Parent and Student Handbook

2016-2017

Table of Contents

Important Dates 2016/2017 ......................................................................................................................... 2

Our Vision, Mission and Values .................................................................................................................... 4

Our Mission ...................................................................................................................................... 4 Vision .. ............................................................................................................................................. 4 Philosophy ........................................................................................................................................ 4 Pickering College Values .................................................................................................................. 4 School Motto: Bene Provisa Principia Ponantur .............................................................................. 4

Traditions and school spirit ........................................................................................................................... 5

The Four Pillars of Pickering College ................................................................................................ 5 Morning Meeting ............................................................................................................................. 5 Declaration of the Athenian Youth .................................................................................................. 5 School Hymn .................................................................................................................................... 5 Jerusalem ......................................................................................................................................... 5 School Cheer .................................................................................................................................... 6 School Song ...................................................................................................................................... 6 School Mascot .................................................................................................................................. 6 Houses .............................................................................................................................................. 6

A Pickering College Education ....................................................................................................................... 7

Global Leadership Program .............................................................................................................. 7

Contact Numbers .......................................................................................................................................... 8

Roles at Pickering College ........................................................................................................................... 10

Role of the Pickering College Board and Corporation ................................................................... 10 Role of Administration and Faculty ................................................................................................ 10

Philanthropy at Pickering College ............................................................................................................... 10

Daily Schedules ........................................................................................................................................... 10

Special Gatherings and Events .................................................................................................................... 10

Communication and Information ............................................................................................................... 11

Pickering Online .......................................................................................................................................... 11

Online Parent Directory ................................................................................................................. 11 News & Events ............................................................................................................................... 11 School Calendar .............................................................................................................................. 11 Online Event Registration .............................................................................................................. 12 Admissions ..................................................................................................................................... 12 Pickering College Association (PCA) ............................................................................................... 12

Volunteering At Pickering ........................................................................................................................... 12

Health, Safety and Emergencies ................................................................................................................. 12

Pickering College Inclement Weather Policy ................................................................................. 12 Fire Drill Procedures ....................................................................................................................... 13 Emergency Management Plan ....................................................................................................... 13 Security ........................................................................................................................................... 14

Student Conduct and Expectations ............................................................................................................. 14

Please feel free to contact the Assistant Head, Academics if you have any questions or concerns about this information.

Code of Conduct Agreement - Grades 4 to 12 ............................................................................... 14 Appropriate Dress .......................................................................................................................... 14 Scent Awareness Guidelines .......................................................................................................... 15 Student attendance........................................................................................................................ 15 Daytime Campus Leave .................................................................................................................. 15 Acceptable Use Policy for Technology ........................................................................................... 15 Dining Hall ...................................................................................................................................... 15 Food and Chewing Gum ................................................................................................................. 16 Lockers ........................................................................................................................................... 16 Overnight Guests and Come Board Program ................................................................................. 16 Travel Arrangements ...................................................................................................................... 16 Vehicle Use and On Campus Parking ............................................................................................. 16

Academic Assessment and Evaluation Policy ............................................................................................. 17

Edsby …………………………………………………………………………………………………………………………………………………….17

Homework …………………………………………………………………………………………………………………………………………….17

Homework Guidelines – Junior and Middle School ....................................................................... 18 Homework Guidelines – Senior School .......................................................................................... 18 Homework Guidelines – Boarding Students .................................................................................. 19 Teacher Absence ............................................................................................................................ 19 English Language Requirements .................................................................................................... 19

Preparing Our Students for the Future ....................................................................................................... 19

Academic Responsibility ................................................................................................................ 19 Senior School Student Achievement and Minimum Requirements .............................................. 19 Review of Senior School Achievement and Final Examinations .................................................... 20 Procedures for Students Who Fail or Who Do Not Complete Courses .......................................... 20

Academic Communication .......................................................................................................................... 20

Identification of a Concern by a Teacher ....................................................................................... 20 Identification of a Concern by Parents ........................................................................................... 21

Guiding our students to success ................................................................................................................. 21

The Advisor Program (Grades 9-12) ............................................................................................... 21 Guidance Department for Senior School ....................................................................................... 21

Tutoring Policy and Procedures ..................................................................................................... 22 Outdoor Education Program .......................................................................................................... 22 Co-curricular Program .................................................................................................................... 22 Community Service ........................................................................................................................ 22 Boarding Life Program .................................................................................................................... 23 School Excursions ........................................................................................................................... 23 Excursions and Eligibility ................................................................................................................ 24

Responsibility and Discipline ....................................................................................................................... 24

Please feel free to contact the Assistant Head, Academics if you have any questions or concerns about this information.

The Spirit of Discipline .................................................................................................................... 24 Progressive Discipline ..................................................................................................................... 25 Guidelines for Serious Misconduct ................................................................................................ 25 Dishonesty ...................................................................................................................................... 25 Arson or false alarms...................................................................................................................... 25 Bullying and Cyberbullying: Prevention and Intervention ............................................................ 25 Smoking .......................................................................................................................................... 25 Drugs and alcohol ........................................................................................................................... 25 Searches ......................................................................................................................................... 26 Firearms and weapons ................................................................................................................... 26 Harassment in the student environment ....................................................................................... 26 Sexual conduct ............................................................................................................................... 26 Damage and vandalism .................................................................................................................. 26 Disciplinary probation .................................................................................................................... 26 Withdrawal/expulsion .................................................................................................................... 27

Student Performance and Challenge Events .............................................................................................. 27

Booker's Run .................................................................................................................................. 27 Sports Day ...................................................................................................................................... 27 Performing Arts (drama, music, film, public speaking and debate) .............................................. 27 Arts Week ....................................................................................................................................... 27

Student Recognition.................................................................................................................................... 27

Athletic Awards .............................................................................................................................. 27 Honour Society ............................................................................................................................... 28 Commencement ............................................................................................................................. 28

Student Leadership Opportunities .............................................................................................................. 28

Campus Facilities ......................................................................................................................................... 29

Health Centre ................................................................................................................................. 29 Drug Education Policy .................................................................................................................... 29 Immunization Program .................................................................................................................. 29 EpiPens (or other auto injectors) ................................................................................................... 30 Counselling Services ....................................................................................................................... 30 Pre-season Concussion Testing ...................................................................................................... 30

The Learning Commons.................................................................................................................. 30 Fitness Centre................................................................................................................................. 30

School Services ............................................................................................................................................ 31

Hilltop Shop .................................................................................................................................... 31 Bookstore ....................................................................................................................................... 31 Dining Services ............................................................................................................................... 31 Before and After School Care ......................................................................................................... 32

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Important Dates 2016/2017

September 2016

Monday, September 5 New Boarding students move in

Tuesday, September 6 Registration Day Returning Boarding students move in Welcome BBQ

Wednesday, September 7 First day of classes Senior School Curriculum Night for parents

Thursday, September 15 Junior and Middle School Curriculum Night for parents

Friday, September 16 Fun Fair – 3:00 p.m. to 7:00 p.m.

Monday, September 26 School Photo Day

October 2016

Friday, October 7 PD Day, NO CLASSES

Friday, October 7 to Monday October 10

Thanksgiving long weekend Boarding will be closed at 6:00 p.m. on Thursday and reopen at 3:00 p.m. on Monday.

Thursday, October 27 and Friday, October 28

Junior and Middle School Parent/Teacher Interviews Regular classes for Senior School

November 2016

Friday, November 11 PD Day, NO CLASSES

Friday, November 11 to Monday, November 14

Midterm Break. Boarding remains open.

December 2016

Thursday, December 1 to Friday, December 2

Senior School Parent/Teacher/Student Conferences Regular classes for Junior and Middle School.

Tuesday, December 13 Christmas Concert at 6:30 p.m.

Thursday, December 22 Last Day of classes. Boarding closes for Christmas holiday at 6:00 p.m.

January 2017

Sunday, January 8 12:00 p.m. Boarding opens

Monday, January 9 Classes resume

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February 2017

Friday, February 17 PD Day, NO CLASSES

Friday, February 17 to Monday, February 20

Family Day long weekend Boarding will be closed at 6:00 p.m. on Thursday for the long weekend and will reopen at 3:00 p.m. Monday

March 2017

Friday, March 10 Last Day of classes. Boarding closes for March Break at 6:00 p.m.

Sunday, March 26 Boarding opens at 12:00 p.m.

Monday, March 27 Classes resume

Thursday, March 30 Ontario Secondary School Literacy Test at 8:30 a.m.

April 2017

Friday, April 14 School and Offices closed

Friday, April 14 to Monday April 17

Easter long weekend. Boarding will close at 6:00 p.m. on Thursday and reopen on Monday at 3:00 p.m.

Monday, April 17 School and Offices closed

Tuesday, April 18 Classes resume

May 2017

Friday, May 19 PD Day, NO CLASSES

Friday, May 19 to Monday, May 22

Victoria Day long weekend. Boarding remains open.

Monday, May 22 School and offices closed

Tuesday, May 23 Classes resume

Friday, May 26 Sports Day

June 2016

Friday, June 3 Senior School exams begin

Tuesday, June 13 Senior School exams end

Wednesday, June 14 Senior School exam review day Boarding closes for Grades 7, 9, 10 and 11 Grade 8 Closing Ceremony

Thursday, June 15 Boarding closes for Grade 8

Friday, June 16 Grade 12 Commencement Ceremony Boarding closes for Grade 12

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Our Vision, Mission and Values

Our Mission

To be a leader in education, inspiring individuals to become enlightened citizens who meet high standards for lifelong growth and learning. Our students exemplify Quaker values, gaining the vision, courage and skills to make their community greater, better and more beautiful than they discovered it.

