p ublic works - co.clatsop.or.usclatsop county public works is seeking competitive quotes for land...

PUBLIC WORKS

REQUEST FOR COMPETITIVE QUOTES

Project Location: Clatsop County, Community Corrections 1190 S.E. 19th Warrenton, OR Return Quotes no later than: August 26, 2014 prior to 2:00 p.m. Clatsop County is seeking competitive quotes for the following project:

Clatsop County Public Works is seeking competitive quotes for land clearing construction services at the Community Corrections Center in Warrenton, Oregon. The area to clear is in the rear of the facility adjacent to the employee parking lot. The site area is approximately 0.50 Acres with scrub trees and alders. The clearing limits will be marked in advanced by County Public Works staff. The site is accessed through the employee parking lot with locked gate. Coordination with the Community Corrections staff is necessary to accommodate construction equipment and schedule. This project is related to the upcoming Sheriff’s Office Remodel Project for advanced land clearing to allow for some geotechnical explorations and future contractor staging area. Contractor will enter into a contract with Clatsop County. Proof of commercial general liability and automotive liability insurance is required. Quotes are to be delivered to Clatsop County Public Works, Attn: Michael Summers, Director at 1100 Olney Avenue, Astoria, OR 97103. Quotes may be faxed to (503) 325-9312 or hand delivered. Scope of Work: In general the scope of work is to clear the land to allow access for the owner, surveyors and engineers to access the site.

1. Review the established site work boundaries with the owner. 2. Pollution Control per specification. Install Erosion & Sediment control around

perimeter of work area; consisting of Silt Fence. Contractor to comply with the Air Pollution and Other Environmental Considerations of the specification.

3. Install Construction Entrance, to keep existing paved areas clean to prevent sediment from running off paved areas to wetlands. Construction entrance to be 2” – 3” aggregate minimum of 6” thick.

4. Swale Fill. Fill the existing swale to allow access to the work area. Fill to be

clean sand or 4”-0” base rock minimum 18” thick. 5. Clear the work area, per the specification, Class A.

Complete Quote Schedule PREBID CONFERENCE A non-mandatory pre-bid conference will be on August 19, 2014, at the project site, at 2:00 pm.

Contractor's Registration At the time of the Offer opening, Offeror and sub-contractors must be registered for the appropriate category with the State of Oregon Construction Contractor's Board.

Wage Rates This is is a Prevailing Wage Rate project. The County will consider no Offer unless the Offer contains a statement by the Offeror as a part of its Offer that the provisions of ORS 279C.800 through 279C.870, relative to prevailing wage rates, shall be complied with by the successful Offeror and all subcontractors. This project is part of a larger future project and therefore is a Prevailing Wage Project.

Owner's Right to Reject Bids Offers may be held by the County for a period of not to exceed sixty (60) days from the date of Offer opening for the purpose of reviewing the Offers and investigating the qualifications of the Offerors prior to awarding the contract. The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements

The Clatsop County Board of Commissioners reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County. CONTRACTOR SHALL: Be a Licensed Contractor in the State of Oregon Comply with the UBC and the requirements of local code officials Comply with all OSHA safety requirements Obtain and pay for all permits Assume damage to existing building caused by work on this project and restore any damage Guarantee all work for (1) year from date of completion, unless manufacturer or specification provides longer warranty Enter into a Clatsop County Construction Contract for this project, see attached sample Attached: Documents Sample Contract Specifications Site Plan

Quote Schedule Project Name: Community Corrections Land Clearing

Item Units Quantity Unit Cost Total

Mobilization Lump Sum 1

Pollution Control (Sediment Fence)

LF 600

Swale Fill CY 50

Construction Entrance

EA 1

Land Clearing AC 0.50

Grand Total

Contractor Company Name:___________________________________________ CCB# Contact Name: Address: Address: Phone:

CS-OR-005 p. 1 of 3

USDA-NRCS-OR November 2011

CONSTRUCTION SPECIFICATION CS-OR-005 POLLUTION CONTROL

005.1 SCOPE

The work consists of installing measures or performing work to control erosion and minimize the production of sediment and other pollutants to water and air from construction activities.

