payroll processing

409 Whitehurst OSU Payroll Services (405) 744-6372 1

Payroll ProcessingKaren McCombs

HRStar


Payroll ProcessingTopics

Biweekly Payrolls

Monthly Payrolls

On-Line ENP

Paper ENP

Labor Distribution

Leave

Payroll Advice

Tax Treaties


Biweekly PayrollsResponsibilities

Processing Schedules

Biweekly Time Screens

Entering Biweekly Time

Approving Biweekly Time

Reviewing Biweekly Time

BW Time Corrections


Biweekly Responsibilities

Employee

Department

Payroll Services

State of Oklahoma


Summary of Department Biweekly Responsibilities

Prepare EA

Prepare/Enter Exception to Normal PaysInput Time

Approve Time

Review UT4 or e~Print Reports

Prepare Corrections & Adjustments

Labor Distribution


1. HRStar Processing Calendar

2. Biweekly Payroll Schedule

Biweekly



Biweekly Time Screens

UT1 – Multiple Time Input

UT2 – Individual Time Input

UT3 – Approve Time Entry

UT4 – Wage Reporting

UT1 MULTIPLE TIME INPUT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: 07 POS: DIV: AA DEPT: D0001 NAME: ADKINS,LESLIE J HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS ADKINS,LESLIE J 12345678 W708 08/21 12/17 700871 6.60 30.00 30.00 Y 0.00 0.00 0.00 0.00 0.00 60.00 BLUE,ANGELA LYNN 23456789 Q710 07/01 09/24 639279 10.07 39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 80.00 BONDS,HAZEL G 34567891 Q710 07/01 09/24 630035 8.54 20.00 12.00 N 0.00 8.00 0.00 0.00 0.00 40.00 COPPER,NATALIE B 45678912 Q710 07/01 09/24 630035 7.94 20.00 20.00 N 0.00 0.00 0.00 0.00 0.00 40.00 CROWE,ANITA C 56789123 W712 08/28 12/17 700769 6.05 9.00 11.00 Y 0.00 0.00 0.00 0.00 0.00 20.00 FINLEY,JAMES L 67891234 Q712 07/01 09/24 630337 12.10 37.00 40.00 N 0.25 2.75 0.00 0.00 0.00 80.00 GREER,TONYA A 78912345 Q704 07/01 09/24 639591 11.50 40.00 33.00 N 0.00 7.00 0.00 0.00 0.00 80.00

UT1 – Multiple Time Input

UT2 – Individual Time Input

UT2 INDIVIDUAL TIME INPUT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: DIV: AA DEPT: D0001 NAME: BLUE,ANGELA LYNN JOB CD BEG END PAYNAME EMP. ID ASSN DATE DATE POS NO RATEBLUE,ANGELA LYNN 12345678 Q710 07/01 09/24 639279 10.07 HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS 39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 80.00 DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT AA-1-2XXXX-2400 10.07 .00 100.000

UT3 – Approve Time Entry UT3 APPROVE TIME ENTRY

SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 DEPARTMENT NAME: GREAT OSU DEPARTMENT TOTAL HOURS: 1,437.96 HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY 661.50 518.00 88.65 169.81 0.00 0.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: AMY MAXWELL I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. Note: Once time input has been approved, it cannot be changed unless approval is canceled.

UT4 – Wage Reporting UT4 WAGE REPORTING GREAT OSU DEPARTMENT SCREEN: ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 FRS ACCT: AA12XXXX2400 ACCT NAME: GREAT DEPARTMENT ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT 01 AA-1-2XXXX-2400 LIME,JODY E 80.00 699.20 02 AA-1-2XXXX-2400 MCCLAN,JOY D 78.58 696.22 03 AA-1-2XXXX-2400 PERRY,BERTHA M 80.00 923.20 04 AA-1-2XXXX-2400 SMITH,MARILYN I 80.00 776.80 05 AA-1-2XXXX-2400 BONDS,HAZEL G 40.00 301.60 06 AA-1-2XXXX-2400 FEENY,JERRI L 80.00 968.00 07 AA-1-2XXXX-2400 WALTERS,RUBY E 64.00 645.12 08 AA-1-2XXXX-2400 WILLIAMS,REBA K 60.37 499.89 09 AA-1-2XXXX-2400 COPPER,NATALIE B 40.00 301.60 10 AA-1-2XXXX-2400 BLUE,ANGELA LYNN 80.00 805.60 11 AA-1-2XXXX-2400 MOON,CAROLYN S 80.00 811.20 12 SUBC TOTAL 7,428.43 13 AA-1-2XXXX0-2460 ADKINS,LESLIE J 60.00 396.00 14 SUBC TOTAL 396.00 Total Pages: 004 This Page: 001 Next Page: ___ ````


