parliamentary procedures robert’s rules of order lee tapia, dtm
TRANSCRIPT
PARLIAMENTARY PROCEDURES
ROBERT’S RULES OF ORDER
LEE TAPIA, DTM
TOASTMASTERS INTERNATIONAL AND PARLIAMENTARY PROCEDURE
Article XIIIRules of Order:
Robert’s Rules of Order Newly Revised shall be the final authority on parliamentary procedure insofaras Robert's Rules do not conflict with any provision of these Administrative Bylaws, the Articles ofIncorporation or Bylaws of Toastmasters International, policies and procedures set by the Board ofDirectors of Toastmasters International from time to time, or applicable law, provided that if thedistrict is located in a jurisdiction where Robert’s Rules are not a recognized authority on parliamentaryprocedure, this district may use the recognized authority in the jurisdiction where this district islocated in place of Robert’s Rules.
6 steps of a Motion
1. MAKING A MOTION
2. SECONDING A MOTION
3. THE CHAIR STATES THE MOTION
4. MEMBERS DEBATE THE MOTION
5. PUTTING THE MOTION TO A VOTE
6. COMPLETE ANNOUNCEMENT
LET’S MAKE A MOTION…
MEMBER MAKES THE MOTION*
ANOTHER MEMBER SECONDS THE MOTION**
THE CHAIR STATES THE MOTION, PLACING IT BEFORE THE COMMITTEE
THE MEMBERS DEBATE THE MOTION
*MUST BE A VOTING MEMBER OF THE DISTRICT COUNCIL
**MUST BE A VOTING MEMBER OF THE DISTRICT COUNCIL
QUORUM
Make sure you know what a quorum is for your meeting:
Executive committee—majority of members District council meetings--one-third of the club
presidents and vice presidents of the district, or their proxies, must be present.
Club—majority of the active membership
NO QUORUM!!
If any business is transacted at a meeting where a quorum is not present, the action taken is deemed valid, provided it is later expressly approved in writing by the affirmative vote.
HOW TO MAKE A MOTION
SEEK RECOGNITION FROM THE CHAIR.
BE PRECISE
ONLY MAKE MOTIONS THAT YOU AGREE WITH
MAKE POSITIVE MOTIONS*
* PUT YOUR MOTION IN WRITING
SECONDING THE MOTION
ANOTHER MEMBER MUST SECOND THE MOTION
IF NO SECOND, PROCESS ENDS
THE PURPOSE OF SECONDING IS TO MAKE SURE AT LEAST TWO MEMBERS WANT TO DISCUSS THE ISSUE
INTERESTING FACTS
NO SECOND NEEDED:
RAISE A QUESTION OF PRIVILEGE
CALL FOR ORDERS OF THE DAY
POINT OF ORDER
THE CHAIR STATES THE MOTION CHAIR STATES THE MOTION, FORMALLY
PLACING IT BEFORE THE ASSEMBLY:
CAN BE READ FROM WRITTEN NOTES
ASK SECRETARY TO RESTATE THE MOTION
ASK THE MEMBER WHO MADE THE MOTION TO RESTATE IT
OWNERSHIP OF THE MOTION
UP UNTIL THE MOTION IS STATED BEFORE THE ASSEMBLY, BELONGS TO MAKER OF THE MOTION.
WHY IS THE OWNERSHIP IMPORTANT?
WITHDRAWING A MOTION
THE OWNER CAN ONLY WITHDRAW BEFORE THE CHAIR STATES.
AFTER IT IS OWNED BY THE GROUP, THE MOTION CAN ONLY BE WITHDRAWN WITH PERMISSION FROM THE GROUP.
INTERESTING FACTS
DO NOT ASK THE PARLIAMENTARIAN ABOUT A RULING!
THE PARLIAMENTARIAN IS AN ADVISER AND THEREFORE MAKES NO FINAL DECISION.
THE CHAIR OF THE MEETING RULES!
MEMBERS DEBATE THE MOTION
MOTION IS PENDING
NOW IS THE TIME TO FIX IT*
DEBATE (Time factor) No member may speak more than two
times on any one motion on any day—each speech is limited to 10 minutes.
*ONE OF THE EASIEST PLACES TO AMEND THE MOTION
PUTTING THE MOTION TO A VOTE
RESTATE THE MOTION
DON’T FORGET THE NO VOTE
THE DECLARATION IS UP TO THE CHAIR
COMPLETE ANNOUNCEMENT
WHICH SIDE HAS THE VOTE?
WHETHER THE MOTION PASSED OR FAILED
EFFECT THE VOTE
THE NEXT STEP
Let’s practice
MOTION AMEND DEBATE VOTE ANNOUNCE