Vision

To be a school that develops citizens who become ethical, compassionate, values-based decision makers, determined to make the world a better place, understanding their responsibility to serve society and knowing the future is theirs to create.

Philosophy

Education at Pickering College is rooted in the traditional Quaker belief that there is “that of God within everyone.” This inner light gives every human being infinite value and importance. Our school aims to help each student to grow in a secure atmosphere where the divine in themselves and in others is valued.

Mutual respect, tolerance and delight in human diversity are important in the Pickering College ethos. Service to others, non-violence and friendly persuasion in lieu of coercion are seen as ways of expressing this value. Pickering’s student-centred approach to learning is structured on these principles. Trust between persons is seen as essential and fundamental. Breaking trust is unacceptable. Sound and trusting human relationships with teachers and with peers are what challenges every student to grow and to learn in his or her own way. This same spirit is evident in classrooms, on playing fields and in the residence.

Pickering College Values

Community: is gathering interconnected individuals whose collective actions create a sense of belonging and encourage participation, who accept and take care of one another, and who recognize the interdependence of all people within the broader community through their service to that community.

Compassion: is being sensitive to others’ thoughts and feelings and understanding and considering the other side of issues and ideas. It is to be role modeling concern and caring for all others in the community, no matter their differences, in a way that creates harmony and peace.

Integrity: is the courage to act honestly and truthfully in all actions in a way that aligns one’s highest principles with daily life.

Respect: is valuing yourself and others and the environment in which we exist, based on the principle of simplicity and equality, so that you treat others as you wish to be treated, keeping a humility of spirit and avoiding that which is unessential.

Responsibility: is being accountable for one’s own actions and behaviour by demonstrating good judgment and fulfilling obligations.

School Motto: Bene Provisa Principia Ponantur

Our school’s motto “Bene Provisa Principia Ponantur” translated freely means, “Let foundations be well-planned.” It goes to the heart of everything we do, from our solid academic curriculum to our comprehensive competitive and recreational athletic program to our many creative and fulfilling co-curricular activities. We pledge to ensure that the moral and intellectual development of our students and community is based on values of community service, harmony, equality and simplicity.

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Traditions and school spirit

The Four Pillars of Pickering College

Giving daily strength to our proud traditions, values and Quaker heritage are The Four Pillars that grace the front of our main building, Rogers House (1908). Part of a Georgian-style façade, designed by Canadian heritage architect John M. Lyle, these pillars have become a part of Pickering lore over the generations and each now has its own name. From left to right, they are known as:

Faith - we must have faith in our students and our friends, faith in the school, and the opportunity to develop a deeper, richer faith in the perfectibility of the human spirit.

Freedom - to speak our minds, freedom to pursue the right path, and freedom to take risks to make each of us better citizens.

Friendship - which is at the heart of establishing our beloved community.

Fun - which we must always remember to encourage and seek out every day.

Morning Meeting

Morning Meeting gives daily strength to school life at Pickering College as it helps to bring faculty, staff and students together as a community. Although based on Quaker Meetings for Worship, Morning Meeting is not sectarian, denominational nor formally religious.

All students are obliged to attend. Morning Meeting is a time to gather in the collective spirit of community to celebrate our accomplishments, to share our common challenges, to raise questions about our responsibilities and to inspire our actions. Some days the meeting is simple and quiet; some days are epiphanies - where the soul of our school and our aspirations soar. Morning Meeting also includes the Quaker practice of silence where a moment of silence is observed to give individuals an opportunity to listen to the “still small voice” of the teacher within.

Morning Meeting has several purposes: attendance is taken, announcements are made by staff and students; readings and reflections are shared with the school community. These meetings are led by the Headmaster, the Assistant Head of School, Academics and by our faculty and students themselves.

Declaration of the Athenian Youth

“We will never bring disgrace to this our city, by any act of dishonesty or cowardice, nor ever desert our suffering

comrades in the ranks. We will fight for the ideals and sacred things of the city, both alone and with many; we will revere and obey the city’s laws and do our best to incite a like respect and reverence in those above us who are prone to annul or set them at naught; we will strive unceasingly to quicken the public’s sense of civic duty. Thus in all these ways, we will transmit this city not only not less but greater, better and more beautiful than it was transmitted to us.”

School Hymn

An important source of Pickering College’s spirit and pride as a school community is the school hymn. Learning and singing the school hymn, “Jerusalem” by William Blake helps to bring us together spiritually. Hearing our voices raised together in singing this hymn is always an amazing moment in our school life.

Jerusalem

And did those feet in ancient time Walk upon earthly mountains green? And was the Holy Lamb of God

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Amid these pleasant pastures seen? And did the countenance divine Shine forth upon our clouded hills? And was Jerusalem builded here Among these dark Satanic mills?

Bring me my bow of burning gold! Bring me my arrows of desire! Bring me my spear! O clouds unfold! Bring me my Chariot of Fire! I will not cease from mental fight; Nor shall my sword sleep in my hand Till we have built Jerusalem In this our green and pleasant land.

- William Blake

School Song

School spirit and pride also lives on in our school song and cheer (sung to the tune of Anchors Aweigh). All hail to Pickering Steadfast and true We’ll hold our colours high The silver and the blue! Fight, fight, with all your might! Let the whole world know We’re the girls and boys from Old P.C. Shout! Pickering’s our college, So let’s go!

School Mascot

The Pickering College School Mascot is the Puma Cat. The Puma was selected and created as part of a Student Committee initiative in 2001 and has since been given the name of “Charlie.” It was decided to recognize Mr. Charles Boyd for his great school spirit and as a long-time member of the school community.

Houses

When each student enters Pickering College, he or she is assigned to a House --- Blue, Silver, Gold or Red. This is a long standing tradition at Pickering College, beginning with the first annual Sports Day competition (then called "Field Day") in 1929. The students were divided into colour teams for that special day. Since the 1950s, these colour teams, now known as "Houses", began competing throughout the year, chalking up points for sports and co-curricular activities to win the coveted House Cup. Additional activities are sometimes added. For example, over the past few years, students have collected for the Newmarket Food Pantry as part of the House competitions, and alumni are now getting into the mix, by adding to the current students' House points through their participation at the annual PC Golf Tournament.

With good natured rivalry, sportsmanship, cheers, colours, and most importantly, in raising lots of school spirit, the tradition of House Teams and House Colours is an important part of student life at Pickering College.

School Cheer

A nick a nack A hop a tack A hulla genoo Genee Genack A rip a rap Rah! Rah! Rah! Pickering! P-I-C-K-E-R-I-N-G C-O-L-L-E-G-E

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A Pickering College Education

A Pickering College education provides our students with an exceptional learning environment that prepares them for future success. We develop and instill in our students the attributes, values, knowledge, self-confidence and courage to be successful in post-secondary studies and beyond. Our students not only develop strong academic skills, but they develop social consciousness and leadership skills in order to contribute to the world in a meaningful way.

Experiential learning opportunities deepen understanding and develop leadership capacity from a global perspective. Our learning community is enriched by bringing together students who represent a diversity of cultures and perspectives to study and live at our school. Our students work to develop into ethical, responsible and active citizens who can make a difference in the local and global community.

Global Leadership Program

The Global Leadership Program is Pickering College’s own diploma program, designed to develop students into creative, innovative and courageous agents of ethical and positive change, true to Quaker values. Three aligned but distinct programs for Junior, Middle and Senior School students differ through the skills and academic instruction tailored to each specific age group, but all progress to culminate in an action-based Global Leadership Diploma. Students in the Global Leadership Program understand the global context and possess the skills needed to actively participate in this context.

Our students continue to benefit from a rich Liberal Arts education that is student-centred and prepares them to think critically, independently and creatively. Our students have a wide range of authentic and experiential learning opportunities, within and outside of the classroom, to meet their individual strengths and interests. Educating and developing the while student has always been a priority at Pickering College. Our teachers enable each student to develop their intellectual, creative, spiritual and athletic potential within the school community and beyond.

The Ontario Curriculum is consistently regarded as one of the most rigorous and progre3ssive curricula in the world. The 2012 OECD (Organization for Economic Co-operation and Development) report stated that Ontario has improved student achievement by 13 percentage points, building on previous OECD reports that have ranked Ontario students among the best in the world.

The Foundation Years (JK to Grade 5)

The Foundation Years program, designed for the Junior School, sets the foundations of Global Leadership through cumulative challenges and interdisciplinary projects organized around eight focus areas: leadership; global awareness; design and build; public speaking; environmental stewardship; literacy and language; outdoor education and technology integration. The program’s culmination is “My Key Idea,” a public speech advocating for support on a topic of personal significance.

The Pillar Years (Grades 6 to 8)

Our Middle School program, The Pillar Years, is based on a pedagogical understanding of this age and is active and action based. Students follow four pillars: Adventure, Wisdom, Community and Freedom. The Freedom pillar represents their choice in determining both the topic and medium of their completely self-directed final project, the Expression of Self.

The Capstone Years (Grades 9 to 12)

In the Senior School Capstone Years Program, students work towards their Global Leadership Diploma. Through carefully planned curriculum and enriching experiences, students complete 10 Demonstrations of Global Leadership and a Capstone Project including an academic essay and a panel pitch. Students who complete all elements at an exceptional level are awarded distinction. The Capstone Project challenges students to develop an innovative solution to a global problem, and take researched action on it. We want the students to go beyond theory. We want them to feel what it is like to take a model to implementation, to actually create a prototype, to engage an audience, to garner support and to connect to the world around them.

