page maker

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DTP Desktop publishing applications allow you to create documents containing graphics and text on a computer. Business cards, flyers, brochures, newsletters and stationery are a few things that you can create using a desktop publisher. Consider the creation of a simple one-page flyer. Without a graphic artist's tools, a person would be limited to a typewriter, markers, scissors, glue, a ruler, and whatever else that was in the home that could be pressed into service. A graphic artist would have press-type, the services of a typesetter, X-Acto knives, spray mount, technical ruling pens, a stat camera (sizes photos and line drawings), etc. These tools make the job a lot easier, but they still have their drawbacks; for instance, expensive ruling pens are useless if you do not have a steady hand and a good eye. With desktop publishing, these tools have all been moved onto a computer. Not only do the tools work in the same way, but they are just as easy, or even easier, to use. Best of all, production time and costs drop dramatically with the use of desktop publishing. PageMaker and the desktop computer can help you accomplish tasks in minutes that once took hours to accomplish with traditional typesetting, layout, and paste-up techniques. It was the first in a generation of desktop publishing software packages. Adobe PageMaker is a desktop publishing (DTP) application that allows you to create publications such as brochures, newsletters, letterhead and more. Its specialty is combining text (created in a word processing program such as Word or WordPerfect), and images (created in an image program such as Photoshop or Illustrator) together in a professional-looking document. In addition, you can easily convert the completed project into Portable Document Format (PDF) so you can use it electronically. PageMaker is originally released as Aldus PageMaker in 1985. This product is used to create professional-looking publications for print, web or electronic distribution. It incorporates text and image tools in a workspace designed like a large layout board. The last new version of PageMaker was 7.0, released in 2001. Adobe has since replaced PageMaker with the desktop publishing program InDesign. Getting to Know the the PageMaker Workppace

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Page 1: Page Maker

DTP

Desktop publishing applications allow you to create documents containing

graphics and text on a computer. Business cards, flyers, brochures, newsletters and

stationery are a few things that you can create using a desktop publisher.

Consider the creation of a simple one-page flyer. Without a graphic artist's

tools, a person would be limited to a typewriter, markers, scissors, glue, a ruler, and

whatever else that was in the home that could be pressed into service. A graphic artist would

have press-type, the services of a typesetter, X-Acto knives, spray mount, technical ruling

pens, a stat camera (sizes photos and line drawings), etc. These tools make the job a lot

easier, but they still have their drawbacks; for instance, expensive ruling pens are useless if

you do not have a steady hand and a good eye. With desktop publishing, these tools have all

been moved onto a computer. Not only do the tools work in the same way, but they are just

as easy, or even easier, to use. Best of all, production time and costs drop dramatically with

the use of desktop publishing. PageMaker and the desktop computer can help you

accomplish tasks in minutes that once took hours to accomplish with traditional typesetting,

layout, and paste-up techniques. It was the first in a generation of desktop publishing

software packages.

Adobe PageMaker is a desktop publishing (DTP) application that allows you

to create publications such as brochures, newsletters, letterhead and more. Its specialty is

combining text (created in a word processing program such as Word or WordPerfect), and

images (created in an image program such as Photoshop or Illustrator) together in a

professional-looking document. In addition, you can easily convert the completed project into

Portable Document Format (PDF) so you can use it electronically.

PageMaker is originally released as Aldus PageMaker in 1985. This product

is used to create professional-looking publications for print, web or electronic distribution. It

incorporates text and image tools in a workspace designed like a large layout board. The last

new version of PageMaker was 7.0, released in 2001. Adobe has since replaced PageMaker

with the desktop publishing program InDesign.

Getting to Know the the PageMaker Workppace

The PageMaker workspace gives you access to all of the powerful tools and

features of this versatile program. It features a menu bar across the top of your screen, the

PageMaker window that contains your document, and a range of tools and palettes that you

can use to create and edit a document. This article will familiarize you with the PageMaker

workspace and its variety of features.

Elements of the PageMaker WindowThe PageMaker window is designed to provide a number of elements to

facilitate creating and editing a document. Learning the purpose of these elements will make

working in PageMaker much easier. Here are the elements that you are most likely to use:

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Title Bar

The title bar will display the name of your document. If you are working

with a brand new document and have yet to name it, the title bar will simply read:

Rulers

PageMaker provides two customizable rulers, which run horizontally and

vertically along your screen. You can set the rulers to measure in either inches or picas

(picas are a unit of measurement unique to typography. One pica is equivalent to 12 points,

which is about 1/6 of an inch).

 Pasteboard

This is the background that lies behind your PageMaker document. It is a

handy element to use if you need to move text or images between pages. You can also place

these items on the pasteboard until you decide where to position them on the page. Any text

or images that you place on the pasteboard won't print.

Page Icons

The numbered page icons at the bottom left-hand corner of your screen

each represent the pages of the document you are working on. The icon of the particular

page that you are viewing will be highlighted.

The L and R icons in the extreme left represent your master pages. Any

items on the master pages appear on all of the document's pages.

Page Boundaries

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These represent the edges of your paper. Any text or images that lie

outside the boundaries or overlap them will not be printed.

Scroll Bars

Much like Word and other Microsoft programs, these are designed to enable

you to move from one point to the other on the page you are working on. However, you won't

use the scroll bars to move from one page to another.

Resize Box

This is located in the lower right-hand corner of the screen, and is used to

adjust the size of the window. To resize the window, you will click and drag here to adjust the

window to the size you desire.

Previous Size Box

Also called the "Refresh Box," this feature is in the upper right corner and is

used to refresh your screen display. It is particularly useful if you are experimenting with

different styles and sizes. Using this feature clears the screen of previous edits so you can

start afresh.