Biweekly e~Print ReportsOSU Trial Biweekly Report of Pay

OSU Trial Biweekly Rpt of Pay by Dept

OSU Trial Biweekly Report of Pay Index

OSU Biweekly Completed Time Report

OSU Biweekly Report of Pay

OSU Biweekly Report of Pay by Dept

OSU Biweekly Report of Pay Index


Description: OSU *Trial* Biweekly Report of Pay Report Name: OSU Wage Rpt T Report ID: OSU Wage Rpt T Report Title: Report Of Biweekly PayUsed To: Verify hours reported and gross pay for the biweekly employees is correct for each account.

OSU *Trial* Biweekly Report of Pay

A


OSU *Trial* Biweekly Report of Pay by

Assignment Department

Description: OSU *Trial* Biweekly Report of Pay by Department Report Name: OSU Wage Rpt by Dept T Report ID: OSU Wage Rpt by Dept T Report Title: Report Of Biweekly Pay By Assignment DeptUsed To: Verify hours reported and gross pay for the biweekly employees is correct for department.

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OSU *Trial* Biweekly Report of Pay Index

Description: OSU *Trial* Biweekly Report of Pay Index Report Name: OSU Wage Rpt Index T Report ID: OSU Wage Rpt Index T Report Title: Report Of Biweekly Pay IndexUsed To: Verify gross pay in total for a department or for a

department/account

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OSU Biweekly Completed Time Report

Description: OSU Biweekly Completed Time Report Report Name: OSU Wage Time Rpt Report ID: OSU Wage Time Rpt Report Title: Biweekly Payroll Completed Time ReportUsed To: Verify time reported on the UT1 or UT2 screens. Does not include any specials pays or corrections.

D


Biweekly

Time Corrections

Current Corrections

Prior Period Adjustments


Mark Only One

Current Correction

Prior Period Adjustment

X

OKLAHOMA STATE UNIVERSITYTIMESHEET CORRECTIONS ANDPRIOR PERIOD ADJUSTMENTSFOR THE BIWEEKLY PAYROLL

HOME DEPARTMENT #

HOME DEPARTMENT NAME PAY PERIODFROM: TO:

HOURS WORKED ANNUAL

SICK COMPENSATORY OTHER TOTAL

WEEK 1 WEEK 2 TAKEN TAKEN EARNED TAKEN APPROVED

HOLIDAY HOURS

NAME:

SSN:

ASSGN CODE:

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.

.

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.

.

.

.

.

EXPLANATION:

PREPARED BY: PHONE DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED:

PAYROLL USE:

AA D0001 Great OSU Department 10-21-06 11-03-06

Cooper, Natalie 12345678 Q710

40.00 35.00

Sick Leave was reported as Hours Worked

Jan Pratt 4-1234

80.00 5.00


OKLAHOMA STATE UNIVERSITYTIMESHEET CORRECTIONS ANDPRIOR PERIOD ADJUSTMENTSFOR THE BIWEEKLY PAYROLL

HOME DEPARTMENT #

HOME DEPARTMENT NAME PAY PERIODFROM: TO:

HOURS WORKED ANNUAL SICK COMPENSATORY OTHER TOTAL

WEEK 1 WEEK 2 TAKEN TAKEN EARNED TAKEN APPROVED

HOLIDAY HOURS

NAME:

SSN:

ASSGN CODE:

.

.

.

.

.

.

.

.

.

EXPLANATION:

PREPARED BY: PHONE DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED:

PAYROLL USE:

AA D0001 Great OSU Department 10-07-06 10-20-06

Adkins, Leslie 23456789 W708

12.00

Timesheet not turned in for prior period.