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Contact Numbers

Pickering College Main Switchboard: 905-895-1700; Toll-free: 1-877-895-1700

Pickering College Reception 905-895-1700 Ext. 0

Pickering College Fax Machine 905-895-9076

Director of Boarding Life 905-895-1700 ext. 267

New House (Boys’ Residence): Firth House (Girls’ Residence): Duty Office Duty Office 905-895-1700 Ext. 246 or 905-895-1700 Ext. 253 or 905-895-1166 (direct line) 905-895-1173 (direct line)

Emergencies 911 (Fire, Police, Ambulance)

Health Services: Student Health Centre 905-895-1700 Ext. 248 Student Health Centre cell phone 905-955-3655 Health Centre / Boarding Fax Machine 905-895-1052

Faculty Contacts

To contact faculty or staff by telephone, please dial the main number and enter the appropriate extension. You can reach the receptionist directly by entering “0.”

To contact via email, please enter the person’s initial followed by their last name and the following: @pickeringcollege.on.ca Example: acook@pickeringcollege.on.ca

Headmaster and Assistant Heads of School Ext. Headmaster Peter Sturrup 226 Assistant Head, Academics Steve Johnson 264 Assistant Head, Finance and Operations Nicole Murphy 224

Headmaster’s Office Assistant to the Headmaster Susan Strong/TBA 268

Academic Directors Director of Senior School Janet Downer 285 Director of Middle School Janet Downer 285 Director of Junior School Maria Wolscht 256 Director of Global Leadership Julia Hunt 278 Director of Teaching and Learning Kimberly Bartlett 263 Director of the Co-curricular Program Cristy Drake 237

Boarding Life Director of Boarding Life and Health Services Laura Mason 267 Boarding Life Administrative Assistant Kait Finlay 401

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Guidance Senior Guidance Counsellor Sheri Simon 258 Senior Guidance Counsellor Kelly Stenton 231 Guidance/Academic Assistant Alexis Hamilton 255

Reception Office Receptionist Nancy Kerswill 221 Attendance Administrator Teresa Clune 222

Admission and Marketing Office Director of Admission and Marketing Jessie-May Rowntree 234 Communications Manager Naomi Côté 400 Admissions Associate Canadian / US / Day Susan Hundert 259 Admissions Associate International and ESL Summer Camp Claudia Chavez 402 E-communications Assistant Nicky Wood 230 Admission Assistant Kylah Adams 277

Development and Parent/Alumni Relations Executive Director, Development Kim Bilous 260 Director, Light the Way Capital Campaign Magdalena (Meg) Bodnar 254 Development Administrator Karen Meisel 265 Alumni and Parent Relations Coordinator Anna Cook 257 Alumni Ambassador Charles Boyd 296 Manager of Special Events Shelley Frank 403

Finance, Administration & Operations Assistant Head, Finance and Operations Nicole Murphy 224 Director of Facilities Mike Weiler 232 Manager, Accounting Joanne Golding 223 Accounts Payable Supervisor TBA 225 Business Office Associate & Kumail Meghani 293 external rentals / ice rentals Financial Analyst Lina Stentiford 289

Human Resources: Manager Shannon Kelly 227

School Stores: Bookstore Manager Patti Lewis 239 Hilltop Shop Manager Rosanna Naccarata 240

Dining Services: Director Julie Axford 241 Kitchen (take out/class treats) Loretta Brock 284

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Roles at Pickering College

Role of the Pickering College Board and Corporation

The Board and Corporation are responsible for making decisions regarding the long-term vision and strategic leadership of the school.

Role of the Pickering College Board and Corporation

Role of Administration and Faculty

The Senior Administrative staff, under the direction of the Headmaster, is responsible for decisions regarding the school’s operational activities and management issues.

Members of the faculty are responsible for making decisions that relate to the implementation of the school program.

Role of Administration and Faculty

Philanthropy at Pickering College

Over the decades, the generosity of students, parents, alumni, faculty, staff and friends has made possible the renovation of existing buildings, the addition of various wings and new facilities, and the development of trend-setting academic programs. Currently, we are raising funds for our campus improvements and our new building, through the Light The Way capital campaign. Support for PC, through tax-deductible donations and through support for PC fundraising events is essential to ensure the school thrives and improves for the benefit of present and future generations of students. In an independent school, tuition covers only 84% of the cost of running the school, making fundraising and revenue generation essential activities.

Philanthropy at Pickering College

Daily Schedules

Junior School (Junior Kindergarten – Grade 5)

Middle School (Grades 6-8)

Senior School (Grades 9-12)

Special Gatherings and Events

Throughout the school year a number of special events and gatherings are held. Some events are marked celebrations others are an opportunity to gather and meet people from the Pickering community. Parents are encouraged to attend as many events as possible. Events are posted in the My PC Parent Portal on the school’s website and in your child’s newsletter.

Special gatherings and events

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Communication and Information

Currently, Pickering College communicates through a variety of vehicles, including the following:

Daily Student Agenda – (Junior School) Bi-weekly Blue Folder – (Junior School Homeroom Teacher) PC Connects, e-newsletter Senior School e-newsletter Junior School & Middle School newsfile Semi-annually The Pillars magazine Other Means of Communication: eNotify emails Interim and Term Reports – (Senior School) Advisor - ongoing informal Parent - Teacher interviews Parent evenings Curriculum and information evenings Meetings by request Pickering College Association meetings and updates

Please remember that direct communication changes with the age of child. To ensure their growing accountability and responsibility, we need to remember that our students should be at the centre of the communication process.

Pickering Online

We hope all parents will take a moment to browse the school’s website to see the many sources of information and news items that are available at www.pickeringcollege.on.ca. It’s also the place where you may access the parent portal, our online community through “MyPC.”

Online Parent Directory

This directory is a useful resource for all of our families. It is password protected, secure and can be accessed only by current parents, faculty and school staff. It is updated by the individuals who agree to have their contact information shared.

Online Parent Directory

News & Events

Features on our website allow us to publish stories and photos of current events and activities at Pickering. Check out recent news on the home page at www.pickeringcollege.on.ca or follow us on Twitter @PickeringColl.

School Calendar

A calendar of events is available on our website. Details of some events can be accessed by clicking on the date of the event.

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Online Event Registration

Online registration is available for certain events. For planning purposes, seating, catering, expected number of attendees and name tags, we ask people to pre-register. You will be notified when this option is available for an event.

Admissions

Please feel free to refer friends to our website where they can view videos and learn more about Pickering College by clicking www.pickeringcollege.on.ca/discoverPC

Pickering College Association (PCA)

The PCA is comprised of students, alumni, current and past parents, current and past faculty and staff and friends who wish to support the school in achieving its mission, vision and goals. PCA members have a strong commitment and are giving of their time, money and talent. For information about the PCA, please contact the Chair, Donna Fordyce, at pcachair@pickeringcollege.on.ca.

The PCA volunteer executive guides a number of committees that operate annual events of interest to the membership. Events include the PC Holiday Home Tour, Spring Luncheon, parent receptions abroad, Reunion Weekend, a biennial dinner, dance and auction (Gala), and an annual golf tournament. The PCA holds very informative meetings regularly throughout the school year and sends updates to our parent community. Please join us and learn more about PC and how the PCA is working to make Pickering greater, better and more beautiful.

Volunteering At Pickering

There are many volunteer opportunities at Pickering College, ranging in commitment from a few hours to a few years. Volunteering at Pickering is a wonderful way to meet other PC families and to help improve the PC experience for all. Please contact pcachair@pickeringcollege.on.ca for more information on the many ways you can volunteer.

Health, Safety and Emergencies

Pickering College is firmly committed to the protection and promotion of the health and safety of all its students and employees. The school understands and accepts its responsibility for ensuring that all reasonable efforts are taken to prevent health hazards and personal injuries. Regular drills are conducted of emergency procedures throughout the school year. The Joint Health and Safety Committee oversees the school's Health and Safety program, organizes staff safety training, monitors safety equipment, devices and procedures, and works to provide a safe school environment for all. The school regularly ensures that all faculty and selected staff are trained in First Aid and CPR.

Pickering College Inclement Weather Policy

In the interest of the safety of the Pickering College community and its staff and students, the school may, in response to an inclement weather emergency, suspend normal operations. A decision to adopt inclement weather procedures shall be taken when it is determined that weather conditions:

may prevent safe travel to and from the school; or,

may have a substantial adverse effect on normal school operations.

Inclement Weather Policy

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Fire Drill Procedures

General instructions and information:

If you detect fire or smoke, please ring the alarm.

If you hear the fire alarm, leave school buildings immediately through the nearest door.

Please shut all doors and windows as you leave school buildings.

The school’s alarm system is connected to the Fire Department. They will respond immediately.

Junior and Middle School attendance will be taken by teachers.

Senior School students’ attendance will be taken by Advisors.

After school hours, attendance for students living in boarding will be taken by the Associate Faculty that heads each boarding family and reported to the Director of Boarding Life (or designate).

It is critical that all staff and students line up promptly and quietly to facilitate the taking of attendance.

Attendance Monitors in the Senior School will report to Director of Boarding Life. The Director of Boarding Life will follow up with students regarding absences.

Re-enter the building only when the Fire Marshall (or designate) gives permission.

Please stay clear of all driveways to facilitate access by emergency vehicles.

