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Payment Solutions for QAD Users

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Capital Safety EZPay Implementation Andy McDonald IT Business Solutions Analyst

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Capital Safety Canada signed checks by hand Also a desire to begin using Positive Pay and ACH Capital Safety USA needed to upgrade signatures, Positive Pay, and ACH US had a legacy hardware solution US also had a manual Positive Pay and ACH process Business Need

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Image of US Current 1 LAN convert 2a LAN to LPT port 2b LPT to LPT

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Upgraded US Cables Power Network Key

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Comparison

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Project Summary Lower cost of stock Less work for ACH Less work for Positive Pay Better security Less cables and fewer points of failure

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Project Summary Getting QAD output to file from Linux to Windows properly was an issue. 2 files check + payment Specifications Scheduling time with end-users Doing 2 separate QAD installs made project take longer than anticipated

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Contact Information Andy McDonald Capital Safety USA amcdonald@capitalsafety.com

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A Closer Look at Electronic Payments David Adams Channel Sales Support Manager ACOM Solutions, Inc.

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Current Trends in Paperless Accounts Payable The movement to paperless payables is being driven by three factors: Need for more efficiency, especially in tough economic cycles The need for better risk management & business continuity Advances in electronic technology

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AP Challenges Over reliance on people & paper-based processes Manual processes = discrepancies & exceptions Low productivity & higher invoice processing costs Electronic Invoicing = accuracy & less discrepancies Electronic ACH payment adoption rates

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Automation Priorities 2012 2012 Invoice & Workflow Automation Adoption Benchmarking Survey Report - PayStream Advisors

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Why is ePayment Adoption So Low? Difficult and time consuming to launch Cumbersome enrollment process & labor intensive Difficult managing vendor information Challenges managing disparate systems

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Traditional Vendor Sign Up Ongoing Manual Updates to Accounting System with Vendor Banking Information and Email Addresses Ongoing Mass Mailings Manual Capture of Vendor Email Addresses Manual Capture of Vendor Banking Information Faxes, Emails Ongoing Vendor Communication Mass Mailing and Phone Calls

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A Compelling ROI for Paying Electronically A clear, justifiable ROI exists when implementing a unified ePayment solution More Secure than Paper Checks Immediate Electronic Remittance Delivery

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Why Pay Electronically? Lets Do the Math Cost to process Check $2.25 Cost to process ACH$0.15 The math: 1500 checks/mo. at $2.25 each = $3,375 Annual cost = $40,500 If 50% move to ACH at $0.15 each: Savings of $2.25 - $0.15 = $2.10 each 750 ACH payments x $2.10 = $ 1,575 per month An Annual Savings of $18,900 !

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ACH E-Mail or Fax Remittance MICR Laser Printers Your QAD Application Print Files eArchive - Save Copy as Indexed PDF File in EZContentManager Self Service Portal

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ACOMs Approach to Electronic Payments Rapid vendor enrollment Automated online enrollment process Easy vendor enrollment Immediately receive electronic payments and remittance Transaction archive Secure, online archive of payment transactions Access payment history quickly to resolve disputes Payment options Supports both MICR laser checks and ACH payments

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Automated Vendor Outreach

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Printed Vendor Communication

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Automated Vendor ACH Enrollment

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Vendor Request Approval Point and Click to add Vendor

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Automated Electronic Remittance (Email Addresses Automatically Captured from Self Service Website) Email ACH Payment Notification Remittance Information attached as PDF Email ACH Payment Notification Remittance Information attached as PDF

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View Electronic Remittance

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Automated Payment Notification

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Archive - View Past Payments 24 x 7 Vendor Access to Past Payments Reduce Inbound Calls to AP Department

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Automatic Payment Preference Update Banking information Automatically populated!

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Summary - Why Pay Electronically? Significant Cost Savings Improved efficiency Ability to process more payments Improved ability to forecast cash flows Improved vendor relations Improved security (check fraud )

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Questions & Answers

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ACOM Solutions, Inc. Contact: David Adams Phone: (800) 347-3638, ext. 4120 Email: dadams@acom.com Contact Us Capital Safety USA Contact: Andy McDonald Email: amcdonald@capitalsafety.com