Part I Chapter 2Evaluation and Selection of

Sponsors and Sites

Page 30

When sponsors are competing to serve an area, the State agency gives priority to: Local school food authorities Returning Government and private non-profit organization sponsors New government sponsors New private non-profit sponsors

(p.30)

Who gets priority?

Evaluating Community Needs: Summer recreation programs Youth organizations Food Banks Minority referral resources Parent groups Churches and faith-based organizations

(p. 30)

Sponsors must make three important decisions: How many sites will I sponsor? How many children can I serve? Where will I serve the children?

(p. 31)

Sponsors must enter into an agreement with each

State in which they operate.

(p.31)

Self Prep Properly equipped kitchen and serving area Sites must meet local public health standards

Meal Service Facilities

(p.32)

MOBILE FEEDING SITES

PROVIDES FLEXIBILITY REACH MORE CHILDREN IN

RURAL AREAS

(p. 33)

Extreme Weather Conditions

Sponsors should have a contingency plan for dealing with extreme weather conditions, such as thunderstorms and excessive heat. Discontinue service Use a tent or shady spot Use an alternative location

(p. 33)

Disaster Response

Expedited application approval Existing SF organizations may open emergency sites Waive requirements - Poor economic conditions - Use of school sites

(pp. 34-35)

Site Supervision

Sponsor will need to assess how much supervision is needed Differs from site to site Mobile sites must use extra precaution Proper holding temperatures must be met

(p. 34)

Serving CapacityWhen estimating the number of children to be served at each site, consider:

the site’s administrative capabilities

the physical capacity at each site for serving children

the number of children living in the area of each

site who are likely to participate(pp. 35)

Site Caps

Approved by State agency

Required for each site

Memorandum 08-2013 Site Caps in the Summer Food Service Program

(pp. 35)

Site Activities

Schools that offer activities Boys and Girls Clubs College and University programs YMCAs National Youth Sports Programs Public service programs in the

community

Swimming pools Local libraries Religious study sessions

(p. 36)

Outreach

Inform Eligible families of locations and availability

http://www.fns.usda.gov/cnd/ summer/library/toolkit.pdf

Communicate through the schools(p. 36)

How many sites will you administer?

The need for a site in the area Administrative capability The size of the sites

(p. 37)

There is an operating limit of 200 sites and a

maximum daily attendance at all sites of 50,000

children!

(p. 37)

Sponsor / Site Agreement

Responsibilities of the site supervisor

Sponsor still has the final administrative and financial responsibility

(p. 37)

Pre-operational Requirements

Notify the health department in writing of all prospective sites.

Visit all new sites and problematic sites from previous years

(p. 38)