Fire equipment is maintained monthly and logged by Facilities staff.

Evacuation Locations for Fire Drills: Junior School (Grades K to 5):

Off the parking area at the top of Memorial Field (west side) lined up by class.

Middle School Program (Grades 6 to 8): Off the parking area at the top of Memorial Field (west side) lined up by class.

Senior School (Grades 9 to 12): Senior School lines up on South Field by Advisor group (alphabetical order of Advisors).

Staff and visitors: Parking lot to the west of Firth House (by South Field).

Fire Drill Procedures For After School Hours

Firth House (Girls’ Residence) In alphabetical order by family, in the parking lot to the west of Firth House.

New House (Boys’ Residence) In alphabetical order by family, on the paved area on the north side of New House.

Day students, staff and visitors The front lawn outside of New House.

Note: Tampering with fire equipment will result in disciplinary action and possibly a fine.

Emergency Management Plan

During an emergency, our top priority is the safety and security of students and staff. In order to provide an effective response to any school emergency, we have developed a comprehensive Emergency Management Plan. The plan works in conjunction with other local emergency personnel because we understand that a school emergency could require the involvement of numerous other agencies. The plan is reviewed annually and always after an emergency occurs. We are consistently working with our plan to ensure we are employing best practises.

We have an established Emergency Response Team that provides support and aid at times of an emergency. Out staff is trained on emergency protocols and drills are practised throughout the year.

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Although the plan provides the basis for our response, the way in which we respond to an emergency is greatly influenced by the specifics of the incident. We are driven foremost by our concern for student and staff safety.

For security reasons, certain components of our Emergency Management Plan are not publicly available. Information for parents about the plan can be found in the Parent Portal on our website and added information regarding what parents need to know in the event of an emergency can be found in the Pickering College Emergency Management Plan – A Guide for Parents and Custodians. This guide outlines the key elements of the plan and answers the questions frequently asked by parents regarding emergency preparedness

Emergency Management Plan – A Guide for Parents and Custodians

Security

Pickering College has a state-of-the-art security system. Our system is made up of 26 cameras and electronic access control systems. Our aim is to provide a secure campus for all students and staff. Thus all exterior doors on campus are monitored via video and, all doors are either kept locked or programmed to open during high usage periods. There are also cameras in place within the residences. Senior School students are issued a security card which gives them access to the school. They are expected to carry their security card while on campus. A security deposit is charged for the card which is refunded upon the return of the card at the end of the year. Found security cards will be returned to the Business Office. Security cards will be replaced by the Business Office at a cost of $20 per card.

Video Surveillance Policy

Student Conduct and Expectations

Code of Conduct Agreement - Grades 4 to 12

Pickering College is a compassionate and close-knit community of students, faculty, staff, parents and alumni

dedicated to fostering personal, social, physical growth in a learning environment that is nurturing, supportive,

inclusive and enriching. Students should feel safe, secure, welcomed, respected, and free of intimidation, bullying and

discrimination. We remain true to our founding principles, values, mission, history and traditions.

The College promotes responsibility, respect, civility and academic excellence in a safe learning and teaching environment. A positive school climate exists when all members of the Pickering College community feel safe, included and accepted, and actively promote positive behaviour and interactions.

Code of Conduct Agreement – Grades 4 to 12

Appropriate Dress

The Appropriate Dress Policy (the “Dress Code”) reflects the mission of Pickering College to provide a learning environment that is safe, nurturing, positive and respectful. The Dress Code aims to encourage a safer and more respectful learning and teaching environment, and is based on principles such as respect, safety, diversity, fairness, equity and inclusion.

In the Uniform Requirements Chart you will find information about the Dress Uniform, Second Dress Uniform, Summer Dress and Business Casual and Athletic and Co-curricular requirements as well as guidelines for general appearance for hair, cosmetics, jewellery and other accessories and clothing.

Appropriate Dress Policy

Uniform Requirements Chart

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We are very proud of how our students represent Pickering College in their actions and look forward to them continuing to do so as well with their uniform deportment. Should you have any questions about the uniform and/or the expectations please do not hesitate to contact the appropriate administrator based on the grade of your child. Parents of boarding students should contact our Director of Boarding Life and Health Services. Please note: The only authorized supplier of our school uniform and shoes is the Hilltop Shop, which is located at the school.

Scent Awareness Guidelines

We are committed to a safe and healthy environment for faculty, staff, students and visitors and as result we have developed Scent Awareness Guidelines. These guidelines are meant to address the potential impact of fragrance chemicals on the health, well-being, productivity and lifestyle of people within the community. We ask for voluntary co-operation toward a scent-reduced environment.

Scent Awareness Guidelines

Student attendance

Pickering College believes that full attendance at, and participation in learning activities by students are necessary to obtain maximum benefit from the instructional process. Students are expected to be fully committed to academic and co-curricular program responsibilities. Attendance is critical to the process of learning, achieving academic success and reaching one’s full potential. Each student has the responsibility for their academic learning, including duties to be polite, respectful, present, punctual, prepared and engaged.

Student Attendance Policy

Daytime Campus Leave

Students in Grade 11 or 12 (must be at least 16 years old), who have a permission form on file, may sign out during their free time between 8:30 a.m. and 4:30 p.m. at the Reception Office. Please note that while off campus, students are still expected to follow the Pickering College Code of Conduct as Pickering College representatives and all expectations remain in effect.

Acceptable Use Policy for Technology

At Pickering College, we use a wide variety of technologies to support teaching, learning and communication. Students, faculty and staff are expected to use these resources in a responsible, ethical, and legal manner. The use of technology is for educational purposes such as communication, content creation, multimedia creation, and information storage/sharing. The Acceptable Use Policy (AUP) for Technology is provided to ensure the safety of our students and to create a culture of learning, trust and shared responsibility.

Acceptable Use Policy for Technology – Grades 4-5

Acceptable Use Policy for Technology – Grades 6-8

Acceptable Use Policy for Technology – Grades 9-12

Dining Hall

All students, JK to Grade 10, are required to attend lunch daily. Students in Grade 11 and 12 are required to attend lunch on Monday, Tuesday and Thursday. Breakfast and dinner meals are not provided for day students. A day student wishing to attend breakfast or dinner meals at any time must request permission from the Business Office and check in with the Associate Faculty overseeing that particular meal. A nominal charge will be made for these meals. Boarding students must attend all meals, unless otherwise stated. Food services prepares food in a nut-aware environment.

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All students are expected to exemplify appropriate table manners and conversation in the Dining Hall. For this reason, staff is seated with students for at least one meal per day for Junior and Middle School and three times per week for Senior School. Teachers will offer models of conventional table behaviour and students are encouraged to ask questions about manners and table conduct.

Food and Chewing Gum

Chewing gum is not permitted during academic time. Food is not permitted in classroom areas without permission from a teacher.

Pickering College is an allergen aware school. There are students and staff in attendance who suffer from severe and life-threatening allergies due to certain foods, such as peanuts and nut products. Exposure to the smallest quantities can cause severe life threatening reactions. All school staff are made aware of these individuals. Prevention, of course, is the best approach for reducing the risk of a severe reaction; therefore we request the cooperation of the entire school community in NOT sending any snacks or food that contain peanuts or nuts, which could potentially harm a child. Please make sure that all of your children’s caregivers are aware of the food restrictions. Please avoid sending food for birthdays or special occasions, if you want something provided it can be arranged through Dining Services or there are other alternatives to food.

Lockers

All day students are assigned a locker for their use during the school year. Lockers are the property of the school. Pickering College reserves the right to enter and inspect lockers at any time, if it is deemed necessary to do so. Students are expected to maintain their lockers in good order. Display of materials on locker doors must meet the school’s guidelines for appropriateness. Students are asked to purchase a traditional three-number combination lock from the Bookstore. If students choose to bring their own, it must be a three-number combination lock and the combination must be disclosed to and registered with the Bookstore.

Overnight Guests and Come Board Program

Day students are welcome to board for a period of time if space permits. Students wishing to board should speak to the Director of Boarding Life and Health Services to make arrangements to stay in boarding. Permission forms will be sent home to parents and must be returned to the Director prior to the student’s stay in boarding. A daily or weekly rate will be charged for the boarding period.

Travel Arrangements

Travel arrangements should not encroach on school time. Time off school is not be permitted for extended holidays, outside classes, driving lessons or tests, banking or personal business matters.

Vehicle Use and On Campus Parking

Students with cars on campus must obtain parking/car use permits for their vehicles from the Assistant Head, Academics’ office. Improper use of cars on campus (speeding, improper parking) will result in loss of the privilege of students to bring cars on campus. There is limited parking available on campus. Students who fail to obtain parking permits will risk having their vehicle ticketed and towed away. Cars are parked on campus at the owner’s own risk.

Pickering College is not responsible for any vehicles, drivers or passengers on school property or traveling to and from school property. Students are not permitted to transport other students to or from school events, such as excursions and other outings without the express permission of the Headmaster or Assistant Head of School, Academics. All permission must be in writing and supported by the student’s parent/custodian.

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Note: Boarding students are not permitted to have a car on campus unless there are extenuating circumstances. Special permission must be obtained from the Assistant Head of School, Academics or the Headmaster.

Academic Assessment and Evaluation Policy

Pickering College promotes assessment, evaluation and reporting for the purpose of improving student learning, recognizing that every student is unique and each must have opportunities to achieve success according to his or her own interests, abilities and goals. Student learning is best accomplished through a shared partnership with students, parents, custodians, community members and educators.

