FOR ANY SIZE AND TYPE OF BUSINESS

Pay once. Get the full 5IN1 Payroll Solution

The Payroll and HR software

that does it all for you

5IN1 PAYROLL & HR

Offering you powerful features

and enhanced functionality

THE COMPLETE 5IN1 PAYROLL SOLUTION

If you answer yes to the questions below, Pastel Payroll 5in1 is your ideal Payroll & HR solution.

□ Doyouhireorfirepeople?□ Doyouwanttodistributepayslipsviatheweb?□ DoyouhavedifficultyinunderstandingCosttoCompany?□ Doyouwanttoputallstaffonleavewithoneclick?□ DoyouwanttotransferfundstoMedicalAids,ProvidentFundsoranyothervendor?

PastelPayroll5in1catersforthefullspectrumofrequirements,from pre-defined standard sets of transactions for lesscomplicated payroll and HR solutions to more powerfuland customisable features and functions for companieswithmoresophisticatedrequirements.AtPastelPayroll,webelieve inworkingsmarter,notharder.MeetingyourSouthAfrican Revenue Services (SARS) obligations every monthtakesconsiderabletimeandknow-how.Soyou’llappreciatePastelPayroll’s5in1easy,efficientprocessingability.Atthetouchofabutton,you’llcomplywitheventhemostcomplexoflegislationwithoursoftwarethatdoesitallforyou.

ENHANCED FEATURES FOR ALL YOUR

BUSINESS REQUIREMENTS

PastelPayroll5in1offerspowerful featuresandenchancedfunctionality.Subjecttoanannuallicencefee,thesefeaturesinclude all legislative and product upgrades, as well astelephonicande-mailsupport.

HumanResourcesManagement

• Ifyouhire,fireorpayemployees,youarealreadydoingHR.Thequestionisifyouaredoingittherightway?

• This easy-to-useHRSystem is suitable for any size andtypeofbusiness.

• Performance Reviews and Disciplinary Actions can bedone correctly and accurately. There are 66 pre-defineddisciplinaryreasonstochoosefrom.Youcanalsoaddanyadditionalreasonsthatmightapplytoyourbusiness.

• TheHRSystemshipswithstandardHRformsandtemplatesthatyoucanprintanduseduringyourHRProcessing,forexampleaPerformanceReviewAssessmentform.

• Youwillreceiveafreeemploymentcontracttemplate.• WiththisHRSystemyoucanprintatimelineofeventstoviewalltheHRprocessespertainingtoanemployeeinsequence.

• Youcankeeptrackofcompanyassetsinyouremployee’spossession,forexamplecompanycellphone,laptop,etc.

EmployeeSelfService(ESS)

• EmployeeSelfService(ESS)isaweb-basedself-servicetoolthat enables employees to manage their own informationonline and thereby carry some of the HR administrationresponsibility as employees are able to make onlineapplicationsforleave,loans,bursariesandtravelclaims.

• Employeescan view their payslipsandupdatepersonalinformationnomatterwheretheyareaslongastheyhaveaninternetconnection.

• ESS makes use of workflow capabilities based on theorganisationchart.Thischartindicatesthehierarchyandreporting structures of each department involved in theapproval procedure with the administrator having soleaccesstocreateandamendtheworkflowstructures.

• Theworkflowfunctionalityisdesignedtoprovidecompanies,management,payrolladministrators,theHRdepartmentandemployeeswithsignificantbenefitsandadvantages.

• ESS is a hosted solution and the application sits in theCloud, which means companies are guaranteed quickdeploymentatlowimplementationcost.

• ESSisasecureonlineapplicationusingsimilarsecurityasonlinebankingvendors.

SalaryStructuring

• SalaryStructuringsimplifiesthetaskofstructuringaTotal-Cost-To-Company remuneration employee package,accordingtotheemployee’sletterofappointment.

• By simply entering the total package value and variouspackage components, Pastel Payroll will calculate thevalueoftheremainingCashComponentandupdatetheemployee’spayslipwiththestructureyoudefine.

• You can also make use of the Nett-to-Gross PackagecalculationtoaccuratelydeterminetheGrossBasicSalaryrequiredtoensuretheemployeereceivesanagreedNettPayamountineachpaypacket.

