payment information note and payment claim form · 2019-04-17 ·...
TRANSCRIPT
AF-SNTG14-2019 1 Updated April 2019
Home Based July Provision Programme
2019
Payment
Information Note and Payment Claim Form
for
Parents/Legal Guardians & Tutors
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Please detach this information note and ensure that a copy is provided to the Tutor prior to the commencement of Home Based July Provision Tuition.
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AF-SNTG14-2019 2 Updated April 2019
Contents
1. Conditions: ................................................................................................................................................................ 3
2. Payment Arrangements ............................................................................................................................................ 4
3. Rates of Payment ...................................................................................................................................................... 5
a. Standard Home Based July Provision Grant Rate: ................................................................................................ 5
b. Modified Home Based July Provision Grant Rate: ................................................................................................ 5
4. Deductions made from Tuition payments ................................................................................................................ 6
5. Overpayments ........................................................................................................................................................... 7
6. Contact Details .......................................................................................................................................................... 7
Introduction:
Home Based July Provision 2019 provides funding for an extended school year for children with a severe or
profound general learning disability or children with an Autism Spectrum Disorder (ASD).
The Department of Education & Skills, act as payroll agent only on behalf of the Parent/Legal Guardian for the payment of the July Provision grant scheme. This does not establish or confer any contractual relationship between the Tutor and the Department. The Department will only issue payment for approved tuition provided by a specifically named Tutor as per details outlined in the Sanction Letter. The Parent/Legal Guardian must inform the approved tutor/s of the contents of the Sanction Letter including the terms and conditions. Tutors are advised to familiarise themselves with the terms and conditions of the sanctioning of the Home Based July Provision Grant Scheme which are outlined in the Information Note that can be accessed at the link below. https://www.education.ie/en/Parents/Services/July-Provision/Home-Based-July-Provision-Information-Note.pdf
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1. Conditions:
The following are the conditions related to the provision of Home Based July Provision tuition:
1. Tuition provided outside of the terms and conditions listed below or outside of the terms of the sanction letter or Home Based July Provision Grant Scheme Information Note will not be funded.
2. You must have a valid Teaching Council number and be Garda vetted in order to complete tuition.
3. You should not commence tuition until you have sight of the Department of Education and Skills sanction letter issued to the parent/Legal Guardian. This letter will confirm the following;
a. the approved tutor for the child/children, b. the total number of hours sanctioned, c. the tuition start date (week commencing) d. the rate of pay per hour.
4. Tuition must be provided on a 1:1 basis except in the case of sibling allocations where shared tuition
hours are sanctioned by the Department.
5. The maximum number of hour’s tuition that you may provide per child is 10 hours per week and this cannot be exceeded under any circumstances.
6. The tuition must be provided over four consecutive weeks and that this cannot be exceeded under any circumstances.
7. If the child is a post-primary student, tuition can be provided for four consecutive weeks in June OR four consecutive weeks in July by agreement with the parent/Legal Guardian.
8. If the child is a primary school student, tuition must be provided for four consecutive weeks in July only.
9. Tuition must be provided between 9 am and 6 pm Monday to Friday (excluding bank holidays).
10. Unused hours from any given week cannot transfer to a subsequent week i.e. the maximum number of hours tuition per child is 10 hours per week.
11. In cases where a tutor is engaged by more than one parent/Legal Guardian to provide tuition on a 1:1 basis, the maximum number of hour’s tuition that a tutor may provide in any one day is 8 hrs 30 mins.
12. Where tuition is being delivered on a 1:1 basis to three or four children under the scheme, a timetable must be submitted under separate cover, detailing the provision of hours to each child.
13. The Home Tuition Grant Scheme funds tuition only. It does not provide payment in respect of travel expenses or teaching resources etc.
14. It is not permitted to enter into special tuition arrangements with the parent/Legal Guardian that are not within the terms and conditions of the scheme outlined in the Information Note provided with the Application Form.
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15. The Payment Claim Form must be completed with the parent/Legal Guardian who engaged the
services of the tutor only after the tuition has been provided. Payment will not be made for tuition claimed on forms that have signed and dated before the last date on which tuition was provided.
16. Full information on further terms and conditions of the scheme are available in the Home Based July Provision Information Note published with the Application Form
2. Payment Arrangements
1. In order for payment to issue, a payment claim form must be completed and signed by both the Parent/Legal Guardian and the Tutor when the tuition is completed in full. This Payroll Information Note and attached Payment Claim Form can be downloaded from the Department’s website at Services & Information for Education Staff - Department of Education and Skills
2. The payment claim form should be received in the Department by close of business on Tuesday 6th August 2019.
3. Payment for all correctly completed claims; received by this deadline, will issue on Thursday 31st October 2019.
4. Every effort will be made by the Department to process the claims for payment on Thursday 31st October 2019. However, the following may result in the claim form being returned to the Parent/Legal Guardian and payment being delayed:
a) Form has been pre-dated.
b) Tippex or other corrective fluid has been used on the form.
c) Incomplete forms.