Drawing with PageMaker

PageMaker offers a unique graphics environment. In PageMaker you can

move and resize graphics with ease, and format text around them. You can also use

PageMaker’s drawing tools to create your own basic shapes.

The toolbox is a floating box that contains tools used to create and edit

objects on the PageMaker screen. The user can grab this box by the bar at the top and drag it

to any position on the screen. The tools include a pointer tool for selecting objects, a text tool

for adding text to the page, a rotating tool to turn objects, line tools for straight or angled

lines, shape tools for circles and polygons, a crop tool for trimming images and a zoom tool

for magnifying the screen.

This table describes the available tools and their function.

Icon Function Description

Version Displays, when clicked, the version of PageMaker that is being

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Window used. To remove the Version Window, click inside this window.

Pointer Selects lines, shapes, graphics, and text boxes. Selected items

can be moved, resized, and have their attributes changed.

Text  Selects text or sets insertion point for adding text.

Rotate  Rotates text blocks and graphics to almost any angle.

Crop  Crops graphics (press and hold the [Shift] key to crop

proportionally).

Line  Creates straight lines at almost any angle.

Constrained

Line

Creates vertical, horizontal and 45-degree-angle lines.

Rectangle  Creates square and rectangle shapes.

Rectangle Text

Box

Creates rectangular-shaped text boxes.

Ellipse  Creates circular and oval shapes.

Ellipse Text

Box

Creates circular and oval-shaped text boxes.

Polygon  Creates basic polygons.

Polygon Text

Box

Creates polygon-shaped text boxes.

Hand (Panning) Allows the user to drag a page for optimal view.

Zoom  Magnifies or reduces the area of the page; useful for close

placements or viewing of graphics.

The Pointer ToolThe Pointer tool enables you to pick, drag and drop text boxes, images and

other objects, which can then be resized, moved or can have their attributes changed.

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Text ToolThe Text tool enables you to select and edit text, as well as insert text

boxes. Click the text tool and then click on the document and start typing in text.

Rotate ToolThe rotate tool enables you to rotate a text box or image to a desired

angle. Select the rotate tool, and click on the object's reference point. Drag the object to the angle you want it to be. .

Crop ToolEnables you to crop imported images down to size. You can only use this

Pagemaker tool on .tiff images.

Oblique Line ToolEnables you to draw straight lines at an angle. Click on the oblique line tool,

then click on the document. Drag in the desired direction to draw a line.

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Constrained Line ToolThe constrained line tool enables you to draw horizontal, vertical and 45-

degree angle lines. Click on the constrained line tool, then click on the document. Drag in the desired direction to draw a line.

Box ToolThe box tool enables you to create rectangular shapes. Select the box tool

and click on the document. Drag to create a rectangular shape.

Rectangle Frame ToolThe rectangle frame tool enables you to create a rectangular text box that

you can type your text into. Select the rectangle frame tool, then click on the document. Drag to draw a rectangular frame. Select the Text tool from the toolbox and click inside the frame. Type in your text. The text will be confined within the text box.

Circle ToolThe circle tool enables you to create a circular or oval shape. Select the

circle tool, click on the document. Drag to draw a circle or ellipse. .

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Circular Frame ToolThe circular frame tool enables you to create a circular or oval-shaped text

box that you can type your text into. Select the circular frame tool, then click on the document. Drag to draw the circular frame. Select the text tool from the toolbox and click inside the frame. Type in your text. The text will be confined within the text box.

Polygon ToolThe polygon tool enables you to create a shape that has more than four

sides. Select the circular frame tool, then click on the document. Drag to draw the polygonal shape. To modify the polygonal shape, click on Element and then select Polygon Settings from the drop down menu..

Polygon Frame ToolThe polygon frame tool enables you to create a polygonal text box. Select

the polygon frame tool, then click on the document. Drag to draw the polygon frame. Select the text tool from the toolbox and click inside the frame. Type in your text. The text will be confined within the text box.

Hand Tool

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The hand tool enables you to reposition a page on your screen for optimal view. It is especially useful when you are working with a large document and need to navigate a large page. Select the hand tool and click on the page. Drag to navigate from one part of the page to another.

Zoom ToolThe zoom tool enables you to magnify or shrink the area of the page on

your screen.

Page Icons

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A PageMaker document can have multiple pages. Each time a new page is

added, a thumbnail icon appears at the bottom left of the screen. The user moves from page

to page by clicking on the corresponding icon. The icons will also show if the document pages

are facing pages or single pages. The L and R icons represent the "Master Pages." Master

pages can be use to can add elements that appear on all the pages such as headers, footers

and page numbers.

Rulers and Guides

Rulers appear at the top and left side of the PageMaker screen, which help

the user line up objects on the layout. If multiple columns are used on the page, vertical

column guides will appear. Individual guide lines can be added manually for more precise

layouts to ensure objects are aligned.

Colors and Styles Palettes

The colors and styles palettes are in a floating box like the toolbox. They

are used to add, delete or adjust colors and styles used in the PageMaker document. The

palettes can be separated by dragging the tab for an individual palette outside the box and

letting go. Colors and styles automatically show up when a new PageMaker document is

started, but additional palettes can be added to the screen by choosing them from the

Window menu. Other palettes include Layers, Master Pages and Hyperlinks.

Control Palette

The control palette is located at the bottom of the screen by default but can

also be dragged to any position on the screen. This palette contains the properties that affect

a selected object on the layout. For example, if a piece of text is selected, the commands in

this palette will include text properties such as bold, italics, underline, font and font size. If a

graphic is selected, the items in the control palette include height, width and rotation angle.

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Creating a New Document

There are two methods you can use to create a new document in PageMaker:

Use a built-in PageMaker template

Use the Document Setup dialog box

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This tutorial focuses on the basics of creating a new document using the

Document Setup dialog box. A later tutorial in this series will demonstarte how

to use PageMaker's built-in templates.

