pay and leave. what we do provide policy guidance and training resolve pay and leave issues ...
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Pay and Leave
What We Do Provide Policy Guidance and
Training Resolve Pay and Leave Issues Manage the Voluntary Leave
Transfer Program Manage the Leave Restoration
Program Oversee T&A Function
Who We AreTED NYKIEL PAY & LEAVE PROGRAM MANAGER
TEL: 301-504-4426 Email: [email protected]
TERRI PONTE HR SPECIALIST, SYSTEMS ANALYSIS & POLICY TEL: 301-504-1474 Email: [email protected]
MICHELYN BOYD HR SPECIALIST, SYSTEMS ANALYSIS & POLICY TEL: 301-504-1466 Email: [email protected]
MONETTA HARVEY HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1457 Email: [email protected]
VACANT HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1468 Email:
Where is the Information?
www.afm.ars.usda.gov/Search: “P&Ps and Manuals”
402.1 Flexible Work Schedule402.3 Premium Pay402.6 Leave Administration412.5 Pay Options – Recruitment
Relocation and Retention
Web Sites con’t
www.opm.gov/Select “Subject Index”
Select “P” for Pay or “L” for Leave
Agenda Leave Policies and Programs
Family Medical Leave Policies
Premium Pay Travel Compensation Flexible Work Schedules
Time and Attendance
Timekeeper Back-up
Requests for leave
Timesheets
Change of Schedule
Comp-Time, Use or Lose, and Error Reports & Leave Audits
Family Leave Policies Sick Leave for Family Care &
Bereavement Family and Medical Leave Act Sick Leave for Adoption Expanded Family and Medical
Leave Organ Donation Leave Transfer Program
Family Medical Leave Act (FMLA) and Sick Leave for
Family Care and Bereavement Type of Leave Eligibility Usage Definition of family member Leave Requirement Health condition of self or family
member
Leave Transfer Program
1. Personal Medical Emergency
2. Family Medical Emergency
Recipient Uses all Annual and entitled Sick Leave
24hrs of LWOP or Advanced Leave
Apply within 90 days of medical emergency
Maximum 2087 hours of donated leave for FT
Set aside leave accrued as much as 40 AL and 40 SL
Donor
● May donate no more than one-half of AL they will earn in the leave year, exceptions are allowed.
● May donate annual leave to employees in other Federal agencies.
● May not donate leave to immediate supervisor.
Premium Pay1. Overtime 2. Compensatory Time Off 3. *Religious Comp-Time 4. Holiday Premium Pay 5. *Night Pay Differential 6. Sunday Pay Differential 7. *Environmental (FWS)
Differential 8. *Hazard Pay GS
Differential
Credit Hours & Overtime/Compensatory
TimeEmployee or Management?? Approval
Eligibility Time
Limitation Usage
Payment Travel
Bi-Weekly Premium Pay Limitation 2006
Bi-Weekly Pay for a GS-15 Step 10
or, If Greater
Level V of the Executive Schedule $133,900 (Bi-weekly $5,132.80)
Aggregate Limitation on Pay Level I of the Executive Schedule ($183,500)
Holidays
● Full-time Employees (8 hours)
● Holiday Premium Pay for FT Employees
● "In Lieu of" Holidays
● Part Time Employees
● Credit Hours
Sunday Pay Differential
Must be regularly scheduled to work on Sunday.
Sunday premium pay may be paid only for periods when an employee performs work on Sunday.
Part-time employees are not entitled to Sunday differential pay.
Annual Leave
• Accrual Rates• Leave Category Changes• Leave Ceilings• Terminal Leave• Approval
Sick Leave
• Accruals
• When Leaving Federal Service
• Approval
Advanced LeaveAnnual Leave: Limited to the amount the
employee will accrue in the remainder of the leave year.
Sick Leave: A maximum of 240 hours, even for Family Care sick leave.
Employees do not have an entitlement to advanced leave.
Waiver for unearned leave.
May Buy Back.
Forfeiture and Restoration of Annual Leave
1. Annual Leave must be scheduled NLT 3 pay periods prior to end of the leave year
2. Cancellation of Annual Leavea. Exigency to Public Business
b. Administrative Errorc. Employee Illnessd. Employee Essential in a National Emergency
3. Request & Approval to Restore lost AL
Lump Sum
Pay for unused: Annual LeaveCompensatory Time EarnedRestored Annual LeaveCredit Hours
************************************************************
Paid upon: RetirementLeaving Federal service orEntering into active military service
Must pay back if employee returns to Federal service too soon
Travel, Exempt Employee
Time spent in transit shall be considered hours of work when:
1. During regular working hours.2. Work is performed while in transit.3. It is the return trip from transporting items.4. Transit is under arduous and unusual conditions5. If results from an urgent event which could not be
scheduled or controlled administratively.
Travel, Non-Exempt Employee
Time spent in transit during non-duty hours shall be considered hours of work when:
1. Required to drive a vehicle
2. A passenger on a one-day assignment
3. A passenger on an overnight assignment during hours that correspond to the employee(s) regular working hours.
Comp-time for Travel
• Eligibility Restricted• Creditable Time• Non Creditable Time• Limitation• Forfeiture• Never can be cashed in
Other Leave Provisions
Military Leave
Court Leave
Juror, witness in a government case
Excused absence
Emergency dismissal or closure
No leave charged on workday when facility is closed prior to the beginning of the workday
AWOL
Training as Hours of Work FLSA Exempt Employee
1. Training during regular working hours.
2. Training outside of regular working hours if it meets one of the following requirements.
a. Employee is already receiving premium pay
b. Situations the employee must learn to handle only occur at night.
c. Costs including premium pay are less than the costs when training is confined to regular
work hours.
d. Granted an exception by OPM
Training as Hours of Work FLSA Non-Exempt Employee
1. The employee=s training is required by the agency and the employee=s performance or continued retention in his or her current
position will be adversely affected by non- enrollment in such training.
2. Time spent by an employee performing work for the agency during periods of training
shall be considered hours of work.
Leave criterion which are pro-rated for Part-time employees
Credit Hours
Military Leave
Emergency Military Leave
Time Off Awards
FMLA
Sick Leave for Family Care & Bereavement
Flexible Work SchedulesTour of Duty
Core Time
Flexible Time
Gliding Time
Meal Time
Maxiflex