PBS LearningMedia Station Admin Guide

Getting startedMedia and text guidelinesStation sections

Station moduleEventsExampleHow to add EventsOpen AreaExampleHow to program the Open Area

Promotional SectionExampleHow to program the Promotional Section

Featured CollectionsExampleHow to program Featured Collections

User managementRun user reportsManage usersReassign usersDeactivate usersAdd a single user

Welcome to the PBS LearningMedia Station Admin GuidePBS LearningMedia, a partnership of PBS and WGBH Education Foundation, provides PreK-12 teachers with free access to trusted, classroom-ready digital learning experiences to engage students in exploring curriculum concepts that align to national and state standards. PBS LearningMedia offers your station a national framework for local educational engagement while extending your brand and content to classrooms across the United States. 

The PBS LearningMedia Station Guide illustrates the features available to you that allow you to program content on your station homepage, manage users, and run reports, creating an easily recognizable website that is unique to your station. We will begin by showing the logging in process, followed by a quick guide on image and text requirements, then demonstrate how to program content such as news, events, and featured collections. Lastly, we'll cover how to manage users and run reports. 

Getting started

The PBS LearningMedia administrative console is where you can add media, create resources, and customize your station site. This section shows you how to log in to the PBS LearningMedia site and access the admin console.

Go to   and click the  in the upper right side of the homepage (Figure 1). www.pbslearningmedia.org  blue Sign In/Up button

Figure 1

Type your   and   (Figure 2.1).email address passwordClick the   to remain logged in to the site each time you leave and return (Figure 2.2).Keep me logged in checkboxClick   (Figure 2.3).Log InIf you have forgotten your password, click   to reset it (Figure 2.4).I forgot my password

Figure 2

If you do not have a PBS LearningMedia account, learn how to create one.

After you are logged in, click the   in the top left side of the screen to access all administrative functionality (Figure 3).ADMIN HOME button

Figure 3

Use the  to manage your PBS LearningMedia site (Figure 4). The links that you see here depend on the links in the left hand navigation menu  r.ole you've been assigned

Figure 4

Media and text guidelines

Follow the guidelines outlined in the table below to be sure you are adding all the right content to your station site.

Media  Guidelines  Example ( )click images to enlarge

If you do not see the Admin button, in PBS LearningMedia. You need to be assigned a role that has administrative check your rolerights in order to access the administrative space. .Ask your admin point of contact about access

Station logo 

Pulled from . If you have access to the Station Manager Station and want to change your logos yourself, please Manager console

see below to learn where each logo surfaces on your site.

Color Logo appears in:top navigation on all secondary pages (e.g. a resource page)station dropdown menu at the top of all pages and at the bottom of the homepage

White logo appears in:top navigation on the homepage

Logos cannot be modified in PBS LearningMedia. If you do not have access to Station Manager, click here to request changes to your logo

 Color logo, top navigation

Color logo, station dropdown menu and bottom of homepage

White logo, top navigation of homepage

Social Media Icons

These are currently being pulled from the database. PBS.org Click here to request changes to your social media icons

Open Area  Submit your image at 784 pixels wide by 400 pixels high

Image displays at 392x200Text should be embedded in imageLeave 30px padding around text on imageTitle: Maximum 30 characters, including spacesCall to Action: Maximum 30 characters, including spacesDescription: Maximum 350 characters, including spaces. This can be used instead of an image.