Jan Pratt 4-1234

Mark Only One

Current Correction

Prior Period AdjustmentX

10.00


Monthly Payrolls

Responsibilities


Confirmation Screens

Entering Leave/Confirming Pay

Approving Confirmation

Reviewing Test/Final Confirmation


Monthly Responsibilities

Employee

Department

Payroll Services

State of Oklahoma


Summary of Department Monthly Responsibilities

Prepare EA

Input Leave

Confirm Pay

Approve Confirmation

Enter LWOP

Review Test Confirmation

Labor Distribution

Prepare/Enter ENP Payment


Monthly Processing Schedules

1. HRStar Processing Calendar

2. Monthly Payroll Schedule


Monthly Confirmation Screens

UC1 – Leave Input/Time Confirmation

UC2 – Employee Confirmation Detail

UC3 – Confirmation Approval

UC1 – Leave Input/Time Confirmation

UC1 LEAVE INPUT/TIME CONFIRMATION GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 NAME: BARKER,JAMES D --COMPENSATORY-- TOTAL CONF? VAC SICK TAKEN EARNED HOURS BARKER,JAMES D 12345678 G714 08/01 09/30 533109 2,507.00 Y 0.00 3.00 0.00 0.00 3.00 BEAMES,SARA E 23456789 E710 07/01 09/30 330865 3,573.00 Y 8.00 0.00 0.00 0.00 8.00 BROOMFIELD,DON D 34567891 G710 07/01 09/30 531991 2,858.00 Y 16.00 0.00 0.00 0.00 16.00 COOPER,KELLY A 45678912 G704 09/03 06/30 530191 2,800.00 Y 0.00 0.00 0.00 0.00 0.00 CROSBY,BELINDA 56789123 G710 07/01 09/30 533168 2,511.00 Y 0.00 8.00 0.00 0.00 8.00 CUNDLE,SHEILA L 67891234 E712 07/01 09/30 331289 2,782.50 Y 4.00 0.00 0.00 0.00 4.00 DAVIES,JOHN D 78912345 E710 07/01 09/30 331333 3,498.00 Y 8.00 2.00 0.00 0.00 10.00

UC2 – Employee Confirmation Detail

UC2 EMPLOYEE CONFIRMATION DETAIL GOOD OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: DIV: AA DEPT: D0001 NAME: BARKER,JAMES D JOB CD BEG END PAY NAME EMP. ID ASSN DATE DATE POS NO FTE RATE BARKER,JAMES D 45678912 G714 08/01 06/30 533109 1.00 2,507.00 CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS N 0.00 3.00 .00 .00 3.00 COMMENT 1: NEED TO CHANGE FUNDING___________________________________________ COMMENT 2: _________________________________________________________________ DISTRIBUTION: FRS ACCOUNT # PAID PERCENT 001 AA-1-2XXXX-2220 2,507.00 100.000 TOTAL 2,507.00

UC3 – Confirmation Approval

UC3 CONFIRMATION APPROVAL SCREEN:____ ID: JOB: CODE: USER: 001 FY: POS:

DIV: AA DEPT: D0001 DEPARTMENT NAME: GOOD OSU DEPARTMENT TOTAL HOURS: 145.00 VACATION SICK COMP/TKN COMP/ERN 95.00 50.00 0.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: JAN PRATT I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. NOTE: Once confirmation time input has been approved, it cannot be changed until approval is canceled.


Review Test Confirmation

UC1 or UC2 Screens

e~Print Reports

(During Monthly Test)


Monthly e~Print Reports

OSU Confirmation Payroll Preliminary Report

OSU Confirmation Payroll Report


OSU Confirmation Payroll Preliminary Report

Description: OSU Confirmation Payroll Preliminary Report Report Name: OSU Conf Pre Report ID: OSU Conf Pre Report Title: Confirmation Payroll Report (Preliminary and Final)Used To: Verify monthly pay and labor distribution for employees in the department.

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OSU Confirmation Payroll Report

Description: OSU Confirmation Payroll Report Report Name: OSU Conf Rpt Report ID: OSU Conf RptReport Title: Confirmation Payroll ReportUsed To: Verify prior month pay and leave reported. Available after approving monthly confirmation.

