Parent’s Meeting

May 27, 2003

Agenda

State of the Troop Address (Mike Glor) Status SM Organization Advancement Process Scout Leadership Positions Expectations / Safety

Summer Camp Status (Paul Petersen) Volunteer Status (Paul Petersen) Communications (Lisa Ellis) Announcements Handouts

What is New this Troop Year We are no longer a small troop This Spring added two “New Scout Patrols”

Troop size is 34 scouts What does this mean for Troop 1257?

Patrol focus during Troop Meetings Organized Games We need more adult volunteers!

Scoutmaster Organization Scoutmaster (SM)

Glor

First Year Primary ASMBranner

2nd Year Primary ASMVenture Patrol ASM

Hughlett

Program Resources ASM Ellis

Assistant to Primary ASM

Program Strategic Planning ASM

Braudaway

Assistant to Primary ASM

Assistant to Primary ASM

Petersen

Adult Patrol Helpers

Adult Patrol Helpers

VacanciesFilled

Scoutmaster Event Planning Scoutmaster (SM)

Glor

June 03 Event ASMSummer Camp 03– Ottari ASM

Braudaway

Summer Camp 03 - Olmsted ASMPetersen

Aug 03Event ASM

Sep 03 Event ASM Oct 03 Event ASM

Nov 03 Event ASM Dec 03 Event ASM

Jan 04 Event ASM Feb 04 Event ASM

March 04 Event ASM Apr 04 Event ASM

May 04Event ASM June 04 Event ASM

Summer Camp 04– Wk1 ASM Summer Camp 04 - Wk2 ASM

Advancements and Merit Badges(New Parent Info – not covered in March) Advancement philosophy Advancement to First Class Merit Badges - How do they happen? Signing of Handbooks Scoutmaster Conferences Boards of Review Camping Participation

Boy Scouts Lead Parents Assigned to Owl Patrol

Scout Leadership Positions Process of elections Troop goals:  Scout lead troop (Planning, leading,

build character, leadership training) Scout Responsibility: 

time and effort near perfect attendance at meeting, monthly events,

leadership training come early - stay late prep work at home - menu, duty roster, calling to inform

patrol members and remind of duties. wear his uniform

Scout Leadership Positions (cont.) Parental responsibility:

support and guidance transportation, encouragement, "refocusing of

purpose" help with leadership management - phone calls,

keeping records, complete uniform and remaining him of what is expected of him

Scout Leadership Positions (cont.) Parental “Do’s and Don'ts”

Don't use Scouts as a punishment.  Do ensure that as a leader he sees his job is to attend

Don't do your son's assignment. Do ensure that he calls, he writes, and he does the work

Don't ignore him.  Do learn his assignments and make sure he is keeping up

Don't expect too much. Do see that he is learning life skills and it will take time and maybe a few mistakes

Don't expect too little. Scouting leadership positions are designed to be age appropriate; however, Scouts mature at different times.  Most scouts have to "grow"  into their leadership responsibility.  Do help your scout find their leadership strengths and develop the areas that do not come naturally to them.  Note:  Troop 1257 will be conducting a Junior Leader training course in the near future.

Scout Master Expectations

Troop Meetings Camping Events Troop Safety

Transportation Games Hike Permission Slips

Scouts be on time!

Summer Camp

Great percentage of scouts coming to camp Final payment is due Merit Badge requests are in for Ottari Some Merit Badges have prerequisites (info to

follow). Scouts are encouraged to complete prerequisites before camp.

1st year scouts focus on rank advancement through First Class

2nd year and older scouts focus on merit badges. Primary focus is to have fun!

Volunteer Status

As of May 2003: 33 Active Families in Troop 1257 19 Families have signed up to serve on committee

and /or troop positions 5 Families are signed up exclusively for camping

75 % of our families are signed-up to help!

Our Troop Goal is 100% and we have some major holes to fill!