005.2 MATERIAL

All material furnished shall meet the requirements of the material specifications listed in Section 005.7 of this specification.

005.3 EROSION AND SEDIMENT CONTROL MEASURES AND WORKS

The measures and works shall include, but are not limited to, the following:

Staging of earthwork activities — The excavation and moving of soil materials shall be scheduled to minimize the size of areas disturbed and unprotected from erosion for the shortest reasonable time. Seeding — Seeding to protect disturbed areas shall occur as soon as reasonably possible following completion of that earthwork activity. Mulching — Mulching to provide temporary protection of the soil surface from erosion. Diversions — Diversions to divert water from work areas and to collect water from work areas for treatment and safe disposition. They are temporary and shall be removed and the area restored to its near original condition when the diversions are no longer required or when permanent measures are installed. Stream crossings — Culverts or bridges where equipment must cross streams. They are temporary and shall be removed and the area restored to its near original condition when the crossings are no longer required or when permanent measures are installed. Sediment basins — Sediment basins collect, settle, and eliminate sediment from eroding areas from impacting properties and streams below the construction site(s). These basins are temporary and shall be removed and the area restored to its original condition when they are no longer required or when permanent measures are installed. Sediment filters — Straw bale filters or geotextile sediment fences trap sediment from areas of limited runoff. Sediment filters shall be properly anchored to prevent erosion under or around them. These filters are temporary and shall be removed and the area

CS-OR-005 p. 2 of 3


restored to its original condition when they are no longer required or when permanent measures are installed. Waterways — Waterways for the safe disposal of runoff from fields, diversions, and other structures or measures. These works are temporary and shall be removed and the area restored to its original condition when they are no longer required or when permanent measures are installed. Other — Additional protection measures as specified in Section 005.7 of this specification or required by Federal, State, or local government.

005.4 AIR POLLUTION

The burning of brush or slash and the disposal of other materials shall adhere to state and local regulations. Fire prevention measures shall be taken to prevent the start or spreading of wildfires that may result from project activities. Firebreaks or guards shall be constructed and maintained at locations shown on the drawings. All public access or haul roads used by the contractor during construction of the project shall be sprinkled or otherwise treated to fully suppress dust. All dust control methods shall ensure safe construction operations at all times. If chemical dust suppressants are applied, the material shall be a commercially available product specifically designed for dust suppression and the application shall follow manufacturer's requirements and recommendations. A copy of the product data sheet and manufacturer's recommended application procedures shall be provided to the engineer 5 working days before the first application.

005.5 OTHER ENVIRONMENTAL CONSIDERATIONS

Dust Control - All public access or haul roads used by the contractor during construction activities project shall be sprinkled or otherwise treated to fully suppress dust. Staging Equipment - All construction equipment shall be staged in a location and manner to minimize air, soil and water pollution. Storage of Fuel and Lubricants - All fuel and lubricants shall be stored in containers and areas that are in conformance with the Oregon State Department of Environmental Quality and local regulations. If a spill of chemical pollutants such as fuel or hydraulic fluid should occur, immediately attempt to contain the spilled material. The following procedures shall be followed:

(a) For spillage on land, construct earthen berms or use other suitable barricade material of sufficient size to contain the spill and keep it from spreading.

(b) For spillage on water, attempt to isolate and contain the spilled material. Commercial booms or other suitable materials shall be kept on site during construction to contain fuel and oil spills on water.

(c) Call the Oregon Emergency Response System (ORES) at (800)452-0311.

CS-OR-005 p. 3 of 3


Servicing and Refueling Equipment - All fuel and lubricants used in the servicing of construction equipment shall be done in a manner that avoids spills and over filling. The Oregon State Department of Environmental Quality shall be notified immediately of any spill and the operator shall contain the spillage. Sanitary Facilities - Sanitary facilities such as chemical toilets shall be located at least 100 feet from water bodies to prevent contamination of surface or subsurface water. Environmentally Sensitive Areas - All environmentally sensitive areas, as shown on the drawings or as flagged at the construction site, shall be avoided. If human remains are discovered stop construction immediately, secure the site and contact the County Sheriff. If cultural materials are discovered stop construction immediately and contact the NRCS Cultural Resources Specialist. The contractor shall be responsible for mitigating any damages to sensitive areas that are a result of construction activities not approved by the NRCS technician.

