partnersmtg fyt oct08
TRANSCRIPT
MEETING WITH CULTURAL PARTNERS
1ST OCTOBER, 10AM-11.30AM
TOWER HAMLETS!!
What’s been going on over the
summer??
We were obviously planning the launch of
Find Your Talent, but we also:
• Appointed a project manager
• Wrote a delivery plan
• Appointed Bold Creative to lead work on
the Tower Hamlets Find Your Talent
consultation
1.Appointed a project manager• James Stevens appointed following a
competitive recruitment process
• Key responsibilities of PM:
- set up robust delivery structures and projectmanagement processes
- establish a process to monitor and evaluatequality and measure progress against agreedkey performance indicators
- complete the audit and have oversight of theconsultation being ultimately accountable for anyFYT associated contracts or SLAs.
• Start date 13 October
2. Wrote a delivery planKey milestones for 07-08:
• Project team appointed and in post
• FYT launch successfully delivered
• Initial "big splash" consultation completed withkey outputs delivered (i.e report, documentaryand tag mapping children and young peoples'views)
• parental engagement team delivered targetedparent and family activities in support ofconsultation
• Audit of current arts and cultural provision in theborough completed
• FYT management structures agreed and put inplace
• Specialist work underway to determine laddersof progression in all arts/cultural subject areas
• Activities to be commissioned identified(following the consultation and audit) and 07-08commissioning round completed
• community cultural champions and youngcultural ambassadors identified
• FYT lead member of staff identified in everyschool
• FYT conference held with all key partners inearly 2009
Find Your Talent Project Board
Chair: Carmel Littleton (Service Head
for Young People and Learning). To
meet every two months.
Children and Young People’s Strategic Partnership Group
Chair: Cllr Clair Hawkins (Lead Member for Children’s Services).
Meets termly
KEY: Reports directly to
Feeds directly into
FYT Commissioning Group
Chair: Karen Brock (Head of
THAMES). To meet termly.
Cultural Stakeholder
Group
Chair: (Partners to chair on a
rotational basis). Meets
termly.
FYT
region
al
contac
t
group
Partnership Management Group
Chair: Martin Smith (Chief
Executive). Meets every two
months
PROPOSED MANAGEMENT STRUCTURE FOR FIND YOUR TALENT
The proposed role of the Cultural
stakeholder group• The work of the stakeholder group will report
directly into the FYT project board.
• Very important to us that the group be made upof representatives from all of our key culturalpartners
• The remit of the stakeholder group would be to:
- discuss the strategy and development of theprogramme;
- determine quality criteria for arts and culturalprojects;
- look at delivery issues and solutions
• Management of the group:
- proposed that cultural partners chair
these meetings on a rotational, voluntary
basis
- Find Your Talent central team to undertake
secretariat responsibilities
• Exact terms of reference and
management arrangements to be
discussed and agreed at the next meeting
but any initial reactions?
3. Appointed Bold Creative to lead work
on the Tower Hamlets Find Your Talent
consultation• Based on the EOI, wrote a FYT
consultation brief and got written quotesfrom the market
• Bold Creative successful and a key part oftheir brief if working with and through you!
• So over to Bold Creative on how theconsultation might run and how you andyour respective organisations might beinvolved……….
Next steps and closeImmediate next steps:
• Audit and consultation
• Appoint the rest of the FYT central projectteam including the four arts and culturalcoordinators
• Set up the FYT project board
• Contract with national experts to beginwork on progression ladders
• Put together a communications plan
COMMUNICATIONS: ACTION FOR
PARTNERS
Can you please email the name, job title,
email address and phone number for the
key communications contact in your
organisation to:
by the end of the week please.
MANY THANKS!