Promotional Section

Submit an image that is 800 pixels wide by 320 pixels highImage displays at 400x160A short headline should be embedded in imageLeave 30px padding around text on imageDescription: Maximum 350 characters, including spacesCall to Action: Maximum 30 characters, including spaces

Featured Collections 

Submit an image that is 400 pixels wide by 400 pixels highUp to 12 images allowed

Station sections

As your station's admin or editor, you can customize your station PBS LearningMedia website to reflect your local presence in your community and provide an easily recognizable website that is unique to your station. The following sections can be modified and customized to reflect your own style:

a station module that appears at the top and bottom of your homepage and includes   and a space to highlight a educator events special event or conferencepromotional itemsfeatured collections

The station admin guide also offers step-by-step instructions on how to:

manage usersrun reports

Station module

The station module is two identical versions of a strip of content that persists at the top and the bottom of your website. It is accessible at the top by hovering over your station logo and includes:

Your station logoA donate buttonSocial media iconsEducator eventsAn open space to highlight a single event or announcement in graphic or text form 

All sections can be customized in the Site section of the  . PBS LearningMedia CMS

Events

The Events section is a place where you can highlight your station or community's upcoming local events. Events are programmed by national PBS, however, stations can overwrite and add one or more events that are locally relevant. You can add an unlimited number of events in this area but the station module will display a maximum of four (4) events in chronological order at a time. When an event expires, it is automatically removed from the list. If you choose not to populate this section, national events programmed by the team at PBS appear in this space. National events do not display in the CMS but will be overwritten by your own events and, likewise, will replace any of your events that have expired or been deleted. The label for this section on your station is Teacher Events.

Example

How to add Events

Click   (Figure 1).Events

Figure 1

In the upper right corner, click   (Figure 2).Add Event

Figure 2

The Organization should be auto-selected for you and should display your station's call letters (Figure 3.1). In the Name textbox, type the   (Figure 3.2). This is the text that people will see and click to access your event information.name of your eventIn the Link textbox, type the   (Figure 3.3).full URL to the webpage for your eventIn the Date textbox, type the     (format: YYYY-MM-DD) (Figure 3.4). You can also click the calendar icon and year, month and day of your eventclick the date on the calendar. When finished, click  to save this event and add another event,   to save this event and  Save and add another Save and continue editingcontinue editing it, or   to save this event and return to the main Events list (Figure 3.5).SAVE

Figure 3

Your event has been saved as indicated at the top of the page (Figure 4.1).Your event has been added to the list of events in your main events directory (Figure 4.2). Click the name of the event to access it and make edits.

Figure 4

Your event appears in the events listing when a user hovers over your station logo at the top of the page (Figure 5).

Figure 5

Open Area

The open area of the station module is intended to highlight a featured event, news item, corporate sponsorship, advertisement, or anything else you want to call out. The open area can be presented as a graphic or in text form. You can program more than one item in this area, however, only one item displays on your site at a time.

Example

How to program the Open Area

From the Site section of the main console, click   (Figure 1.1).Open AreaClick   in the upper right side of the page (Figure 1.2). Add Open Area

Figure 1

Select your organization from the Organization textbox (Figure 2.1). You should only see the organizations to which you have access. In the Title textbox, type the  (Figure 2.2). The title appears above the content (image or text) of your open title of the event or announcementarea. Maximum characters: 30, including spaces.In the Link textbox, type the to which you want the image or text to click through (Figure 2.3).  full URL of the pageIn the  Call to action text textbox, type the to get to the page with more information about your event (Figure text you want users to click on2.4). Maximum characters: 30, including spaces.Click the to activate this entry and make it live on your site (Figure 2.5).checkbox next to ActiveClick the or and click either or (Figure 2.6). This determines if you are including an image in the content Image text dropdown menu image textarea or text.If you selected   in step 2.6, click the   and grab the image you want to use from your computer (Figure 2.7).image Choose File buttonIf you selected   in step 2.6, in the Description textbox type the   you want to include (Figure 2.8). text text Maximum characters: 350, including spaces.When finished, click  to save this item and add another one,   to save the page and remain on  Save and add another Save and continue editingthe page, or   to save the page and return to the main Open Area directory (Figure 2.9).SAVE

Figure 2

After saving the page, your Open Area module appears on the right side of your station site when users hover over your station logo (Figure 3).

Figure 3

Promotional Section

The promotional section of your homepage is where you can highlight your station's events. If no events are scheduled here, the space defaults to national promotional items that are added by PBS. You can overwrite all items in this area with your own local items. Although you can program several items, three (3) items display at a time. 

