Oct. 17, 2011

Mark CramerHRMS Team Lead

Cheryl BrooksHRMS Business Analyst

PANC ConferenceHRMS Update

Agenda

Applicant Upgrades Reporting Tool 2010 Public Records Law Changes

and HRMS Future Enhancements Q&A

Applicant Upgrade New School Jobs website released

last Nov. Module upgraded from IBM Lotus

Notes/ Domino to Microsoft ASP.Net Much easier now for applicants to

apply for specific vacancies LEAS using Vacancy Permit process can

easily determine who applied for a specific vacancy

New module has reduced number of support calls and enhanced user experience

Enhanced Applicant Search feature added in LEA module to help find candidates faster

Reporting Tool 2010

Work is in progress to convert old HRMS Client Reporting Tool to ASP.Net

New module has reduced number of support calls

LEAs should be using new tool to run all reports except the few not yet converted

New Reporting Tool has improved online Help Question Marks throughout tool link users to

Help document

Reporting Tool 2010 Reports rewritten so far:

Continuing Education Reports Employee Listing Licensure Report New Hire Report SS-200 and SS-300 Reports Substitute Listing Contracts and Cover Letters Contract Non-Renewal Letters License Renewal and Expiring License

Letters

Reporting Tool 2010 Reports to be released soon:

Teacher Turnover Information Beginning Teacher Report NCLB Reports Paraprofessional Report

Public Records Law Changes & HRMS New Public Records law took effect

10/1/2010 Section 18. (b), 115C-320

Now LEAs must track: Date and type of each promotion, demotion,

transfer, suspension, separation, or other change in position classification

Record of the date and amount of each increase or decrease in salary with that local board of education

HRMS Staff Action module being re-engineered to facilitate compliance with Public Records Law and to provide more robust functionality

New Leave & Suspension Modules

Released new Leave/Disability module last Fall and new Suspension module in May New data fields added to capture

information needed for Public Records Law System tracks if Suspensions were for

disciplinary reasons, and if authorized by Board of Education

LEAs can create, modify, extend, end, or cancel Leaves & Suspensions Historical information is logged with each

action LEAs have online access to view

complete historical information for Leaves & Suspensions

Create Leave/Disability

Create Leave/Disability (cont’d.)

Leave Details

Leave Details (cont’d)

Leave Staff Action Request Details

Leave Staff Action Request Details (cont’d)

Create Suspension

Create Suspension (cont’d.)

New Separation Module Currently in progress (LEA 6.3)

New tracking of Separation information needed for Public Records Law If employee is dismissed, system will track:

If for disciplinary reasons If dismissal was authorized by local Board of

Education If employee resigns in lieu of dismissal, will

track whether resignation: Was result of disciplinary action that had

been initiated Was done with consent of LEA

Superintendent

New Separation Module (cont’d) New Staff Action Console for

single employee New Staff Action Search form LEAs can create, modify or cancel

SeparationsHistorical information will be logged with each action

LEAs will have online access to view complete historical information for Separations

New Staff Action Console

Create Separation

Create Separation (cont’d)

Staff Action Search

Future Enhancements HRMS Centralization More Staff Action Upgrades (LEA 6.4)

New Public Records Law Also Requires Tracking Promotion/Demotion/Salary Change information

Move Remaining Reports to Reporting Tool 2010 Professional Development Personnel Directory EEO-5

Create New Public Records Information Report

Legislative changes SBE Policy Changes to CEU credit requirements

Tracking Promotions, Demotions

& Changes in Salary Assignment forms will begin tracking

Promotions, Demotions & Salary Changes Add Assignment form will track Rehires Transfer form will track whether voluntary

or non-voluntary (administrative transfer) Standard Public Records Information

Report will be added in new Reporting Tool Plan to include Board Report option

Transfer Assignment form

Add Assignment form

Add Assignment form (cont’d)

Promotion/Demotion/Salary Change

Questions & Answers

Comments

Contact Information

Help Desk HelpDesk: (919) 807-HELP (4357)

hrms.incidents@its.nc.gov Cheryl Brooks

Cheryl.Brooks@dpi.nc.gov (919) 807-3191

Mark Cramer Mark.Cramer@dpi.nc.gov (919) 807-3236