MultipleTransactionsManager

• MultipleTransactionsManagerallowsyouto,forexample,givetheentirecompanyanincreasebasedoneitherasetvalueoraspecificpercentageandprocessaproductionbonusorcommissionbyonlyusingonescreen.

• Over shutdown periods, putting your entire workforce onleavehasneverbeenthisquickandeasy.

• This feature allows you tomake global changes to anytransactionwithinthepayrollsystemtoall,oraselectionofemployees.

ThirdPartyPayments

• TheThirdPartyPayments feature includespayments toMedicalAids,PensionFunds,ProvidentFunds,GarnisheeOrdersandRetirementAnnuities.

• Any company deductions or contributions canautomaticallybepaidover to therelevantcompanywiththeclickofabutton.

Pastel Payroll 5in1 provides you with an easy-to-use, accurate and secure payroll solution with all the features

you require. Our complete 5in1 solution is suitable for any size and type of

business and ensures that your business is kept up-to-date and complies with

the latest legislative requirements.

• No more manual capturing required with a once-offbeneficiary(thirdparty)set-up.

• You can eliminate human error and save valuableprocessing timeaswell asobtainadetailed transactionlistingreportperemployeeandparty.

OPTIONAL MODULESº

In addition to the above mentioned software features,we offer two modules for specialised industries, namelySage Pastel Payroll Intelligence Reporting and IndustrialCouncilCompliance. In addition,weoffer aRisk&PayrollManagementmodule.

SagePastelPayrollIntelligenceReporting

• SagePastel Payroll IntelligenceReporting is a reportingtoolthatallowsyoutomanipulatereportsinordertomakeimprovedbusinessdecisions.

• If you entrust Microsoft® Excel to share, present andanalyseinformation,thenthismoduleisforyou.

• SagePastelPayrollIntelligenceReportingisamodulethatdynamicallylinkstoyourpayrolldata,takingyourbusinessway beyond traditional reporting functionality, using thepowerofMicrosoft®Excel.

• Our standard, ‘pre-set’ reports save you time. Thismodule ships with more than 20 standard reportformatssuchasajobcostingreport,year-on-yearleavecomparisonreport,leavetakenlisting,ratereport,yearsofservicelisting,tonameafew.

• You can customise the standard set of reports andtemplates,andevencreatenewones.

• Ifyouretainandsavethedesignofyourspreadsheets,youwill avoidhaving to re-format themevery timeyougeneratetheExcelreport.

IndustrialCouncilCompliance

•PastelPayroll5in1catersforthefollowingIndustrialCouncils:MIBFA,MIBCO/MICFA,theElectricalIndustryandtheRoadFreightIndustryaswellasthePrivateSecurityIndustry.

•Thismodulewillevenprovideyouwiththeabilitytogeneratethe applicable Industrial Council’s electronic submissionfiles.

• Now you no longer have to manually complete theIndustrial Councilreports.Simplygeneratethesubmissionfileande-mailittotheapplicableIndustrialCouncilattheclickofabutton.

• This way you are ensured that all your calculations arecorrect the first time around, eliminating the chance ofdata-captureerrors!

Risk&PayrollManagementSolution

SoftlinePastelPayroll,enabledbySoftlineNetcash,bringsaddedfunctionality:Validate.Verify.Checks.Payments.

Bank Accounts (Verify and Validate)Bank account validation ensures that a valid bank accounthasbeenenteredintoyourpayrollsystemandbankaccountºAdditonalchargesapplyifyourequiremodules.

verificationensuresnotonlythatthebankaccountisvalidandinexistencebutalso that it is in thenameof theemployeespecified on your payroll. This eliminates one of the mostcriticalareasofpaymentfraud inyourpayroll run i.e.payingoneemployee’ssalaryintoanother“fake”orerroneousbankaccountofanotherindividual.

ID Numbers (Verify and Validate)ByvalidatingandverifyingtheIDNumbersonyourpayrollyoucreatecompletepeaceofmindnotonlythatyouremployeehasprovidedavalidIDNumberbutalsothattheIDNumberhasbeen verified as belonging to the associated employeeand is recorded on the Department of Home Affairs list ofofficialIDNumbers.ThiseliminatesbothfakeIDNumbersaswellasIDNumbersnotassociatedwiththegivenemployee.