Pickering College is committed to providing assessment, evaluation and reporting that is fair, equitable and transparent, and results in accurate information about student learning in relation to Ontario curriculum expectations or alternative expectations. Our goal is to summarize and communicate to parents/custodians, other teachers, and students themselves meaningful information such as what students know and can do well, and how they can improve and demonstrate their learning.

Junior and Middle School Assessment Policy

Senior School Assessment Policy

Edsby

Edsby is a web and mobile-based learning management system that allows online access to class work, homework, assignments, lesson plans (when posted) and online learning activities. Functions such as Messaging, Online Groups, and Online Learning Communities offer interesting opportunities for enhanced communication outside the classroom. Edsby can be accessed directly via the website http://pickeringcollege.edsby.com/ or through the mobile app available on the Google Play Store and Apple App Store.

In September 2016, Edsby will replace Blackboard as Pickering College’s primary learning management and academic assessment tool. Students in Middle and Senior Schools will use the system as described above to facilitate their learning. Students in Junior School will interact with Edsby at a level that appropriately facilitates learning at their age. Edsby will enable parents to find class information, homework information, send quick messages to teachers and join special parent groups. Parent access will be rolled out in phases to ensure a smooth transition to the new environment. Parent information sessions and online tutorial videos will be provided to aid in the transition.

Edsby

Homework

There are many schools of thought and much research about the merits and drawbacks of homework. We have examined this research in our quest to arrive at a homework policy that is both reasonable and pedagogically sound. Our belief is that homework assignments do have merit when they have been carefully thought out by the teacher and assigned for a purpose. In particular, homework which utilizes metacognitive skills has been shown to be especially beneficial to the student. When a skill or concept has been presented in the classroom, homework serves the purpose to reinforce, and/or extend that skill and/or concept.

Teachers endeavour to provide class time for work completion. Homework may consist of:

Completion of class work;

Assignments and projects;

Test and exam preparation;

Reading; and

Music practice.

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Reading and music practice may require additional time. The amount varies depending on grade and both should be done as often as possible in order to progress in skill development.

Homework is ultimately the child’s responsibility, not the parents’. Parents can enforce this with encouragement, empathy and support and lay the foundation for a child’s development as capable young people. Some guidelines for parents include:

Stay aware of your child’s progress at school;

Participate if your child asks questions or asks for your suggestions; gently guide him/her on the path to the answer (but do not provide it or take over); and

Express your empathy and confidence in your child. (“Yes, this looks pretty challenging. I know you can figure it out, though.”)

Communication and collaboration among student, parent and teacher is crucial to your child’s academic success. Our goal at Pickering College is to develop a partnership with you to ensure your child’s needs are being met. We recognize that each child is unique and may require additional support and/or enrichment to realize their individual potential. Please note however, that the length and time required to complete homework will vary according to each student.

Homework Guidelines – Junior and Middle School

All students in Junior Kindergarten to Grade 5 are provided with a daily homework agenda book on the first day of school which they are expected to use and check on a daily basis for homework. Students in Grades 4-5 will begin to use some of Edsby’s key learning management tools as determined by the teacher. Middle School students need to check Edsby daily for class work and homework. These tools will help your child develop strong work habits and time management skills. Some teachers may request that parents check and sign their child’s agenda each evening. Homework is not assigned on long weekends or over extended holidays.

Pickering College recognizes that today’s students and parents are especially busy with many after-school activities and lessons. There may be instances when students may not have sufficient time in the evenings to complete homework and that the required time may occasionally limit family time. When this happens, the teacher should be informed of the reason(s) why the homework could not be finished and the homework assignment should be completed as soon as possible.

As a result of our research, we have arrived at the following guidelines for homework (these are guidelines only and times are approximations, which may vary depending on the student’s ability and extenuating circumstances such as the completion of unit projects):

JK-Grade 1 10 minutes per night

Grade 2-3 15-20 minutes per night

Grade 4-5 30 minutes per night

Grade 6 45 minutes per night

Grade 7-8 60 minutes per night

Homework Guidelines – Senior School

Continuing from Middle School, Senior School students need to check Edsby1 daily for class work and homework. These tools will help your child consolidate their good work habits and time management skills.

Depending on the grade and course load the following provides suggested guidelines for homework completion for the Senior School:

Grade 9 20 to 30 minutes per subject per night

Grade 10 25 to 35 minutes per subject per night

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Grade 11 30 to 40 minutes per subject per night

Grade 12 45 to 50 minutes per subject per night

Homework Guidelines – Boarding Students

Grades 7 and 8 boarding students have a 90-minute supervised study period each evening from Sunday to Thursday. Senior School boarding students have a two-hour supervised study period in boarding each evening, from Sunday to Thursday.

Teacher Absence

In the event that a teacher is absent due to illness or school business, students must report to class and follow the instructions of the person given responsibility for the class. In the event that a teacher is delayed in arriving at class, students are expected to work quietly in their seats and await further instruction.

English Language Requirements

Pickering College maintains high standards for English Language usage. As a result, all new international students to Pickering College must write a formal assessment designed to determine their reading, writing, listening and speaking skills. The results of the test will be used to determine appropriate program placement at Pickering College. Those students who do not demonstrate a high level of proficiency in English language skills will be required to take English as a Second Language (ESL) courses in their program of study.

Preparing Our Students for the Future

Our Senior School program prepares students for university while also encouraging them to make a difference in the world as ethical, compassionate and values-based decision-makers. Using the latest technology, including tablet computers and Internet-based learning tools, our academic curriculum focuses on excellence and innovation while ensuring students have a solid understanding of core subjects. Students also have countless opportunities to participate in leadership activities, community service, sports and the arts.

Academic Responsibility

The Director of Middle and Senior School as well as the Director of Junior School have responsibility for academic and disciplinary matters. This responsibility is shared with the academic subject teacher in the Senior School as well as the subject and homeroom teacher in the Middle and Junior Schools. In the Senior School, the teacher's primary duty is to make certain that Ministry of Education and school academic guidelines are followed.

Senior School Student Achievement and Minimum Requirements

By Grade 11, students must make a decision whether or not they wish to pursue university preparation courses or pursue other options. Minimum university entrance requirements are in the mid-high 70 per cent range while more competitive programs are in the mid-high 80 to low-mid 90 per cent range. For this reason Pickering College requires that students maintain minimum averages in each grade level to be considered for re-enrolment. At the end of the academic year, Pickering College reserves the right to revoke a re-enrolment if student achievement falls below the minimum requirements. The chart below gives suggested minimum levels for each grade:

Grade 9 60% Grade 10 and up 65% - 70%

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Review of Senior School Achievement and Final Examinations

All students will have the opportunity to meet with their teachers to review the results of their examinations on exam consultation day in June.

Students and parents/custodians may request a review of their final exams and/or final marks in the Senior School. The Director of Senior School should be contacted to initiate the review process. The Director will consult with the subject teacher regarding the request and investigate the requested review. Final exams may be viewed by the student/parent/custodian but remain the property of the school and may not be copied or removed from the Guidance/Academic Office. A decision on the review will be made by the Director of Senior School in consultation with the Assistant Head of School, Academics and will be final. These reviews must be completed before the end of the month of June.

In cases during the school year when a student/parent/custodian wishes to review a mark, the student/ parent/ custodian should meet with the subject teacher to discuss the mark. If the result of the meeting does not resolve the concern then the student/parent/custodian may appeal to the Director of the Senior School to review the case.

Procedures for Students Who Fail or Who Do Not Complete Courses

Where a student has completed a course within the school year but has not been successful in demonstrating achievement of the curriculum expectations to a passing level, the school, in consultation with the parents/custodians and the student, will determine what procedure or type of program would best enable the student to meet the expectations and earn credit for the course. Arrangements may be made so that one or more of the following options is available to the student:

The student may be allowed to repeat only the material relating to the expectations not achieved. The student may choose to achieve these expectations in summer school, through independent study, through an individualized remediation program or through distance education. The student’s work will be evaluated to determine whether the expectations have been successfully completed.

If available, the student can enroll in a remedial program designed for a group of students with similar needs.

The student may decide to repeat the entire course.

With respect to compulsory courses, a student who fails a course, or who chooses to withdraw from a course during the school year (after consultation with parents and the Director of Senior School), will be informed of the consequences for meeting diploma requirements. The program options available to the student to enable him/her to meet the requirements will be outlined and possible alternative courses identified.

Pickering College may not be able to support a program for achieving a failed or incomplete credit. However, in the case where it is possible, a program fee will be determined commensurate with the time and effort required to deliver the program.

Academic Communication

Edsby is used as the primary form of academic communication. While nothing can, or should, take the place of personal dialogue, it is through the convenience of our online communications that a great deal of the school’s correspondence will occur. Staff, students and parents are encouraged to become familiar with our e-communications, website and portals and check them frequently for up-to-date information.

Identification of a Concern by a Teacher

When there is identification of a concern by a teacher such as the following, contact will be made as soon as possible after identification:

Consistent academic difficulty;

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Consistent non-completion of homework;

Noticeable drop in academic standing;

Parents not signing agenda (Junior School only);

Serious academic or behavioural difficulty; and

Irregular attendance – chronic lateness and/or unexcused absences.

In September, teachers and parents can discuss more specific expectations at curriculum night. Teachers may communicate using the student’s agenda, a note, email, and a phone call or may request a meeting.

Identification of a Concern by Parents

When a parent communicates a concern to a teacher, the teacher will respond within 24 hours. If you would like to arrange an interview, please remember to request one in advance.