005.6 MAINTENANCE, REMOVAL, AND RESTORATION

All pollution control measures and temporary works shall be adequately maintained in a functional condition for the duration of the construction period. All temporary measures shall be removed and the site restored to near original condition.

005.7 ITEMS OF WORK AND CONSTRUCTION DETAILS

CS-OR-001 p. 1 of 2


CONSTRUCTION SPECIFICATION CS-OR-001 CLEARING

001.1 SCOPE

The work shall consist of the clearing and disposal of trees, snags, logs, brush, shrubs, stumps, and rubbish from the designated areas.

001.2 CLASSIFICATION

Unless otherwise specified in Section 001.7 of this specification, clearing will be classified according to the following definitions:

Class A — Requires that trees and other woody vegetation be removed so that the remaining stumps extend no higher than 4 inches above the ground surface. Class B — Requires that trees and other woody vegetation be removed so that the remaining stumps extend no higher than 12 inches above the ground surface. Class C — Requires that trees and other woody vegetation be removed as near the ground surface as conventional tools or field conditions will permit or as specified in Section 001.7 of this specification.

001.3 PROTECTION OF EXISTING VEGETATION

Trees and other woody vegetation designated to remain undisturbed shall be protected from damage throughout the entire construction period. Any damage resulting from the contractor's operations or neglect shall be repaired by the contractor. Earthfill, stockpiling of materials, vehicular parking, and excessive foot or vehicular traffic shall not be allowed within the dripline of vegetation designated to remain in place. Vegetation damaged by any of these or similar actions shall be replaced with viable vegetation of the same species or as specified in Section 001.7 of this specification and approved by a qualified NRCS representative. Any cuts, skins, scrapes, or bruises to the bark of the vegetation shall be carefully trimmed and local nursery accepted procedures used to seal damaged bark. Any limbs or branches 0.5-inch or larger in diameter that are broken, severed, or otherwise seriously damaged during construction shall be cut off at the base of the damaged limb or branch flush with the adjacent limb or tree trunk.

CS-OR-001 p. 2 of 2


All roots 1 inch or larger in diameter that are cut, broken, or otherwise severed during construction operations shall have the end smoothly cut perpendicular to the root. Roots exposed during excavation or other operations shall be covered with moist earth and/or backfilled as soon as possible to prevent them from drying.

001.4 MARKING

The limits of the areas to be cleared will be marked by stakes, flags, tree markings, or other suitable methods. Trees to be left standing and uninjured will be designated by special markings placed on the trunks at a height of about 6 feet above the ground surface.

001.5 CLEARING

All trees not marked for preservation and all snags, logs, brush, shrubs, stumps, rubbish, and similar materials shall be cleared from within the limits of the marked areas.

001.6 DISPOSAL

All materials cleared from the designated areas shall be disposed of at locations shown on the drawings or in a manner specified in Section 001.7 of this specification. The contractor is responsible for complying with all local rules and regulations and the payment of any and all fees that may result from the disposal at locations away from the construction location.

001.7 ITEMS OF WORK AND CONSTRUCTION DETAILS

DDIEFFENBACH

Callout

EXISTING COMMUNITY CORRECTIONS SITE.

DDIEFFENBACH

Callout

WORK AREA - SITE CLEARING

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CLATSOP COUNTY, OREGON

1100 Olney Avenue

Astoria, Oregon 97103

An Equal Opportunity Employer

Clatsop County Construction Contract

This Contract is by and between Clatsop County (County) and ___________________

(Contractor). Whereas County has need of the services which Contractor has agreed to provide; Now

Therefore, in consideration of the sum not to exceed $ to be paid to Contractor by

County, Contractor agrees to perform between date of execution and ___________, inclusive, the

following specific construction services:

A. The Work:

B. Payment Terms: Payment will be made 30 days from receipt of invoice and approval of work by

County.