Creating a New Document From Scratch

Click on the File menu, and select New... from the drop-down menu. This will

open up the Document Setup dialog box.

.

Using the Document Setup Dialog Box

The Document Setup dialog box enables you to customize your document

design. It provides a range of options that you can use to select your page size,

specify the document's orientation, print a double-sided document, rotate your

document, enlarge or reduce your printout, as well as adjusting the printable

area. The sections below describe each of the options in the Document set up

box.

.

Document Setup Options

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Setting Page Size

PageMaker provides a number of standard page sizes that you can choose

from. You can customize a standard page size to fit your needs under

Dimensions.

Setting Page Dimensions

The default page dimensions differ based on the Page Size that you select. For

example, the default for a Letter size paper is are 8.5"x11" while the default for

an A4 size paper is 8.268"x 11.693"You can, however, adjust the dimensions of

your selected paper size by typing in new values into the two page dimension

boxes.

Page Orientation

Select your page orientation to be Tall or Wide.

Selecting Options For Single and Multiple Pages

Your selections in the Options section will determine how PageMaker will

handle a document that has multiple pages.

Single-sided

Select this option by un-checking the Double-sided box. The single-sided

option creates a publication that will print on only one side of each page. Only

one master page will be created.

Double-sided

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Select this option for a publication that will print on both sides of each page. The

pages will still be displayed one at a time on your screen. However, two master

pages will be created.

Facing Pages

Select this option to display two pages at a time on your screen (all except page

1, which is typically displayed alone). This is the appropriate option if you are

working on a booklet or magazine, which will have their pages set up to face

each other, much like a book's. You cannot have facing pages unless they are

double sided.

.

Adjust Layout

Select this option if you want to change your document's properties after it has

been created. The Adjust Layout option forces PageMaker to re-arrange your

document to fit new settings.

Number of Pages

Use this option to change the total number of pages that you want to have in

your document. Type the desired number into the Number of pages text

box.Change the number of pages by typing the appropriate number in the

Number of pages text box.

Restart page numbering

PageMaker will, by default, begin all numbered pages from page 1. Select the

"Restart page numbering" option if you are working with numbered pages, and

want your document to start with a page number other than 1. Check the

Restart page numbering and then type the desired starting number into the

Start page# text box.

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Setting Your Margins

Select the margins for your document in this section. A margin refers to the

space between your text or image and the edge of your page. Margins are

defined as Inside and Outside, or Right and Left.

*When you set up your document for double-sided printing, your margins will be

defined as Inside and Outside. The Inside margin is in the inner side of the

page, where the document binding will be.

*When you set up your document for single-sided printing, your margins will be

defined as Right and Left.

Margin Options

Other Document Options

Target Output Resolution

Use this section to select the resolution for your final document. If you intend to

print your document, select the default resolution of 300 dpi.

Compose to Printer

Use this section to specify the printer that you will use to print the document. If

your computer is part of a network that has more than one printer, use the drop-

down box to select the particular one you want to print to. PageMaker uses your

selection to determine the available fonts, printable area and other settings.

Numbers

Click on the Numbers button to select the style of page numbers for your

document. Click on OK to save your selection.

Print Options

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2. Use the Save As command

To re-name an existing file

To save as a template

To save in a PageMaker 6.5 format

To compact a large file

How to Use the "Save" Command

Use the Save command to save a new document as well as any additional

changes you make to a document that you have previously saved. Here's how

to save your document using this command:

1. Click on File and then select Save from the drop-down menu. Clicking

this option will open the Save Publication dialog box.

2. Use the Save in drop-down list and the navigation window to navigate to

the folder where you want to save your document.

3. In the File name text box, type in the name of your file. For a new

document, this replaces the document's default name from Untitled.

4. In the Save as type drop-down list, select the desired file type:

Publication, Template or A copy in 6.5 format.

5. When you are done, click the SAVE button. PageMaker will save all

modifications you have made since the last save.

Using the "Save" Command

How to Use the "Save As..." Command

Re-naming an Existing File

When you use the Save As command to re-name an existing file, PageMaker

saves a copy of the document under the new name, leaving the original-titled

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file unchanged from the last time it was saved. The new file name will now

appear in the title bar, and any further modifications will be saved to the new

file.

Saving as a Template

You can save the formatting in a particular document by saving it as a template.

This template can then be used in subsequent documents, and this saves you

time by not having to format all over again.

Saving in a PageMaker 6.5 format

Saving your document in the earlier 6.5 formats makes it possible to share your

documents with users who don't have Adobe PageMaker 7.0

Compacting a Large File

If you have a large document that is hogging disk space, you can use the Save

As command to compact it to take up much less disc space.

Open the File menu and select the Save As option

Do not change the file name. Click on the Save button

Click Yes when prompted whether you want to replace the existing file.

Once you click Yes, PageMaker will reorganize and save the file to take up less

disc space on your drive.

Quick Tip

The Save As command can also be used to save a new document.

Using the "Save As" command

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Printing a PageMaker Document

Printing a PageMaker Document

1. Click on File and select Print from the dropdown menu. This opens the

Print dialog box.

2. Make your selections from the print options in the dialog box. See An

Overview of the Print Dialog Box below.

3. Click the PRINT button to begin printing.

.

An Overview of the Print Dialog Box

In this section, we will review each of the different options available in the Print

Dialogue box, which you will use to set up your document for publication.

.

Printer

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Select your desired printer from the Printer dropdown menu. If you have

more than one printer, pick the printer to which you want to send your

printout.

Number of Copies

To print multiple copies, type the number of copies of your document that

you want to print out.