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On-Line ENP PaymentsOn-Line ENP Pay Schedule

On-Line ENP Pay Screens

On-Line Input and Approve

On-Line Approve by Dept

On-Line ENP by Dept

On-Line ENP by Employee


On-Line ENP Pay Schedule

Biweekly – Due same day as Time Input

Regular Monthly – Due day we test Monthly Supplemental

Monthly LWOP – Due day of the first test of the Regular Monthly Payroll


On-Line ENP Pay Screens

US1 – Input or Approve ENP Pay by Employee

US2 – ENP Pay Approve by Dept

US3 – ENP Pay Listed by Dept

US4 – ENP Pay Listed by Employee

US5 – ENP Pay Update/Approve Information

US1 INPUT OR APPROVE ENP PAY BY EMPLOYEE KRATER,DONALD B SCREEN: ___ ID: 12345678 JOB: CODE: 032 USER: 001 FY: POS:DIV: AA DEPT: D0001 (EMP DIV: AA DEPT: D4001 JC/ASSN: A 610 ) STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL E/C HRS WRKD RATE AMOUNT FROM DATE TO DATE CC FRS ACCT EXT CD 130 1.00 1750.00 07012006 08312006 AA 12XXXXX2000 _____ ___ .00 .00 __________ __________ __ ____________ _____ ___ .00 .00 __________ __________ __ ____________ _____ TOT: 0.00 0.00 COMMENT 1: FACULTY OVERLOAD – TAUGHT DISTANCE LEARNING SUMMER 2006 ___ COMMENT 2: ___________________________________________________________

APPROVE: Y (Y/N) APPROVED BY: JAN PRATT______________________________ I HAVE REVIEWED THE SPECIALS BEING APPROVED AS REPRESENTED BY THE DEPARTMENT TOTALS ABOVE. I CERTIFY THE PAYMENTS ARE A REASONABLE ESTIMATE OF THE WORK PERFORMED AND SUPPORTED BY PROPER DOCUMENTATION MAINTAINED IN THIS OFFICE. NOTE: ONCE SP'S ARE APPROVED THEY CANNOT BE CHANGED UNTIL APPROVAL IS CANCELED

US1 – Input/Approve ENP Pay by Employee

US2 ENP APPROVE BY DEPARTMENT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:DIV: AA DEPT: D0001 APPROVER NAME: JAN PRATT_____________________APPR STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALLY/N EMP ID OCCR EMPLOYEE NAME TOTAL Y 12345678 001 SKELLY,DANA L 599.58- COMMENT: EXCESSIVE LEAVE WITHOUT PAY. Y 23456789 001 OPAL,LAURA P 203.00 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE y 23456789 002 OPAL,LAURA P 200.00 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE Y 45678912 001 SAMUELS,BRAD K 1,214.00 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE Y 45678912 002 SAMUELS,BRAD K 300.00 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE Y 67891234 011 FIGG,MONTY S 350.00 COMMENT: Speaker Assignment, Human Resources and the Law y 67891234 012 FIGG,MONTY S 350.00 COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW Y 89123456 001 BURNS,STEPHANIE M 600.00 COMMENT: SPEAKER ASSIGNMENTS: DEALING WITH DIFFICULT PEOPLE

US2 – ENP Approval by Department

US3 ENP PAYMENTS LISTED BY DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:DIV: AA DEPT: D0001 LINE: __ STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL TOTAL A P PROCLN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE01 12345678 001 SKELLY,DANA L 599.58 Y Y 10-17-05 COMMENT: EXCESSIVE LEAVE WITHOUT PAY.02 23456789 001 OPAL,LAURA P 203.00 Y Y 01-08-05 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE03 23456789 002 OPAL,LAURA P 200.00 Y COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE04 34567891 001 SAMUELS,BRAD K 1,214.00 Y Y 01-08-05 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE05 34567891 002 SAMUELS,BRAD K 300.00 Y Y 03-06-05 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE06 45678912 011 FIGG,MONTY S 350.00 Y Y 05-07-05 COMMENT: Speaker Assignment, Human Resources and the Law07 45678912 012 FIGG,MONTY S 350.00 Y Y 11-07-05 COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___

