Parish Leaders Workshop(02/28/15)

MISSION STATEMENT: Grow and develop congregations spiritually, numerically and in

missional leadership.

Parish Leaders WorkshopAGENDA

8:30 AM Gather, bagels and coffee available9:00 AM Welcome & Morning Prayer

Theological Reflection & Team Building9:45 AM Diocesan Resources for Parish Leaders10:15 AM Break10:30 AM New Congregational Development Opportunities

Moving Back Into the NeighborhoodParish Capital & Stewardship Campaigns

11:30 AM Combined Endowment & Managing InvestmentsHuman Resources Information

12:10 PM Noonday Prayer – Deb Grasso12:15 PM Lunch and Table Discussions12:45 PM Reflections from Table Discussions1:00 PM Blessing & dismissal

Diocesan Resources

MISSION STATEMENT: Grow and develop congregations spiritually, numerically and in

missional leadership.

Congregational Development Opportunities

MISSION STATEMENT: Grow and develop congregations spiritually, numerically and in

missional leadership.

Congregational DevelopmentMoving Back Into the Neighborhood

Overview:

• Need to reconnect our congregations to our communities

• First Step – Moving Back Into the Neighborhood• Workshop (Friday night and Saturday)

• Everyone interested is invited• Fun and interactive• Practical steps to reengage community• Learn the 5 Steps for Going Local

Next Steps MBiN

• Gather at least 10-15 parishes• Engage Consultants in 5 step process

– Listening– Discerning– Experimenting– Evaluating– Living into a New Future

StewardshipOpportunities

MISSION STATEMENT: Grow and develop congregations spiritually, numerically and in

missional leadership.

Capital Campaign and StewardshipThe St. Thomas, Rochester Story

Stewardship Education

• Opportunity with JD Klote– Stewardship workshops on Annual Campaign– District Focus

• Diocesan Stewardship committee – Needs members– Needs feedback on how and when

Combined EndowmentInvestment Review

MISSION STATEMENT: Grow and develop congregations spiritually, numerically and in

missional leadership.

Investment Management DiscussionCombined Endowment

Overview:

• 75% of parishes participate, along with the Diocese• Pooled funds totaled ~ $23 M. as of 12/31/14• Funds managed by Genesee Valley Trust (GVT)• Diversified portfolio with a long-term investment

horizon• Investment Policy Statement (IPS) Diocesan

website• Audit & oversight: Investment Review Committee

of Trustees, Bonadio Group, Clifton Larson Allen

Investment Allocation

• Current Asset Allocation^ (as of December 31, 2014)

^ Totals may not equal 100% due to rounding.

Investment Performance

• 3-YR average annual return 11.7% (net of fees)

• Compared to 3-YR benchmark return 13.0%

Fees

• GVT Fees- Reduced to 1.14% on 1/1/15

• Diocese administrative fees- None

Administration of Funds• Establishing Authorization

• Distributions- Planned

• Withdrawals- Unplanned

• Additions/ Transfers to existing funds• Gifts of Stock

• Using Electronic transfer in and out of accounts

• New Accounts

• Monthly Reporting

• Parishes@geneseevalleytrust.com

Investment Management DiscussionQuestions/Feedback

• When is it appropriate to invest in the Combined Endowment?

• Potential interest in a NEW pooled fund for short term investments?

• How else can we help you?

Calculating 2015 Draw from InvestmentsEXAMPLE:

• Parish investments average $360K (trailing 13 audited quarters 2010 – 2013)

• 5% annual draw on $360K average balance = $18,000• Recommend monthly draws of ~ $1,500 - smooth cash

flow & minimize impact of “market timing”• Contact GVT to change distributions via electronic

funds transfer directly into church bank account

Parish Fund FROM: TO:

Average Balance

Annual Draw

Monthly Distributions

12/31/2010 12/31/2013 3/31/2014 6/30/2014 9/30/2014 12/31/2014 12/31/2013 5.00%

Market Value 321,000$ 409,000$ 412,000$ 420,000$ 408,000$ 411,000$ 360,000$ 18,000$ 1,500$

UNAUDITED

Human Resources Information

MISSION STATEMENT: Grow and develop congregations spiritually, numerically and in

missional leadership.

Human Resources Information Fair Labor Standards Act (FLSA)

• ALL positions are either EXEMPT or NON-EXEMPT for overtime and minimum wage requirements

• EXEMPT Employees:• Executive• Professional (Clergy)• Computer• Outside Sales• Administrative

• NON-EXEMPT: All other positions, not specifically covered under one of the above exemptions

Human Resources Information FLSA Classifications

Administrative Exemption: To qualify, all of the following tests must be met:

• The employee must be compensated on a salary basis at a rate not less than $455 per week ($23,660 for 52 weeks);

• The employee’s primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer or the employer’s customers; and

• The employee’s primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Human Resources Information NYS Minimum Salary

Higher minimum salary for executive & administrative employee exemptions in New York State:

•$543.75 /week, in 2013 ($28,275 Annual Salary)

•$600.00 /week, effective December 31, 2013 ($31,200)

•$656.25 /week, effective December 31, 2014 ($34,125)

•$675.00 /week, effective December 31, 2015 ($35,100)

There are no “part-time”, EXEMPT positions.

Human Resources Information Parish/Vestry Resources

• 2015 Compensation Policy & Budgeting Guidelines (mailed out each September)

• Employee Handbook – New, updated by HR Committee in consultation with HR Works. Can be modified or adopted by the Vestry for parish use.

Both documents posted on website (Budget & Finance)

• Society for Human Resource Management (SHRM)

• HR Committee of the Diocese – available to consult on specific questions or issues

Human Resources Information Lay Employee Pension

2009 General Convention resolved that all lay employees scheduled to work 1,000 hours or more annually be provided with a lay pension plan administered and designed by The Church Pension Fund (CPF).

403 (b) plans: Employers must contribute not less than 5% of the employee’s compensation AND also match (on a dollar-for-dollar basis) not less than 4% of compensation.

This resolution forms the minimum requirement that applies to all employers within the Diocese of Rochester. Previous Diocesan policy recommended that employers contribute 12% of the employee’s salary, utilizing CPF lay pension program.

Effective 01/01/15, the Diocese recommends that all employers contribute 8% of the employee’s salary as the employer base contribution and up to an additional 4% employer matching contribution. This approach results in a 12% maximum employer contribution for employees that contribute 4 % or more to their own plan. Employers may elect to “migrate” to this higher level of benefit by changing the base contribution by 1% point, per year until they reach 8% employer base contribution.