pa la pres final

Mary EvangelisteDirector of User Services and Outreach

Amy WardCataloging Librarian

PaLAOctober 19, 2009

Playing with Fire: Engaging Community Partners in Library Disaster

Planning

Musselman Library

Who in your organization is responsible for:• Building issues• Collection Management• Flooding • Mold• Fire safety

Do you have:• An on site facilities person• Liaison to facilities department

Do you have a committee organized for these issues?

Is it an individual’s responsibility?

Responsibilities and Connections

Musselman Library

Do you need external training?

Do you know how to find the information you need? • What are the organizations in your area?• Do you know where to find templates?• What published materials could help?

Have you written a plan before?

Is it time to update your plan?

Background and Preparation

Musselman Library

External Training Opportunities

Musselman Library

If you have a plan, does staff know about your plan?

Do you have regular evacuations exercises?

Are good exit signs posted?

Does your staff know where to gather after evacuating the building?

Do you have regular building walk-throughs?

What are some other internal training opportunities?

Internal Training Opportunities

Musselman Library

Internal Training at Musselman Library

Musselman Library

Who are your first responders?

What expertise can they share with you?

What documents do they maintain? • Floor plans • Emergency preparedness plans • Maps• History of emergency response to your organization

What are their emergency preparedness training plans • Fire extinguisher• Shelter-in place • What do they already have in motion that you can piggy-

back on?

What first responders could you invite to your library?• What is the benefit to them?• What is the benefit to you?

Finding Partners

Musselman Library

I’m Ron Parr and I’m here to tell ya…

Partnerships at Musselman Library

Gettysburg College

Department of Public

SafetyRisk Analysis

Musselman Library

August 2008

Musselman Library

Partnerships at Musselman Library

Musselman Library

What is important?

How can you communicate this to your staff?

How do you communicate this to first responders?

• Be explicit – for example, Fireman want to kick the door down, we need them to be gentle

Among your staff, how do you develop a sense of shared: • Understanding• Ownership• Responsibility

Collections

Musselman Library

Collections at Musselman Library

Musselman Library

What communication tools do you need to create?

How will people use these tools?

How can they be personalized?

How can you make them easy to use?

How often should they be updated?

Tools and Signage

Musselman Library

Evacuation Plan – Musselman Library

Witness to Emergency1. Activate alarm 2. Quick grab items : 3. Notify Dept. of Public Safety x69114. Exit the building- looking around and notifying people in

your exit path to exit.5. Go South to Penn Hall -Regroup near Penn hall

Fire Extinguisher :

First Aid Kit :

Pull Alarm :

Tools and Signage at Musselman Library

Musselman Library


Musselman Library

Immediate Response Checklist

FIRE & SMOKE

Activate alarm

Quick grab items

Notify Dept. of Public Safety x6911

Exit the building- looking around and notifying people in your exit path to exit.

Go South to Penn Hall -Regroup near Penn hall

Pull Alarms are located next to all Exit Doors

Fire Extinguishers are located on all floors

First Aid Kit locations: Circulation Desk Technical Services Special Collections

MOLD

Do not disturb affected area

Look for water, if found notify Facilities and Karen Drickamer

Email team exact location and time mold was discovered to:

[email protected]

WATER

During Normal Business Hours

Call Facilities x6700

Identify and communicate exact location

Identify and communicate standing vs. active water

Notify Karen Drickamer

After hours – Evenings & Weekends

Call Department of Public Safety x6911

Identify and communicate exact location

Identify and communicate standing vs. active water

Notify Karen Drickamer

TIPS for Collections & Safety

Any materials in water, stays in water

Any electrical equipment in water – do not go near!

Any materials near water, in danger but yet not wet: move to a safe place or cover with plastic

Any electrical equipment in danger but not yet wet: unplug and move

THEFT/VANDALISM

Immediately call the Department of Public Safety x6911

Note the time of the event, location, type of threat and the characteristics of the person(s)

Only if it is safe, remain at the scene to provide further information to the responding officer

SAFETY ESCORT

Any time after sunset, staff can call Department of Public Safety x6911 for an escort on campus

DISASTER KIT LOCATIONS

Ground Floor:

Supply Closet

Main Floor:

Staff Entrance by mailroom

2nd Floor:

205 Closet

3rd Floor:

Closet behind lockers near Staff Stairs

4th Floor:

Eaves closet—study carrel side


Musselman Library

What kind of funding could you find?• Local, state, or national grants?• Campus or community money?

Are you ready to write a grant? • Who has the grant writing experience in your

organization?• Who can help you write the grant in your

community?

Gather as much institutional knowledge that you can to use to write the grant, for example:

• Collection size • Common facts • Donor info

Who can you partner with for funding?

Funding Opportunities

Musselman Library

Funding Partnerships

Musselman Library

Do you publish a newsletter or other publications that can include announcements and/or updates?

Can you create activities for your audience? • Bring a fire truck to building for children’s

event• Other activity ideas?

Can you create marketing materials for program?

• Who is your target audience? • What would you create?

• What about an interactive contest?• Can you coordinate regular pushes of

information?

Are there off site events to go to?

Sustaining Your Program

Musselman Library

Awareness at Musselman Library

Musselman Library

What cultural institutions could you partner with?

Who are the like institutions in your local area?

How can you benefit from talking to like institutions?• Shared training• Shared resources• Shared funding• Shared programming• Other benefits?

Other Partners

Musselman Library

We cordially invite you to participate inCommunity Partnerships in Emergency Preparedness

at Musselman Library, Gettysburg CollegeThursday, May 21st from 9:30 am to 12:00 pm

Instead of us all spending countless hours writing an emergency preparedness plan, creating training programs, and buying supplies in our own institutions, why don’t we all get

together to share plans, resource and training ideas. This is our objective for the morning.

If you have an emergency plan, bring it! If you are just getting started, bring yourself. If you have training programs, bring ‘em! If you are just getting started, bring yourself.

Meet us at the Library for breakfast and collaboration on emergency preparedness, followed by a tour of the building. Feel free to invite anyone in your organization

who is working on emergency preparedness.

Hosted by the Musselman Library Emergency Preparedness Committee

Cultural Partnerships at Musselman Library

Musselman Library

Cultural Partnerships at Musselman Library

Musselman Library

What is the one thing you would most like to implement in your organization?

Other questions?

Put a band-aid on it.

Thank You

Musselman Library

pa la pres final

Education

yamusselman library

communication tools

funding opportunities

exit path

regular building walkthroughs

penn hallfire extinguisher

public safety x6911exit

emergency preparedness