Example

How to program the Promotional Section

From the Site section of the main console, click   (Figure 1).Promotional Section

Figure 1

Click   in the upper right side of the page (Figure 2).Add Promotional Section Item

Figure 2

Your site appears in the Lm site textbox (Figure 3.1). If you have access to more than one site, click the   and select the   tdropdown menu stationo which you want to add promotional items.The Start date is the day that your promotional item begins appearing on your site. Click the  and click a   to  calendar icon day on the calendarselect a start date (Figure 3.2).The End date is the day that your promotional item stops appearing on your site. Click the   and click a   to calendar icon day on the calendarselect an end date (Figure 3.3).Click   to select an image from your computer (Figure 3.4). Your image should be 800x320.Choose FileIn the Description textbox, type the text that will appear beneath your imagery (Figure 3.5). Maximum characters: 350, including spaces.In the Call to action text textbox, click the text that people will click to get to your promotional item content (Figure 3.6). Maximum characters: 30, including spaces.In the Call to action link textbox, type the full URL of your promotional item content (Figure 3.7). Type the number or click the up and down arrrows on the Spot textbox to select the position in which you want the item to display (Figure 3.8). The item that displays "1" will show at the top of the list and the items are then in descending order. When finished, click  to save this item and add another one,   to save the page and remain on  Save and add another Save and continue editingthe page, or   to save the page and return to the main Promotional item directory (Figure 3.9).SAVE

Figure 3

Your promotional items display on your site (Figure 4).

Figure 4

Featured Collections

The Featured collections section provides a space for you to highlight collections that may be of interest to your viewers. This section is automatically populated by PBS but you can overwrite some or all of the items.  

Example

How to program Featured Collections

From the Site section of the main console, click   (Figure 1).Featured Collections

Figure 1

Click  in the upper right side of the page (Figure 2).Add Featured Collections Group 

Figure 2

Your site appears in the Lm site textbox (Figure 3). If you have access to more than one site, click the   and select the   to dropdown menu stationwhich you want to add a featured collection.

Figure 3

Click the   and begin typing the   you want to add (Figure 4). As you begin typing, selections that match first textbox name of the collectionpopulate the dropdown and you can click the   you want to include.collection

Figure 4

On the right side of the collection name, type the number of the  in the list (Figure 5). The item  order in which you want the collection to appearthat displays "1" will show at the top of the list and the items are then in descending order. You can add a total of 12 collections.

Figure 5

Once you have added all collections (up to 12 collections total) and assigned the order in which they will appear, click  to  Save and add anothersave the collection and add another,   to save the page and remain on the page, or   to save the page and return Save and continue editing SAVEto the main Featured Collections directory (Figure 5).

Figure 5

Your Featured Collections appear on the page in the Featured Collections section (Figure 6).

Figure 6

User management

Below are the main roles and permissions available in the PBS LearningMedia content management system (CMS). Click here for full list of roles and permissions

Role Permissions

Service Admin Highest level of permission in the CMS. Manage localization features, update user permissions, run user reports, and contribute content

Content Admin

Contribute content

Site Admin Manage localization features, run user reports 

Run user reports

As a station admin you have the ability to run reports on all users within your organization or state.  Reports can be viewed on-screen, printed out, or downloaded as a CSV file.   Keep in mind that these reports reflect anyone who has signed up to access your online content, not internal CMS users.This section demonstrates how to run free user registration reports. 

From the left side navigation menu, click   (Figure 1).  If the link is not visible, click the arrow to the left of   tFree User Registration Report Reportso expand the menu.

