PAACE Board MeetingAugust 13, 2013

10:00 am – 12:00 pm

Agenda• Call to Order/Attendance• Approval of June’s Minutes• Treasurer’s Report• Approve Board Reports – August• UPDATES – beyond what was submitted in monthly report

– Committees– Conference Chair– Divisions – Regional Representatives

• Old business• New business • Next meeting – September 10, 2013, webinar• Other• Adjournment

July 2013

• Treasurer• Vote on change of fiscal year –Motion ~ to change our accounting period with

the IRS from the current January 1 - December 31, calendar year structure, to a July 1 - June 30, structure. –Discussion–Vote

• Committee Updates– Executive – Kim R

• Operations Manual update – Barb Gade• Vote on Government Relations Consultant contract• Vote on dissolution clause• Vote on bylaws change to whom the Public Policy

chair reports

• Committee Updates– Executive – Kim R• Vote on Government Relations

Consultant contract–Motion–Discussion–Vote

• Committee Updates– Executive – Kim R

• Vote on dissolution clause– Motion: Add the following clause as Article XV: Dissolution Clause

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a Court of the Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

– Discussion– Vote

• Article X, Section 6• Upon the dissolution of the Association, the officers shall, after paying or

making provision for the payment of all of the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner or to such organization or organizations organized and operated exclusively for educational purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the officers shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations as said court shall determine which are organized and operated exclusively for such purposes.

• Committee Updates– Executive – Kim R• Vote on bylaws change to whom the

Public Policy chair reports–Motion: Change Article VII, Section 14

from Public Policy (Chair Reports to VP - MS) to (Chair Reports to President)–Discussion–Vote

• Committee Updates– Executive – Kim R - Review

• Attendance Policy (see next slide)• Co positions will be considered as one

Attendance Policy– Current Board members will only be able to remain Board members

if PAACE membership is renewed and they adhere to attendance policy • Section 10. Attendance. Members of the Board of Directors are expected to

participate in a minimum of seven (7) of the total Board meetings held in a year. Any member of the Board of Directors unable to attend a meeting shall notify the President or Organizational Director. Members of the Board of Directors shall participate in Board discussions and report on their specific Board responsibilities at scheduled meetings. If a member of the Board of Directors is absent from three (3) consecutive meetings without notifying the President or Organizational Director and without otherwise communicating with the President or Organizational Director regarding their Board activities and responsibilities, or for reasons which the Board declares to be insufficient, the Director's resignation shall be considered offered and accepted.

• Committee Updates– Public Policy – JoAnn Weinberger - on vacation– Next Public Policy Committee call:

• September 3, 4:00 pm– Webinar with Earl Baker and JoAnn Weinberger

• September 13 at 1:00 pm – Letters in response to PAACE letter re: GED®

exam

• Committee Updates– Communications – Tony Chiocco

• Committee Updates– Professional Development – Robin Paulison

• Committee Updates– Membership – Marie Steinbacher – on vacation

• Committee Updates– Operations – Ryan Breisch – on vacation

• Conference Chair Update

• Division Updates– Adult Literacy, Basic and Secondary Education

–Joy

• Division Updates– English as a Second Language – Ron and Josh

• Division Updates– Continuing and Higher Education - Deb

• Division Updates– Family Literacy – Open

• Reach out to division for new division chair

• Regional Representatives Updates– Eastern – Shirley Moy and Mary Kovalchick– Central – Amy Wilson and Ruth Love-Schooley– Western – Marcia Anderson and Lynne Watson

• Old business• New business• Other

• Next meeting – September 10, 10am – noon

• Please mark your calendars – October Board Meeting – Face to face, Pittsburgh– FRIDAY, October 11, 10:00 am – 2:00 pm

• Adjournment