To print multiple copies of your document, type the number of copies that

you want into the Copies text box

Pages

To print out every page of your document, click the All radio button

To print out only a part of your document, use the Ranges option. Type

in the range of pages you want to print into the Ranges text box.

Example: To print pages 7 through18 of your document, type in 7-18.

To print nonconsecutive pages, type in specific page numbers. Separate

the page numbers with a comma. Example: To print pages 2, 6 and 12

through 18, you will type in: 2, 6, 9, 12 - 18

Orientation

Select the paper orientation that matches the way you intend for your

document to be printed. Choose between the tall (portrait) orientation

and wide (landscape) orientation.

How to Print a Non-Letter Size Document

If you would like to print a document in a different size from the standard letter

size, you will first need to specify the size of your document, and then configure

its print size. Here's how:

1. Document Setup for a Non-letter Size Document

Click on File and select Document Setup... from the drop-down menu.

This will open the Document Setup dialog box.

Select the desired paper size from the Page Size pull-down list

OR

Type in the desired dimensions for your document into the Dimensions

text boxes

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Click OK

2. Print Setup for a Non-letter Size Document

Click on File and select Print... from the drop-down menu. This will open

the Print dialog box.

Click Set Up... to open the Printer Properties dialog box.

Click on the Paper tab. Select your desired paper size from the Size is

dropdown list.

Click on the Basics tab. Select the desired orientation of the paper from

the Orientation section.

Click OK, and then click PRINT.

NOTE: You must choose the same paper size for both Document Setup and

Print Setup box.

.

How to Set a Default Printer

If you have more than one printer installed on your system, you can change

from one printer to another from the Printer drop-down list. Alternatively, you

can set a default printer, to which all your documents will automatically be

printed from. Here's how:

Click on the Start button at the bottom right-hand corner of your screen.

This opens a dialog box listing each printer that you have installed on

your system.

Right click on the icon of the printer that you want to set as the default.

Click on Set as Default Printer.

Open the File menu and select Close from the dropdown menu.

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HINT: If there is already a check mark next to the printer icon or the Set as

Default Printer command, this indicates that the printer has already been set

as your default printer.

Control Palette

Adobe PageMaker's Control Palette is a versatile feature that you can use to

format and manipulate text and objects in your document. The Control Palette

displays the properties of a selected block of text or image, and enables you to

adjust its settings. Read on to learn how to use this feature.

The PageMaker Control Palette

The PageMaker Control Palette displays the settings and properties of selected

text, object or paragraph. It also enables you to adjust these settings and

properties so as to manipulate your text and images.

How to Display the Control Palette

To display the Control Palette

Click on the Window menu and then select Show Control Palette from

the drop-down box.

To stop displaying the control palette

Click on the Window menu and then select Hide Control Palette from

the drop-down box.

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The Different Modes of the PageMaker Control

Panel

The Control Palette is context-sensitive, and will change from one mode or view

to another depending on the tool that you select from the toolbox. Each mode

provides different functions and enables you to manipulate your text and images

by adjusting settings in the Control Palette.

Character and Paragragh Modes

You can use the Control Palette to format text when you are in layout view or in

the story editor. You can switch between two modes as desired to format your

text:

Character Mode

Paragraph Mode

Control Palette In Character Mode

Use this mode to change character attributes. When you select the text tool, the

Control Palette will be displayed in character mode. It displays and lets you

adjust the properties of one or more characters in your text, including fonts, type

size, type style, leading, Kerning, tracking and width of your text.

Control Palette In Paragraph Mode

Use this mode to display and change the attributes of one or more selected

paragraphs. You can adjust attributes such as displays paragraph styles,

indentation, alignment, paragraph spacing and alignment as well as grid

alignment and grid spacing.

Using the Control Palette in Object Mode

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When you select an object, the Control Palette will be displayed in object mode.

It displays and lets you adjust the properties of your object, including: the

reference point, size, position, cropping, scaling and printer resolution, as well

as horizontal and vertical reflection. You can also skew, scale or rotate the

object using the Control Palette in object mode.

Three Other Modes of the Control Palette

The Pointer Mode

The Pointer View indicates the X and Y coordinates of your pointer as you move

it within the PageMaker window.

Placed Object Mode

When you select an image using your Pointer tool, the Placed Object View will

display information on that graphic, such as its height, width and coordinates. It

also gives you the options to crop, scale and rotate the image.

In-Line Graphic Mode

The In-Line Graphic View displays information about a selected image relative

to the text that is around it. It also enables you to crop the image, as well as

increase or decrease the spacing between the image and the text that

surrounds it.

Quick Tip

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It is helpful to always keep your Control Palette open. A convenient place to

dock it is at the top of the window, just under the menu bar.

Working with Rulers

PageMaker's horizontal and vertical rulers are designed to help you position

the different elements on your page. They need to be visible if you want to use the ruler

guides.

To display the rulers, click on the View menu and then select Show Rulers.

To hide the rulers, select Hide Rulers in the View menu.

To toggle between displaying and hiding the rulers use the short cut: [Ctrl + R]

Change the Ruler Unit of MeasurementsYou can specify and change the system of measurement to use for your

rulers. In the windows version of PageMaker, you can even choose a different measurement unit for each ruler. Here's how to change ruler unit of measurements:

Click on the File menu, and then select Preferences. Click on General… to open the Preferences dialog box. (Short Cut: Ctrl+K). Click on the Measurements in drop-down list, and choose a measurement system for

your horizontal ruler. Click on the Vertical ruler drop-down list, and choose a measurement system for your

vertical ruler. Click on OK.

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Working with Guides

The PageMaker ruler guides are non-printing lines that help you

position text and images on the pages of your document precisely. You can

display, hide lock, move and remove the ruler guides as your needs change.

