participatory project planning

Introduction to Participatory

Project Planning

For the betterment of

your project proposal

2FASID

Project Cycle and PDM

Planning

Implementation

Evaluation

Project Cycle and PDM

Project Name: Term:Project Area: Target Group:

NarrativeSummary

ObjectivelyVerifiableIndicators

Means ofVerification

ImportantAssumptions

Overall Goal

ProjectPurposeOutputs

Activities InputsPre-conditions

Project DesignMatrix

PDM

Image of PDMProject Name: Term:Project Area: Target Group:

NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions


NarrativeSummary




Overall Goal


Activities InputsPre-conditions

Participatory Planning is aiming to produce a PDM with a collaboration among stakeholders.

Planning Impleme

ntation

Evaluation

PROJECT CYCLE

Planning

Goal

5FASID

1. Confirm Project Framework

2. Analyze Stakeholders

3. Understand Achievement

4. Analyze Problems5. Analyze

Objectives

Planning Steps

6. Select Project Approaches

7. Prepare Logical Framework

8. Conduct Internal Appraisal

9. Prepare the ANNEX Form

10.Submit your Plan

6FASID

Stakeholder Analysis

Problem Analysis

ObjectiveAnalysis

Project Selection

PDM

Beneficiary Victims Decision

Govenment

Ministry of ag.

farmer

researchers

……...


2

Cause 1

Core Problem

Cause 2

Problem Analysis

Problem1 Problem2

Cause 3

4

Mean 1

Core Objective

Mean 2

ObjectiveAnalysis

Objective1 Objective 2

Mean 3

5

Mean 1

Core Objective

Mean 2

Project Selection

Objective1 Objective1

Mean 3

6

プロジェクト名 : 期間対象地域ﾀｰｹｯ゙ﾄｸﾙ゙ｰﾌﾟ

プロジェクトの要約指標指標の外部条件入手方法

上位目標

プロジェクト目標

成果

活動投入前提条件

PDM

7

Steps of Planning

Workshop

Participants

・ Beneficiaries

・ government officers

・ Experts/ technicians

・ Donor agency

・ Others

Participatory Approach

・Moderator

+

Using “Cards” to visualize the analysis and discussions

8FASID

Rules of the Workshop① Write you own statement on a card.② Write only one statement in a full sentence

per card.③ Make your statement brief and specific④ Stick to the concrete expression, and

avoid abstractions and generalizations⑤ Write your statements on the cards before

discussing them⑥ Do not remove a card from the board

before a consensus is obtained.⑦ Do not ask who wrote a particular card

Scenes from Planning workshops

10FASID


Beneficiary Victims Decision

Govenment

Ministry of ag.

farmer

researchers

……...


1Steps of Planning

Workshop

1. Analysis frame with concerning stakeholders.

2. Information about not only problems, but also potentials must be clarified.

3. To decide the target group, who is the focused group of the project

11FASID

Steps of Planning

Workshop

1. “Cause”-”Effect” analysis

2. A problem tree is constructed by cause-effect analysis.

3. Clarify the complexity of the problems.

Problem Analysis

Cause 1

Core Problem

Cause 2

Problem Analysis

Problem1 Problem2

Cause 3

2

12FASID

Steps of Planning

Workshop

1. “Means”-”Ends” analysis

2. A objectives tree is constructed by means-ends analysis.

3. Clarify the various solutions of the problems.

4. Better utilize the strength of stakeholders.

ObjectiveAnalysis

Mean 1

Core Objective

Mean 2

ObjectiveAnalysis

Objective1 Objective 2

Mean 3

3

13FASID

Steps of Planning

Workshop

1. Consider the limitation of budget, time, and other resource.

2. Select the best bunch of solutions as a project.

Project Selection

Mean 1

Core Objective

Mean 2

Project Selection

Objective1 Objective1

Mean 3

4

14FASID

Steps of Planning

Workshop

1. Project designing

Narrative summary

Indicators

Assumptions (external conditions)

PDM プロジェクト名 : 期間

対象地域ﾀｰｹｯ゙ﾄｸﾙ゙ｰﾌﾟプロジェクトの要約指標指標の外部条件

入手方法上位目標

プロジェクト目標

成果

活動投入前提条件

PDM

5


NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions

Narrative Summary

• Overall goal　　　 An expected development effect when project

purpose is accomplished.

• Project purpose　　　 A purpose accomplished from outputs by

implementing the project.

• Outputs　　 Outputs accomplished after necessary activities are

implemented.

• Activities　　　 Necessary activities to accomplish outputs.

• Inputs　　　 Necessary human resource and equipment to

implement the activity.


NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions

Setting Important assumptions• They need to be satisfied in order to

make the project successful. • They can not be controlled within the

project.• It is not certain as if the assumptions

happen or not. 　　　


NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions

Vertical logic of PDM


NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions

Objectively Verifiable Indicators

Indicators should be set as much objectively as possible.

How to obtain indicators must be identified clearly.

・ By when?

・Who(what)?

・ How much?

・What happen?

Measurementfor Monitoring &

Evaluation


NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions

Utilization of PDM in Monitoring

Indicators Achieved

IndicatorsPlannedCompare

Progressed as

planned?


NarrativeSummary




Overall Goal


Activities Inputs

Pre-conditions

Utilization of PDM in Evaluation (with five criteria)

Efficiency

Effectiveness

Impact

Relevance

Sustainability

For further information;

There are several learning materials available in websites of

World Bank

http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225

“The logframe handbook : a logical framework approach to project cycle management, Vol. 1 of 1 “

Asian Development Bank

http://www.adb.org/Documents/Guidelines/Logical_Framework/default.asp

“Using the Logical Framework for Sector Analysis and Project Design: A User's Guide”



http://www.adb.org/Documents/Guidelines/Logical_Framework/default.asp

participatory project planning

Technology

project framework

project purpose

project approaches

project successful

project selection mean

project cycle management

planning steps

pdm projectdesign matrix