US3 – ENP Pay Listed by Department

US4 – ENP Listed by Employee ID

US4 ENP LISTED BY EMPLOYEE ID SCREEN: ___ ID: 56789123 JOB: CODE: ___ USER: 001 FY: POS: DIV: DEPT: US1 LINE: __ US5 LINE: __ STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL PAYING TOT A P PROCLN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE01 56789123 001 KRATER,DONALD B AA CXX10 1,050.00 Y Y 08-07-04 COMMENT: TEACHING ETM 5211 TO 21 STUDENTS FOR SUMMER 2004.02 56789123 002 KRATER,DONALD B AA CXX10 1,800.00 Y Y 12-05-04 COMMENT: ETM 5241 STRATEGIC PROJECT MANAGEMENT FOR THE MSETM PROGRAM.03 56789123 003 KRATER,DONALD B AA CXX10 1,500.00 Y Y 12-05-04 COMMENT: FACULTY PAY FALL 2004 - IEM 561304 56789123 004 KRATER,DONALD B AA CXX10 1,750.00 Y Y 05-05-05 COMMENT: INSTRUCTION OF ETM 5371 FOR SPRING 200505 56789123 005 KRATER,DONALD B AA CXX10 50.00 Y Y 05-05-05 COMMENT: FOR INSTRUCTION OF CAPSTONE I & II FOR SPRING 2005.06 56789123 006 KRATER,DONALD B AA CXX10 750.00 Y Y 06-04-05 COMMENT: FOR INSTRUCTION OF ETM 5251 TINKER SECTION FOR SPRING 2005.07 56789123 001 KRATER,DONALD B AA CXX23 5,992.50 Y Y 07-08-05 COMMENT: DUE TO DR. SMITH UNEXPECTED RETIRMENT DR. KRATER WAS ASKED BY TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___

US5 – ENP Update/Approve Information

US5 ENP UPDATE/APPROVE INFORMATION KRATER,DONALD B SCREEN: ___ ID: 56789123 JOB: CODE: 001 USER: 001 FY: POS: DIV: AA DEPT: CXX10 DATE TIME ID NAME MODIFIED: 09-14-06 14:01:38 4300 RIPLEY,DAWN S APPROVED: 09-14-06 10:27:20 8435 WINTERS,KARA J PROCESSED: 09-24-2006


Paper ENP Payments

Biweekly Paper ENP

Monthly Paper ENP

Completing Paper ENP


Biweekly Paper ENP

No Current Assignment – check A16 Screen

Must meet biweekly payroll deadlines

Workstudy ENP’s must be done on paper


Monthly Paper ENPs

No Current Assignment – check A16 Screen

Paid on separate supplemental payroll

Must meet monthly payroll deadlines


Paper ENP PaymentEmployee Information

Employee CWID Number

Employee Name

Division/Paying Department

Class Code

Class Code (Working) Title


Paper ENP Payment Information

Job Code

Period From/To Dates

Earnings Code

Hours/Amount/Total/Rate

Account Number

Description of Work


Paper ENP Payment

Certification Information

Remarks

Preparation Information

Certification/Approval


Labor Distribution

Labor Distribution Screens

Labor Distribution Add/Maint

Labor Distribution List

Labor Dist List by Div/Dept


Labor Distribution Screens

UL1 – Labor Distribution Add/Maint

UL2 – Labor Distribution List

UL3 – Labor Distribution List by Division/Department

UL1 LABOR DISTRIBUTION ADD/MAINT ASSOCIATE PROFESSOR ASO PROF SCREEN: ___ ID: JOB: A CODE: ___ USER: 001 FY: 06 POS: 21XXXX DIV: AA DEPT: CXX23 EARN CODE: 000 ADD DETAIL RCDS AS DISPLAYED (Y): _ BEGIN DATE: 07-01-2006 DELETE ENTRY (Y): _ ACCOUNT TITLE CC LGR ACCT SUBC PERCENT --------------------------------------------------------- GENERAL CORE CURRICU AA 1 3XXX1 2000 0.40000 GENERAL STUDIES AA 1 3XXX2 2000 0.35000 GENERAL GRANTS AA 5 8XXX3 2110 0.25000 __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ TOTAL: 1.00000 THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS

UL1 – Labor Distribution Add/Maint

UL2 – Labor Distribution List

UL2 LABOR DISTRIBUTION LIST ASSOCIATE PROFESSOR SCREEN: ___ ID: JOB: A CODE: USER: 001 FY: POS: 21XXXXDIV: AA DEPT: CXX23 SELECT DATE: 08-01-2006 EARN CODE: 000 LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE---- ---- ------------------------- -- ------------ ------- ---------- 01 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 12/01/06 01 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.35000 12/01/06 01 ACTV GENERAL GRANTS AA 5-8XXX3-2110 0.25000 12/01/06 02 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 04/01/06 02 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.46500 04/01/06 02 ACTV GENERAL RESEARCH AA 1-5XXX6-2110 0.13500 04/01/06 TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___

