p2p lifecycle end to end
DESCRIPTION
p2p Lifecycle End to EndTRANSCRIPT
![Page 1: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/1.jpg)
Procure to Pay Life
Cycle End to End Process
![Page 2: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/2.jpg)
Page 2
P T P Flow Objectives: ................................................................................................................................................ 3
Pre-Requisites: .......................................................................................................................................... 4
Process Steps: ........................................................................................................................................... 5
Create Supplier: ABC Vodafone Supplier .................................................................................................. 6
Create Supplier: ABC Idea Supplier ......................................................................................................... 15
Check the Quantity of Item in Sub Inventory ......................................................................................... 25
Stage-1: Create Requisition .................................................................................................................... 28
Stage-2: Create Purchase Order ............................................................................................................. 34
Stage-3: Receiving Items ......................................................................................................................... 39
Check the Quantity of Item in Sub Inventory after Receiving ................................................................ 43
Submit Program for Pay on Receipt Auto invoice ................................................................................... 46
Stage-4: Invoice and Payment ................................................................................................................ 50
Stage-5: Create Accounting for Payment and Invoice ............................................................................ 60
![Page 3: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/3.jpg)
Page 3
Objectives: After completing the document one should be able to understand the whole
overview of Procure to Pay Process implementation.
� Able to create a requisition.
� Create a Purchase Order
� Create a Receipt.
� Create an Invoice automatically.
� Able to make payment.
NOTATIONS:
(N) = Navigator
(M) = Menu
(T) = Tab
(ST)= Sub Tab
![Page 4: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/4.jpg)
Page 4
Pre-Requisites: 1. You have a login name and password.
2. User has assigned Inventory, Purchasing, and Payables Modules.
3. User should assign employee and employee assigned as a buyer.
4. Employee position has the approval limit.
5. There should be quantity in Inventory for the item.
6. Supplier should have one Site with purpose Purchasing and Payment
7. Supplier (T)Purchasing (ST) Self Billing Pay On: Receipt and Invoice Summary: Pay Site
8. User should know to whom he needs to supply.
9. User should know from which Bank account the money has to be debited.
10. Payment Method is assigned at Supplier Site level
NOTE: This document is explained considering that all the basic setups are done.
![Page 5: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/5.jpg)
Page 5
Process Steps: 1. Check the quantity of the item in Sub inventory.
2. Enter the Purchase Requisition.
3. Approve the Purchase Requisition.
4. Create the Purchase Order.
5. Approve the Purchase Order.
6. Raise a receipt on receiving the quantity.
7. Check the quantity in Sub inventory.
8. Raise an Invoice automatically.
9. Validate the Invoice.
10. Do the payment.
11. Create Accounting for Invoice
12. Create Accounting for Payment
![Page 6: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/6.jpg)
Page 6
Create Supplier: ABC Vodafone Supplier
(N) Suppliers> Entry Suppliers
Click on (B) Create Supplier
Select Supplier Type: Standard Supplier
Enter Organization Name, Alias, Country
![Page 7: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/7.jpg)
Page 7
Click on (B) Apply
Click on (ST) Address Book
Click on (B) Create
![Page 8: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/8.jpg)
Page 8
Enter Address Line1, City, County, State, Postal Code, Address Name and Address Pursose
Click on (B) Continue
Select Site Name for Operating Unit
Click on (B) Apply
Site is created
Click on (i) Manage Sites
![Page 9: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/9.jpg)
Page 9
Enable Purchasing and Pay
Click on (B) Apply
Click on (ST) Purchasing
![Page 10: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/10.jpg)
Page 10
Enable Create Debit Memo from RTS Transaction
Click on (B) Self Billing
Select Pay on: Receipt, Invoice Summary Level: Pay Site and Enable Create Debit Memo from RTS
Transaction
![Page 11: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/11.jpg)