C. Miscellaneous:

1. Written Notice. Any notice of termination or other communication having a material

effect on this Agreement shall be served by U.S. Mail on the signatories listed.

2. Governing Law/Venue. This Agreement shall be governed by the laws of the State of

Oregon. Any action commenced in connection with this Agreement shall be in the District or Circuit

Court of Clatsop County. The prevailing party shall be entitled to reasonable attorney fees and costs,

including an appeal. All rights and remedies of County shall be cumulative and may be exercised

successively or concurrently. The foregoing is without limitation to or waiver of any other rights or

remedies of County according to law.

3. Compliance. Contractor shall comply with all applicable Federal, State and local laws,

rules and regulations. All provisions of ORS 279C.505 through 530 (Construction Contracts) are

incorporated herein. Specifically, Contractor shall:

a. Promptly pay, as due, all persons supplying labor and material for the

performance of the work provided of in such contract. If Contractor fails to pay

any such claim, County may pay the claim and charge the payment against the

funds due or to become due the Contractor by reason of the contract, pursuant to

ORS 279C.515.

b. If this contract is for a public improvement, if Contractor or first-tier

subcontractor fails, neglects, or refuses to make payment to a person furnishing

labor or materials in connection with the public contract for a public improvement

within 30 days after receipt of payment from the County, the Contractor or first-

tier subcontractor shall owe the person the amount dues plus interest commencing

at the end of the 10 day period that payment is due under ORS 279C.580 and

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ending upon final payment.

c. Pay any required contributions due the Industrial Accident Fund incurred in the

performance of the contract.

d Not permit any line or claim to be filed or prosecuted against County, on account

of any labor or material furnished by Contractor.

e. Pay the Department of Revenue all sums withheld from employees pursuant to

ORS 316.167.

f. Not employ any person more than 10 hours a day, or 40 hours a week, unless

permitted under ORS 279A.055, and any employee working over 40 hours per

week shall be paid overtime as provided in ORS 279C.520.

g. Pay promptly, as due, any payment for medical surgical or hospital care furnished

to employees of Contractor, pursuant to ORS 279C.530.

h. If Contractor is a subject employer, Contractor will comply with ORS 656.017.

i. If this contract is for a public improvement, Contractor represents and warrants

that at the time of the execution of this agreement they have, and shall maintain

during the term of this agreement an employee drug-testing program for its

employees.

j. If this contract is for a public improvement, if Contractor or a subcontractor fails,

neglects or refuses to make payment to a person furnishing labor or materials in

connection with this contract, the person may file a complaint with the

Construction Contractors Board, subject to ORS 279C.515.

k. If this contract is for a public improvement exceeding $50,000, Contractor,

subcontractor or other person doing or contracting to do any of the work of this

contract will pay workers prevailing wage rates as contained in bid specifications

and workers shall be paid not less than the specified minimum hourly rate of

wage.

l. Contractor shall comply with all rules, regulations and ordinances of agencies of

the State of Oregon, Army Corps of Engineers, Environmental Protection Agency

and Clatsop County that deal with the prevention of environmental pollution and

the preservation of natural resources.

m. If this contract is for a public improvement exceeding $50,000, and contractor is

required to pay prevailing wages under ORS 279C.800 to 279C.870, then

contractor must file a $30,000 BOLI bond with the Construction Contractors

Board before starting work on a contract or subcontract. Contractor will include in

every subcontract a provision requiring the subcontractor to have a public works

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bond filed with the Construction Contractor’s Board before starting work on the

project, unless exempt.

n. If this is for a public improvement exceeding $50,000, a fee is required to be paid

to the Commissioner of the Bureau of Labor and Industries as provided in ORS

279C.825. The fee shall be paid to the Commissioner under the administrative rule

of the Commissioner.

o. Workers shall be paid not less than the specified minimum hourly rate of wage in

accordance with ORS 279C.838 and 279C.840.

p. If this contract includes demolition, the contractor shall salvage or recycle

construction and demolition debris if feasible and cost-effective. If contract

includes lawn and landscape maintenance, contractor shall compost or mulch yard

waste material at an approved site if feasible and cost-effective, per ORS

279C.510.