Displaying Ruler Guides

You need to display the ruler guides in order to use them to

position elements in the document, but you can also hide them if you want to

view just the elements that will print.

To display the ruler guides, click on the View menu and then select Show

Guides.

To hide the ruler guides when they are activated, select Hide Guides

under in the View menu.

To toggle between showing and hiding the ruler guides, use the short

cut: [Ctrl + ;]

Locking Ruler Guides

You can lock the Ruler Guides in place to avoid moving them unintentionally.

To lock the ruler guides, click on the View menu and then select Lock

Guides.

To unlock the Ruler Guides, deselect Lock Guides under in the View

menu.

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To toggle between locking and unlocking the Guides use the shortcut:

[Alt+Ctrl+ ]

Positioning Ruler Guides

You can position new ruler guides as needed so as to align elements in your

document. You can create as many ruler guides as you need.

Display the horizontal or vertical ruler from which you want to position the guide

[View >> Show Rulers]

Click on the Pointer tool and then position it anywhere in the ruler area. Now click

and hold.

Drag and drop the guide to the position you desire on your document. The new guide

will appear as a colored line.

You can reposition a ruler guide at any time with a similar drag and drop method. If

the guide is locked, you need to unlock it [View >> Lock Guides] before you can

move it.

Removing Ruler GuidesYou can remove your ruler guides individually or all at one time.

To remove an individual guide, select the pointer tool, then click and hold your guide.

Drag it back into the ruler area, and then release.

To remove the ruler guides all at one time, click on the View menu and then select

Clear Ruler Guides. This will remove all the ruler guides you placed in the document,

leaving the column and margin guides behind.

NOTE: If the guide is locked, you need to unlock it [View >> Lock Guides] before you can

remove it.

Using "Snap To"You can position elements in your document by forcing alignment. This is a

quick way to position multiple elements consistently. You can do this by making the element

or elements align with (snap to) your ruler increments or to ruler guides.

To snap to rulers, click on the View menu and then select Snap to Rulers. This snaps

the object to the nearest ruler increment.

To snap to a guide, click on the View menu and then select Snap to Guides. This

snaps the object to a ruler guide if it is moved within 3 pixels of the guide.

To deactivate the Snap to feature, click the View menu and deselect the option.

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Keyboard Shortcuts

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PALETTES / TOOLBAR

 

TOOLBOX HAS VARIOUS TOOLS YOU CAN CLICK ON INCLUDING

COMMONLY USED POINTER (ARROW), TEXT TOOL (T).

 

THE STYLES / COLORS PALETTE AND THE MASTER PAGES / LAYERS

PALETTE CAN BE DISPLAYED (IF NOT) BY CLICKING ‘WINDOWS’ AND

THEN ‘SHOW…’ FOR EACH PALETTE.

 

SINCE PALETTES OFTEN BLOCK VIEW OF DOCUMENT YOU CAN REDUCE

THE SPACE THEY TAKE UP BY DRAGGING TABS WITH THE NAMES OF THE

PALETTE INTO THE TAB REGION OF ANOTHER PALETTE TO CONDENSE

THEM INTO ONE WINDOW.

 

BY PRESSING THE TAB KEY (WITHOUT TEXT TOOL SELECTED) ALL

PALETTES AND THE TOOLBOX ARE REMOVED TO PROVIDE FULL VIEW. 

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PRESS TAB AGAIN AND THEY RE-APPEAR AS YOU HAD THEM.  PRESS TAB

AND SHIFT KEYS TOGETHER AND ONLY PALETTES DISAPPEAR LEAVING

TOOLBOX SHOWING.  PRESS TAB AND SHIFT AGAIN TO HAVE PALETTES

RE-APPEAR.

 

 

SETTING COLUMN GUIDES

 

MUST BE IN A NEWLY CREATED DOCUMENT WITH NO GUIDES ALREADY

SET TO SET COLUMN GUIDES.  CLICK LAYOUT, THEN COLUMNS.  ENTER

NO. OF COLUMNS AND GUTTER WIDTH.  UNITS OF GUTTER WIDTH CAN

BE CHANGED IN PREFERENCES / GENERAL.  PRESS OK.

 

MASTER PAGES

 

ALL NEWLY CREATED PAGES ARE BASED ON THE MASTER PAGE.  NEWLY

CREATED PAGES WILL THEN HAVE ALL OBJECTS AND SETTINGS THAT

MASTER PAGE HAS.  YOU CAN CHOOSE ‘NONE’ IN MASTER PAGE

PALETTE AND THEN CREATE A NEW PAGE THAT IS TOTALLY BLANK AND

IS NOT BASED ON ANY MASTER PAGE.  A MASTER PAGE BY DEFAULT IS

CREATED WITH NEW DOCUMENT.  YOU CAN ADD OBJECTS TO IT TO USE

AS A TEMPLATE FOR CREATING NEW PAGES.

 

YOU CAN CREATE ADDITIONAL MASTER PAGES (LIKE ADDITIONAL

TEMPLATES) AND ADD WHATEVER OBJECTS YOU LIKE TO THEM.  THEN

NEW PAGES CAN BE BASED ON THOSE MASTER PAGES INSTEAD.

 

TO CREATE A NEW MASTER PAGE, IN MASTER PAGE TEMPLATE, CLICK

ICON THAT LOOKS LIKE A PAGE AT BOTTOM OF PALETTE.  IN RESULTING

WINDOW, NAME IT , SET MARGINS, AND COLUMN GUIDES, CLICK ‘OK’

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PAGES: CREATING, NAVIGATING, DELETING

 

TO CREATE A NEW PAGE SELECT MASTER PAGE FROM MASTER PAGE

PALETTE THAT IT WILL BE BASED ON OR SELECT NONE FOR BLANK

PAGE.  THEN CLICK ‘LAYOUT’, THEN CLICK ‘INSERT PAGES’.  CHOOSE

NUMBER OF PAGES TO INSERT, AFTER OR BEFORE CURRENT PAGE, ETC.