UL3 – Labor Distribution List by Department

UL3 LABOR DIST LIST BY DIV DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: CXX23 LINE: __ LN POSITION POSITION TITLE WORKING TITLE -------------------------------------------------------------------------- 01 1XXXX6 PROFESSOR & HEAD PROF/HEAD 02 21XX41 ASSOCIATE PROFESSOR ASSOC PROF 03 21XX09 ASSISTANT PROFESSOR AST PROF 04 21XX55 ASSOCIATE PROFESSOR ASO PROF 05 21XX58 ASSOCIATE PROFESSOR ASO PROF 06 21XX94 ASSOCIATE PROFESSOR ASO PROF 07 21XX71 ASSOCIATE PROFESSOR ASO PROF 08 21XX73 ASSOCIATE PROFESSOR ASO PROF 09 21XX74 REGENTS PROFESSOR REGENTS PROF 10 21XX75 ASSOCIATE PROFESSOR ASO PROF 11 21XX91 REGENTS PROFESSOR REGENTS PROF 12 21XX34 PROFESSOR PROF 13 22XX99 INTERIM FACULTY ADJ AST PROF 14 63XX68 ADMIN SUPP CONTRIBUTOR SR FIN AST 15 63XX44 ADMIN SUPP CONTRIBUTOR STAFF AST TOTAL PAGES: 010 THIS PAGE: 001 NEXT PAGE: ___


Leave & Leave Corrections

Annual and Sick Leave

E~Print Reports

Leave Corrections


Annual & Sick Leave

Leave Accrual

Leave Taken

Record Keeping

Lump Sum Payments

Transfers & Leave


Leave Accrual

Based on Job Code, Length of Service, and FTE

All or Nothing AccrualMonthly – Active Assignment on 16thBiweekly – Active Assign on first Friday

Accrual continues during Absences with Pay


Leave TakenBiweekly – Accrued and Reported Taken in same Pay Period

Monthly – Accrued one Month; Reported Taken in the next Month

Classified – Can’t take Annual Leave in the First 90 Days


Leave Record Keeping

Department’s Responsibility

HRS Screen 046

e~Print Leave Reports

Leave Corrections


Lump Sum Pmts of Leave

Prohibited for Annual Leave except at Separation

Death/Layoff = 2 Yr Separation/Retirement = 1 Yr

Reported on a Separation EA

Taxed at the Higher Flat Rate

Prohibited for Sick Leave


Transfers and Leave

Balances should be included on Transfer EA

New Department unwilling to Accept Leave Balance

Negotiate Start Date

Transfer Funds


Leave Reports on e~Print

Description: OSU Departmental Leave Report Report Name: OSU Dept Leave Rpt Report ID: OSU Dept Leave RptReport Title: Employee Payroll Statements for Pay IDUsed To: Verify leave is correct for each of their employees.

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EMPLOYEE LEAVE CORRECTIONS OKLAHOMA STATE UNIVERSITY

HOME DEPT. ALPHA/NUMERIC

DEPARTMENT TITLE DATEDD/MM/YYYY

AA D0001 Great OSU Department

EMPLOYEE ID NUMBER EMPLOYEE NAME EARNED AS OFDD/MM/YYYY

TAKEN AS OFDD/MM/YYYY

ANNUAL LEAVE BALANCE

SICK LEAVE BALANCE COMPENSATORY LEAVE BALANCE

COMMENTS

THIS FORM PREPARED BY

PHONE SIGNATURE OF THE DEPARTMENT HEAD

89123456 Andrews, Diana J

10/13/2006

10/31/2006 09/30/2006

OK 1492.68 NA

4 hours of sick leave not on confirmation

Jan Pratt 4-1111


Overpayments

Common Causes

Notification

Recovery


Common Causes

Bi-Weekly time input incorrectly

Duplicate ENP’s or ENP’s to the wrong person

ENP’s for work that was never performed

Late separation EA forms


Methods of Recovery

Cancel/Reversal

Reduce Next Check

Recovery from Employee

Billed to Bursar Account


Notification

Department’s Responsibility

Oral/Written Follow-up


Payroll Advice

Basic Pay Information

Benefit Section

Employee Leave Statement

Notifications/Announcements


Tax Treaties

International Students and Scholars Office

Form 8233

Annual Election


Questions ???

Call Payroll Services at (405) 744-6372

payroll processing

Business

report of biweekly pay

biweekly report of payreport

biweekly employees

osu wage time rpt report

osu wage time rptreport

time reportreport

time reportdescription

daily time