It is not permitted for:
The Parent/Legal Guardian to sign the claim form for or on behalf of the tutor.
The approved Tutor to sign the claim form for or on behalf of the Parent/Legal
Guardian.
5. The July Provision Payment will be issued to the approved Tutor via the Non–Teaching Staff (NTS) payroll operated by this Department. The payment will issue by Electronic Funds Transfer directly into the Tutor’s nominated account.
6. The Department maintains details of one bank account only for each Tutor. If the Tutor has never
received payment from the Department before or if the Tutors bank account details previously held by the Department have changed, please complete a “Tutor Bank details Form” available at https://www.education.ie/en/Parents/Services/Home-Tuition/home-tuition-tutor-bank-details-form-af-sntgo4-.pdf and return to: Home Tuition Payments Section, Schools Division Financial, Department of Education & Skills, Cornamaddy, Athlone, Co Westmeath.
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3. Rates of Payment The rate payable to the Tutor is as stated in the Sanction letter issued to the Parent/Legal Guardian. There are two rates of payment for Home Based July Provision based on the qualifications of the Tutor engaged by the Parent/Legal Guardian, the standard rate and the modified rate. The grant rates currently applicable are as follows:
a. Standard Home Based July Provision Grant Rate:
The following are the current rates per hour worked applicable to teachers registered with the Teaching Council. Please note that these grant rates may be subject to alteration during the year and, consequently, the grant rate payable will be reflective of the rate applicable for the period in respect of which the claim is made.
Tutor Child receiving tuition Rate per hour
Qualified Primary School Teacher Primary student €37.67
Qualified Post Primary Teacher Post-Primary student €45.28
b. Modified Home Based July Provision Grant Rate:
The following categories of tutor will be paid at a modified rate of €33.69 per hour worked:
Teachers registered with the Teaching Council in a different educational sector from that in which they are providing tuition if granted approval to provide tuition.
Teachers who are registered and qualified and who are in receipt of payment of a public service pension will receive the modified payment.
Any further queries in relation to the rates of pay sanctioned in individual cases, please contact Special Education Section, Department of Education & Skills, Cornamaddy, Athlone, Co Westmeath at 090 648 4187.
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4. Deductions made from Tuition payments Statuary deductions such as PAYE, PRSI and USC are made at source via the Non-Teaching Staff Payroll operated by
this Department.
PAYE
Please note that from 1 January 2019, the Office of the Revenue Commissioners have introduced a real time method
of applying PAYE to earnings. If you are not paid on the Non-Teaching Staff Payroll operated by this Department at
present, tax will be applied on an emergency basis to your Home Based July Provision payment on 31 October unless
you, the Tutor, instruct Revenue to the contrary.
Approved Tutors must contact Revenue before 17 October 2019 and advise that they will be receiving payment from
the Department of Education and Skills und Employer reg. no 9599516K on 31 October 2019 in order for this
Department to apply the appropriate tax credits and cut off point to the July Provision payment. The Revenue Office
will require the Tutors Personal Public Service Number (PPSN), and the Employer Registration Number (for Payroll
purposes) for the July Provision work.
This Employer Registration number is 9599516K.
Details of the appropriate tax credits and cut off point are available on the Registered Payroll Notification (RPN) issued
by the Revenue Commissioners. If for any reason, this Department does not have access to the Tutors RPN by 17
October 2019, payment will be taxed at the emergency rate and it will be the Tutor’s responsibility to apply for a tax
refund from their local Revenue Office. The Department of Education and Skills cannot alter tax details for any Tutor
and must act on instruction from the Revenue Commissioners.
USC
The Universal Social Charge (USC) on gross income came into effect on 1st January 2011. Further information on the
USC is available at www.revenue.ie/en/tax/usc/index.html.
Queries on Tax or USC should be directed to the Office of the Revenue Commissioners at: www.revenue.ie
PRSI
PRSI is administered by the Department of Employment Affairs and Social Protection. Within the PRSI system, the Department of Employment Affairs and Social Protection has classified Tutors liable for PRSI deductions at class “S”. Queries on PRSI should be directed to the Department of Employment Affairs and Social Protection at www.welfare.ie.