Page 11
Click on (B) Save
Click on (B) Receiving
Enter Enforce ship to, Receipt Routing, Match Approval Level, Quantity Received Tolerance, Quantity
Received Exception, Days Early Received and Days Late Receipt Allowed
![Page 12: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/12.jpg)
Page 12
Click on (B) Save
Click on (ST) Payment Details
Select Default Payment Method
![Page 13: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/13.jpg)
Page 13
Click on (i) Update on Supplier Sites
Enable Default Payment Method
Click on (B) Save
Click on (ST) Invoice Management
![Page 14: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/14.jpg)
Page 14
Select Pay Group: ABC PAY GROUP
Click on (B) Terms
Select Terms: Immediate
Click on (B) Save
![Page 15: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/15.jpg)
Page 15
Create Supplier: ABC Idea Supplier
(N) Suppliers> Entry>Suppliers
Click on (B) Create Supplier
Select Supplier Type: Standard Supplier
![Page 16: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/16.jpg)
Page 16
Click on (B) Apply
Click on (ST) Address Book
Click on (B) Create
![Page 17: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/17.jpg)
Page 17
Enter Address Line 1, City, County, State, Postal Code, Address Name and enable Address Purpose:
Purchasing
Click on (B) Continue
Select Site Name for Operating Unit
Click on (B) Apply
Click on (i) Manage Sites
![Page 18: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/18.jpg)
Page 18
Enable Purchasing
Click on (B) Apply
Click on (B) Create
![Page 19: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/19.jpg)
Page 19
Enter Address Line 1, City, County, State, Postal Code, Address Name and enable Address Purpose:
Payment
Click on (B) Continue
Select Site Name for Operating Unit
Click on (B) Apply
Click on (i) Manage Sites
![Page 20: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/20.jpg)
Page 20
Click on (i) Manage Sites for Payment Site
Enable Pay
Click on (B) Apply
Click on (B) Purchasing
![Page 21: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/21.jpg)
Page 21
Enable Create Debit Memo from RTS Transaction
And enable Create Debit Memo from RTS Transaction at Purchasing Site Level
Click on (B) Save
Click on (ST) Receiving
Enter Enforce ship to, Receipt Routing, Match Approval Level, Quantity Received Tolerance, Quantity
Received Exception, Days Early Received and Days Late Receipt Allowed
![Page 22: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/22.jpg)
Page 22
Click on (B) Save
Click on (ST) Payment Details
Select Default Payment Method
Click on (B)Save
Click on (i) Update for Payment Site
![Page 23: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/23.jpg)
Page 23
Enable Default Payment Method
Click on (B) Save
Click on (ST) Invoice Management
Select Pay Group: ABC PAY GROUP
![Page 24: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/24.jpg)
Page 24
Click on (T) Terms
Select Terms: Immediate
Click on (B) Save
![Page 25: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/25.jpg)
Page 25
Step wise Analysis with Screen Shots:
Check the Quantity of Item in Sub Inventory.
Login to Inventory Module
(N) On-hand, Availability >On-hand Quantity
Enter Sub inventory and Item/Revision and Click on (B) Find
![Page 26: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/26.jpg)
Page 26
Click on (B) Find
Click on (B) Availability
![Page 27: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/27.jpg)
Page 27
![Page 28: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/28.jpg)
Page 28
Stage-1: Create Requisition
Raise a Requisition Approve it, Autocreate a Purchase Order.
Login to Purchasing Module
(N) Requisitions>Requisitions
Enter the Purchase Requisition
Enter the Supplier Information, Item, Quantity, Need by date, Sub inventory
![Page 29: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/29.jpg)
Page 29
Click on Save Icon or Ctrl+S (For Saving)
After saving, Requisition Number will be generated (as shown in the Screen Shot) copy the Number
Click on (B) Approve
![Page 30: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/30.jpg)
Page 30
Click on (B) Ok
Navigate to Requisition Summary to check Requisition Status
(N) Requisitions> Requisition Summary
Enter the requisition number
![Page 31: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/31.jpg)
Page 31
Click on (B) Find
Requisition status has been approved
Now we need to create a Purchase Order based on the Requisition.
(N) Auto Create
![Page 32: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/32.jpg)
Page 32
Remove the Buyer in Buyer field
Enter Requisition Number
Click on (B) Find
![Page 33: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/33.jpg)
Page 33
Select Requisition
Click on (B) Automatic
![Page 34: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/34.jpg)
Page 34
Click on (B) Create
Stage-2: Create Purchase Order
Enter Purchase Order Match level, Invoice Match Option, Approve Purchase Order and
Check Purchase Order status.