Salary PaymentsSalarypaymentbatchesarecreatedautomaticallywithinyourpayroll system and forwarded toNetcashwithout creatingtheinfamous“textfiles”whichpreviouslyneededtobestoredon the harddrive of yourPayroll Administrator’s computerand then forwarded or transferred to the authorised user of yourbankingsoftwarefortransmissiontotherelevantbank.Thisimprovesefficiencyandeliminatesyetanotherpotentialarea for payroll fraud via the editing of the payroll text filebatchonceithasbeencreatedinthepayrollandbeforeitisimportedintothebankingsoftware.

You receive the Bank Account and ID Number Validationservice free of charge. In addition, you will receive a total(cumulative)of10freeVerificationsthatyoucanuseforeitherBankAccountsorIDNumbers.

ContactSoftlineNetcashon0861338338/pastelpayroll@netcash.co.za

OTHER FEATURES

PastelPayroll5in1isauser-friendlyPayrollandHRSoftwareSolutionwithallthefeaturesyourbusinessrequires.

FrictionlessUpdates

• Ifyouhaveanactiveinternetconnection,installingupdatesforyourPayrollandHRsoftwarewillbequickandsimple.

• With our latest Frictionless Updates technology, yourpayrollsoftwarewillalwaysbeprocessedusingthelatestversionwithup-to-datelegislativechanges.

• Youno longer need to visit ourwebsite todownloadandinstallupdatesmanually,oursoftwarenowdoesitallforyou.

PayrollNews(RSSFeeds)

• Pastel Payroll 5in1will publish RSS Feeds to keep youinformed of any legislative changes, important industryrelated news and new software releases and features.

CompliantwithSALegislation

• Pastel Payroll 5in1 caters for the calculation of pay forannualleavetakenandnoticepayaccordingtotheBasicConditionsofEmploymentAct(BCEA).

• Catersformanydifferenttypesoftaxcalculationmethods,e.g.periodic,average,directive,director’stax,etc.

• Annualtaxtableandregularstatutoryupgradeskeepyourpayrollup-to-datewithlegislativechanges.

• All statutory requirements, e.g. EMP201 and EMP501returns,OID,SDLandUIFdeclarationsarecateredfor.

Assistants(Wizards)

• PastelPayroll5in1hasmanyAssistants (Wizards)whichguideyouthroughtasksmakingthemsimpleandintuitive,e.g. the Setup Assistant, General Ledger IntegrationAssistant,PayrollRunAssistant,Period/Year-endUpdateAssistantandthePayslipPaperStyleAssistant.

• UsetheSetupAssistanttocreateacompanyinminutes,byansweringafewquestionsandselectingyourpreferreddateandformats.It’sthateasy!

UnlimitedScope

• Unlimitedearninganddeductiontypescanbedefined.• Processweekly,fortnightlyandmonthlypaidemployeesinthesamecompany.

• Setupmultipleuser-definedfieldsforadditionalemployeeinformation (6 alpha-numeric fields, 12numeric fields, 6datefields,6Yes/Nofields).

• Fieldscanbeusedinbothformulaeandlookuptables.• Create multiple income, deduction, contribution andbenefit transactions frompre-definedsetsof transactiontemplates.

• Allowsformultipleratesofnormalandovertimepay.• UsetheFilterfacilitytoselecttherequiredemployeesandgeneratereportsbyemployeecode,payfrequency,costcentre,jobcode,etc.

• UsetheBatchProcessing facility toelectronically importrecordedhoursfromclock-cardsystems,directlyupdatingthepayslip.

• Customiseyourtransactiontemplatesbysettingupyourownformulaeandcreatinglookuptables.

PasswordControl

• Set up multi-user access with various password restrictionlevels.

Simple,QuickandEasy-to-Use

• Allthetransactionsyourequirearealreadycreatedforyouuponinstallation.

• Capture payslip data in a batch format or process thepayslipsin‘realtime’modewithliveon-screencalculations.

• Quickandeasyterminationorreinstatementofemployees.• An on-screen status bar indicates which period yourpayrolliscurrentlyin.

• Quicklyandeasilysetupnewemployeesbylinkingthemto a pre-defined employee profile that automaticallypopulatestheirdefaulttransactioninformation.