Figure 1

A host of search filters and options are available including:CSV file export (FIgure 2.1).  Click the checkbox to indicate that you want to generate and export your report in a CSV format.Custom report timeframes (Figure 2.2).  Click the textbox next to Start and End date to surface a calendar.  Click the dates on the calendar that you want your report to begin and end.  Not selecting a date will return all results from the beginning of time through the current day.    You must click a day on the calendar in order for the date to register and appear in the textbox.Preferred subjects (Figure 2.3).  Streamline your search by selecting only the areas of study you are targeting.    This is a required field.  You must select at least one subject.User role (Figure 2.4).  Click the User role dropdown menu and click the roles you want to search.  You can only select one role at a time, however, you can search all roles by not any.Grade level (Figure 2.5).  Click the Grade level dropdown menu and select the grade span on which you want to search.  To search all grade levels, do not select any.LearningMedia site (Figure 2.6).  Click the Lmsite dropdown menu and select the site on which you want to run your user report.

When you have made all of your selections, click  (Figure 2.7). Generate Report 

Figure 2

After clicking Generate Report, your results appear down the page.  Click any   with hyperlinked text to sort that column (Figure column heading3.1).  Click the   at the bottom of the page to scroll to the right and view all columns.horizontal scrollbarThe total number of search results can be found at the bottom of the page (Figure 3.2)..  If there is more than one page of results, pagination is available in this location.

* Names and emails are blurred for privacy.

Figure 3

 

Manage users

You can reassign user roles, remove users from the system, and add single or multiple (bulk) users to the system with the user management functionality.  

From the left side navigation menu, click   (Figure 1).  If the link is not visible, click the arrow to the left of to expand the User management Usersmenu.

Figure 1

All users in the system appear.  Click the   on the right side of the page to narrow the search results by role (Figure 2.1).filtersType a portion of or the entire   in the Fast find user textbox and click   to search for a user (Figure 2.2).user name EnterClickClick the   whose account you want to modify (Figure 2.1).name of the userType the   or   into the Fast find user textbox to search for a user (Figure 2.2).  A list of matches appears as you user name email addresstype, click the   whose account you want to modify.name of the user

Figure 2

Tips on using filters

The fewer filters used, the more search results returned.The more specific your search criteria, the more accurate your search results.Not all filters need to be used on any search.A search can be conducted by selecting no filters at all except at least one subject.Each time search criteria is modified you must click Generate Report.

Please note that this functionality relates to users within your organization, not external users who are registered on your station site.

 

To assign a different role to the user, click the   and click the   you want the user to have (Figure 3.1).Team dropdown menu roleClick   (Figure 3.2).Save

Figure 3

 

Reassign users

If a user in your organization has moved to another organization, you can reassign them to their new organization right from the user management tool. 

From within the user's profile, click the   (Figure 1.1).Reassign checkboxIn the Organization textbox, begin typing the   to which they have moved (Figure 1.2).  When matching names appear, name of the organizationclick the  to which you want them reassigned.organization When finished, click   (Figure 1.3).Save

Figure 1

The user is now part of the new organization and is no longer attached to the old organization.  The user should be able to log in to their new organization as they normally would but could possibly have new permissions assigned by the new organization. 

Deactivate users

Deactivating a user deletes a user from your database. 

Click the   next to the user you want to deactivate (Figure 1.1).checkboxClick the  , click  , and click   (Figure 1.2).Action dropdown menu Deactivate selected users Go

Figure 1

 

Add a single user

Site admins can create accounts for staff members and assign permissions so that when the staff member creates their own account, all of their PBS LearningMedia permissions will be in place and they can get right to work.  This section demonstrates how to create a staff member account and assign permissions.  You must be a site admin to perform this operation.

Once you are in the correct organization, click   in the left side navigation menu (Figure 1.1).User managementIn the   section, type the new user's  ,   and   (Figure 1.2). Add user email address first last nameClick the   and click the   which should be assigned to the new user (Figure 1.3).Team dropdown menu roleClick   (Figure 1.4).Save

Figure 1

The user is saved and can be found in the organization user list.  Click the user's name to review their profile.  After this process is complete, the user needs to go to   and   using the same information you used when you created their www.pbslearningmedia.org create an accountaccount. All account permissions are automatically set for them.