paul mundy managing emails controlling the flood
TRANSCRIPT
Paul Mundy www.mamud.com
Managing emailsControlling the flood
Sort your emails
Read and delete
Send it on for them to handleHave standard replies to questionsRefer people to a weblink
Review and determine if action neededNo action required? Delete itNeed to save it? Move it to archive folder
Move it to an “Answer this” folder. Deal with it during the time set to answer emails.
Top priority! Emails related to projects or known deadlines. Go through this folder to make sure you are on top of things.
Forward to someone else
Move to “Answer this” folder
Move to “Do this” folder
Set times to review and answer emails 30 minutes in
morning to review 90 minutes later on
to answer
Use Outlook shortcuts
Quick Access toolbar Search Quick Steps
Favorites
Archive folders
One per project
Turn off the flow
Turn off notifications to social media sites Visit sites on a schedule
Sources and more information The Rapid eLearning Blog. A time-saving tip
to manage your emails, 27 Aug 2013. www.articulate.com/rapid-elearning