 

TO CHANGE VIEW FROM ONE PAGE TO ANOTHER CLICK ON DESIRED

PAGE ICON AT BOTTOM LEFT OF SCREEN.  IF NO PAGE ICONS APPEAR,

MINIMIZE DOCUMENT FILE WITHIN APPLICATION AND THEN RESTORE

AND THEY SHOULD APPEAR.

 

TO DELETE A PAGE RIGHT CLICK ON THAT PAGES ‘PAGE ICON’ AT

BOTTOM LEFT OF SCREEN AND CHOOSE ‘REMOVE PAGES’

 

 

TEXT BLOCKS

 

CREATING TEXTBLOCKS

CLICK ‘T’ IN TOOLBOX.  WITH TEXT CURSOR, DRAG TO DRAW A

RECTANGULAR TEXT BOX WHERE EVER YOU WANT IT.  CLICK MOUSE TO

CHANGE TO CURSOR AND TYPE IN TEXT (OR PASTE IN – SEE PLACING

TEXT BELOW)  NO WORRY ABOUT DRAWING RECTANGULAR TEXT

BLOCK WRONG SIZE/SHAPE AS THAT CAN BE CHANGED.

 

MODIFYING SIZE, SHAPE AND POSITION OF TEXTBLOCKS

TO CHANGE SIZE AND POSITION OF TEXTBLOCK CLICK POINTER TOOL IN

TOOLBOX AND CLICK ON TEXTBLOCK TO SELECT IT.  DRAG HANDLES ON

TOP OR BOTTOM OF TEXTBLOCK TO CHANGE HEIGHT OF BLOCK.  IF TEXT

IS HIDDEN BY DOING THIS RED TRIANGLE APPEARS IN HANDLE AND

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WILL RE-APPEAR IF DRAGGED BACK.  DRAG ON BLACK SQUARES AT

CORNERS TO CHANGE WIDTH OF TEXTBLOCK.  TEXT WILL ‘FLOW’ TO

ACCOMMODATE NEW TEXTBLOCK DIMENSIONS.  CLICK IN MIDDLE OF

TEXTBLOCK TO DRAG THE WHOLE BOX AROUND.

 

CLICK ROTATION TOOL (CIRCULAR ARROW) IN TOOLBOX TO PROVIDE

HANDLES THAT YOU CAN DRAG TEXTBLOCK AROUND TO ROTATE IT TO

ANY ANGLE OR TILT.

 

DELETING TEXT BOXES:

WITH TEXTBLOCK SELECTED WITH POINTER TOOL YOU CAN PRESS

‘DELETE’ KEY TO TOTALLY DELETE TEXTBLOCK AND TEXT.  OR YOU

CAN DRAG BOTTOM HANDLE UP ALL THE WAY TO TOP OF BOX AND HIDE

ALL TEXT AND THEN CLICK ELSEWHERE TO HAVE IT DISAPPEAR.  IF YOU

CLICK IN THE VICINITY OF WHERE IT DISAPPEARED IT WILL RE-APPEAR

AND YOU CAN DRAG THE LOWER HANDLE DOWN TO RESTORE

TEXTBLOCK WITH TEXT. (BETTER THAN DELETING IF YOU CHANGE

YOUR MIND AND WANT IT BACK)

 

 

PLACING TEXT IN TEXT BOXES

 

THREE WAYS….

 

1.  COPY AND PASTE – OPEN WORD DOCUMENT WHERE TEXT IS AND

HIGHLIGHT TEXT YOU WANT TO COPY. (CTRL + A WILL HIGHLIGHT IT

ALL QUICKLY)   THEN PRESS CTRL + C TO COPY HIGHLIGHTED TEXT. 

BACK IN PAGEMAKER, PLACE CURSOR IN TEXTBLOCK WHERE YOU WISH

TO PASTE TEXT (WHERE YOU PLACE IT TEXT WILL BE PASTED BELOW

AND TO THE RIGHT).  PRESS CTRL + V TO PASTE IT IN.  DRAWBACK TO

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THIS METHOD: IF PASTED TEXT EXCEEDS EXISTING SPACE IN

TEXTBLOCK ONLY WHAT FITS WILL BE PASTED

 

2. USE ‘PLACE’ WITH ‘AUTOFLOW’ OFF – CLICK ‘FILE’ AND THEN ‘PLACE’. 

IN ‘PLACE’ WINDOW BROWSE TO WORD FILE WITH TEXT YOU WANT.

(WORD FILE MUST NOT BE OPEN)  WITH WORD FILE HIGHLIGHTED CLICK

‘OPEN’ AND CLICK MOUSE AT TOP LEFT CORNER OF WHERE YOU WANT

TO PLACE TEXT.  TEXT WILL FILL ALL AVAILABLE SPACE AND IF THERE

IS ANY EXTRA TEXT THAT WOULDN’T FIT A RED TRIANGLE APPEARS AT

BOTTOM OF TEXTBLOCK OR COLUMN.  CLICK THIS RED TRIANGLE AND

MOVE CURSOR TO TOP LEFT OF NEXT COLUMN OR TEXTBLOCK YOU

CHOOSE TO CONTINUE PLACING TEXT.  REPEAT UNTIL ALL TEXT IS

PLACED.  ADVANTAGE – YOU CAN CHOOSE MANUALLY WHERE TO

CONTINUE PLACING TEXT.   DISADVANTAGE- FOR HUGE AMOUNTS OF

TEXT YOU HAVE TO REPEAT PROCESS OVER AND OVER.