AF-SNTG14-2019 7 Updated April 2019
5. Overpayments
July Provision Overpayments
In the event of an overpayment of the Home Based July Provision grant, the overpayment will be recouped
by the Department in consultation with the Tutor. If you are also in receipt of a salary or pension which is
paid through a payroll operated by this Department, the overpayment will be recovered from that
payment. As public monies are involved the Department where necessary will recover the overpayment by
legal means. Circular Pay 0084/2015 refers.
Other Salary Overpayments
If an overpayment occurred while the tutor was previously employed as a Teacher, SNA or other on a
payroll operated by this Department, any outstanding overpayment will be recouped from the Tutor’s July
Provision Grant Payment in accordance with the terms of Circular Pay 0084/2015
6. Contact Details If you have any further queries on the payment process of the July Provision Programme please email your
query to [email protected] or alternatively contact the Department at 09064 83839.
AF-SNTG14-2019 9 Updated April 2019
Home Based July Provision 2019
Payment Claim Form
IT IS IMPORTANT THAT TUTORS AND PARENTS/LEGAL GUARDIANS READ THE PAYROLL
INFORMATION NOTE ATTACHED TO THIS FORM
Please note the following:
1. All sections of this form are to be completed using ball point pen and clear BLOCK CAPITAL LETTERS. 2. Corrective fluids e.g. Tippex etc., should not be used on this form. 3. A payment claim form must be completed in respect of each tutor.
Completed Payment Claim Forms should be sent to:
Home Based July Provision 2019,
Department of Education and Skills,
Cornamaddy,
Athlone, Co. Westmeath,
N37 X 659
to arrive by close of business on:
Tuesday 6th August, 2019.
Payment for all correctly completed claims, received by the above deadline, will issue on:
Thursday 31st October, 2019.
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Section 1: Details of the Student, Parent/Legal Guardian and Tutor
These details must be the same as those on the most recent Sanction Letter sent to the Parent/Legal Guardian
REFERENCE NO. : JP _____ (As listed on the most recent Sanction Letter)
Number of Tutors providing tuition to the Student
*A payment claim form must be completed in respect of each tutor.
Student Details:
Surname:
First Name (s):
Date of Birth:
PPS Number:
Parent/Legal Guardian Details:
Surname:
First Name (s):
Contact Telephone Number:
Email Address:
Tutor Details:
Surname:
First Name(s):
PPS Number:
Mobile Number:
Email Address:
AF-SNTG14-2019 11 Updated April 2019
IMPORTANT INFORMATION FOR TUTORS AND PARENTS/LEGAL GUARDIANS TO BE READ IN ADVANCE OF COMMENCING TUITION.
1. Tuition provided outside of the terms and conditions listed below or outside of the terms of the sanction letter
or Home Based July Provision Information Note will not be funded.
2. You must have a valid Teaching Council number and be Garda vetted in order to complete tuition.
3. You should not commence tuition until you have sight of the Department of Education and Skills sanction letter issued to the parent/Legal Guardian. This letter will confirm the following;
a) the approved tutor for the child/children, b) the total number of hours sanctioned, c) the tuition start date (week commencing) d) the rate of pay per hour.
4. Tuition must be provided on a 1:1 basis except in the case of sibling allocations where shared tuition hours
are sanctioned by the Department.
5. The maximum number of hour’s tuition that you may provide per child is 10 hours per week and this cannot be exceeded under any circumstances.
6. The tuition must be provided over four consecutive weeks and that this cannot be exceeded under any circumstances.
7. If the child is a post-primary student, tuition can be provided for four consecutive weeks in June OR four consecutive weeks in July by agreement with the parent/Legal Guardian.
8. If the child is a primary school student, tuition must be provided for four consecutive weeks in July only.
9. Tuition must be provided between 9 am and 6 pm Monday to Friday (excluding bank holidays).
10. Unused hours from any given week cannot transfer to a subsequent week i.e. the maximum number of hours tuition per child is 10 hours per week.
11. In cases where a tutor is engaged by more than one parent/Legal Guardian to provide tuition on a 1:1 basis, the maximum number of hour’s tuition that a tutor may provide in any one day is 8 hrs 30 mins.
12. Where tuition is being delivered on a 1:1 basis to three or four children under the scheme, a timetable must be submitted under separate cover, detailing the provision of hours to each child.
13. The Home Tuition Grant Scheme funds tuition only. It does not provide payment in respect of travel expenses or teaching resources etc.
14. It is not permitted to enter into special tuition arrangements with the parent/Legal Guardian that are not within the terms and conditions of the scheme outlined in the Information Note provided with the Application Form.
15. The Payment Claim Form must be completed with the parent/Legal Guardian who engaged the services of the tutor only after the tuition has been provided. Payment will not be made for tuition claimed on forms that have been signed and dated before the last date on which tuition was provided.