4. Judicial Rulings. If any provision of this Agreement as applied to either party or to any

circumstances shall be adjudged by a court to be void or unenforceable, the same shall in no way affect

any other provision of this Agreement or the validity of enforceability of the Agreement.

5. Independent Contractor. Contractor, in carrying out the services to be provided under

this Agreement, is acting as an "independent Contractor" and is not an employee of County, and as such

accepts full responsibility for taxes or other obligations associated with payment for services under this

Agreement. As an Independent Contractor", Contractor will not receive any benefits normally

accruing to County employees unless required by applicable law. Furthermore, Contractor is free to

contract with other parties, on other matters, for the duration of this Agreement.

6. Indemnification. Contractor shall save harmless, indemnify, and defend County for

any and all claims, damages, losses and expenses including but not limited to reasonable attorney's fees

arising out of or resulting from Contractor's performance of or failure to perform the obligations of this

Agreement, to the extent same are caused by the negligence or misconduct of Contractor or its

employees or agents.

7. Worker’s Compensation. Contractor shall comply with ORS 656.017 for all

employees who work in the State of Oregon. If the Contractor hires employees, he or she shall provide

County with certification of Worker's Compensation Insurance, with employer's liability in the

minimum of $100,000.

8. Nondiscrimination. No person shall be subjected to discrimination in receipt of the

benefits of any services or activities made possible by or resulting from this Agreement on the grounds

of sex, race, color, creed, marital status, age or national origin. Any violation of this provision shall be

considered a material violation of this Agreement and shall be grounds for cancellation, termination or

suspension in whole or in part by County.

9. Termination of Agreement. This Agreement may be terminated under the following

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conditions:

a. By written mutual agreement of both parties. Termination under this provision

may be immediate.

b. Upon fifteen (15) calendar days written notice by either Party to the other of intent

to terminate.

c. Immediately on breach of the contract.

10. Subcontracting/Nonassignment. No portion of this Agreement may be contracted or

assigned to any other individual, firm, or entity without the express and prior approval of County.

11. Survival. The terms, conditions, representations and all warranties contained in this

Agreement shall survive the termination or expiration of this Agreement.

12. Standard of Services and Warranty. Contractor agrees to perform its services with

that standard of care, skill and diligence normally provided by a professional individual in the

performance of similar services. It is understood that the Contractor must perform the services based in

part on information furnished by County and that Contractor shall be entitled to rely on such

information. However, the Contractor is given notice that County will be relying on the accuracy,

competence and completeness of Contractor's services in utilizing the results of such services. The

Contractor warrants that the recommendations, guidance and performance of any person assigned under

this Agreement shall be in accordance with professional standards and the requirements of this

Agreement.

13. Ownership and Use of Documents. All documents, or other material submitted to the

County by Contractor shall become the sole and exclusive property of County. All material prepared

by Contractor under this Agreement may be subject to Oregon’s Public Records Law.

14. Tax Compliance Certification. Contractor hereby certifies, under penalty of perjury, as

provided in ORS 305.385(6), that to the best of Contractor's knowledge, Contractor is not in violation

of any of the tax laws described in ORS 305.380(4).

15. Insurance. Contractor shall purchase and maintain at Contractor's expense,

Comprehensive General Liability, Automobile Liability, and Professional Liability insurance. This

insurance is to provide separate coverage for each of the required types of insurance at a minimum of

$1,000,000 for property damage and minimum of $1,000,000 per person for bodily injury and no less

than $1,000,000 for each occurrence, $2,000,000 aggregate. In addition, all such insurance, with the

exception of Professional Liability, shall name County, its Commissioners, employees and agents, as an

Additional Insured. A copy of the policy or certificate of insurance acceptable to County shall be

submitted to County. Some, or all, of the required insurance may be waived or modified if approved by

County's counsel as follows:

________(Approved by County Counsel)

______________________________________________________________________

(Comments)

(Contractor's Initials)

All terms on the previous pages of this document are hereby made a part of this Agreement.

This Agreement will not be effective until approved by the County Commission.

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FOR COUNTY: FOR CONTRACTOR:

Signature Date Signature Date

Title Title

Contractor Address:

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