 

3.  USE ‘PLACE’ WITH ‘AUTOFLOW’ ON – CLICK ‘LAYOUT’ AND THEN

‘AUTOFLOW’.  CLICK ‘FILE’ AND THEN ‘PLACE’.  IN ‘PLACE’ WINDOW

BROWSE TO WORD FILE WITH TEXT YOU WANT. (WORD FILE MUST NOT

BE OPEN)  WITH WORD FILE HIGHLIGHTED CLICK ‘OPEN’ AND CLICK

MOUSE AT TOP LEFT CORNER OF WHERE YOU WANT TO PLACE TEXT. 

TEXT WILL FILL ALL AVAILABLE SPACE AND AUTOMATICALLY FILLS

NEXT COLUMNS OR PAGES UNTIL ALL TEXT IS PLACED, CREATING NEW

PAGES AS NEEDED. (NEW PAGES MUST BE CREATED ACCORDING TO

MASTER PAGE DESIRED IF THEY ARE TO HAVE SAME FORMAT AS

ORIGINAL PAGE)

 

 

 

COUNTING WORDS

 

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CLICK TEXT TOOL IN TOOLBOX, CLICK ON TEXTBLOCK, HIGHLIGHT ALL

TEXT IN BLOCK EITHER BY SWIPING IT ALL DRAGGING THE MOUSE OR

BY PRESS CTRL + A.  WITH ALL TEXT HIGHLIGHTED, CLICK ‘UTILITIES’,

‘PLUGINS’ AND THEN ‘WORD COUNT’.

 

 

SPELL CHECKING

 

CLICK POINTER TOOL IN TOOLBOX, CLICK TEXTBLOCK TO SELECT IT. 

CLICK ‘EDIT’, ‘EDIT STORY’, THEN CLICK ‘UTILITIES’ BACK ON TOP

TOOLBAR, CLICK ‘SPELLING’.  CLICK ‘START’ IN SPELLING WINDOW. 

(DOT ‘ALL STORIES’ TO SPELL CHECK ENTIRE DOCUMENT, DOT ‘ALL

PUBLICATIONS’ TO CHECK ALL OPENED DOCUMENTS IN PAGEMAKER) 

MAKE CHANGES OR REPLACEMENTS.  CLOSE SPELL WINDOW, CLOSE

‘STORY EDITOR’ WINDOW.  CHANGES WILL APPEAR IN TEXTBLOCK(S).

 

FIND AND REPLACE TEXT

 

FIND:

CLICK POINTER TOOL IN TOOLBLOCK, CLICK ON TEXTBLOCK TO SELECT

IT.  CLICK ‘EDIT’, CLICK ‘EDIT STORY’.  (DOT ‘ALL STORIES’ TO SPELL

CHECK ENTIRE DOCUMENT, DOT ‘ALL PUBLICATIONS’ TO CHECK ALL

OPENED DOCUMENTS IN PAGEMAKER)  CLICK ‘UTILITIES’ BACK ON TOP

TOOLBAR, CLICK ‘FIND’.  TYPE WORD TO FIND IN FIND BOX, CLICK FIND

(FIND NEXT) BUTTON.

 

FIND AND REPLACE:

CLICK POINTER TOOL IN TOOLBLOCK, CLICK ON TEXTBLOCK TO SELECT

IT.  CLICK ‘EDIT’, CLICK ‘EDIT STORY’.  (DOT ‘ALL STORIES’ TO SPELL

CHECK ENTIRE DOCUMENT, DOT ‘ALL PUBLICATIONS’ TO CHECK ALL

OPENED DOCUMENTS IN PAGEMAKER)  CLICK ‘UTILITIES’ BACK ON TOP

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TOOLBAR, CLICK ‘CHANGE’.  FILL ‘FIND’ BOX AND ‘CHANGE TO’ BOX.

WITH WHAT YOU WANT TO CHANGE AND WHAT YOU WANT TO CHANGE

IT TO.  CLICK FIND (FIND NEXT) BUTTON TO MAKE CHANGES ONE AT A

TIME OR CLICK ‘CHANGE ALL’ BUTTON TO DO ALL AT ONCE.

 

 

IMAGES: IMAGE TYPES, PLACING IMAGES, WRAPPING TEXT

AROUND

 

IMAGE TIPS FOR QUALITY:

AVOID JPEGS (.jpg) AND GIFS (.gif) IMAGE FILES BECAUSE THEY ARE

COMPRESSED TO VARYING DEGREES AND THE COMPRESSION CAN

REDUCE PRINT QUALITY ALTHOUGH THEY WILL LOOK FINE ON THE

SCREEN.  USE EPS (.eps) OR TIFFS (.tif) AS THEY ARE NOT COMPRESSED

AND WILL HAVE FINE PRINT QUALITY.  IF SCANNING AN IMAGE AVOID

SCANNING DOT MATRIX PICTURES FROM MAGAZINES, NEWSPAPERS,

AND MOST OTHER PRINTED SOURCES AS THE DOTS PATTERNS WILL

COMBINE WITH THE PIXEL PATTERNS TO CREATE INTERFERENCE

PATTERNS THAT WILL AFFECT QUALITY ON THE SCREEN AND IN PRINT. 

SCANNING PHOTOGRAPHIC PRINTS IS FINE.

 

RESOLUTION OF IMAGES MUST BE AT LEAST 300 DPI OR BETTER

DEPENDING ON HOW LARGE THE IMAGE WILL BE IN PRINT.

 

PLACE IMAGE FILES IN SAME FOLDER AS PAGEMAKER DOCUMENTS (.pmd

FILES) TO AVOID RE-LINKING.