Current Family Commitments

Ferrer Treasurer, MB Counselor

Hughlett Assistant Scoutmaster, MB Counselor, Scout Sunday

Petersen Committee Chair, Adult Summer Camper

Anders Committee (Uniforms), MB Counselor, Trip Coordinator, Adult Camping, COH Coordinator, Transportation Safety

Louis Summer Camp Coordinator

Monroe Assistant Scoutmaster, MB Counselor

Branner Assistant Scoutmaster

Braudaway Assistant Scoutmaster, Registrar, Trip Coordinator, Training Coordinator, Adult Summer Camper

Ellis Committee, Communications, MB Counselor

Reutter Secretary, Popcorn Coordinator

DeGaetano Committee, MB Database, BOR, Mulch Coordinator

Current Family Commitments (Cont)Moore Committee, Activity Coordinator, BOR, Unit Commissioner

Flevarakis Trip Coordinator, Adult Camping, Emergency Forms

Small Trip Coordinator, Adult Camping, COH Coordinator

Pawlukiewicz Adult Camping

Kanz Equipment Manager

Groome Trip Coordinator, Adult Camping

Noonan Adult Summer Camper

Girdis Trip Coordinator

Miller Advancement Coordinator, Adult Summer Camper

Smith Trip Coordinator, Vehicle/Insurance Data Coordinator, Resource Survey, Adult Summer Camper

Mansfield Trip Coordinator

Allison Adult Summer Camper

Ward Adult Summer Camper

Koutris Adult Summer Camper

Volunteer Positions Needed Committee Positions:

Membership Transportation Summer Camp Coordinator (2004) Camping Coordinator

Troop Positions Assistant Scoutmasters

Primary ASM for 2nd Year Scouts Assistant ASMs for 1st and 2nd Year Scouts Adult Patrol Helper to augment ASM staff during meetings Event ASMs

Volunteer Positions Needed

Activity Support Trip Coordinators (All but Oct, Nov and Jan are

covered) Monthly Adult Family Campers Summer Camp Adult Campers Summer Camp Drivers (need 4)

Merit Badge Counselors

Position Sign-upsMembership

Transportation

Summer Camp Coordinator (2004)

Camping Coordinator

Summer Camp Drivers (in addition to leaders that are going)

Ottari - 3 Each Way

Olmsted - 1 for Return Trip

Assistant Scoutmasters*Position Name

Event Planning (note which month)

Assistant to Primary (note 1st or 2nd year scouts)

2nd Year Primary ASM

* Please indicate interest. These positions are appointed by the Scoutmaster

Trip Coordinator and Adult Camper Sign-upsMonth Trip Adult Campers (need 3 per month)

Aug

Sept

Oct Girdis

Nov Mansfield

Dec

Jan Saunders

Feb

Mar

Apr

May

Monthly Adult Patrol HelpersMonth Adult Patrol Helpers (need 3 per month)

June

July

Aug

Sept

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Training / Initiation

Monthly Activity Coordinator – package to explain process and requirements posted on website Attend committee meetings 2-3 months prior to event

Adult Camper – BSA Youth Protection training is encouraged (available several times a year – 1-1/2 hours, or on-line)

Troop and Committee training available 3 times a year (one afternoon)

Job Descriptions available upon request Committee positions - see Paul Petersen Troop positions – see Mike Glor

Communications

Email Distribution list: all@troop1257.org Website address: www.troop1257.org Keyword ‘Troop1257’ in Google gets you

right to our home page Come to meetings at 8:15 to hear

announcements and pick-up flyers

Announcements

June 27-29 Rafting Trip

June 3 Field Trip for 2nd and 3rd year scouts (RSVP Lisa)

June 17 Troop Swim Night Emergency Forms – Please fill out and return

to Kim Sign-up Sheets are on the table for volunteer

positions

Emergency Form Scout Name: Address: Phone Number: Doctor’s Name: Doctor Phone Number: Insurance Carrier: Policy Number: Phone Number: Health Alert Information:

Emergency Contact(s) (aside from Parents):

Handouts – Please take one

Troop Rosters Emergency Forms Bookmarks

Questions?