HR FORUMFEBRUARY 17, 2009

04/20/23HR Forum

1

PAYROLL FORMS:WHY, WHEN, WHERE,

WHAT, HOW

WHY?

04/20/23HR Forum

2

To process a onetime manual check request for an entire missed pay period, or missed days of a pay period.

To request a “dock” from future pay when an employee has been overpaid

To correct/adjust an exempt employee’s leave balance

Request a One-time payment

WHEN?

04/20/23HR Forum

3

ASAPManual check request:Forms received during any week (Mon-Fri)

will be processed and paid on the following Friday.

If check request is for a regularly scheduled pay period, the payment will not be made prior to the pay date for that pay period

One-Time Payment form: Watch calendar deadlines.

WHERE ARE THE FORMS?http://www.depts.ttu.edu/payroll/forms.aspx

http://www.ttuhsc.edu/hr/forms.aspx

04/20/23HR Forum

4

WHAT…DO I NEED TO KNOW

04/20/23HR Forum

5

Department OrgEmployee NameEmployee Tech ID, R _ _ _ _ _ _ _ _ Employee Position Number, H _ _ _ _ _

Suffix 00COA = HFOAP, Fund, Orgn, Acct, ProgramDates of work, leave involved, etc. Earnings CodesClear comments

Earnings Codes

04/20/23HR Forum

6

Earnings Codes

04/20/23HR Forum

7

Earnings Codes

04/20/23HR Forum

8

MANUAL CHECK REQUEST FOR NON-EXEMPTMANUAL CHECK REQUEST FOR EXEMPT

EXEMPT-MANUAL LEAVE ADJUSTMENT FORM

04/20/23HR Forum

9

HOW…TO COMPLETE THE FORMS

04/20/23HR Forum 10

04/20/23HR Forum 11

04/20/23HR Forum 12

04/20/23HR Forum 13

04/20/23HR Forum 14

Multipurpose One-Time Payment form RevisitedWhat kind of payment am I processing?

04/20/23HR Forum

15

Additional Compensation – ADC: See OP 70.16: Additional Compensation paid to employees that are exempt from the Fair Labor Standard Act. This payment is for work performed outside of normal duties and outside the employee Home Department. This payment is for completion of a project or assignment. Payment is made upon completion of the project or assignment. Part A is still required. The One-Time Payment form replaces Part B.

Multipurpose One-Time Payment form

04/20/23HR Forum

16

Lump Sum Payment – LSP: A Lump Sum Payment is normally paid to a non-exempt employee who has completed a project or assignment that was performed outside of the Home Department and is paid at the completion of the project or assignment; or, was used by payroll to make-up underpayments.

Cash Awards – AWD: See OP 72.03 Replaces Attachment B of the OP. Note: processing of this form will pay the award on the next regularly scheduled payroll.

Multipurpose One-Time Payment form

04/20/23HR Forum

17

Taxable Moving Expense – MOV: See OP 72.03: This One-Time Payment Form replaces attachment B from the OP. Documentation must be attached. Read OP instructions carefully.

Other Taxable Benefits – OTB: See OP 72.03: The One-Time Payment Form replaces Attachment B from the OP. Documentation must be attached. Read OP instructions carefully.

Multipurpose One-Time Payment form

04/20/23HR Forum

18

Special Augmentation – SPA: HSC Schools’ Practice Plans provide for this type of pay augmentation. Departments should strictly adhere to the practice plan guidelines of their school. Be sure to provide reason/description in comment section.

04/20/23HR Forum 19

Common errors on the form:Tech ID is the employee’s R number

Pay status is either SM or MNPosition is the employee’s Banner position

numberSuffix is usually 00

QUESTIONS?

04/20/23HR Forum

20

Thank you for participating in the HR Forum