• AllowsyoutolinkallemployeeinformationsuchasCVs,lettersofemployment,disciplinaryletters,schedules,etc.Notescanalsobelinkedtoexternaldocumentssuchasspreadsheets. Assign an action date to each note andprint‘to-do’listsbasedontheseactiondates.

• Adding a new employee is easy, fast and intuitive,withourQuickEditModeguidingyouthroughallthestatutoryfieldsthatarerequired.

• Store relevant information,suchasphotographsofyouremployeesforeasyidentification.

Processing

• Perform ‘what-if’ payslip calculations on-screen forprospectiveemployees.

• Processbyexception-youonlyneedtoenterpayand/or deduction information when there are changes, e.g.overtime.

• Process and print payslips for groups or for selectedemployees.

• Affectglobalchanges foremployees linked toaspecificprofile, eliminating the need to adjust each individual’spayslipperiodically.

• Control employee loans with automatically calculatedinterestonoutstandingbalances.

• Supportsfifthweekorthirdfortnightpayrollprocessing.• Recordsandaccumulatesshiftsworked.

Payslips

• PastelPayroll5in1automaticallycalculatesalltheincome,deductionsandcompanycontributionsaccordingtoyourrequirements.

• Viewthepayslipwiththenettsalaryon-screenbeforeyouprintchequesandgenerateelectronicbanktransferfiles.

• InadditiontoPastelPayroll’s5in1standardfacilitythatenablesyoutoe-mailsecurepassword-protectedpayslipstoyouremployees,youalsohavetheoptiontoutiliseourbulke-mailingfacility.

• You are able to e-mail groups of payslips to a specificemployee,managerofacostcentreorpaypoint,aspecificcontactinyourMicrosoft®Outlookaddressbookoranyspecificpayrolluser.

• Payslips can thenbeprintedontoour professional pre-printedandconfidentialstationeryatremotedestinationsinstantaneously and distributed to the individualemployees,savingyoumoneyonpostage.

EnhancedHelpFacilities

• A context-sensitive help facility (F1) is available withdetailedexplanationsofeachfunctionorfield.

• The Legislative Help File details all the statutoryrequirementsforyourpayroll.

ProvidesFlexibility

• Processspecialpayrollrunssuchascommissions,bonus payouts,back-pay,etc.

• Processpayslipsforindividualsorgroupsofemployeesatanytime,usingtheEmployeeFilteroption.

Pastel Payroll 5in1 is available as a stand-alone, single-user product for the smaller company, or is scalable up to 10-users for a larger company and can accommodate an unlimited number of employees.

• Customise payslips, cheques and labels with the userfriendly‘drag&drop’FormsDesignerfeature,e.g.insertyourcompanylogoontoyourpayslip.

•Defineyourcoinagedenominationsforcashpayments.

Reporting

• Output reports to screen,printer,Microsoft®WordandExcel,PDForHTML.

• Option to preview payslips on-screen before the finalpayrollcalculationisdone.

• Printanaudittrailofanychangestomasterfileinformation.• Printtransactionhistoryreportsforanyperiod.• Print coinage analysis for defined cash payoutdenominations.

• Generatingreportsaremadeeasywithanadvancedfilterfunctiontoselecttherelevantemployees.

• Print each employee’s payslip in any of the 11 officiallanguagesorsetituptoprintyourpayslipsinthelanguageofyourchoice.

• Reprintpayslipsforpreviouslyprocessedperiods.• Recordall thenecessary informationfields forcompleteEmployment Equity Reporting as required by theDepartmentofLabour.

LeaveProcessing

• Automaticaccrualofannualleavedaysduewithdetailedleave records for all leave types on an annual, daily orhourly basis.

• Calculate the number of leave days by automaticallyexcludingnon-workingdaysintheleaveperiod.

• Leavepayoutcalculationsonterminationofemployees.

GeneralLedgerIntegration

• Generate payroll and cashbook journals for seamlessGeneralLedgerIntegrationwithPastelXpressandPastelPartner Accounting as well as most other accountingpackages.

• Integratebyexpenseaccountand/orcostcentre.

CustomReportWriterIncluded

• Allowsyoutocreateanytypeofreportaccordingtoyourbusinessrequirements.

• You can access a customised report layout in any ofyourcompaniesthuseliminatingtheneedtocustomiseareportmorethanonce.

