Pam DeeganPam Deegan

MiraCosta CollegeMiraCosta College

October 26, 2010October 26, 2010

1.1. If you build it, they will come OR we If you build it, they will come OR we schedule for students. schedule for students.

2.2. Establish time blocks to maximize Establish time blocks to maximize efficiency for students, teachers, and efficiency for students, teachers, and classrooms. Stay in time blocks.classrooms. Stay in time blocks.

3.3. Schedule according to your own Schedule according to your own Academic Master Plan which includes Academic Master Plan which includes both growth and new programs and both growth and new programs and courses. courses.

4.4. Look at the fill rate of your courses. Look at the fill rate of your courses. What is a good fill rate?What is a good fill rate?

5.5. Look at wait list numbers.Look at wait list numbers.

6. For progressive programs, think in 6. For progressive programs, think in pyramids.pyramids.

6.5 Give departments hour allocation and 6.5 Give departments hour allocation and FTES target. Why? And how?FTES target. Why? And how?

Actual WSCH/F

TEF

75% Cap WSCH/FTE

F

90% Cap WSCH/FT

EF95% Cap

WSCH/FTEF100% Cap

WSCH/FTEF

Anthropology 544 416 499 526 554

Astronomy 478 366 439 463 488

Automotive Technology 425 324 389 410 432

Biology 471 359 431 454 478

Communication 432 338 405 428 450

Counseling 467 382 459 484 510

Earth Sciences 510 394 473 499 525

Education 360 270 324 342 360

English 362 279 335 354 372

7.7. Be aware of your curriculum cycle so Be aware of your curriculum cycle so you can schedule what you want, when you can schedule what you want, when you want. Know that you need to you want. Know that you need to calculate adequate time for area deans, calculate adequate time for area deans, state, and commission approvals.state, and commission approvals.

8.8. Think in systems. Look at your program Think in systems. Look at your program needs on a 2-year basis.needs on a 2-year basis.

Course TitleSpring 2008 Fall 2007

Summer 2007

Spring 2007 Fall 2006

Summer 2006

HORT 115* Soil Science   X     X  

HORT 116* Plant Science X X   X X  

HORT 117* Plant Identification X X     X  

HORT 121* Landscape Management X     X    

HORT 126* Landscape Irrigation   X     X  

HORT 127* Landscape Design X     X    

HORT 128* Landscape Construction   X        

HORT 134* Plant Pest Control X     X    

HORT 110*** Basic Horticulture           X

HORT 111*** Intro to Agri-Bus Mgmt   X     X  

HORT 118*** Arboriculture            

HORT 130*** Adv Irrigation Design            

HORT 132*** Turf Management           X

HORT 299*** Coop Work Exp X X   X X  

* Required Course; ** One of Two Courses Required; *** Select One Course

9.9. Know your rate of cancellations, and build that Know your rate of cancellations, and build that into your schedule. Know when to cancel and into your schedule. Know when to cancel and how to cancel. Let’s talk about process.how to cancel. Let’s talk about process.

Let’s talk about cancellationsLet’s talk about cancellations

10. Hybrids?? 8-weekers?? Build them together so 10. Hybrids?? 8-weekers?? Build them together so you don’t waste a room.you don’t waste a room.

11. Know your faculty load/performance factors.11. Know your faculty load/performance factors.

12. 12. What are the advantages of assigning What are the advantages of assigning rooms?? (with 2 year analysis of room rooms?? (with 2 year analysis of room utilization)utilization)

Sample of Dates of migrating “ownership”Sample of Dates of migrating “ownership” Department ----- dateDepartment ----- date Instruction ----- dateInstruction ----- date Others ----- dateOthers ----- date

13. Observe scheduling deadlines. Think of Associate 13. Observe scheduling deadlines. Think of Associate Faculty and Textbooks.Faculty and Textbooks.

14.Monitor your enrollments and be ready to add 14.Monitor your enrollments and be ready to add classes if classes if

you can to meet student need. ***you can to meet student need. ***You need to talk to You need to talk to your dean to make sure you have money, space, etc.your dean to make sure you have money, space, etc.

** Look at MiraCosta’s enrollment management ** Look at MiraCosta’s enrollment management system, EDDI at https://eddi.miracosta.edu/ system, EDDI at https://eddi.miracosta.edu/

(go in as a guest, select “active”, and look at (go in as a guest, select “active”, and look at Fall Fall 2010)2010)

15. 15. Examine the IGETC/other patterns for your Examine the IGETC/other patterns for your college. Look by day/night. Look by location. college. Look by day/night. Look by location. Look at everything!Look at everything!

16. Know your apportionment 16. Know your apportionment methods and the impact of each methods and the impact of each

method.method.

When you go away from weekly census, When you go away from weekly census, you lose FTES.you lose FTES.

Positive attendance counts in the term Positive attendance counts in the term where the last day rests.where the last day rests.

Summer can count in either year (class Summer can count in either year (class by class) by class) IF IF Census day is in one year and Census day is in one year and end date in another.end date in another. Give yourself flexibility by scheduling this way.Give yourself flexibility by scheduling this way.

17. Know Board Policy or Contract 17. Know Board Policy or Contract regarding:regarding:

Full-time Full-time overloadoverload for Fall for Fall and for Spring. and for Spring.

Your order after load is filledYour order after load is filled Summer, for both Full-time Summer, for both Full-time

or Associate Faculty (could or Associate Faculty (could be different than state law)be different than state law)

Part-time Faculty Load (State Part-time Faculty Load (State sayssaysthey can only go over .67 they can only go over .67 for two semesters each 3 years. for two semesters each 3 years. This has to be tracked. (very This has to be tracked. (very serious stuff))serious stuff))

Any Any teachingteaching, including credit, , including credit, non-credit, and count toward non-credit, and count toward the 67%. Community Services is the 67%. Community Services is exempt.exempt.

How do you track this????How do you track this????

18. 18. Put together a good and Put together a good and accurate budget.accurate budget.

Copy of MiraCosta budget for Copy of MiraCosta budget for instruction. Take a look!instruction. Take a look!

http://www.miracosta.edu/home/jaustin/Budgetprojections2010-http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx11_4Austin.xlsx

ONLINE REFERENCES ONLINE REFERENCES AND RESOURCESAND RESOURCES

Student Attendance Accounting Manual:Student Attendance Accounting Manual:

http://www.cccco.edu/divisions/cffp/fiscal/allocations/http://www.cccco.edu/divisions/cffp/fiscal/allocations/

links/manuals/saa_manual.htm links/manuals/saa_manual.htm Student Attendance Accounting Manual Addendum:Student Attendance Accounting Manual Addendum:

http://www.cccco.edu/Portals/4/CFFP/Fiscal/http://www.cccco.edu/Portals/4/CFFP/Fiscal/Allocations/ Allocations/ manuals/SAAM_Compressed_Calendar_and_Course manuals/SAAM_Compressed_Calendar_and_Course Scheduling_Addendum_FINAL_9-18-08.pdfScheduling_Addendum_FINAL_9-18-08.pdf

[Divisions/Fiscal Services Unit/Manuals and [Divisions/Fiscal Services Unit/Manuals and Publications]Publications]

CCCCIO websiteCCCCIO website

Know where you are going and

then plan, plan, plan