Guiding our students to success

The Advisor Program (Grades 9-12)

Joseph McCulley, our headmaster from 1927 to 1948, was revolutionary in the field of education. Among his many innovations, the Advisor Program was created to increase the sense of personalized education and community that still exists at Pickering today. Advisors connect with their advisees personally, maintain a close relationship with parents and create that home-away-from-home feeling that is such an important support to our many international students.

Development of the whole person is at the forefront of the Advisor Program. In addition to academic success, discussions and activities focus on leading a well-balanced life, making healthy choices, managing stress, our Quaker heritage and giving back to the community.

The Advisor Program at Pickering College directly contributes to our mission to be a leader in education, inspiring individuals to become enlightened citizens who meet high standards for lifelong growth and learning.

The predominant role of the advisor is to get to know the advisees in a more personal way than usually happens in the classroom. Advisor groups meet for 30 minutes every two or three weeks. By getting to know the aptitudes, interests, and abilities of each student, the advisor is better able to provide support required for success in the Senior School. Advisors also help advisees to refine decision-making skills as they relate to the future education and career plans of students, instilling confidence in their advisees and encouraging them to take control of their academic success. It is not expected that the advisor will replace the role of the Guidance Counsellor. However, the advisor will act as a further source of information, experience and emotional support.

The advisor also serves as the point person in the relationship between Pickering College and parents and custodians. Parents contact the advisor first whenever there are questions to be asked or comments to be made. The advisor may not always know the answer but he or she is able to help the parents get the information they need.

Guidance Department for Senior School

At Pickering College the Guidance team is committed to supporting students in all facets of their educational experience. Our Guidance Counsellors provide support, services and resources to help students to develop and reach their personal, academic and career goals. In addition to the programs and support offered for all students, parents may contact Guidance Counsellors for information about tutoring referrals, special learning needs, outside counselling resources, summer opportunities, or any other concerns they may have.

Guiding and Supporting Student Success

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Tutoring Policy and Procedures

Tutoring of Pickering students may be requested by parents or the school and will be provided under ‘exceptional

circumstances’ (CAIS Effective Practice 3:10) as determined by Learning Services or Guidance Staff and the appropriate

Director of Junior School, the Director of Middle and Senior School or as a requirement of entrance by Admissions.

Tutoring Policy

Outdoor Education Program

Outdoor Education Program (JK-12) engages students in activities that enrich their curricular understanding, present a multitude of benefits from exploring and enjoying our natural heritage to inspiring them to be more active stewards of the environment. Through our fortunate access to Blue and Silver, the school’s outdoor education property and a series of progressively more challenging off-campus trips and excursions, our program encourages intellectual, emotional and social development, leadership as well as age-appropriate risk taking within a safe learning environment.

Co-curricular Program

The Co-curricular Program at Pickering College is a valuable and fundamental part of each student’s education, growth and health. It contributes to school spirit, developing healthy, active lifestyles and a balanced program that exposes students to a range of activities they might not otherwise be willing to try. Therefore, the age-appropriate Co-curricular Program is a mandatory part of PC’s educational experience for students in Junior Kindergarten through Grade 12.

Building a sense of teamwork and school spirit is an important learning opportunity that can be enhanced through appropriate competition. Therefore, the school is committed to building competitive athletic programs where students are provided with increasing levels of competition as they move through the Junior School to the Senior School in a way that supports their skill development, sense of teamwork and commitment to sportsmanship.

A wide range of athletic, artistic and special-interest activities enhance the experience of the students and assist in meeting the vision of creating good citizens.

The success of the program comes, in large part, from the relationships between teacher and student that can be developed outside of the classroom. The commitment of our teachers is a key ingredient of the success of the Co-curricular Programs. Therefore, the school is committed to creating a Co-curricular Program with well-trained, skilled and passionate teachers.

Community Service

The Community Service program at Pickering College is fundamental to the delivery of the Global Leadership program and to the development of responsible and engaged students. Students from Kindergarten to Grade 12 are provided with opportunities to engage and learn with community members in meaningful ways, both within and beyond the classroom walls. Building connections between the curriculum and what is happening in the world at large is essential to the PC vision of a program that graduates courageous agents of ethical and positive change, true to Quaker values.

In the Junior School, community members and groups are invited into the classroom to inspire students to make connections between their interests, their passions and the learning they are doing in class. Students have the opportunity to participate in leadership roles in the school and focus on citizenship and social justice in the classroom.

In the Middle School, Community represents one of the four program pillars. This strand is deeply embedded into the curricular program through a focus on learning about global mindedness, citizenship and servant leadership and through a focus on helping students practice social action, advocacy and engagement in their project work. Students at this level, help plan and deliver a Community Service day in the Newmarket area.

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In the Senior School, students continue to use real-world, community-based issues to frame their classroom learning but also engage in authentic local and global projects at each grade level. The Global Leadership Program is specifically designed to further students’ sense of community and service leadership skills, as they participate in projects aimed at identifying, investigating and advocating for issues of local or global significance. Finally, Senior School students are expected to engage in a sustained, meaningful and collaborative partnership with a local organization as one of the Global Leadership Program ten demonstrations of learning. Students are provided with a wide range of service opportunities and support in determining these opportunities. Each co-curricular term also offers at least one community outreach opportunity for students interested in participating in community service more regularly.

Boarding Life Program

Our boarding community is made of approximately 120 boarders from countries all around the world. The boys live in New House and the girls live in Firth House.

Each dorm is divided into Families of approximately 10-15 students, 1 or 2 of whom will be a Proctor and is headed by one of the Associate Faculty (called the Family Head). This provides for a Family-like atmosphere while at school. The family structure has students from all different grades in each family and allows for mentoring relationships to develop. Positive boarding relationships are encouraged through the family system. The Family Head acts as a point person for teachers and parents and gets to know the students in their family more closely so they can be better supported.

Each dorm has a Senior Associate Faculty who works with the group of Associate Faculty, the Boarding Administrator and the Director to facilitate the boarding program.

Each dorm has a Head Proctor who has been chosen by the students and who helps facilitate boarding activities.

There are three Boarding Councils – Boarding Athletic Council (B. Athletic), Boarding Social Council (B. Social) and the Boarding Cultural Council (B. Culture). These councils plan and host various activities throughout the year. They are co-chaired by Proctors and Facilitated by an Associate Faculty. Students are encouraged to get involved in these councils to develop their leadership skills.

The boarding program is very robust and attempts to offer opportunities to all interest groups. We have activities that run each evening and a very extensive weekend activity program. There is no loss for things to do for those willing to get involved and participate. Day students are always welcome to participate in these activities with their boarding friends.

The Pickering College boarding school mission is to promote:

Academic achievement

Personal growth

Emotional development

We will endeavour to facilitate this mission by providing a supportive, comfortable and warm environment in which students can live and learn.

Furthermore, through celebrating the ethnic diversity of the Boarding School, we will assist students in acquiring life skills that will prepare them for success in a university setting and beyond.

Living in Boarding brings with specialized expectations and rules that are outlined in the Boarding Student Handbook.

Boarding Handbook

School Excursions

An excursion is defined as any approved, school-organized educational activity for students that takes place off of school property.

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Pickering College recognizes and encourages the educational value of learning experiences in the world beyond the classroom. Excursions that are well-coordinated, timely and that align with Pickering College’s values and commitments are an integral part of the Global Leadership Program. Such excursions enhance both the personal and academic development of students. Excursions may be related to curricular, residential, leadership, and co-curricular programs and outdoor education.

Over the years there has been a greater recognition of the importance of out-of-classroom experiences for students. School excursions can expand and reinforce concepts learned in the classroom, provide for new and unique learning activities not available in the school, and make learning experiences more interesting and practical for students, as well as develop leadership skills. Student safety shall be the priority in the planning and implementation of all excursions. There are some exciting excursions planned for 2016-2017 and are available for Middle and Senior School students.

National, International and Experiential Excursions

Student and Parent Responsibilities for School Excursions

Excursions and Eligibility

Students are required to maintain a passing average in all of their courses to be eligible to participate in non-academic activities that involve missing classes. A combination of effort and achievement will be examined to determine whether a student can miss classes. Students who are remiss in meeting academic expectations may be removed from their activity and be required to complete their outstanding work in a supervised environment before they can return to their activity.

While on school outings all school rules and expectations apply and students are subject to school sanctions. It should also be noted that students must use transportation provided by the school unless specific arrangements have been made. At no time can students transport other students unless there are extenuating circumstances and the parents/custodians of the driver and passengers have provided specific written consent.

Responsibility and Discipline

The Spirit of Discipline

Each individual at Pickering College is responsible for his or her own actions and behaviour, and is responsible to be a good citizen. Discipline is a formative process of development, not just a tool to be used in times of misbehaviour. Discipline is achieved when the members of the school community are clear about the rules and customs within which they live and when they feel comfortable about the structures within which they operate.

Therefore, the Doctrine of Expectancy is practiced where appropriate behaviour is not only required but also expected. To that end, a level of conformity in such areas as dress code, conduct in classrooms, halls, residences and at meals is expected so that attention can shift away from such incidental issues and focus on more essential aspects of learning and growth. There are times when disciplinary consequences are essential because mistakes are a natural part of the learning process.

