdersChange OrdersInvoices

ProjectDashboard



Convert Program/Project Work Estimates into Project Budgets

Project Plan Project Budget Commitment Control




Planning




Analysis



•Facilitates industry-

leading project

management practices

Monitor Project ProgressEarned Value Tracking & Projections, Project Analytics



Tracking Earned Value



Review Program





PC - IT Portfolio Management

• Provides business leaders visibility into their project financial information, including budgets, forecasts, actuals, schedules, and status

• Predictive trending and early project diagnostics

• Links to programs and strategic initiatives

• Provide macro and micro level financial controls

• Use of standards and best practices




Project Costing

Accounts

Payable

(ACT)

Time

and

Labor

Contracts

GL

(ACT)

Project Costing integrates with other modules and systems, where transactions are created, and

then brought into Project Costing for adjustments and reporting.

Expenses

(ACT)

AM

Forecasting

(CFI)

Budgeting

(IMB)

Customizable Dashboard



Customizable (Project) Dashboard




Long-Range Strategic Planning Evaluate Portfolio of Program & Project Requests



IT Assets – Software/Hardware




Review Project Costs Before CapitalizationControls to Review and Reverse Projects to Assets Capitalization Process



Plan /

Budget

Build /

Acquire

Operate /

Maintain

Re-Deploy /

DisposeCommission

Monitor Performance

Project Planning

• Project Portfolio

Management

• Program

Management

• Planning &

Budgeting

• Grants

Maintenance

• Maintenance Mgmt

• Project Costing

• Purchasing, Inventory

• eProcurement,

Services Procurement

• AP, Expenses,

General Ledger

• ALM Portal Pack

Project Management

• Program Management

• Project Costing

• Maintenance Management

• Option to integrate to third-

party project scheduling tools*Procurement

• Strategic Sourcing

• Purchasing, eProcurement

• Services Procurement

• eSupplier Connection

Intelligence & Collaboration

• ESA and Supplier Portal

Packs

Asset Repository - Plant, Equipment, Property, IT Assets

• Asset Management

Service

• Help Desk

• Real Estate Management

• IT Asset Management

Intelligence &

Collaboration

• Enterprise Performance

Management –

Warehouses

• Enterprise Portal

Compliance

• Internal Controls Enforcer

Asset Lifecycle ManagementThe “Comprehensive” PeopleSoft Solution

* Requires software provided by a partner



PeopleSoft Asset Lifecycle Management4 New Applications to Further Support the Business Process from “Planning to

Retiring”

Real Estate Management

Resource

Planning

Material

Request

Service Request

Entry

Work Order

Generation

Task

Planning

Work

Scheduling

Work Order

Completion

Measure

Performance

Service

Real Estate

Assets

MaintainInfrastructure

OptimizeSpace

Site

Selection

Construction

Lease Administration

Plan

Requisition

Acquisition

Discovery

Reconciliation

Service

Maintain

Maintenance Management

IT Asset Management

“P

lan

-to

–R

eti

re”

As

se

t L

ife

cyc

le P

roc

ess

es

Peo

ple

So

ft

Mo

du

les

Asset Lifecycle Management Portal Pack



Transactions

Costs

Updates

WO Updates,

Catalogs

Maintenance

Management

Purchasing/

eProcurement

Project Costing/ Program

Management

Capitalize Costs, Retire Assets

Cases Linked

to WOs

WO Materials, Reqs

Linked to WO & Workflow

Procurement Cards

Receiving

Project / Task,

Resources,

WO Costs,

Chargeback

Payables/

ReceivablesGeneral

Ledger

Real Estate Management (Space Management/

Lease Administration)

Posting

Integration

Chart of

Accounts

Assets, Warranties,

Meters, Maintenance

History, Component

Changeouts, Retirements

Req & PO Changes, AP-to-PO Matching & Recon

Employees &

Skills

Maintainable

Assets, Space

Time

Entry

Space

Utilization

Cost Allocations

Rent Payments, Sub-lease billings,

Assets, Usage

Accounting Entries, Chargeback

IT Asset

Management

PeopleSoft Asset Lifecycle Management Delivered Integrations

InventoryTime Entry

Suppliers

Human Capital

Management

IT Help Desk

Asset Management



Your Needs/ Requirements?

• Optimize current People Soft Systems ___

• Improve internal communications about IT spend ____

• Collecting and using trend information, variance analysis etc____

• Define and disseminate best practices for IT projects_____

• OTHER: Please specify….



Questions?



Thank You!Contact AMC

www.amcinfomediaries.com

[email protected]



http://www.amcinfomediaries.com/

mailto:[email protected]

pc + pm for cm and it - amc peoplesoft - build to...peoplesoft asset lifecycle management 4 new...

Documents