 

DO AS MUCH AS POSSIBLE OR ALL IMAGE EDITING IN PHOTOSHOP

BEFORE INSERTING INTO PAGEMAKER DOCUMENT TO SAVE SIZE OF

PAGEMAKER FILE AND RENDERING TIME.

 

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PLACING IMAGES AS INDEPENDENT OBJECTS:

CLICK ON POINTER TOOL IN TOOLBOX.  CLICK ‘FILE’, CLICK ‘PLACE’,

BROWSE TO IMAGE FILE AND HIGHLIGHT IT.  CLICK ‘OPEN’ BUTTON. 

CLICK ANYWHERE IN DOCUMENT AND IMAGE WILL BE PLACED BELOW

AND TO RIGHT OF THE POINT YOU CLICK.

 

PLACING IMAGES IN ‘FLOW’ WITH TEXT:

CLICK ON TEXT TOOL IN TOOLBOX.  CLICK ON TEXTBLOCK AND PUT

CURSOR AT END OF TEXT OR PICTURE WILL GO OVER TEXT.  (YOU

COULD MOVE TEXT TO PROVIDE A GAP FOR PICTURE)  CLICK ‘FILE’,

CLICK ‘PLACE’, BROWSE TO IMAGE FILE AND HIGHLIGHT IT.  CLICK

‘OPEN’ BUTTON AND IMAGE WILL BE PLACED IMMEDIATELY WHERE

CURSOR WAS.

 

RESIZING IMAGE:

ALTHOUGH RESIZING IS IDEALLY DONE IN PHOTOSHOP BEFORE-HAND

YOU CAN RESIZE IN PAGEMAKER.  CLICK POINTER TOOL IN TOOLBOX. 

CLICK ON IMAGE TO SELECT IT.  BLACK SQUARE TABS APPEAR ON SIDES

OF IMAGE AND AT CORNERS.  CLICK ON ANY TAB AND DRAG TO RESIZE

PICTURE.  NOTE: DRAGGING ON SIDE TABS DISTORTS THE PICTURE AND

SHOULD BE AVOIDED IN MOST CASES.  DRAG ON CORNER TABS TO

RESIZE PROPORTIONALLY WITHOUT DISTORTION.  IF PICTURE IS

DISTORTED YOU CAN RESTORE IT’S ORIGINAL TRUE PROPORTIONS BY

CLICKING ON A CORNER TAB WHILE HOLDING DOWN THE SHIFT KEY

AND WAITING A COUPLE OF SECONDS.

 

WRAPPING TEXT AROUND PICTURES:

CLICK THE POINTER TOOL FROM THE TOOLBOX.  CLICK ON A PICTURE TO

SELECT IT.  CLICK ‘ELEMENT’, CLICK ‘TEXT WRAP’ AND THE TEXT WRAP

WINDOW OPENS.  CHOOSE A TEXT WRAP STYLE AND SET THE BOUNDARY

SPACE OR MARGIN (STANDOFF) THAT IS LEFT OPEN AROUND THE

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PICTURE’S TOP, BOTTOM AND LEFT AND RIGHT SIDES.  PRESS OK.  YOU

CAN DRAG THE PICTURE AROUND TO SUIT YOU.

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The Menus

The following is a list of the menus located on the horizontal toolbar and a brief

description

of the items contained in that menu item.

· File—Create a new file, open an existing file, select a recent file, save, save

as,

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revert, place, acquire, export, manage links, change document or printer

settings,

and change the preferences. Place is used to link files from an outside source,

i.e.,

graphics or text. When the original files are changed, linked files will

automatically

change. Acquire is similar to import.

· Edit—Contains the Cut/Copy/Paste functions, select functions, Edit Story

and Edit

Original. Editing story is a separate function that is active when editing text from

a

word processing application. When you are in edit story mode, the menu

changes

and to return to layout select Edit Layout.

· Layout—Contains Go to Page, Insert/Remove page, Sort Pages, Go

back/forward,

Column Guides, Copy Master Guides and Autoflow.

· Type—Change Font, Size, Leading, Type Style, Expert Tracking, Horizontal

Scale,

Character/Paragraph/Indents & Tabs/Hyphenation properties, Alignment, Style

and

Define Styles.

· Element—Change Fill, Stroke properties, Frame properties, Arrange how

objects/

Text are stacked, Align objects, Text wrap, Group, Ungroup, Lock position,

Unlock,

Mask, Unmask, Image Properties, Polygon Settings, Round Corners, Link info,

Link

Options, Non-Printing and Remove Transformation.

· Utilities—Plug-In options used to perform various tasks. Plug-Ins can vary

depending

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on how PageMaker was loaded. Find, Find Next, Change, and Spelling are

used when in Edit Story mode.

View—Zoom options, Ruler options, Guides, and Grids. There are several

preset

magnifications in PageMaker, which allow you to view your work, the page or

the

desktop with simple shortcut keys.

o The default view is “Fit in Window.” The shortcut for this view is Ctrl + 0

(zero)

o To zoom in to your work you would use “Actual size.” The shortcut for this

view is

Ctrl + 1 (one)

o The final preset view is “Entire Pasteboard.” The Pasteboard is the complete

work

area, similar to a drafting table. All the elements you want to bring onto your

document

can be placed on the pasteboard and later added to your document. The

items on the pasteboard will NOT print but are available for all pages. This

makes

designing your document easier. The shortcut for this view is Ctrl + Shift + 0

(zero)

· Window—When an option is picked, a palette is displayed for the

corresponding

choice. Most of the options on this menu are toggles. This means that they can

be

either Shown (On or Visible) or Hidden (Off or Invisible). If you are working with

two or more projects, this is where you would toggle between them.

· Help—This menu provides the help search engine. It also provides a

shortcut key

menu that can be printed.

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