All members of the school community must learn that there are natural or logical consequences for their actions and behaviour and, through this, they will learn to make better decisions. The process of administering consequences is to help all individuals within the community to understand their mistakes, learn from them and become better members of the community as a result. Consequences also enable mistakes to be reconciled and to be forgiven. Repeated mistakes and intentionally hurtful mistakes, from which growth and maturity are not evident, will not be tolerated. There are times when the good of the whole outweighs the good of the individual. When this happens the individual will be asked to leave the school.

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Progressive Discipline

Progressive discipline is a whole-school approach that utilizes a continuum of interventions, supports and consequences to address inappropriate student behaviour and to build upon strategies that promote positive student behaviours. When inappropriate behaviour occurs, disciplinary measures should be applied within a framework that shifts the focus from one that is solely punitive to a focus that is both corrective and supportive.

Progressive Discipline Policy

Guidelines for Serious Misconduct

Certain forms of misbehaviour are treated very seriously because, by nature, they harm people and thereby threaten the very existence of the school. Suspension or expulsion is the likely consequence of misconduct in these areas. In such cases the student is referred to the Assistant Head of School, Academics, to review the circumstance with the student. Any student found responsible for one of the following actions could be suspended depending on the specific circumstances. Repeated offences will receive a longer suspension and/or expulsion from the school. If an offence occurs, parents and/or custodians will be informed immediately.

Dishonesty

Dishonesty occurs when a student misrepresents themselves or a situation by either not reporting all the facts or by giving false information. Pretending to be someone else is an example of dishonesty. Consequences for dishonesty will depend on the severity of the situation and can be serious.

Arson or false alarms

Students may not be involved in starting fires or tampering with any fire prevention, detection and alarm or firefighting equipment. If students are found to be involved, both discipline sanctions and possible fines could apply in these circumstances.

Bullying and Cyberbullying: Prevention and Intervention

Students may not engage in verbal (including swearing and profane language), mental or physical abuse or bullying of another individual in person or otherwise (online). Abusive behaviour and physical assault are behaviours that fall under the Criminal Code of Canada.

Bullying Prevention and Intervention Policy

Smoking

Tobacco use (smoking or chewing) and electronic cigarettes are not permitted anywhere on the campus - in boarding, on the roadways or the properties adjacent to the school. It is an offence under Ontario law to smoke in school buildings or on school grounds. Similarly, the purchase of cigarettes in Ontario is illegal for persons under 19 years of age. Students may not carry tobacco and related articles into the school building or around campus. No smoking boundaries are north of Gorham Street, west of the railway tracks, south of Mulock Drive, and east of Leslie Street. Students found smoking, or in the company of smokers, within this area are subject to suspension.

Drugs and alcohol

Students may not use, possess or be under the influence of drugs, alcohol or any other controlled substance (prescription or non-prescription) on the school campus, during school excursions or athletic outings, or when travelling to or from home or campus. Use or possession of alcohol under the age of 19 years is an offence in Ontario. Use or

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possession of controlled substances is also an offence. Trafficking in alcohol, drugs or controlled substances is exploitative and will result in expulsion and may lead to criminal prosecution.

Substance Use and Abuse Policy

Searches

The school reserves the right to perform searches at random without notice. Police assistance may be used from time to time, including canine units, and will include areas such as boarding residences, study areas and locker rooms.

Firearms and weapons

Students may not bring firearms or weapons (knives, clubs or fighting paraphernalia) to the school nor may they be in possession of these items on campus or on outings that are part of the school's program.

Harassment in the student environment

Pickering College believes in a working environment that is at all times supportive of the dignity and worth of every person. Sexual and other discriminatory harassment undermines the achievement of this desired environment. Every student has the right to an environment that promotes equal opportunities and prohibits discriminatory practices. Harassment on the basis of race, religion, ancestry, place of origin, colour, ethnic origin, citizenship, creed, age, record of offences, marital status, family status, sex, sexual orientation, or handicap is discriminatory.

Discriminatory Harassment Policy

Sexual conduct

The inherent right of all individuals to be treated with dignity and respect is central to the values and beliefs of Pickering College. The school is committed to maintain an educational community which fosters mutual respect for the dignity and well-being of all employees, volunteers and students.

Sexual harassment is prohibited by the Ontario Human Rights Code. In keeping with its values and legal responsibilities, the school will treat any complaint of sexual harassment as a serious matter.

The purpose of this Sexual Harassment Policy is to maintain a learning and teaching environment free from acts of harassment. This is a clear statement of the school’s commitment and determination to act promptly against any incident of harassment and to create an environment where harassment will not be tolerated.

Sexual Harassment Policy – Students

Anti-harassment and Abuse Policy – Inappropriate Touch

Damage and vandalism

Any student found responsible for incidents of damage, abuse or theft of school property or the property of others will be subject to payment of the cost of repairs and/or restitution. If the damage is determined to be willful, the matter will be referred to the appropriate administrator for disciplinary action.

Disciplinary probation

This is the school’s clearest warning that a student’s behaviour is unacceptable. A student will be placed on disciplinary probation by the appropriate administrator on the recommendation of advisors/homeroom teacher or other members of faculty. While on disciplinary probation a student who accumulates minor infractions or who violates a school rule

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will likely be dismissed from the school.

Withdrawal/expulsion

Students may be asked to withdraw from Pickering College for any of the following reasons (although this list is not inclusive): poor academic performance; lack of effort; chronic absence and lateness; lack of respect for others and school property; chronic minor misbehaviour both in and out of the classroom; lack of cooperation; failure to participate in co-curricular programs and special days; failure to complete community service requirements; failure to meet any other general expectations of the school; and involvement in any of the significant misbehaviours outlined in this handbook. Withdrawal from the school can be anticipated where there has been ongoing communication between the school and parents/custodians about a chronic problem where the student has shown little or no signs of improvement. In some cases, however, if the misbehaviour is significantly serious, expulsion may be immediate without warning. Appeals may be made to the Headmaster.

Student Performance and Challenge Events

Booker's Run

November – established in 1980 by French teacher Larry Thornton, a cross-country enthusiast. It was designed to make use of the school-owned farmland at a time of the year when the sports program was in a transition period between fall and winter sports. The name came from a well-respected and straightforward math teacher and Assistant Headmaster named Keith McLaren, who was purported to do things “by the book” - hence "BOOKER" became his nickname. When the farm was sold in the mid-1980s the run switched to a less grueling course around Fairy Lake.

Sports Day

May – held at the end of May, has been a long-standing tradition at Pickering College. It is an opportunity for all students to compete amongst the four intramural houses (Blue, Gold, Red and Silver) for a championship after the regular inter-school sports program has concluded. The main focus has been active participation and to celebrate house and school spirit.

Performing Arts (drama, music, film, public speaking and debate)

At various times throughout the year we come together as a community to celebrate the passion, talent and creativity of our students through their artistic expression. For example, the Christmas Music Concert, held in December, combines the talent of Junior and Senior School students as well as the biennial musical.

Arts Week

May - a celebration of visual arts, film, drama and music. This is a culminating exhibition of the year’s work by our talented student artists, actors, filmmakers and musicians, and includes the ever popular Springfest music concerts.

Student Recognition

Athletic Awards

Athletic Awards ceremonies are held at the end of each of the three sports seasons to honour those athletes who represented the school on competitive teams. A team photo is presented to each athlete and special recognition is given to the Most Sportsmanlike, Most Improved and Most Valuable players. At the final ceremony of the year, Colour Awards are presented to those students who have distinguished themselves as athletes in all three sports seasons. In addition, some years the prestigious C.R. Blackstock Award is presented to a graduating student who truly exemplifies the joy of effort and has made an outstanding contribution to athletics at Pickering College. Athlete of the Year is also presented to one or two graduating students.

Colour Awards

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Honour Society

Started in 1978 by former Headmaster Sheldon Clark, to recognize the value of scholarship. Up until that time the school's approach was the traditional Quaker "good marks are their own reward." Now students in Grades 8-12 who achieve a place on the Headmaster's List the first, second or both terms are recognized at an Honour Society reception held in their honour to which their parents are invited. Certificates are presented and there is often a guest speaker.

There are two paths to the Headmaster's List: one is academic achievement resulting in an overall average of 80% or higher and the other is for learning skills with outstanding effort. It is a worthy award in itself and is not necessarily accompanied by any specific privileges.

Commencement

In June, Grade 12 Commencement, held during the last week of school, was created in 1981 as a "Leaving Ceremony" and was also to mark the beginning of membership in the "Alumni Association." The Grade 12 event also includes a Grad Celebration, the evening before Commencement. In addition, Senior Kindergarten Graduation and Grade 8 Closing Ceremony are also marked and celebrated.

Grade 12 Awards

Grade 8 Awards

Student Leadership Opportunities

Student Committee

The aim and purpose of the Student Committee is to establish an environment that will facilitate the moral development of the student body through intellectual, social and spiritual involvement; to maintain an atmosphere in which free and open debate is encouraged; and to exercise an awareness of the community and the effects of the students' actions on society and the environment. In general the Student Committee is encouraged to oversee three areas:

Social Activities

School Spirit

Community Engagement

As Student Leaders, the members of the Student Committee and other student leadership organizations are held to a higher standard and are expected to behave in accordance with the mission and values of Pickering College. As in any leadership role, Student Committee members must consistently exercise mature and reasonable judgment, avoid compromising situations, and abstain from any behaviour that is not consistent with the role and the image of the Student Committee. In short, members must demonstrate good conduct and have a positive attitude.

