paul mundy managing emails controlling the flood

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Paul Mundy www.mamud.com Managi ng emails Controllin g the flood

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Page 1: Paul Mundy  Managing emails Controlling the flood

Paul Mundy www.mamud.com

Managing emailsControlling the flood

Page 2: Paul Mundy  Managing emails Controlling the flood

Sort your emails

Read and delete

Send it on for them to handleHave standard replies to questionsRefer people to a weblink

Review and determine if action neededNo action required? Delete itNeed to save it? Move it to archive folder

Move it to an “Answer this” folder. Deal with it during the time set to answer emails.

Top priority! Emails related to projects or known deadlines. Go through this folder to make sure you are on top of things.

Forward to someone else

Move to “Answer this” folder

Move to “Do this” folder

Page 3: Paul Mundy  Managing emails Controlling the flood

Set times to review and answer emails 30 minutes in

morning to review 90 minutes later on

to answer

Page 4: Paul Mundy  Managing emails Controlling the flood

Use Outlook shortcuts

Quick Access toolbar Search Quick Steps

Favorites

Archive folders

One per project

Page 5: Paul Mundy  Managing emails Controlling the flood

Turn off the flow

Turn off notifications to social media sites Visit sites on a schedule

Page 6: Paul Mundy  Managing emails Controlling the flood

Sources and more information The Rapid eLearning Blog. A time-saving tip

to manage your emails, 27 Aug 2013. www.articulate.com/rapid-elearning