• CreatesimpledatalistingsbyusingtheReportAssistantor create more complex reports using the advancedcustomisationanddesignfeatures.

SoftlinePastelPayroll:JHB+27113044100|CT+27215227400|DBN+27315377100www.pastelpayroll.co.za|info@pastelpayroll.co.zaTwitterwww.twitter.com/PayrollNews|Facebookwww.facebook.com/PastelPayroll©SoftlinePastelPayroll2012

User-friendly. Payroll and HR software with all the features your business requires.

Designed by South Africans for South African businesses.

Included: Telephonic and email support for the first year as well as legislative and product updates.*

*Subjecttoanannuallicencefee.Ifyourlicencefeecontractlapseswithmorethan4months,youwillhavetore-purchasethesoftwareatthefullpriceshouldyouwishtorecommenceusage.**OfaccountantsthatrecommendaccountingsoftwaretoSME’s.***Theemployeebracketyoupurchaseddeterminesthenumberofemployeesyoucan load intothesoftware.Shouldyourequiremoreemployees(ahigheremployeebracketasindicatedabove),youcanupgradewithourSalesTeamon+27113044200.

Pastel Product Range Family TreePRODUCT BUSINESSENVIRONMENT

MyPaycheckOnline

Start-upbusinesses(onlinePayrollsolution)From2employees(dependantonyourpur-chasedemployeebracket)***

MicrOpay

Start-upbusinesses,uncomplicatedPayrollenvironmentUpto5employeesSingleuser

Partner Payroll

Small,mediumandlargebusinessesUptounlimitedemployees(dependantonyourpurchasedemployeebracket)***Singleuser(upgradeable)

Pastel Payroll 5in1

Small,mediumandlargebusinessesUptounlimitedemployees(dependantonyourpurchasedemployeebracket)***Singleuser(upgradeable)

HumanResources

Small,mediumandlargebusinessesUptounlimitedemployees(dependantonyourpurchasedemployeebracket)***Singleuser(upgradeable)

EvolutionPayroll and

HR

MediumtolargersizedbusinessesUptounlimitedemployees(dependantonyourpurchasedemployeebracket)***Singleuser(upgradeable),multicompany

Accounting Start-up,smalltolargersizedbusinessesPre-defineduser-breaks

10 Reasons to choose Pastel Payroll

More businesses use Pastel Payroll than any other

Payrollpackage.

Nocompulsorysetupcosts.

Shipswithpre-definedsetsoftransactionstoget

yourbusinessupandrunninginminutes.

Caters for your statutory reporting requirements

includingEMP501andEMP201Returns.

Step-by-stepAssistant(Wizards)toensureefficient

processing.

Seamless GL integration with the Pastel

Accountingsuite.

Backed by an extensive national service and

supportinfrastructure.

Catersforthegrowthofyourbusiness.

Specialisedmodulestocater for industryspecific

requirements.

9outof10AccountantsrecommendPastel.**

This software is sold subject to an annual licence fee which covers all legislative upgrades as well as telephonic and e-mail support.

Rely on Pastel Payroll and ensure your business complies with SA legislation: EmploymentEquityAct

UnemploymentInsuranceFundAct

IncomeTaxAct

BasicConditionsofEmploymentAct

SkillsDevelopmentAct

OccupationalInjuriesandDiseasesAct

*MicrosoftWindowsXP,Vistaand7StarterandHomeeditionsnotsupported

Hardware and System Requirements

WorkstationsorStand-alonemachines

Minimum Recommended

Hardware PentiumIII1.0GHzProcessor PentiumIV2.0GHzProcessor

OperatingSystem

MicrosoftWindowsXPServicePack3*

MicrosoftWindowsXPServicePack3,Vistaor7*

ScreenResolution

1024x768 1024x768

RAM 1GBRAM 2GBRAM

Other DVD-ROM DVD-ROM,InternetConnection

Server machines (for network environments and multi-user systems)

Hardware PentiumIV2.0GHzProcessor PentiumIV3.0GHzProcessor

OperatingSystem

MicrosoftWindows2003ServerMicrosoft

Windows2003or2008Server*

ScreenResolution

1024x768 1024x768

RAM 2GBRAM 4GBRAM

Other DVD-ROM DVD-ROM,InternetConnection