The Student Committee Executive consists of the Student Committee Chair, Student Committee Vice Chair, Public Relations Chair, Treasurer, Secretary, and Senior and Junior Social Conveners. In addition, the Firth House Head Proctor and the New House Head Proctor, Chairs of other student organizations, Grade Representatives and House Chairs sit on the committee. The Student Committee Chair is expected to attend Junior/Middle School Student Committee meetings when possible to ensure the coordination of school events between the Junior/Middle and Senior Schools. Elections for the Student Committee take place each spring for the following school year.

Additional Student Committee positions include Social Committee, Community Service, Public Relations, House Committees and Grade Committees. Other student leadership organizations include Youth Action Organization (YAO), Arts Council, Co-curricular Council, Green Team, Student Voice and Teen Advisor Buddies (TAB).

Senior School Student Leadership

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Campus Facilities

Health Centre

Located in New House, the Health Centre is available for the primary and emergency health care of students. The school nurse, under the direction of the school physician, is responsible for dispensing over-the-counter medications and also daily medications prescribed by a physician. The Health Centre is open during posted hours, Monday through Friday. The school physician is on campus one morning a week for boarding students, by appointment.

A Student Health Information form must be updated and returned to the Health Centre at the beginning of each school year. In order to give the best care possible, it is vital that all existing health conditions, allergies and medications be listed on this form. Students may not be allowed to attend school until the Student Health Information form is completed.

Student Health Information Form

The school nurse or physician will not treat a student without a signed consent for treatment. In Ontario, there is no age of consent; therefore the student and parent must sign the consent.

Although every effort will be made to protect the student’s right to confidentiality, the school physician and/or the Director of Health Services reserve the right to waive that confidentiality should the student’s health issues pose a physical risk to the student, other students or the school at large. The student must understand that in these circumstances personal health information may be shared with the Headmaster of Pickering College, or designate, and the student’s parents.

If Health Centre personnel discover medical information that affects the student and/or other students that was not disclosed at the beginning of the school year, the student may be asked to leave Pickering College until the situation is resolved. The school reserves the right to decline admission to the school or boarding to students suspected of highly contagious diseases that may cause potential danger to students in boarding or in school. It is the responsibility of the parents to inform the Health Centre personnel of changes in their children’s health.

Medicines (over-the-counter, prescription or herbal) must be brought to the attention of Health Centre personnel throughout the school year. Health Centre personnel should be informed of any special dietary needs or considerations.

Drug Education Policy

Pickering College aims to provide its students with opportunities to acquire the knowledge, skills and values that they need to make appropriate decisions about the use of drugs, in order to ensure their personal and social well-being.

Drug Education Policy

Immunization Program

All students attending school in Ontario must be fully immunized according to the standards set by the Ontario Ministry of Health (Immunization of School Pupils Act 2014). A student may be subject, according to Ministry regulations, to withdrawal or suspension if these requirements are not met. Forms for religious or medical exemption may be obtained, on request, from any Ontario Public Health Unit. For school attendance in Ontario, proof of up-to-date vaccination against diphtheria, pertussis, tetanus, polio, mumps, measles, rubella, meningococcal meningitis and varicella is required (see Ontario Immunization Requirements). Boarding students should endeavour to arrive at school with the vaccines up to date. Boarding students in need of vaccinations may be immunized in the Health Centre in some situations. Flu shots, meningococcal meningitis and hepatitis B vaccines are given on request. The student’s account will be charged.

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EpiPens (or other auto injectors)

If, in the opinion of the family doctor and/or allergist, a student requires the use of an EpiPen (or other auto injectors), then that EpiPen must remain in the possession of the student at all times. Families are also required to supply an additional EpiPen to be kept in the classroom in the Junior School. There are several EpiPen stations located throughout the school for emergency use. EpiPen stations are designated by the blue EpiPen Ready Cabinet. All students who require an EpiPen are required to provide an annually updated Individual Anaphylaxis Emergency Plan. Lists of students, including pictures, with anaphylaxis are provided to all staff and a copy of the list is kept with the EpiPen Stations throughout the school.

Counselling Services

Counselling services can be provided on campus with the counselor who comes into the Health Centre once per week. These services are billed to student accounts. Psychiatric and psychotherapeutic services are available off campus; charges will be applied to the student’s account.

Pre-season Concussion Testing

The evidence continues to mount concerning the long term effects related to repeat head trauma or concussions. Pickering College is taking a proactive stance to keep our athletes safe.

Pre-season Concussion Testing

The Learning Commons

At Pickering College, the library is being transformed into a Learning Commons, a 21st-century learning environment. It provides a comfortable space for students that is inviting and allows for collaboration. Chairs and tables with castors allow for flexibility in seating and workspace. Tables also flip up easily to create large spaces. A portable smart board includes a built-in projection system.

Located on the second floor of Rogers House, the Learning Commons supports the classroom and individual pursuits of students and teachers. It contains over 15,000 volumes, indexed on an online catalogue. Additional resources include periodicals, newspapers, DVDs, and online databases. The Learning Commons is open during the school day.

The Arthur Garrett Dorland Friends Historical Research Collection, a special Quaker collection located in the Learning Commons, is part of the Canadian Yearly Meeting Archives housed at Pickering College. This special collection is available by appointment with the Archivist for research by students, researchers and scholars. Please contact info@pickeringcollege.on.ca if you require further information.

Fitness Centre

Pickering College students have access to a well-equipped exercise facility (Fitness Centre) that includes a variety of aerobic and resistance training equipment as well as free weights, located in Rogers House. The Fitness Room is used extensively as one of the Co-curricular options each term. Students wishing to use the Fitness Room must attend an orientation session and have a signed consent form on file.

Fitness Room Consent Day Students

Fitness Room Consent Boarding Students

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School Services

Hilltop Shop

The Hilltop Shop is the Pickering College full-service general store. As the only supplier of the Pickering College Academic and Athletic uniform, we provide in-house, convenient, head to toe uniform shopping for students. Looking for more than the uniform? We are also the only supplier of Pickering College crested spirit wear in the latest trends, drink ware, giftware and more. In addition, the shop offers a wide variety of convenient products and services including uniform alterations and repairs, dry cleaning, embroidery monogramming, custom commemorative clothing, backpacks and sports bags, sports equipment and supplementary team wear, personal care and laundry supplies.

As a service to our boarding students and their families, we offer a complete “Deck your Dorm” e-order program to completely outfit your living quarters, including room delivery of purchased items prior to the student’s arrival. We get you organized for all of your bed, bath, and room accessories needs. Please refer to the catalogue (arriving in early July) to review our products and price list.

Throughout the Back to School season from late August to mid-September, the Hilltop Shop re-locates to the “Old Gym” offering new student scheduled uniform fitting appointments and returning student drop-in times. Please refer to the summer mailing flyer for the Back to School shopping hours.

During the school year from mid-September to mid-June, The Hilltop Shop is located in the lower level of Rogers House. Business hours are Monday to Thursday 8:15 a.m. to 4:15 p.m., and Friday 8:15 a.m. to 2:00 p.m.; with periodic closures for inventory, meetings, lunch etc. The Hilltop Shop is closed from mid-June to late August.

By providing uniforms in-house, we are able to maintain a “Shopping Made Simple” philosophy and educate our students on the value and importance of “Dressing for Success” and carrying oneself with pride, dignity and professionalism while wearing the Pickering College uniform. Proceeds from the sale of merchandise at the Hilltop Shop directly support Pickering College students and programs.

For more information please contact Rosanna Naccarata, Hilltop Shop manager at 905-895-1700 ext. 240 or by email at rnaccarata@pickeringcollege.on.ca.

Bookstore

The Pickering College Bookstore provides a wide range of retail services either in direct support of the education mission of the school or as a convenience to students, parents and staff. The Bookstore sells all textbooks, eBooks, workbooks, reference materials, stationery, music and art supplies required for courses from Grades 1 to 12. The store also supports our growing IT environment by carrying a full range of computer supplies and accessories. A textbook buyback is conducted in June to increase the availability of used textbooks for students for the upcoming academic year.

The Bookstore is located on the lower level of Rogers House. During the school year, the Store’s regular hours are Monday to Friday: 8:15 a.m. to 4:15 p.m. Please contact Patti Lewis, Bookstore Manager, at 905-895-1700 ext. 239 or by email at plewis@pickeringcollege.on.ca for more information.

Proceeds from the sale of products at the Bookstore directly support Pickering College students and programs.

Dining Services

Pickering College provides lunch for all students, managed in partnership with Aramark Canada Ltd. There is a morning recess and after school tuck shop offered, which is the only additional cost. Pickering College is an allergen-aware school.

During the school year we provide our boarding students with breakfast, lunch and dinner, Monday to Friday, and brunch and dinner on Saturday and Sunday.

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Before and After School Care

Pickering College helps to simplify life for busy families, by offering the convenience of a daily Before and After School Care Program for students in JK – Grade 6.

Before Care starts at 7:00 a.m. in the Student Lounge in Rogers House and students start the day off right with a wholesome hot breakfast.

After Care supervision is available daily to 4:30 p.m. at no charge for Junior School students. Any child in JK - Grade 6 picked up after 4:30 p.m. will be charged by the ½ hour at a predetermined rate. There will be no grace period. The After Care Program is available to students in Junior Kindergarten to Grade 6. After Care from dismissal to 4:30 p.m. will be supervised unstructured play time, in the playground areas. For inclement weather days, supervised unstructured indoor play time will be moved to the Dining Hall. For students continuing after 5:00 p.m. our After Care location will move to the Student Lounge in Rogers House where a nutritious snack is served. All charges for the Before and After Care Program are billed to the Student Account.