Now Purchase Order is created
Click on (B) Shipments
![Page 35: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/35.jpg)
Page 35
Click on (T) More
Select Match Approval Level: 3-Way
![Page 36: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/36.jpg)
Page 36
Select Invoice Match Option: Receipt
Close Shipments window
Click on (B) Approve
![Page 37: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/37.jpg)
Page 37
Click on (B) Ok
Check the status of the Purchase Order Number
(N) Purchase Order > Purchase Order Summary
![Page 38: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/38.jpg)
Page 38
Enter Purchase Order Number
![Page 39: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/39.jpg)
Page 39
Click on (B) Find
Status of Purchase Order is approved
Stage-3: Receiving Items
Receiving Items and Check Quantity in Inventory
(N) Receiving > Receipts
![Page 40: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/40.jpg)
Page 40
Enter Purchase Order Number
Click on (B) Find
Minimize Receipt Header Window
![Page 41: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/41.jpg)
Page 41
Enable Quantity Receive
Click on Icon Save or Ctrl+S (For Saving)
![Page 42: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/42.jpg)
Page 42
Click on (B) Header
Make a note of Receipt Number
![Page 43: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/43.jpg)
Page 43
Check the Quantity of Item in Sub Inventory after Receiving
Login to Inventory Module
(N) On-hand , Availability> On-hand Quantity
Enter Sub inventory and Item/Revision and Click on (B) Find
![Page 44: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/44.jpg)
Page 44
Click on (B) Find
![Page 45: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/45.jpg)
Page 45
Click on (B) Availability
![Page 46: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/46.jpg)
Page 46
Submit Program for Pay on Receipt Auto invoice
Login to Purchasing Module
(N) Reports> Run
Click on (B) Ok
![Page 47: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/47.jpg)
Page 47
Select Program: Pay on Receipt Autoinvoice
Enter Receipt Number Parameters Window
Click on (B) OK
![Page 48: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/48.jpg)
Page 48
Click on (B) Submit
![Page 49: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/49.jpg)
Page 49
Click on (B) No
Click on (B) View
Output
Make a note of Invoice Number
![Page 50: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/50.jpg)
Page 50
Stage-4: Invoice and Payment
Query Invoice in Payables window, Validate and Pay Invoice
Login Payables Module
(N) Invoices> Entry> Invoices
Query Invoice Method-1
Click on Torch Icon
![Page 51: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/51.jpg)
Page 51
Enter Invoice Number
Click on (B) Find
![Page 52: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/52.jpg)
Page 52
Query Invoice Method-2
(N) Invoices> Entry> Invoices
Press F11 on Key Board
Enter invoice number in Invoice Number Field
Press Ctrl+F11 on Key Board
![Page 53: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/53.jpg)
Page 53
Validate Invoice
Click on (B) Actions
Enable Validate and click on (B) Ok
![Page 54: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/54.jpg)
Page 54
Now Status of Invoice is validated
Click on (B) Lines
See the Purchase Order is Automatically Match to Invoice and PO Number, Receipt Number and
Quantity
![Page 55: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/55.jpg)
Page 55
Click on (B) General
Click on (B) Actions
![Page 56: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/56.jpg)
Page 56
Enable Pay in Full
Click on (B) Ok
Supplier Information is defaulted
![Page 57: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/57.jpg)
Page 57
Enter Payment Date, Bank Account
Enter Payment Document, Payment Process Profile
![Page 58: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/58.jpg)
Page 58
Click on Save Icon or Ctrl+S (For Saving)
Click on (B) Actions
![Page 59: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/59.jpg)
Page 59
Enable Create Accounting and Final
Click on (B) Ok
Click on (B) Ok
![Page 60: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/60.jpg)
Page 60
Stage-5: Create Accounting for Payment and Invoice
See Accounting Status is processed
Close this Payment Window
To View Accounting Entries for Payment
(N) Tools> View Accounting
![Page 61: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/61.jpg)
Page 61
Close Subledger Entry Lines Window and Payments Window
Click on (B) Actions
![Page 62: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/62.jpg)
Page 62
Enable Create Accounting and Final
Click on (B) Ok
Click on (B) Ok
![Page 63: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/63.jpg)
Page 63
See the Status of Accounting Yes
To View Accounting Entries for Invoice
(N) Tools> View Accounting Events
![Page 64: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/64.jpg)
Page 64
Click On (B) View Journal Entries
![Page 65: p2p Lifecycle End to End](https://reader034.vdocuments.us/reader034/viewer/2022051417/55cf97ee550346d033948503/html5/thumbnails/65.jpg)
Page 65