16. Full information on further terms and conditions of the scheme are available in the Home Based July Provision Information Note published with the Application Form.
AF-SNTG14-2019 12 Updated April 2019
Section 2: Timetabled Record of July Provision actually provided
Only to be completed after the tuition has been provided.
Name of Approved Tutor: ______ Tutor’s PPSN _________
Student’s Name: JP Ref: _________
Note: Please refer to Points 7 and 8 of the information note included in Section 1 above regarding months in which tuition may be received
Week 1
Monday 03.06.19
Tuesday 04.06.19
Wednesday 05.06.19
Thursday 06.06.19
Friday 07.06.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 2
Monday 10.6.19
Tuesday 11.06.19
Wednesday 12.06.19
Thursday 13.06.19
Friday 14.06.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 3
Monday 17.06.19
Tuesday 18.06.19
Wednesday 19.06.19
Thursday 20.06.19
Friday 21.06.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 4
Monday 24.06.19
Tuesday 25.06.19
Wednesday 26.06.19
Thursday 27.06.19
Friday 28.06.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 5
Monday 01.07.19
Tuesday 02.07.18
Wednesday 03.07.19
Thursday 04.07.19
Friday 05.07.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 6
Monday 08.07.19
Tuesday 09.07.19
Wednesday 10.07.19
Thursday 11.07.19
Friday 12.07.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 7
Monday 15.07.19
Tuesday 16.07.19
Wednesday 17.07.19
Thursday 18.07.19
Friday 19.07.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
Week 8
Monday 22.07.19
Tuesday 23.07.19
Wednesday 24.07.19
Thursday 25.07.19
Friday 26.07.19
Total hours
Start Time (9am onwards)
Finish Time (Up to 6pm)
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Section 3: Declaration by both Parent/Legal Guardian and Tutor
This Payment Claim Form must be signed and dated only after the tuition has been provided.
Declaration:
We, the Parent/Legal Guardian and the approved Tutor of the above named Student, confirm that:
(Please tick the correct box)
1. The Tutor has had sight of the Department of Education and Skills sanction letter issued to the Parent/Legal Guardian.
YES NO
2. We have read and are in full compliance with the Important Information for Tutors and Parents/Legal Guardians document included on page 4 of the Application for Home Based July Provision Grant Scheme 2019 and also at page 3 of this claim form.
YES NO
3. We have reviewed the information provided in this claim form and confirm that it is true and correct and we understand that revised forms will not be accepted.
YES NO
4. Any change in details for Parent/Legal Guardian/Tutor are included or have been provided to the Department
e.g. Change in Teaching Council Registration/Tutor now being paid a public service pension/Change of name/address of Parent/Legal Guardian/Tutor/Student.
YES NO
Please specify changes if any: ____________________________________________________________
5. We confirm that we are in full compliance with all the terms and conditions of the scheme and that we
understand payment will not be issued in respect of tuition provided outside of these terms and conditions.
YES NO
*Form continues on next page, please turn over
AF-SNTG14-2019 14 Updated April 2019
The Department’s standard policy in cases where a false declaration has been made for the purposes of claiming resources from the Department, is that payment is withheld and
the matter may be referred to An Garda Síochána and, if appropriate, the Teaching Council.
It is not permissible:
For the Parent/Legal Guardian to sign this form on behalf of the tutor.
For the approved Tutor to sign this form on behalf of the Parent/Legal Guardian, or
To sign and date this form before the tuition has been fully completed.
Signed: ____________________________ Signed: ______________________________
Parent/Legal Guardian Approved Tutor
Date: _____________________________ Date: _______________________________
Data Protection Privacy Statement
The Department of Education and Skills, as far as practicable and having regard to the resources available, provides
for education and training for people resident in the State at a level appropriate to meet the needs and abilities of
those people. The main purpose for which the Department requires the personal data provided by you is to process
the payment of the Home Based July Provision Grant Scheme and for the accounting and auditing of public monies.
The personal data provided may be exchanged with the Office of the Revenue Commissioners, The Department of
Employment Affairs and Social Protection. The privacy notice outlining further information in relation to this form can
be found at: https://www.education.ie/en/The-Department/Data-Protection/gdpr/parents-children/ath-2-01-10-16-
privacy-notice-for-the-july-provision-home-based-approval-and-payments.pdf. Full details of the Department's data
protection policy setting out how we will use personal data as well as information regarding your rights as a data
subject are available at https://www.education.ie/en/The-Department/Data-Protection/. Details of this policy and
privacy notice are also available in hard copy from the address above upon request.